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Project Closeout

This document discusses the three stages of project closeout: project completion, project acceptance, and contract closeout. It describes the activities involved in completing construction and handing the project over to the client. These include testing, cleanup, inspections, paperwork, and training. It outlines the two stages of acceptance - provisional and final - and the procedures for requesting and confirming acceptance. Finally, it states that contract closeout is the transition to actual use, and involves providing documentation to the owner and assessing project team performance.

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Amy Mengistu
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232 views11 pages

Project Closeout

This document discusses the three stages of project closeout: project completion, project acceptance, and contract closeout. It describes the activities involved in completing construction and handing the project over to the client. These include testing, cleanup, inspections, paperwork, and training. It outlines the two stages of acceptance - provisional and final - and the procedures for requesting and confirming acceptance. Finally, it states that contract closeout is the transition to actual use, and involves providing documentation to the owner and assessing project team performance.

Uploaded by

Amy Mengistu
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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School of Civil and Environmental Engineering

CEng 5214: CONSTRUCTION PROJECTS


MANAGEMENT
Chapter 7
Project Closeout

FASIL TEBEJE
May 2020
Contents
Project Closeout

1. Project Completion
2. Project Acceptance
3. Contract Closeout

AAU, AAiT, Construction Management, Fasil T., 2020 2


1. Project Completion
 The period of completion and handover of a project is
the transition from its construction to its occupation by
the end user (the client).
 For simple projects, this may consist of only a formal
handover.
 For projects, which include other operating systems, this
phase may include commissioning activities.
 On completion, however, the construction contract does
not finally come to an end until the consultant issues his
completion certificate.

AAU, AAiT, Construction Management, Fasil T., 2020 3


1. Project Completion
 As the project nears completion, a number of special
activities must take place before the contractor’s
responsibilities can be considered complete.
 There are various testing and startup tasks, the final
cleanup, various inspections and remedial work that may
result from them and the process of closing the
construction office and terminating the staff’s
employment.
 In addition, a myriad of special paperwork is required,
including approvals and certification.

AAU, AAiT, Construction Management, Fasil T., 2020 4


1. Project Completion
 Approvals and certifications that allow the contractor to
receive final payment, a set of as-built drawings that
include all changes made to the original design,
operating manuals, warranties and a final report.
 The contractor will also be responsible for transferring
and archiving project records and will conduct some sort
of project critique and evaluation; operator training
may also be part of the contractor’s contractual
responsibilities.

AAU, AAiT, Construction Management, Fasil T., 2020 5


2. Project Acceptance
Acceptance and Handover
 It is a stage at which the project owner accepts and enter
into facility usage and operation.
 Project acceptance has two stages:
 Provisional acceptance, and
 Final acceptance.
2.1 Provisional Acceptance
 When the works has been substantially completed and
have passed any final test that may be prescribed by the
contract, the contractor may give notice to the Engineer to
effect the provisional acceptance.
 It usually covers the defects liability (maintenance)
period which spans 12 months.

AAU, AAiT, Construction Management, Fasil T., 2020 6


2. Project Acceptance
2.1 Provisional Acceptance
 If the Engineer rejects the request, he shall prepare a
checklist of all defective works and give it to the
contractor for correction.
 Whenever the Engineer confirms, that the work is
substantially completed he shall conduct the acceptance
in the presence of the Employer.
 During the defects liability period any defects, shrinkage
or other faults which are due to materials or workmanship
not in accordance with the contract are to be specified by
the Engineer in a schedule of defects.
 The contractor has to rectify the items in the schedule of
defects within a reasonable time.

AAU, AAiT, Construction Management, Fasil T., 2020 7


2. Project Acceptance
2.2 Final Acceptance
 When the Engineer is satisfied that all-defective work
has been made good, the Contract requires that the
certificate for completion must be issued within 28 days
of whichever of the following is the latest:
 The end of defects liability period, or
 The completion of the making-good of defects.
Procedures of Final Acceptance
 Final acceptance may be requested by the contractor and
confirmed by the Engineer.
 If the Engineer rejects the request, he shall prepare a
checklist of all defective works and give it to the
contractor for correction.

AAU, AAiT, Construction Management, Fasil T., 2020 8


2. Project Acceptance
1.2 Acceptance and Handover
1.2.2 Final Acceptance
Procedures of Final Acceptance
 Whenever the Engineer confirms that the defective works
has been made good he asks in writing to the stakeholders
to send their representative to conduct the acceptance
jointly.
 The representatives inspecting the site and the work
should confirm, that defective works has been made
good.
 Following the confirmation of all representatives, the
engineer should prepare the standard format prepared for
this purpose for signing by the committee.

AAU, AAiT, Construction Management, Fasil T., 2020 9


3. Contract Closeout
 It is a transition from design and construction to the
actual use of the constructed facility.
 The management team must provide documentation,
shop drawings, as built drawings, and operation manuals
to the owner organization.
 Assessment of the project team’s performance is crucial
in this stage for avoiding mistakes in the future.
 Actual activity costs and durations should be recorded
and compared with that was planned.

AAU, AAiT, Construction Management, Fasil T., 2020 10


THANK YOU!

AAU, AAiT, Construction Management, Fasil T., 2020 11

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