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IT-LECTURE 8 Powerpoint

1) Microsoft PowerPoint is a presentation program that allows users to create slideshows to accompany oral presentations. 2) There are four main views in PowerPoint - Normal view for designing slides, Slide Sorter view for organizing slides, Notes Page view for adding speaker notes, and Slide Show view for presenting. 3) Common slide elements that can be inserted include charts, diagrams, sounds, videos and images. Formatting and playback options are available for multimedia elements.

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66 views15 pages

IT-LECTURE 8 Powerpoint

1) Microsoft PowerPoint is a presentation program that allows users to create slideshows to accompany oral presentations. 2) There are four main views in PowerPoint - Normal view for designing slides, Slide Sorter view for organizing slides, Notes Page view for adding speaker notes, and Slide Show view for presenting. 3) Common slide elements that can be inserted include charts, diagrams, sounds, videos and images. Formatting and playback options are available for multimedia elements.

Uploaded by

Ñäd Éèm
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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IT-LECTURE 8

Working with Microsoft PowerPoint


Powerpoint Basics

Microsoft PowerPoint is an electronic presentation program that helps people present a speech
using a collection of slides. A PowerPoint presentation is a collection of slides that can be used
to create oral presentations

This is the standard first slide of a PowerPoint presentation.


Inserting a New Slide
Home << New Slide

Choose the Layout required, the layouts are pre-set but can be customised as
needed
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Views

There are four different views in Powerpoint:


Normal
Slide sorter
Notes page
Slide show

Each view is used for a different step in creating your Powerpoint presentation.
Normal View
View >> Normal
This view is used when creating and designing your slides.

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Selecting a Slide
To select a slide, click the slide in the slides panel (a thick borderline appears
around the slide).
NB: This view can also be altered using the icons at the bottom of the page on the
task bar.

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Slide Sorter View


View >>Slide Sorter
This view is good to use when organising your slides. Use when you want to
delete, copy, paste or move your slides.

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Deleting a Slide
Select the slide that you would like to delete and press the Delete key on the keyboard OR right
click on the selected slide and select Delete Slide from the menu.
Copying a Slide
Select the slide you would like to copy, right click on the selected slide and select Copy from the
menu.
Pasting a Slide
Position your cursor where you want to paste the slide (eg. between 6 & 7) << Ctrl + V
Moving a slide
After creating a Powerpoint presentation you may decide to change the order of your slides.
Select the slide you wish to move (a border will appear around the selected slide), and drag the
slide to where you want to reposition it and drop it into the position. The slide number
sequence will automatically update.
Slide Show
View >>Slide Show

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It shows your presentation in full screen. It can also be used to check any animations,
transitions or timing at the final stage of preparation for your presentation

NB: Press ESC key to return to normal view.


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Notes Page
View >> Notes Page

NB: You can add and view your notes for each slide.

Inserting a Graph & Diagram

Select the slide you are going to put the chart on


Insert << Chart

Choose the type of chart you want to use << OK

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An excel window will open, so that you can edit / enter the data in your chart

NB: If the table disappears, right click on your chart >> Edit Data and the table
will appear again.

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NB: To change your chart type, right click on your chart >> Click on Change Chart Type

Inserting a Diagram
Choose Insert >> Smart Art

Choose a Diagram type << OK

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Click on the objects within the diagram to edit them.

NB: Right click on the objects to change their properties.

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Inserting a Sound
Select the slide you are going to put the sound on
Insert << Audio >> Audio from File

Browse for your sound file >> Insert

When you click on the sound icon your sound will start playing automatically.

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To move your sound icon out of the middle of your powerpoint>> Click on the icon
>> move it to where you want it placed.

To change the playback of your sound:


Click on the Playback tab << Start dropdown box << select Automatically, On Click or Play
across slides

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If you chose Automatically, your sound will play straight away.


If you chose On Click, you will need to click on the sound icon.
If you chose Play across slides, when you click on your sound icon your
sound will continue to play across all slides.

Inserting a Video
Select the slide you are going to insert a video into.
Insert >> Video >> Video from File

Browse for your video >> Insert

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To change the playback of your video:


Click on the Playback tab
Click on the Start dropdown box
Choose between Automatically or On Click
Automatically will play your movie clip straight away

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On Click means you have to click on your movie clip to get it to play

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