PGP Hand Book

2019-20

Indian Institute of Management Indore

Updated : May 2020

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 CONTENT

A. INTRODUCTION

1. Programme Objectives .......................................... 2

2. Special Features of PGP at IIMI ............................ 5
3. Academic Calendar ............................................... 5
4. Pedagogy .............................................................. 5
5. Courses ................................................................. 5
6. Credits ................................................................... 6
7. Credit load ............................................................. 7
8. International Exchange Programme ...................... 8
9. Course on International Immersion ...................... 13
B. PROGRAMME ADMINISTRATION

10.Academic Council.................................................. 14
11.PGP Executive Committee .................................... 14
12. Registration and Fees & Payment Schedules ....... 14
13. Registration for Elective Courses .......................... 14
14. Attendance Norms................................................. 16
15. Missed Quizzes and Examinations........................ 17
16. Evaluation Procedure ............................................ 18
17. Communication of Grades ..................................... 20
18. Criteria for Promotion and Award of Degree ......... 22
19. Scholarships, Awards and Need Based Financial Assistance 22
20. Convocation & Award of Degree ........................... 24
21. Academic Discipline & General Conduct ........ …… 24
22. Disciplinary Committee…………………………………………… 25
23. Disciplinary Procedure ..................................... …. 26
C. FACILITIES

24. Library & Computing Facilities ........................ …… 27

25. Placement ............................................................ 27
26. Students Activities Council (SAC) ......................... 27
27. Bank...................................................................... 27
28. Academic Administration ...................................... 27
29. Gender Sensitivity Committee ............................... 27

APPENDIX

APPENDIX 1: Course of Independent Study (CIS) ....... 28

APPENDIX 2: Conduct of Quizzes & Examinations ....... 32
APPENDIX 3: Grade Conversion Table ......................... 33
APPENDIX 4: Fees Structure ......................................... 35
APPENDIX 5: Academic Calendar ................................. 38

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 INDIAN INSTITUTE OF MANAGEMENT INDORE
Post Graduate Programme in Management

A. INTRODUCTION

This Manual provides a brief description of the Post Graduate Programme (PGP) in
Management at IIM Indore and lays down the norms governing its design and
administration. All participants are required to be conversant of these norms. The Institute
reserves the right to change these norms any time without notice.

Mission

To produce contextually relevant, socially-conscious managers with exposure to word class

management education.

1. PROGRAMME OBJECTIVES

The Post Graduate Programme (PGP) in Management at IIM Indore is a two-year, full-time,
residential programme. The programme aims to groom participants into competent
professional managers with

 a capacity to learn and adapt to national and international environment;

 an orientation towards achieving excellence, maintaining high ethical standards; and
 a capacity to work effectively and efficiently, both individually and in groups.

The Post Graduate Programme in Management is spread over two years, each year
consisting of three terms. While transiting from the first to the second year, the participant
spends eight weeks on a summer project in an organization. The academic year begins in
June/July and ends in March/April of the following year.

Programme Learning goals

Learning goals of PGP are aligned with the mission of the Institute. Specific learning goals
of the PGP programme are as follows.

Goal 1: Enable Participants to understand relevance of context1 in business: To

understand the circumstances that forms the business setting facilitating its
assessment.
Sr.No. Objective

1.1 Understand the conditions in which the concerned organisation is functioning

1.2 Relate the classroom learning with problem/s faced by the organisation or

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The circumstances that form the setting for an event, statement, or idea, and in terms of which it can be fully
understood and assessed

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 measures taken by the organisation to address a problem/s
1.3 Understand the social or other constraints which the organisation may be facing

Goal 2: Develop social consciousness: Participants ability of being aware of and

responsiveness to society. In addition to the learning that takes place in the classes
and internships, social consciousness are further strengthened using the rural
immersion programme.
Sr.No. Objective

2.1 Awareness about government sponsored schemes for rural households

2.2 Develop understanding of rural households’ livelihood sources
2.3 Understand constraints limiting the enhancement of rural incomes
2.4 Suggest new programmes or improvements in existing programmes oriented
towards improving rural livelihoods (Responsiveness)

Goal 3: Develop Critical Thinking skills: The objective analysis and evaluation of an
issue in order to form a judgement.
Sr.No. Objective

3.1 Clearly identifies the decision problem

3.2 Uses available as well as suggested information sources
3.3 Identifies and presents appropriate evidence supporting the analysis of
alternatives
3.4 Evolves one’s own perspective or takes a position / makes judgement

Goal 4: Inculcate Integrative Thinking Ability: It is the process of integrating

intuition, reason and imagination in a human mind with a view to developing a
holistic continuum of strategy, tactics, action, review and evaluation for addressing
a problem.
Sr.No. Objectives

4.1 Clearly identifies the central problem or issue

4.2 Utilises assigned sources, draws upon personal or other’s experience, and
collects additional information
4.3 Adopts or develops own perspective or position
4.4 Presents appropriate data as evidence to support analysis
4.5 Appropriately interprets and integrate the elements of the problem or issue by
understanding the interdependencies
4.6 Devises necessary strategies or tactics as part of action plan to address the
problem

Goal 5: Promote Interpersonal Awareness and Ability to Work in Groups:

Participants shall understand the importance of individual roles in a group and work
effectively by managing conflicts to achieve goals of their group.

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 Sr.No. Objectives

5.1 Prepares for and attends group meetings regularly

5.2 5Contributes to the idea generation in the group meetings
5.3 Actively listens and respects other’s contributions
5.4 Takes key role and displays creativity in work
5.5 Helps the group complete the task at hand successfully

Goal 6: Develops effective written communication skills Participants will learn how
to apply the basic principles of communication in order to write effective business
messages, case analysis and reports.
Sr.No. Objectives

6.1 To plan and organize the content of the message coherently

6.2 To write with clarity, correctness and conciseness
6.3 To use language suitable to the purpose and content of the message

Goal 7: Develop Competence in Quantitative Analysis: Participants need to develop

skills in various functional subjects, which will facilitate their critical and integrative
thinking in their managerial role.
Sr.No. Objectives

7.1 Identifies the right set of data with correct calculations to facilitate decision
making in business
7.2 Provides useful accounting information for business decisions
7.3 Understands financial planning and forecasting methods required for making
business decisions
Goal 8: Prepare leaders and entrepreneurs of integrity and a sound understanding of
ethics in business:

Participants need to develop understanding of ethical issues and demonstrate the same.
They also need to develop understanding of traits of a leader and entrepreneur, which
enables them to practice the same in their respective organizations in future.
Sr.No. Objectives

8.1 Identifies and differentiates ethical issues from unethical ones pertaining to a
business
8.2 Analyse the given perspective in the light of ethical principles
8.3 Demonstrates understanding of the theories of leadership
8.4 Demonstrates understanding of the challenges leaders face around the world
8.5 Ability to recognize a business opportunity

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2. SPECIAL FEATURES OF PGP at IIMI

The PGP of IIM Indore has some special features like:

 Outbound Programme
 Rural Immersion Programme
 Industry Orientation Programme
 Flexibility of opting for the Entrepreneurship Concentration in Year II

3. ACADEMIC CALENDAR

The Academic calendar of PGP is uploaded on the INTRANET of PGP Office.

4. PEDAGOGY

IIM Indore uses a combination of various teaching methods such as cases, projects,
computer aided instructions, group discussions, lectures, seminars, presentations by
participants and lectures by guest speakers from industry and government. The case
method is the predominant pedagogical tool. This sharpens the analytical skills of
participants and helps analyze problems from multi-functional perspectives. Instructors
mainly guide the group, encourage participants to develop and defend arguments and take
decisions.

In the entrepreneurship concentration the focus is on learning while doing and the
participants work on projects that would lead to new venture creation.

5. COURSES

Academic input is delivered through two types of courses: core courses and elective
courses. Core courses are compulsory for all participants and constitute around 60% of the
total curriculum. They provide participants with the fundamental conceptual knowledge,
analytical skills and techniques, contextual understanding, environmental awareness and
overall perspective that will serve as the bedrock for the programme. The elective courses
offered in the second year, give participants a deeper understanding of different functional
areas and enable them to specialize in areas of their choice. Participants are expected to
complete at least 8 credits in their chosen domain.

Those opting for the entrepreneurship concentration would be required to take 15 to 30

credits of course work as recommended by a committee spread over three terms. In
addition they would be required to work on projects (that would lead to venture creation) for
45 to 30 credits spread evenly across the three terms. In addition they can also register for
one 4 credit (or two 2cr courses in each term depending on their interest). The option of
registering for these courses and acquiring credits or auditing them without credit is left to
the participant. The actual number of credits to be assigned to the project and its spread
across the terms would be decided by the committee selecting the participants at the
beginning of the year.
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6. CREDITS

6.1 The concept of credit is used to compute the workload of a course. As a general rule, a
four-credit course requires a commitment of about 100 hours from the participant of which
is 25 hours are to be spent in the classroom (usually 20 sessions of 75 minutes each) and
the balance to be utilized for preparation and assignments. The courses are of two, three
or four-credits.

6.2 Preparatory courses:

Preparatory courses are primarily foundation level courses. Such courses will be delivered
through on-line self-paced learning mode. A faculty coordinator will monitor the progress
and performance of the participants for each course.

6.3 Skill Development Courses (SDCs) in the first year:

Skill Development Courses of 1 credit or 2 credits will be offered in the first year of the
programme. Such courses are compulsory for all participants. The following SDCs will be
offered in the first year:

a) Entrepreneurial Orientation (including creativity and innovation, writing a business

plan and spreadsheet modelling)
b) Communication (including business, oral and written ability and communication)
c) Leadership (including ethics and corporate social responsibility, sustainability)

All SDCs (except 2 Cr. Course on ‘Leadership’) will be graded courses and the GPAs will
be included in the CGPA calculation. Rural Immersion Programme (RIP) will be a Pass/Fail
course.

6.4 Workshop Courses in the second year:

Workshop courses are conducted through a one-credit course with 5 sessions or two/three
credit course with 10/15 sessions. Participants will be awarded any of the four grades:
Excellent (E), Good (G), Satisfactory (S) and Poor (P) in these courses on the basis of their
performance. Participants receiving a poor grade will be treated as having obtained ‘D’
grade in a course carrying equal credits and the rules for the DCPs (Rule 16.4) will be
applicable. Results of these courses are not included in the computation of CGPA.
Himalaya Outbound Programme (HOP) will be a Pass/Fail course.

6.5 Electives in the first year:

Participants are required to take any two out of the following elective courses (i.e. a total of
8 credits) in Term-3 of the first year of the programme:

a) Marketing Research
b) Supply Chain Management

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c) Sales and Distribution Management
d) Corporate or Retail Banking

6.6 Non-credit Course

Non-credit courses are offered to the participants to enhance their learning in a particular
area. A non-credit course is one where the participant does not get any credits for taking
the course even though he is subject to an evaluation procedure. Participants will be
declared as PASS/FAIL in these courses on the basis of their performance and these
results are not included in the computation of CGPA or for meeting the requirements of
award of the Degree. The grade sheet, however, lists the non-credit courses with a
PASS/FAIL mark.

7. CREDIT LOAD

7.1 Core Courses:

A first-year participant has to satisfactorily complete 70 credits of core and elective courses
spread over Terms I, II and III (Refer the Table given below).

7.2 Skill Development Courses:

A first-year participant has to complete 20 credits of compulsory Skill Development

Courses (Refer the Table given below).

Table: Courses for PGP-1

S/N Name of the Course Credit S/N Name of the Course Credit

Term 1 Term 1
1 Financial Accounting & Control 4 1 Managerial Communication 3
2 Marketing-I 4 2 Critical Thinking Skills 1
3 Microeconomics for Managers 4 3 Presentation Basics 1
4 Operations Management-I 3 4 Spreadsheet Modelling 2
5 Organizational Behaviour-I 4 5 Industry Awareness 1
6 Quantitative Techniques-I 4
Total 23 Total 7
Term 2 Term 3
1 Finance-I 4 1 Entrepreneurial Orientation 1
Information Systems for
2 Managers 2 2 Ethics and CSR 2
3 Macroeconomics 4 3 Rural Immersion (RIP) 2
4 Managerial Accounting & Control 3 4 Written Analysis and 2
5 Marketing-II 3 Communication

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 6 Operations Management-II 3
7 Organizational Behaviour-II 4
8 Quantitative Techniques-II 3
9 Strategic Management-I 2
Total 28 Total 7

Term 3 Term 3
1 Finance-II 4 1 Design Thinking 2
2 Human Resource Management 2 2 Industry Awareness 1
3 Legal Aspects of Business 2 3 Leadership 2
4 Strategic Management-II 3 4 Sustainability 1
5 Elective Courses (Any two)
1. Marketing Research
2. Supply Chain Management 8
3. Sales & Distribution
Management
4. Corporate & Retail Banking
Total 19 Total 6
Total Core Courses 70 Total SDCs 20

7.3 A second-year participant is allowed to take a minimum of 60 and a maximum of 64

credits (out of which minimum 52 credit electives) subject to the following term-wise
restrictions:
Credits Term IV Term V Term VI Total
Minimum 20 20 12 60
Maximum 24 26 20 64

For the entrepreneurship concentration, the credits are as follows,

Credits Term IV Term V Term VI Total
Minimum 20 20 20 60
Maximum 24 24 24 72

The lists of courses for the Academic Year are uploaded on the Intranet of PGP Office from
time to time.

A second year participant may opt for Course of Independent Study (CIS) which is
equivalent to 1 credit workshop (Appendix-1).

8. INTERNATIONAL EXCHANGE PROGRAMME

Participants have the option of studying in a reputed partner-institution abroad during Term
V/VI, provided they satisfy the selection criteria. Participants opting for the
entrepreneurship concentration would not participate in the exchange programme.

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8.1 Eligibility

a) First year PGP participants who are interested in International Students Exchange
Programme (ISEP) must register when the PGP Office announces the date for
registration.

b) Participants opting for the entrepreneurship concentration are not allowed to

participate in the ISEP.

c) PGP first year CGPA/composite score of weightage criteria as decided by the PGP
EC for the eligibility criteria for selection for ISEP. This will be communicated to the
participants before the selection process.

d) Repeaters, participants who have taken break from the programme & re-joined and/or
conditionally promoted participants will not be allowed to participate in the ISEP.

e) Participants with any of the disciplinary issues, viz, any misconduct/ malpractice in
examination/ assignment, academic indiscipline, Punch-in-Punch-Out (PINAPO),
violation of rules, ragging, consumption/possession of banned substances, etc, where
PGP Executive Committee/Disciplinary Committee imposed any one or more of the
following penalties during their course of study at the Institute are not allowed to
participate in ISEP :-

 Fine of Rs.5,000/- and above,

 Suspension from the classes or the hostel for a specific period,
 Awarding “Fail” grade in the course concerned,
 Repeating a course/term/year,
 Suspension, made ineligible for scholarships or participation in management
festivals,
 Debarred from placement activities,
 Any other disciplinary action as decided by the PGP EC.
f) Fine towards late payment of fees or late registration or late arrival in the hostel will
not be considered as disciplinary action.

g) Participants opting for ISEP must possess a passport valid for at least a year from the
time of commencement of exchange term. A copy of the same must be submitted
during the bidding process. Failure to do so will lead to cancellation of the application.

h) Voluntary disclosure will be obtained from the participants along with the ISEP
application. Before confirming the nomination, ISEP Office will obtain clearance from
PGP/IPM Office. In case false/suppressed disclosure are found later on will be
ineligible subsequently and the participant would not be permitted for exchange
programme. In that case, appropriate penalty will be imposed.

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8.2 Allocation

a) Allocation of ISEP will be done through a process of bidding.

b) Bidding process will be handled by the ISEP Committee and submit the result to PGP
EC for its approval.

c) Once a participant has been allotted a seat, he/she will not be allowed to change
his/her allotment.

d) If the candidate does not get a school/university after deferring the allocated
university, he/she is not eligible to the previous university.

e) In the event of a new school/university seats being added to our partner network,
subsequent rounds of bids will be held. There would be no revision of allocations for
those who have taken up seats in the first round of bidding. Fresh applications will be
opened for the rest of the batch as well, for the subsequent rounds of bidding. Those
who have not been allotted seats in the first round may also apply for subsequent
rounds.

f) In case seats allotted during the first bid are vacated, those seats will be opened
again for re-allotment. Participants who do not allocated seats during the initial bid are
eligible to apply for these bids. Reallocation of already allotted seats will not be
entertained; no upgrade will be possible.

g) The participants to whom seats are allocated during reallocation have to make their
own arrangements for the deals/ offers that were previously arranged for by the ISEP
Office.

h) In case a participant opt out of exchange programme for any reason fine will be
imposed as stipulated by the PGP EC.

i) The Institute will not be responsible for loss incurred in connection with the
cancellation of ticket/ visa or any other expenses in case of withdrawal from ISEP.

j) Before leaving for ISEP, the participants must check their credit requirement for
PGP/ISEP. They should subscribe required number of post-graduate level credit at
the exchange university. Under-graduate level courses at the exchange university will Commented [ST1]: Graduate or undergraduate?
not be considered.

k) Credits at exchange university will be counted as per the in-class hours as PGP
conversion rule. Off-class hours will not be considered for credit requirements.
Languages/ music/ non-management courses allowed will be considered only as
workshop course. Participants are required to finalize the courses well in advance
taking into their minimum credit requirement of 52 credits from electives and obtain
the approval of the PGPO.

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l) The participants cannot take similar/same course(s) in exchange university that they Commented [ST2]: Might be hard to determine the similarity.
have already attended at the Institute. In case of doubt on the course title/content,
clarification from the Chair, ISEP or Chair, PGP or from the faculty may be obtained in
written form before finalization of the programme.

m) Languages/ music/ non-management courses allowed will be considered only as

workshop course. Participants are required to finalize the courses well in advance
taking into their minimum credit requirement of 52 credits from electives and obtain
the approval of the PGPO.

n) Learning agreement is not validated and the credit will not be counted in the case of
not obtaining the prior approval of the credits at the exchange university. The
participants should submit a copy of the approved course list to ISEP Office through a
Google Form (Google Form is to ensure whether the participants obtained approval
and reported the matter to the office in time, as Google Form will give the stamp as
proof of submission). In case of changes in credit/courses later stage at the partner
university, approval of ISEP/PGPO must be taken and to submit a copy of the
approved course list to be uploaded through the Google Form.

o) If the exchange university is not offering the required credits as per the PGP
requirements and/or the participant could not subscribe to required credits, the
participants have to subscribe the required course credits in the next term at
Exchange University or IIM Indore. Participant will not be permitted to take courses in
both places in one term.

p) Participants will not be permitted to compensate for or replace any courses that they
failed (got “Fail”) in ISEP during exchange programme in the same academic year at Commented [ST3]: Failed where? In previous terms at Indore?
PGP.

q) GPA earned during ISEP will not be considered for final CGPA calculation.

r) If a participant secures a “Fail” grade in any of the course(s) at the exchange

university, the credit(s) of the course is calculated to fulfil minimum credit
requirements. DCPs will be calculated for “Fail” grade as per the PGP manual,
followed the same criteria for award of degree for ISEP participants also. No further
interpretation of “F”, “D”, etc, will be done by PGP/ISEP Office (i.e, “F” means course
credit x 2 = n2 DCPs). No further inference (implied) as per Exchange University.

s) The CGPA earned in IIM Indore only will be counted to decide gold medals/
scholarships or any other academic award. However, a participant obtaining ‘Fail’
grade in any course during exchange programme will not be eligible for gold
medals/scholarships/awards.

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t) IIM Indore is not responsible for any consequences due to cancellation of application
at Exchange University for any reason. Participants participating in 6th term ISEP and
non-receipt of grade sheet before finalization of PGP 6th term grades will convocate
with the next regular batch at IIM Indore.

u) Any communication from the partner institution with regard to non-compliance with
their regulations and indiscipline will be viewed with utmost seriousness and strict
disciplinary action will be initiated against the participant.

v) Any remote exam conducted at IIM Indore on behalf of partner universities will be
arranged for at the discretion of the PGPO. The participants appearing for these
exam(s) will have to bear any expenses arising out of the examination.

w) Participants on ISTEP must complete all sessions/quiz/ examination before departure

from the exchange university. Participants are not allowed to request for remote
exams directly to the partner university. The request should go through the ISTEP
Office. Remote examinations will be held on the exceptional situation only. Request
for the conduct of remote examination before Term-VI registration will not be
considered for the participants on Term-V ISTEP.

x) It is compulsory for participants to bear for conducting the miscellaneous fee

requirements of the partner exchange university, if any, and other charges such as
insurance, transit payments, etc,. The Institute will not be responsible for any
expenses in connection with ISEP. In case of incurring any expenses by the Institute,
the same will be recovered from the participants.

y) Attendance requirements of the host university (if any) would have to be followed.
z) Convocation of Participants, who attended Exchange programme will be held only
after receipt of grade from the University. All 6th term exchange participants would be
convocated with the next regular batch. The Institute will not be responsible for any
delay in submission of grade by the Exchange University.
aa) Provisional degree will be issued to participants after the receipt of transcripts from all
Host Universities and is subject to meeting the credit requirements at IIM Indore.

bb) Participants should keep in mind that there are delays from the host university's side
in processing transcripts. They must not exert undue pressure on PGP Office to issue
degree certificates complying the requirements, citing job joining requirements.

cc) Caution deposit for all exchange participants will be processed as a single batch and
not as and when transcripts and clearances are received from Host University.

dd) The term beginning and end dates might overlap with the schedule of placements.
Participants must adhere to the rules and requirements of the host University for any
Concession on the joining or relieving dates. The PGP, ISEP, or Placement Office will
not intervene for any concession on the dates.

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ee) If participants miss any opportunity to participate in the lateral or final placements due
to delayed return from the exchange, it will be solely their own responsibility.
ff) Participants leaving for Term 6 exchange must sign a partial or full opt-out form from
the placements before leaving for the student exchange. While away from Indore
campus, their placement opportunities would be limited and discretionary to the
placement office.

gg) Participants will be required to vacate their hostel rooms by a stipulated date as
desired by IIM Indore authorities. Any participant staying beyond this date would be
required to pay applicable hostel charges.

hh) Participants should take PGP Clearance before they leave for ISEP.

ii) The above rules are subject to revisions by the PGP EC. Notwithstanding the
regulations mentioned above, the Chair, ISEP is empowered to refer to the PGP
Executive Committee any deserving case for review. The PGP EC will review such
cases and take appropriate decision/actions.

8.1 Grade Conversion

Credits covered outside IIM Indore (courses approved by the PGP Executive Committee,
IIMI) will be transferred on hourly basis, as shown below:
Class room hours Credit (class room ÷ 6.25)
Full course at IIMI 25 4
Full course at other B-School 24 3
Conversion formula : 1 credit = 6.25 hours

8.2 Credit Requirement

The participant under ISEP will balance their remaining credit load in 4th and 6th terms and
if the credit load comes in decimal point (e.g. 49.2) then participant will take additional
credit load to cover at least minimum required credit load as per the requirement of the
programme. The grading system at the exchange institute will be the criteria for having
passed or failed in that term.

8.3 Attendance

Participants going on the exchange programme are required to attend at least 75% of the
classes at the host institute. Participants will produce a certificate of attendance for the
host business school.

8.4 Act as Ambassadors of the Institute

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It is imperative that participants going on the exchange programme act as ambassadors of
the Institute (IIMI). They must conduct themselves in a responsible and dignified manner
while studying at the university abroad.

8.5 Incorporation of Grades

Grades earned at other B-Schools during exchange programme will not be incorporated in
the second year/final grade sheet, and will be mentioned separately. In case “F” grade is
obtained in any course, participant will be allowed to take equivalent credit load in the sixth
term to fulfil minimum requirement. The CGPA earned in IIM Indore only will be counted to
decide gold medals / scholarships or any other academic award. However, a participant
obtaining an ‘F’ grade in any course during exchange programme will not be eligible for
gold medals/scholarships.

9. COURSE FOR INTERNATIONAL IMMERSION (CII)

The CII would be offered as a follow-up extension workshop of a relevant elective course
and shall be offered in the term break between term 4 and term 5 (for the elective
conducted in term 4) and in the term break between term 5 and term 6 (for the elective
conducted in term 5). For evaluation and institutional purposes, the CII extension will be
treated as a separate workshop course of 2 credit. CII can be opted for only by those
participants, who have successfully completed the respective elective with a minimum GPA
of 2.00. CII must have 2 credit equivalent contact hours. The Classroom sessions must be
conducted at the destination selected for immersion by the faculty from a reputed
institution. The topics must be relevant for the elective and the international immersion.
Expenses of class room sessions and industry visits, as charged by the hosting institution
shall be borne by the participants. The total expenses of the participants, including flights
tickets, visa processing, local transport, boarding and lodging, and personal expenses shall
be borne by the participants. However, in case of financial limitation, the participant may
appeal to the Director for assistance. The Director may decide the extent of financial
support based on financial condition and academic merit of the participant.

B. PROGRAMME ADMINISTRATION

10. ACADEMIC COUNCIL

Academic Council is the policy making body of the Post Graduate Programme. It consists
of all the faculty members and is headed by Director.

11. PGP EXECUTIVE COMMITTEE

PGP Executive Committee is responsible for all operational matters of PGP, under the
overall policy framework provided by the Academic Council. It consists of ex-officio
members and faculty members nominated by the Director and is headed by Chair-PGP.

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12. REGISTRATION

All participants are required to register on the notified registration day or the first day of
each term unless permitted by the PGP Chairperson to register later.

A participant who fails to register on the specified dates will be deemed to have left the
programme, and would be allowed to register only after he/she has obtained permission
from the PGP Chair who may charge a late registration fee of Rs.5000/- (Rupees five
thousand only).

In addition to the late registration fee, late payment fees of Rs.100/- per day will be levied
in case the payments are not made on time.

12.1 FEES & PAYMENT SCHEDULE

a) The details of fees payable by each participant are given on the INTRANET. Payment
of fees for each term has to be made by the participants at the beginning of the term
and upload details in the link provided for.
b) Term fees will have to be paid by the due date communicated by PGP Office for each
term. Those who fail to clear all their dues in a particular term will not be permitted to
register for the next term.
c) Refunding the term fees to the participants may be allowed, where he/she leaves the
Institute in the subsequent terms, provided it is within the first 7 days from the
beginning of the term concerned. Hostel and other expenses may be deducted on
actual/pro-rata basis. There would not be any refund of the fees for earlier terms.

“13. REGISTRATION FOR ELECTIVE COURSES

The process of registration for elective courses in the second year for Terms IV, V & VI:

a) Elective details would be provided to participants for bidding of such elective in each
term. Participants are required to participate in the bidding and based on the results
of bidding, should submit their elective forms to the PGP Office on the day of
registration for each term.

b) The term credit requirements, course-list, details of courses which allow attendance in
sister section or not, tentative timetable and clash report are released well before the
start of the bidding process. There are one or two mock bids followed by a final bid for
each term. While subscribing the course, the participants must ensure that there is
no overlapping schedule.

c) At the end of the online bidding, participants are allotted the courses that they have
won. No waitlist will be operated. In case a course is not offered due to under-
subscription, the participants who have won that particular course will be given an
option to choose a course from the available vacancy.

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d) The minimum number of registrations for an elective to be floated is 30 participants.
In exceptional cases, this condition may be waived by the PGP Executive Committee.

e) The PGP Office will drop courses receiving less than 30 registrations. The list of
dropped courses will be informed to the instructors and participants at the beginning
of the term.

f) The registrants of such dropped courses will register for other courses to make up for
the deficit in the credits they originally registered for. Thereafter, the registrations will
become final and participants will not be allowed to change their preferences.

g) No participant can join or drop the courses after registration and/or before or after
start of the course. On dropping the course, applicable grade cut/”Fail” grade as
applicable will be awarded. In case of shortfall of credit, participants can subscribe to
additional credits in the next term subject to complying the minimum and maximum
term-wise credit restrictions.

h) The timetable would be framed based on the mutual convenience of the faculty and
the PGP Office. A few courses in each term may have to be scheduled
simultaneously. Should this need arise, courses with the least number of common
registrations will be dropped and participants in such courses would be required to
register for a substitute course.

i) When the number of courses announced is very high, the PGP Office may develop a
timetable before the registration. In such a case, participants must register for
courses that do not have an overlapping schedule.

14. ATTENDANCE NORMS:

14.1 Attendance Rules

a) Participants are expected to attend all sessions of a given course. However,

participants may take leave up to 20% of the sessions in any course on account of
emergencies, participation in management festivals or co-curricular activities etc.,
subject to approval of the Chair PGP.

b) Any absence below minimum 80% attendance in any course will attract a grade cut
of 0.25 points for each session missed beyond the 20% limit.

c) Participants with less than 50% attendance in any course for any reason will be
awarded ‘F’ grade in that course.

16
 Notes:
 In case of workshop courses with four grades (E/G/S/P), the grade cut of 0.25
will result in to one lower grade. In case of Pass/Fail course, one grade of 0.25
will convert “Pass” grade to “Fail” grade.
 Participants opting for the entrepreneurship concentration would be required to
meet the mentor /faculty in charge and mark attendance for the project module.

14.2 Bio-metric Attendance

PGP Office will keep a record of attendance in all courses. Participants are required to
register their attendance twice (for one session) in biometric machines as under:

 Within 5 minutes before the start of the session

 Within 5 minutes after the end of the session

Single punch, late punch will not be considered as attendance. Any late punch or single
punch or early punch even by a minute will be marked “absent”. Participants are not to
attempt for attendance by PINAPO (Punched In the class, Not Attending the class or some
portion of the class and/or re-enter the class before the close of the session/immediately
after/before the close of session and Punched Out) and if found “Fail” grade in that course
as well as disciplinary action will be initiated against him/her. If a participant has
punched before the class, but he/she is not able to attend the class, it should be informed
to PGP Office through PGP intranet page within one hour of the starting time of the class
(i.e. before 15 minutes of the end of that session). In case the faculty or any other
source(s) reported that a participant has not attended the class after punched in and later
on found that the participant not reported his absence to PGP Office through the Google
Form at PGP intranet page within one hour of the starting time of the class (i.e, before 15
minutes of the end of that session), the participant be awarded “Fail” grade for that course.

PGP Office does not accept recommendation/approval from the faculty members (letter,
email, verbal and any other forms,) indicating the presence of a participant in the class. In
case the participant face some issues in fingers and machine does not accept punches
after repeated punches, immediately report PGP Office for bio-metric re-
registrationAttendance will not be provided in case the participant applies “Mehendi” and
biometric machine does not work. It would be considered absent in the class. Participants
shall refrain from applying “Mehendi” in their registered finger(s) or portion of that
registered finger (s) used for biometric attendance.

14.3 Procedure to Apply Leave

a) If a participant is leaving the campus, he/she will have to take prior permission from
the PGP Office. Leaving campus without authorization will attract disciplinary action.
b) Leave has to be applied online through ERP system (on the same day of missing
sessions) through TCS iON portal.
c) In case of hospitalization, PGP Office should be informed by e-mail followed by
application through TCS iON portal within 2 days of returning from leave.
17
 d) Failure to apply leave in due time would result in being marked as unauthorized
absence.

15. MISSED QUIZZES AND EXAMINATIONS

a) If a participant, whose approved absence is within the attendance norms of PGP,

misses any quiz, mid-term or end-term examination, except group component of
evaluation, a make-up examination be permitted on following conditions:-

 Medical hospitalization of self – supported by medical records authorized by

institute medical officer.
 Serious medical treatments of immediate family members, i.e, father, mother,
siblings, spouse & children and grandparents of the participants – supported by
appropriate documents. Grand parents means, parents of participant’s father and
mother only.
 Placement related processes – reported within 24 hours and authorized by Chair,
Placement
 Examination and certifications, viz, CA, CS, ICWA, CFA and FRM
 Scholarship interviews/Exams of Aditya Birla, OPJEMS

Hospitalization means,
 Hospital stay at least for 8 hours
 Any procedure/ surgery/ overnight confinement in a medical centre
 Any accident which leads to injury/ fracture, etc,
 Contagious communicable diseases
 Any other medical condition as recommended by the Medical Officer of the
Institute.

b) Participants wish to take make up exam has to complete the request through the
Google Form as available in PGP Office Intranet site within 3 days.

c) No request will be entertained after the deadline i.e, within 3 days from the date of
makeup exam (Google Form is to ensure that whether the participant reported the
matter to the Office in time, as Google Form will give the time stamp as proof of
submission).

d) After filling the details in Google Form, complete the “Application for Makeup
Examination” hard copy (which is downloadable from PGP Intranet or hard copy
available in PGP Office), and submit to the PGP Office with medical documents/
appropriate documents. In the case of hospitalization, information through a
messenger will be considered.

e) PGP Office will verify the supporting documents and forward to the faculty concerned
in case of meeting the requirements. In the case of not meeting requirements, the

18
 participant will be communicated accordingly. Participants sending email request to
the faculty or PGP Office for makeup exam will not be entertained.

f) The concerned course instructor has the discretion either to award “F” for the missed
component or to conduct a make-up examination or give a make-up assignment so
obtained or extrapolate the grades obtained in other components to the missed
component. The decision of the instructor in this regard with the approval of PGP
Chair will be final. In case of conducting make-up for quiz or mid-term or end term
examination or any other component of evaluation, the final grade assigned for the
course will be reduced by one level (i.e, 0.1 grade point deduction irrespective of
evaluation component from the aggregate GPA) further. However, for following cases,
no reduction of grade by one level (no deduction of 0.1 grade point):-

i) Placement related processes – reported within 24 hours and authorized by

Chair, Placement
ii) Examination and certifications, viz, CA, CS, ICWA, CFA and FRM
iii) Scholarship interviews/Exams of Aditya Birla, OPJEMS

g) Hospitalization cases will be considered for those participants who have applied for
leave through TCSiON within 2 days of discharge from the hospital.

The above process is applicable to all the participants including students through the
Student Exchange Programme.

16. EVALUATION PROCEDURE

16.1. Grading of Individual Courses

a) Course instructors may use different components of evaluation like

 Class participation;
 Quiz (announced or unannounced);
 Take home assignments;
 Term papers, paper critiques;
 Individual / Group Presentations;
 Oral examination (in special cases);
 Mid term examination; and
 End term examination.

b) Courses of two credits or less should have at least two components of evaluation
while courses of more than two credits should have at least three components. The
weightage of any one component should not be more than 50%. Individual
evaluation (as against group evaluation) components should constitute at least
60%. In other words, group components should be less than or equal to 40%.
Mid-term and end-term examinations, if any, should have a minimum weightage of
20% and 30% respectively. A course instructor may decide not to have any written

19
 component of evaluation, after obtaining appropriate approval from the competent
authority.

c) Shorter duration quizzes will be conducted by the course instructor during class
hours. Longer duration quizzes and mid-term/end-term examinations will be
conducted by the PGP Office at pre-announced timings.

d) A five-point scale will be used for evaluating participants in individual courses.

Grade A B C D F I
Incomplete (Final
Description Excellent Good Satisfactory Low Pass Fail Grade Pending)

The grading for the project module in the entrepreneurship concentration would follow
the above pattern of grading (sub components if any would be decided by the mentor
and the committee assessing the projects).

e) For each component of evaluation, generally marks are first awarded which are next
converted into letter grades with the instructor deciding the range of marks for each
letter grade. The component-wise letter grades are then converted into numerical
values (up to four decimal points) by using the Grade Conversion Table given in
Appendix 3.

The values, so obtained by a participant in various components of evaluation in a

course, would be added and the sum would be divided by 3 to obtain the final course
grade points which will then be converted into a final letter grade for the entire course
by using the following conversion table:

Grade Point 3.55 to 4.33 2.55 to 3.54 1.55 to 2.54 0.55 to 1.54 0.00 to 0.54
Grade A B C D F

For the entrepreneurship concentration (actual grade point for the projects under each
of the above grades would be decided by the committee which evaluates the same).

f) The instructor should specify the grading plan in the course outline. Course
coordinators should ensure that the components of evaluation, the weights attached to
them and the grading plan for a course taught by different instructors in different
sections are identical.

g) Normalization grading pattern would be adopted, as per the table given below:

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 Grade Permissible range for individual Permissible range for class
evaluation components - Quizzes participation & group based
and Exams, individual components: group
assignments, individual assignments, group
presentations etc. presentation etc. (*)

A 0% (min) to 20% (Max) 0% (min) to 20% (Max)

B 30% (min) to 50% (Max) 30% (min) to 50% (Max)
C 25% (min) to 50% (Max) 25% (min) to 50% (Max)
D&F 5% (Min) to 20% (Max) 0% (Min) to 20% (Max)
Combined distribution of A and B may be 70% when A is less than 20%
(*) Please note CP is the only exception here, which is individual. Rest all are group based components.
Note: The sub grades (like A+, A and A-) within a grade will be clubbed together for determining the
above ranges.

h) If a participant has not fulfilled the academic requirements of a course, he/she may be
assigned “I” (Incomplete) grade temporarily, representing non-completion of the
academic requirements of the course. First year PGP participants must complete any
such incomplete course work before they proceed for their summer assignment. In
case of a second year participant, such incomplete course work of a particular
academic term should be completed within the course of the following term. A sixth
term “I” has to be completed well in time to graduate. If for any reason, the participant
fails to complete the course within the time stipulated by the course instructor and/or
the PGP Office, then the “I” grade would be automatically converted into an “F” grade.

i) If a participant misses one or more components of evaluation with prior permission, the
following procedure will be followed:

i) Initially, the participant will be awarded “I” (incomplete) grade. “I” is a temporary
grade, not intended to be shown as a final grade in a course.

ii) When the participant completes the make-up requirements as specified by the
course instructor within the specified time, “I” will be replaced by the final grade (A,
B, C, D, F) awarded for that component by the instructor.

iii) In case the participant fails to complete the make-up requirements as indicated in
(b) above, the instructor will give an “F” for the missed component(s) of evaluation.

j) The grades given by an instructor in any component of evaluation are final. The
instructor will not be called upon to justify the grades as long as they conform to the
norms. A participant, who desires clarification on the grade(s) awarded, may discuss
the matter with the concerned instructor(s) within 4 days after receiving the grades. If
any grievance regarding grading is not resolved through discussion with the instructor
or if the instructor is not available in station, the concerned participant may refer the
matter to the Chair, PGP in writing within 2 days thereafter, who will then discuss the
matter with the instructor, if required.

21
 In case of Term-III end-term examination, the participants may ask queries through
email. The faculty members are expected to respond as deemed necessary. No
request for grade revision will be entertained after the deadline i.e. within 4 days from
the release of the grades.

k) Evaluation of Summer Internship Projects: A comprehensive evaluation in the form of

Viva or an exam would be held in term IV.

l) Feedback will be collected through TCSiON and the feedback point carry 0.1%
weightage in all courses. The course instructor will give grade with the evaluation
component of 100%. The PGP Office to convert 99.9% of the grade (assigned by the
Instructor) for the participants who have not submitted the course feedback and actual
grade awarded by the faculty with evaluation component of 100% for the participants
submitted the feedback. PGP Office to follow up and encourage the participants to
submit feedback in time. No additional grade-points will be awarded to a participant for
giving the course feedback.

16.2. Grade Point Average (GPA)

GPA for a term is the weighted average of the grade points obtained in the courses
registered for by a participant in that term, the weights being the respective course credits.

16.3. Cumulative Grade Point Average (CGPA)

CGPA, as at the end of a term/year, is the weighted average of the grade points obtained
in all the courses registered for by a participant up to and including that term/year, the
weights being the respective course credits.

16.4. Deficit Credit Points (DCPs)

Grades “D” and “F” will carry DCPs as follows:

 A "D" will carry one DCP in a one-credit course, two DCPs in a two-credit course,
three DCPs in a three-credit course, four DCPs in a four-credit course and so on.
 An "F" will carry two DCPs in a one-credit course, four DCPs in a two-credit course,
six DCPs in a three-credit course, eight DCPs in a four-credit course and so on.
 Total number of DCPs will be calculated by adding the number of DCPs accumulated
by obtaining both "D"s & "F"s during the academic year.

17. COMMUNICATION OF GRADES

a) Course instructors are required to communicate the participants the marks

obtained in the quizzes/exams as soon as possible.
b) Instructors may communicate the component-wise marks directly to participants,
while the final course grade is communicated to the participants by the PGP
Office.
22
 c) The PGP Office will communicate to participants their final letter grades in various
courses along with GPA and CGPA.

18. CRITERIA FOR PROMOTION AND AWARD OF DEGREE

CGPA and Deficit Credit Points (DCP) will be the two criteria that will be used (i) to
promote a participant from first year to second year and (ii) to award the Degree to the
second year participant.

18.1. Criteria for Promotion

a) A first-year participant will qualify for promotion to the second year if he/she satisfies
the following two criteria:

 He/She must have CGPA of at least 2.0 at the end of the first year, and
 He/She must not have accumulated more than twelve DCPs at the end of the
first year.

b) A participant, who does not satisfy either one or both of the criteria mentioned in 1
above, shall be given an option of repeating the first year of the programme or
withdrawing from the programme.

c) However, a participant, who is repeating the first year of the programme, will have to
compulsorily withdraw from the programme if he/she fails to satisfy the criteria 1
above.

18.2. Criteria for Award of Degree

a) A second-year participant, who has satisfactorily completed the summer project, will
qualify for the award of the Degree if he/she satisfies the following two criteria:

 He/She must have CGPA of at least 2.0 in the second year, and
 He/She must not have accumulated more than ten DCPs in the second year.

b) A participant, who does not satisfy either one or both these criteria and who has not
already repeated the first year, will be given an opportunity to make up for the shortfall
in CGPA and/or DCPs either by repeating the course(s) in which he/she has obtained a
D or F or by choosing a new elective course offered in Term IV of the next academic
year. As and when such a participant makes up the shortfall in CGPA and/or DCPs by
successfully completing the required number of course credits, the PGP Office would
issue a Provisional Certificate. The Degree would be awarded to him/her at the
Institute's next Annual Convocation.

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c) A participant, who does not satisfy either one or both of the criteria mentioned in 1
above and who has already repeated the first year, will be asked to withdraw from the
programme.

19. SCHOLARSHIPS & AWARDS

To promote excellence in management education and instill competitive spirit among the
participants, the institute offers a number of merit-based scholarships and awards. Most of
the scholarships are awarded in the second year of the programme.

19.1. Certificate of Academic Excellence

Top 5% of the batch in every year may be awarded a Certificate of Excellence for their
academic performance. This certificate will be issued at the first and second year.

Eligibility criteria for the industry-sponsored, merit-based scholarship:

 The participant must be in the top 5% of the batch (combined batch of PGP & IPM),
 The participant should not have an 'F' grade in any course, and
 No disciplinary action should have been taken against the participant.

In case of any fraction while computing the top 5% of a batch size, the institute may take
the nearest/ next integer value.

19.2. Industry-Sponsored Merit Scholarships

These scholarships are awarded in the second year of the programme to the top academic
performers during their first year of the programme. Currently, the following scholarships
are available:

a) One scholarship of Rs.1,50,000/-, sponsored by SBI.

d) One scholarship of Rs.50,000/-, sponsored by Eicher Motors.

Eligibility criteria for the industry-sponsored, merit-based scholarship:

 The participant must be in the top 10% of the batch,

 The participant should not have an 'F' grade in any course, and
 No disciplinary action should have been taken against the participant.

19.3 Gold Medals

a) Eicher Gold Medal is awarded to the 'Best All Rounder' of the batch.

Initial eligibility criteria for the Best All-Rounder:

 The participant must be in the top 25% of the batch in both 1st as well as 2nd year,
24
  The participant should not have an 'F' grade in any course, during the entire
programme, including exchange term,
 No disciplinary action should have been taken against the participant.

b) K.K. Alagh Gold Medal is awarded to the Overall Outstanding Performance – Woman

The eligibility criteria for the Overall Outstanding Performance – Woman:

 The participant must be in the top 25% of the batch in both 1st as well as 2nd
year,
 The participant should not have an ‘F’ grade in any course, during the entire
programme, including exchange term,
 No disciplinary action should have been taken against the participant,
 Overall CGPA of over 3.0,
 Demonstrated work in the community to promote the institute.

c) ICSI Signature Award for IIM Toppers

The gold medal will be awarded to the participant declared as IIM Indore Topper at 2 years
Master of Business Administration.

The awardee should not have been booked for any disciplinary action or and also no
disciplinary case is pending against him/her.

19.3. Institute's Scholastic Awards

“The Indian Institute of Management Indore Award for Best Scholastic Performance” is
given every year to four participants from graduating class.

a) IIM Indore Gold Medal for Scholastic Performance (Rank 1)

b) IIM Indore Gold Medal for Scholastic Performance (Rank 2)
c) IIM Indore Gold Medal for Scholastic Performance (Rank 3)
d) IIMI's Gold Medal to the Best Woman Participant for scholastic performance.

The preliminary list of participants for consideration of awarding the medal would be
selected based on the following criteria;

 The participants should be in the top 10 per cent of the batch in the first year,
 The participants should also be in the top 10 per cent of the batch of the second
year class, based on the CGPA,
 Information pertaining to all the terms will be taken into account in deciding the
award of gold medal.
 In addition, the award is given only if the participant's CGPA is:
 3.2 and above in the first year;
 3.2 and above in the second year;

25
  3.3 and above cumulatively for the first and second years.
(The CGPA would be assessed on the basis of the weightages of the courses
taken at the Institute in the first and second years).

 The participant should not have an ‘F’ grade in any course, during the entire
programme, including exchange term,
 No disciplinary action has been taken against the participant.

[In case of a tie in CGPA, wherever it is used as a criterion, for scholarships or

awards, digits up to 8 decimal points will be used to find out the relative position].
The participants of the entrepreneurship concentration would not be entitled to any
of the above awards which uses the second year performance in deciding the
awards.

19.4. Need-based Financial Assistance Scheme

Apart from merit based scholarships mentioned above, the Institute also has “Need-based
Financial Assistance (NBFA)” scheme to provide financial support to needy PGP
participants. The objective of the financial assistance scheme is to provide adequate
financial aid opportunities so that no applicant is deprived of pursuing the programme due
to financial constraints. Family income is taken to mean the income of parents/ guardians
and spouse. The need of the participants is determined on the basis of various parameters
relating to the financial position of the participant and his/her family. Participants who wish
to avail of this assistance should apply for the same in a prescribed form along with the
required documents. These forms could be obtained from the PGP Office.
20. CONVOCATION & AWARD OF DEGREE
The “Post Graduate Degree in Management” will be conferred on all participants who at the
end of second year have fulfilled all the conditions and requirements for the award of the
Degree at the Institute's Annual Convocation held at the end of each academic year.
21. ACADEMIC DISCIPLINE & GENERAL CONDUCT

a) The Institute expects its participants to conform to strict norms of integrity, honesty
and good conduct in all their dealings. It also expects the participants to abide by the
rules of the Institute both in letter and spirit.
b) Ragging of fresh participants by the senior participants, in whatever form, is strictly
prohibited. As per Government norms and judicial directions, any incident of ragging
will be viewed extremely seriously. The relevant Government Regulations on curbing
the menace of ragging in higher educational institutions is on the intranet.
c) Smoking, drinking and eating in the classroom is strictly prohibited.
d) Smoking and consumption of alcoholic beverages on the campus is strictly prohibited.
e) Marking proxy attendance for others or having attendance marked by others will
attract severe punishment leading to expulsion.
f) Mobile phones, communication devices, cameras and audio-video gadgets (either
switched on or off) are not allowed in the classrooms and during other academic

26
 activities such as examination, quizzes, guest lecture etc. The Institute will confiscate
any such gadgets found.
g) Cases of indiscipline or misconduct in classes, irresponsible behaviour inside or
outside the classes, use of unethical practices during the summer placement or
violation of the rules of the programme will be severely dealt with.
h) Any form of dishonesty including attempts to copy or help others copy in any manner
is strictly prohibited.
i) Unless specified otherwise by the instructor, participants must not collaborate in any
manner in completion of home assignments and projects. All sources of information
and ideas used for completion of the assignments and projects must be explicitly
acknowledged. In other words, the non-referenced part of the answer as presented to
the instructor should be the independent work of the participant(s).
j) Rules regulating the conduct of quizzes and examinations are given in Appendix 2.
k) Canvassing for grades is strictly prohibited.
l) Instructors will be free to adopt any measure to penalize participants for breach of
academic discipline. Any such violations and measures taken by the instructors will
be reported to the Chair PGP. Instructors may also choose to report the incident to
the Chair PGP recommending disciplinary action against the involved participant.

22. DISCIPLINARY COMMITTEE

In the event of any PGP participant not adhering to the academic discipline and general
conduct expected of him/her, a complaint could be registered against the participant(s)
concerned. Inquiries into such complaint(s) is/are conducted by the PGP Executive
Committee or a disciplinary committee constituted by the PGPEC/Director.

23. DISCIPLINARY PROCEDURE

On receiving a complaint against a participant or acting suo moto, the Chair PGP shall
initiate disciplinary action against any participant for any alleged misconduct. In such
cases, the following procedure shall be adopted:

e) The Chair PGP will seek an explanation for the breach of discipline from the participant.

f) On obtaining the response from the involved participant the matter will be discussed in
the PGP Executive Committee/Disciplinary Committee. The participant would be given
an opportunity to explain his/her case before the Committee. The Committee may call
others also for facilitating the inquiry. At the conclusion of the inquiry, the PGP
Executive Committee shall either exonerate the participant or impose any one or more
of the following penalties:
i) Fine
ii) Public apology
iii) Confiscation of mobile phones, communication devices, cameras, and audio-
video gadgets found in classrooms and other prohibited places
iv) Suspension from classes or the hostel for a specified period
v) Additional academic assignment(s) or project work

27
 vi) Scaling down grades obtained in one or more courses
vii) Awarding a permanent 'F' grade in the course concerned
viii) Repeating the course
ix) Suspension, withdrawal or made ineligible for scholarships or participation in
management festivals, International Participant Exchange Programme
x) Withdrawal of Placement services
xi) Community service
xii) Expulsion from the Institute
xiii) Any other

g) Notwithstanding the academic regulations mentioned above, the Chair PGP is

empowered to refer to the PGP Executive Committee any deserving case for review.
The PGPEC will review such cases and take appropriate decisions/actions.
h) A participant, who is aggrieved by the penalty imposed by the PGP Executive
Committee under clause (2) above, has the right to appeal, within 7 days of the date of
intimation of the penalty imposed, in writing to the Director, through the PGP
Chairperson. The decision of the Director on such an appeal shall be final.
i) The payment of any penalty/fine to be paid to outside agencies, viz. PMNRF or any
others, penalty will be collected from the participants and the remittances will be made
in the name of the Institute. In case of nonpayment of fine/penalty, the same will be
recovered from the participant’s caution deposit and settle the account before next
term registration.

28
 C. FACILITIES

24. LIBRARY & COMPUTING FACILITIES

Details about the Library and the computing facilities available in the Institute are given
on the website of the Institute. http://www.iimidr.ac.in/iimi/index.php/facilities/library

25. PLACEMENT
The Placement Committee helps, guides, and counsels second year participants in
securing suitable permanent placement by bringing them in touch with prospective
employers. No leave of absence from class is given for attending placement interviews.

26. STUDENTS ACTIVITIES COUNCIL (SAC)

An elected body of the PGP participants manages the co-curricular and extracurricular
activities on the Campus. SAC coordinates and participates in activities in the following
areas: sports, social & cultural, placement, academic affairs, hostel, mess,
infrastructure and publications.

27. BANK
‘
A branch of the State Bank of India is located in the institute premises. The bank also
has locker facilities, which may be made use of by participants. State Bank of India
ATM is in the hostel block of the Institute and the ICICI Bank ATM is located in the
main building near Reception.

28. ACADEMIC ADMINISTRATION

The Director is the chief academic and administrative head of the Institute. He appoints
various Committees to advise and assist him in the management of different activities
of the Institute. Each Committee will have a Chairperson and several members. In
addition, there are also Chairpersons for different academic Areas of the Institute.
29. GENDER SENSITIVITY

The Institute has an ‘Internal Complaints Committee’ to look into all complaints against
sexual harassment received from participants, staff, faculty or other personnel
connected with the Institute. More information on this Committee is given on the
website of the Institute. http://www.iimidr.ac.in/iimi/index.php/about-us/committees/internal-
complaints-committee
Notes:
a) Any contingencies not provided for herein shall be decided by the PGP Executive
Committee.
b) The clauses mentioned are subject to changes from time to time.
c) The final interpretation of the clauses contained herein, if necessary, will be made
by the PGP Executive Committee.

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APPENDIX 1: Course of Independent Study (CIS)

1.1 Norms for CIS

 CIS can be taken in any term in the second year of the programme.
 A participant with a minimum CGPA of 3.00 in the first year will be eligible for CIS.
 Only an internal faculty member can be the supervisor for a CIS.
 A participant may take up one CIS project of 1 credit in each term, i.e, in Term V or
VI).
 A faculty may supervise two CIS projects of 1 credit in each term.
 All CIS proposals (to be formulated by the respective participant and faculty) are
required to be approved by the area to which the faculty belongs.
 Credit for CIS should be over and above the minimum 52 credits of elective courses
required for completing the programme. However, the credits of CIS may replace
up to 3 credits from workshops.
 No teaching load credit to be given to faculty for CIS as he/she is likely to benefit
academically (inputs/ ground work for research or even publications).
 On completion of the study, the participant will have to make seminar presentation
to IIM Indore community and submit the study/report to his/her supervisor.
 A participant may be considered PASS/FAIL on the basis of his/her performance in
the seminar. Failure in CIS will attract DCPs.
 Name of CIS topic along with Pass/Fail will be put up on participant’s grade sheet.
 The study must be completed in the same term in which it is approved.

1.2 Procedure for submission and approval of the CIS project

 A second year participant, interested in pursuing a CIS, must submit his /her
expression of interest together with the proposal before the end of the due date to
the PGP office.
 Any EOI without the proposal or any proposal that is incomplete is liable to be
rejected.
 The PGP office will forward the CIS proposal to faculty members of the concerned
area for their approval.
 If nothing is heard from area members within a week of sending the proposal then,
it shall be presumed that the area has no objection to the CIS proposal.
 The decision of the area is then communicated by the PGP office to the participant
and to the faculty supervisor.
 Any contingencies not provided for herein shall be decided by the PGP Executive
Committee.

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 FORM FOR ASSESSMENT OF SEMINAR PRESENTATION

Name of the participant: …………………………………………………………………..

Name of the supervisor: ……………………………………………………………………..

Topic: ………………………………………………………………..

Area: …………………………………………………………………..

Performance: PASS / FAIL

Comments (if any): ………………………………………………………………………..

Signature:

Date : Name : …………………………………………

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 ANNEXURE A
Date:

To: The Chair, PGP

From: Mr./Ms. ____________________________________ Roll No. __________

Sub: Proposal for Course of Independent Study (CIS)

Dear sir:

I am interested in undertaking a CIS under the supervision of Prof(s). ____________

___________________________________________________________ on a topic
___________________________________________________________________ in Term V/VI.
The proposal which is duly countersigned by Prof. ________________
____________________________________ is attached. I would like to inform you that in case my
proposed CIS does not get approved for any reason, I would like to take the following courses to
meet my academic credit requirements.
Name of the Course Term (V /VI)
1.
2.
3.
4.

Thank you.

Date : ________ Participant’s Signature: _____________________

TO BE COMPLETED BY THE PGP OFFICE

Date of submission of proposal :

This proposal has NOT been submitted in time / late.

The faculty has NOT crossed the limit for CIS supervision in the AY______________

Date : ____________ Officer, PGP : __________________

Date : ____________ Chair, PGP : __________________

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 ANNEXURE B
PROPOSAL FOR COURSE OF INDEPENDENT STUDY

Details of the PGP Participant Name of the Faculty Supervisor(s)

Name :
Section : Roll Number :
Term: V/ VI Academic Year:

Title of the CIS:

Need for the Proposed Work:

Objectives:

Brief Description of CIS Project:

Methodology/Analytical Framework:

Detailed Work Plan along with Time Schedule:

Expected Outcome(s):

References:
(List of the books, articles, and other sources, in detail)

Certificate of Faculty Supervisor(s)

This is to certify that the participant has discussed all the details of the proposed topic with me/ us
and I/we have gone through all the aspects of his/her proposal, as mentioned above. I/we have
understood the nature of study and in my/our opinion this topic is worth pursuing as a Course of
Independent Study (CIS) and can be completed within a given timeframe of one/two term(s).

Date: Signature of Faculty Supervisor

Name, Designation & Area of Faculty Supervisor: _______________________________

33
 APPENDIX 2: Conduct of Quizzes & Examinations

 Participants must be present in the examination venue at least 5 minutes before the
commencement of the quiz/examination. Participants must not be allowed to enter the
examination hall 5 minutes after the commencement of the quiz and 15 minutes for
examination.
 All participants must have Identity Card/nametags during examinations.
 Participants must occupy the seat allotted to them as per the seating chart. The question
paper and answer sheet shall be placed by the Invigilator on each seat before
participants occupy their seats. The participants must turn the question paper and
commence writing on the answer sheets only after the announcement to start has been
made by the Invigilator. After the Invigilator's announcement, the participants should
stop talking with one another, however urgent the problem/situation may be. The
participants can talk only with the Invigilator and nobody else during the duration of the
examination – both inside as well as outside.
 Participants are not allowed to bring any mobile phone or another communication device into the
examination hall. Participant must not ring any device in the class with Internet on or hotspot on
or access the Internet while using a laptop or any other device. The invigilator shall
confiscate any such gadget found in the examination hall. In addition, disciplinary action
may be initiated against the involved participant.
 You must follow instructions written on the question paper and/or given by the invigilators.
Disciplinary action will be initiated against violation of rules.
 If a participant would need to step out of the exam hall for any unforeseen/ biological
requirement, permission of the invigilator is to be obtained. However, no such
permission shall be given during the first one and half hour and the last half an hour of
the examination. Participants will not be permitted to leave the examination hall for
examinations of 2 hours or less. At any point of time, not more than one participant shall
be given permission to go out from the same room.
 Participants must not refer to any book, paper or other notes, unless it is an open book
examination. In an open book examination, a participant shall refer only to books and
notes that he/she has brought into the examination hall. Consultation with another
participant orally or with his/her book/notes is prohibited.
 Passing, receiving or seeing papers of others during the examinations is STRICTLY
PROHIBITED. Anyone who willfully gives assistance to another shall be considered as
guilty as the one who receives it.
 In case of any doubt regarding the quiz/examination that has not been clarified by the
Instructor or the Invigilator, participants have to proceed by making suitable
assumptions.
 At the close of the examination, the supervisor on duty shall collect the answer books at
the seats of the participants. Therefore, the participants should stay back until their
answer books are collected. However, those who finish the examinations at least fifteen
minutes prior to the close of the examination could leave the hall earlier after handing in
the answer books to the supervisor. Handing in the answer books to the Invigilator shall
be the sole responsibility of the participant.
 The participant must not take the answer book out of the examination hall.
 Participants shall write their name on the loose/supporting answer sheets.
34
 Invigilators should report to the PGP Office any violation of these rules by the
participants.
 Any violation of the 'Quiz & Examination' rules would attract 'F' grade and/or the
matter would be referred to the Disciplinary Committee.

APPENDIX 3: Grade Conversion Table

5% 10% 15% 20% 25% 30% 35% 40% 45% 50% 55% 60% 100%
A+ 0.65 1.30 1.95 2.60 3.25 3.90 4.55 5.20 5.85 6.50 7.15 7.80 13
A 0.60 1.20 1.80 2.40 3.00 3.60 4.20 4.80 5.40 6.00 6.60 7.20 12
A- 0.55 1.10 1.65 2.20 2.75 3.30 3.85 4.40 4.95 5.50 6.05 6.60 11
B+ 0.50 1.00 1.50 2.00 2.50 3.00 3.50 4.00 4.50 5.00 5.50 6.00 10
B 0.45 0.90 1.35 1.80 2.25 2.70 3.15 3.60 4.05 4.50 4.95 5.40 9
B- 0.40 0.80 1.20 1.60 2.00 2.40 2.80 3.20 3.60 4.00 4.40 4.80 8
C+ 0.35 0.70 1.05 1.40 1.75 2.10 2.45 2.80 3.15 3.50 3.85 4.20 7
C 0.30 0.60 0.90 1.20 1.50 1.80 2.10 2.40 2.70 3.00 3.30 3.60 6
C- 0.25 0.50 0.75 1.00 1.25 1.50 1.75 2.00 2.25 2.50 2.75 3.00 5
D+ 0.20 0.40 0.60 0.80 1.00 1.20 1.40 1.60 1.80 2.00 2.20 2.40 4
D 0.15 0.30 0.45 0.60 0.75 0.90 1.05 1.20 1.35 1.50 1.65 1.80 3
D- 0.10 0.20 0.30 0.40 0.50 0.60 0.70 0.80 0.90 1.00 1.10 1.20 2

Cumulative Grade Point Average (CGPA)

CGPA at the end of a year, is the weighted average of the grade points obtained in all
courses registered by the participant. Non-credit courses are not included in calculating
CGPA. The weights used is the course credits. An indicate percentage equivalence of
CGPA can be calculated as follows:-

If, 3.5 ≤ CGPA ≤ 4.33 = 91 + (CGPA – 3.5) x 10.8434

If, 2.3 ≤ CGPA < 3.5 = 60 + (CGPA – 2.3) x 25.8334
If, 2 ≤ CGPA < 2.3 = 50 + (CGPA – 2) x 33.3334
If, 1 ≤ CGPA < 2 = 20 + (CGPA – 1) x 30

Entrepreneurship Concentration:
Participants opting for this concentration would opt out of placements at the beginning of
the second year. They will however be allowed to participate in the placement in any one
year during the next three years if they so desire.

Participants would also be required to get a letter from their parents that they have been
informed of theirs wards choice.

Each participant opting for this concentration would be assigned a mentor faculty with
whom the participant would regularly interact (preferably on a daily basis) on the venture
creation process and activities. Each participant will be evaluated by a committee
comprising of three persons (two faculty members and one entrepreneur). This committee
will meet once at the end of the term and review the project comprehensively to award

35
grades to the project. A mid-term review will be conducted by at least two members of the
committee to review the progress and provide feedback. The mid-term review will have
20% weightage for the grades.

At the beginning of the term, the committee will meet, discuss with the participant his plans
for the project and come up with the evaluation metrics. This could be different for each
participant depending on their project.

Normally, the faculty mentor will review the progress of the participant once before the mid-
term review and once after the mid-term review but before the end of the term review.
Each of the review would carry 15% weightage. The end of the term review would have
50% weightage.

36
 भारतीय प्रबं ध संस्थान- इन्दौर
प्रबंध शिखर, राऊ-पीथमपुर रोड इन्दौर - 453556 (म.प्र.) भारत
INDIAN INSTITUTE OF MANAGEMENT INDORE
Prabandh Shikhar, Rau-Pithampur Road Indore - 453556, (M.P.) India

POST GRADUATE PROGRAMME IN MANGEMENT LEADING TO

AWARD OF MASTER OF BUSINESS ADMINISTRATION

Fee structure

For Indian Students (CAT) – PGP-I, Batch 2020-22, Academic Year 2020-21
S/N Heads Total fee Instalments
for 1st year Term-1 Term-2 Term-3
1 Tuition Fee 7,35,000 2,50,000 2,50,000 2,35,000
Hostel Charges 75,000 25,000 25,000 25,000
Total (Course Fee) 8,10,000 2,75,000 2,75,000 2,60,000
2 Mess Deposit ** 45,000 15,000 15,000 15,000
3 Refundable Caution Deposit 50,000 50,000 - -
4 Medical Insurance Premium 1,055 1,100
Grand Total 9,06,055 3,41,100 2,90,000 2,75,000

For Indian Students (CAT) – PGP-II, Batch 2019-21, Academic Year 2020-21
S/N Heads Total fee Instalments
for 2nd year Term-1 Term-2 Term-3
1 Tuition Fee 7,25,000 2,50,000 2,50,000 2,25,000
Hostel Charges 75,000 25,000 25,000 25,000
Total (Course Fee) 8,00,000 2,75,000 2,75,000 2,50,000
4 Medical Insurance Premium * 1,100 1,100
Grand Total 8,01,100 2,76,100 2,75,000 2,50,000
Note:
 The Acceptance fee will be adjusted against the first installment fee.
 Course fee includes access to lectures, computing facilities, library, etc. It also includes Alumni
fee and lodging.
 Course fee does not include the cost of text books. Approximate cost of text books would be
Rs.15,000/- per annum which the participants have to spend on their own.
 Mess facility is optional for PGP-II, IPM-IV & IPM-V.
 PGP/IPM participants proceeding on Student Exchange Programme in Term 5/6 are not
required to pay the hostel charges of their Exchange term.
 Caution deposit will be refunded at the end of the programme, after adjusting the dues.
 The medical insurance premium amount of Rs.1,100/- is tentative. The premium may increase
and the difference amount will be adjusted at the time of admission.

37
 Fee structure for the PGP batch 2020-22

For NRI/Foreign Students (GMAT) – PGP-I Academic Year 2020-21

S/N Heads Total fee Instalments
for 1st year Term-1 Term-2 Term-3
1 Course Fee 12,15,000 4,12,500 4,12,500 3,90,000
2 Mess Deposit ** 45,000 15,000 15,000 15,000
3 Refundable Caution Deposit 50,000 50,000 - -
4 Medical Insurance Premium * 1,100 1,100
Grand Total 13,11,100 4,78,600 4,27,500 4,05,000

For NRI/Foreign Students (GMAT) – PGP-II Academic Year 2021-22

S/N Heads Total fee Instalments
for 2nd year Term-1 Term-2 Term-3
1 Course Fee 12,00,000 4,12,500 4,12,500 3,75,000
2 Medical Insurance Premium * 1,100 1,100
Grand Total 12,01,100 4,13,600 4,12,500 3,75,000

Note:
 The Acceptance fee will be adjusted against the first installment fee.
 Course fee includes access to lectures, computing facilities, library, etc. It also includes Alumni
fee and lodging.
 Course fee does not include the cost of text books. Approximate cost of text books would be
Rs.15,000/- per annum which the participants have to spend on their own.
 Participants proceeding on Student Exchange Programme in Term 5/6 are not required to pay
the hostel charges of their Exchange term.
 Caution deposit will be refunded at the end of the programme, after adjusting the dues.
 The medical insurance premium amount of Rs 1,100/- is tentative as we are in process of
finalizing the insurance policy for the current year. The premium may increase and the difference
amount will be adjusted at the time of admission

38
39
Bank Account details for payment of fees

Participants to pay the fee 7 days before the term registration day as per the Academic Calendar
through online remittance using their virtual account and update the appended Google form
https://docs.google.com/forms/d/e/1FAIpQLSdQc5R60UddsC2M_7VzjLp-
jmrveUygXDnuzfZyKocm3ENwMw/viewform

Bank details for PGP Participants: Participants to use their virtual account (IDBI Bank) using the
bank account details given below:
Account Name Indian Institute of Management Indore-Fee Collection A/c
Account Number Please refer the list of Virtual Account numbers as separate
virtual Account number has been given for each participant
IFSC Code (For RTGS/NEFT) IBKL0000001
Address of Branch Ratlam Kothi, Indore
SWIFT Code IBKLINBB001
Account Type Savings
Beneficiary Name Indian Institute of Management Indore

Bank details for IPM Participants: Participants to use their virtual account (HDFC
Bank) using the bank account details given below:
Account Name Indian Institute of Management Indore- Fee Collection A/c
Account Number Please refer the list of Virtual Account numbers as separate
virtual Account number has been given for each participant
IFSC Code (For RTGS/NEFT) HDFC0002140
Address of Branch HDFC Bank, 15/4, Sai Vihar Colony, Rau, Indore – 453331
SWIFT Code HDFCINBB
Account Type Savings
Beneficiary Name Indian Institute of Management Indore

Note:
 Deposit the term fee in the respective Virtual Account Number allotted to individual
participant.

 Fill the RTGS/NEFT form of Bank correctly and ask the bank officials to enter the Name
and Roll No. of the participant in the remarks column while processing the payment so
that we can identify the payment at the time of reconciliation.

 Participants to fill the UTR number of the payment correctly in the Google Form, without
which Accounts Department will not be able to reconcile the fee payment.

40
 भारतीय प्रबंध संस्थान इं दौर
Indian Institute of Management Indore
Academic Calendar 2020-2021 * (Revised 11 June 2020)
First Year PGP Batch 2020-22 * Second Year PGP Batch 2019-21 *
Term-I Term-IV
Registration Friday, 07 August 2020 Registration Monday, 27 July 2020
Classes
Inauguration 08-09 August 2020 Monday, 27 July 2020, AN
begins
Classes
Monday, 10 August 2020
begins
Foundation Day Lecture - Saturday, 03 October 2020
Term Ends Saturday, 24 October 2020 Term Ends Saturday, 10 October 2020
Term-II Term-V
Registration Thursday, 29 October 2020 Registration Thursday, 15 October 2020
Classes Classes
Thursday, 29 October 2020 Thursday, 15 October 2020
begins begins

Term Ends Saturday, 02 January 2021 Term Ends Wednesday, 06 January 2021
Term-III Term-VI
Registration Monday, 11 January 2021 Registration Monday, 11 January 2021
Classes Classes
Monday, 11 January 2021 Monday, 11 January 2021, FN
begins begins
Term Ends Saturday, 03 April 2021 Term Ends Sunday, 28 March 201
* Pre-Convocation - First week of April 2021
* Convocation - First week of April 2021

41