CONSTITUTION

Young Artists Society of the Cebu Institute of Technology – University

ARTICLE I NAME OF THE ORGANIZATION

Section 1 The name of the organization shall be Young Artists Society at the Cebu Institute of
Technology University.

ARTICLE II PURPOSE

Section 1 The purpose of the organization is to encourage fine art awareness and increase the art
department’s presence in the Cebu Institute of Technology – University. Young Artists Society aims to
enhance, enrich, and foster Young Artists’ exposure to art and creativity through workshops and student
exhibitions.

ARTICLE III AUTHORITY

Section 1 The organization is a recognized student organization at the Cebu Institute of Technology
– University and adheres to all campus policies as set forth in the Cebu Institute of Technology –
University Student Handbook and the Cebu Institute of Technology – University Student Organization
Policies and Guidelines.

Section 2 The organization will establish bylaws to govern administrative and procedural matters
such as time and location of meetings. The said bylaws shall not conflict with the constitution. Bylaws
may be adopted, amended or temporarily suspended by a majority vote present at an organization
meeting where a quorum is present.

ARTICLE IV MEMBERSHIP

Section 1 Membership in the organization shall be open to all bona fide Senior High School
students of the Cebu Institute of Technology – University.

Section 2 Eligibility for membership or appointed or elected officer positions may not be limited on
the basis of race, religion, nationality, ethnicity, color, age, gender, gender identity, marital status,
citizenship, sexual orientation or disability. The organization shall have no rules or policies that
discriminate members based on the aforementioned individual differences.

ARTICLE V OFFICERS

Section 1 The officers of the Young Artists Society shall be divided into Junior and Senior officers
consisting of a President, Vice-President, Secretary, Treasurer, Auditor and 2 Representatives.

Section 2 In order to run for office in the Young Artists Society, members must have a minimum
cumulative grade point average of 85.

Section 3 While in office, officers must maintain a GPA of 85 and must not have below 85 for
more than one semester.

Section 4 Officers must be a matriculated student and be of good moral conduct within his or her
department.

Section 5 All officers will serve for a term of one (1) year or until their successors shall be duly
elected and qualified.

Section 6 Any officer who, during the term of his/her office, ceases to be a voting member, or fails
to maintain his/her status as a matriculating student maintaining a GPA of 85, in good academic and
disciplinary standing within his/her department, shall be removed from his/her office and a replacement
shall be elected.

ARTICLE VI MEETINGS

Section 1 Regular meetings for officers shall be held monthly during the academic year.

Section 2 Special meetings may be called by the President or a majority of the officers. All
members must be given a minimum of 24 hours’ notice prior to the meeting time.

Section 3 Business cannot be conducted unless one-fourth of the membership is present.

Section 4 Members should be present to vote. Proxy-members for the purpose of voting is
prohibited.

Section 5 In order to vote a member must be in good standing and meeting attendance are highly
concern. There should only be 3 times excused or unexcused absences when a meeting is conducted, if
beyond 3 times it may result to loss of voting privileges.

ARTICLE VII ADVISER(S)

Section 1 The Young Artists Society shall have advisers who is a full-time or part-time member of
the University faculty, staff or administration. The adviser will fulfill the responsibilities of an
organization adviser and shall serve on an academic year basis or until their successor has been selected.

ARTICLE VIII FINANCES

Section 1 Organization finances, if any, shall not be used to purchase or reimburse members for
alcoholic beverages, drugs, or any other stuff unrelated to the activities of the organization.

ARTICLE IX DISCIPLE OF MEMBERS

Section 1 All members of the Young Artists Society are expected to uphold the rules and
regulations of the Cebu Institute of Technology – University as stated in the Student Handbook.
Members are also expected to adhere to the policies and procedures set for in the Cebu Institute of
Technology – University Student Organization Policies and Guidelines.

Section 2 Members that violate the Rules and Regulations and Student Organization Policies and
Guidelines may face disciplinary action.

ARTICLE X AMENDMENTS

Section 1 Proposed amendments to this constitution shall be presented to the members, in writing,
one meeting prior to the meeting where the amendment will be voted upon.

Section 2 Constitution amendments require approval by two-thirds of the voting members present
at a regular meeting. The amendment shall be effective immediately unless otherwise stipulated in the
amendment.

Section 3 A copy of any amendments to this constitution must be submitted to the Cebu Institute of
Technology – University Student Affairs Office within one or two weeks after the adoption of the
amendments.
 Bylaws
Technologian Scrabble Society of the Cebu Institute of Technology – University

Section I The officers of the Young Artists Society shall be the:

a. President
b. Vice-President
c. Secretary
d. Treasurer
e. Auditor
f. Representatives

Section II Powers and Duties of Officers

a. The President shall serve as the chief executive officer of the organization, shall
preside at all meetings of the organization and shall prepare the agenda for meetings.
The President shall appoint all committees and committee chairs, if any. The
President shall have other powers and duties as may be prescribed by the
organization.
b. The Vice President shall preside at organization meetings in the absence of the
President. The Vice President shall perform all legal duties assigned by the President.
The Vice President shall assume the office of President if the office becomes vacant.
c. The Treasurer shall handle all financial affairs and budgeting of the organization,
maintain all necessary accounting records and prepare financial reports for the
membership.
d. The Secretary shall take minutes at all meetings of the organization, keep these
minutes on file and submit copies to organization members upon request. The
Secretary shall be responsible for all organization correspondence and shall keep
copies on file. The Secretary shall maintain membership records for the organization.
e. The Auditor ensures compliance with established internal control procedures by
examining records, reports, operating practices, and documentation. Verifies assets
and liabilities by comparing items to documentation. Communicates audit findings by
preparing a final report and discussing findings with the executive officers.
f. The Representatives involves in representing for the members of the Young Artists
Society from the corresponding grade level where he/she belongs, handling
complaints and resolving problems as they arise.

Section III Qualifications to hold office in the Young Artists Society are as follows:
a. For a member to hold office, he or she must be in good academic and disciplinary
standing and must be an enrolled student at the Cebu Institute of Technology –
University. Additionally, students must have at least a GPA of 85 to be eligible to
hold an office.
b. No member may hold more than one office and no member may serve more than two
years in the same office.

Section IV Elections
a. Elections are held around 2nd or 3rd month of the academic year and shall take place at
a regularly scheduled meeting of the organization at which a quorum of at least one-
fourth of the membership is present. At least one week’s notice shall be provided for
any meeting at which an election is to be held.
b. Nominations for officers shall be made at the regular meeting immediately preceding
the election. Nominations may also be made from the floor immediately prior to the
election for each office. Members may nominate themselves for an office.
c. Officers shall be elected by the majority vote. If no candidate receives a majority
vote, a runoff election shall be held between the two candidates receiving the highest
number of votes.
d. Votes shall be cast by nominations; however, when there is only one candidate for an
office, a motion may be made to elect the candidate.
Section V Executive Board/Committee
a. The Executive Committee shall consist of the elected and appointed officers, with the
adviser(s) serving as non-voting member(s).
b. The Executive Committee shall have general supervision of the affairs of the
organization between meetings and is authorized to take action when action must be
taken prior to the next meeting.
c. The Executive Committee shall report to the membership all actions taken between
meetings with the exception when it is too late to do so. Any actions taken by the
Executive Committee may be rescinded or modified by the membership by a majority
vote.

Section VI Organization Adviser

a. The adviser shall fulfill the responsibilities specified in the Cebu Institute of
Technology – University Student Organization Handbook. Advisers shall serve on an
academic year basis or until their successor has been selected.

Section VII Meetings and Voting

a. Regular meetings for officers shall be scheduled during the academic year.
b. Special meetings may be called by the President or a majority of the Executive
Committee. All members must be given a minimum of 24 hours’ notice prior to the
meeting time.
c. Business cannot be conducted unless one-fourth of the membership is present.
d. Members must be present to vote. Proxy-members for the purpose of voting is
prohibited.
e. In order to vote a member must be in good standing, meeting attendance and
academic requirement are highly concern. There should only be 5 times excused or
unexcused absences when a meeting is conducted, if beyond 5 times it may result to
loss of voting privileges.

Section VIII Special Committees

a. Special Committees may be established by the Executive Board and shall perform
such duties as defined in their establishment.
b. The Executive Board shall appoint and may remove committee members and a
Chairperson, if any, for each committee.

Section IX Finances
a. Occasionally, the Young Artists Society may need to assess a fee or collect money
from the membership for special events/purposes. The maximum amount of money
collected shall be 100 or determined by a majority of the membership at a regularly
scheduled meeting.
b. Organization finances, if any, shall not be used to purchase or reimburse members for
alcoholic beverages, drugs, or any other stuff unrelated to the activities of the
organization.

Section X Discipline of Members

a. When a member believes that another member has engaged in conduct that is
detrimental to the organization, a conversation should be held with either the adviser
or the Student Affairs Office Disciplinarian.
b. If warranted, a written charge may be filed with the Disciplinarian. The disciplinarian
shall review the charge(s) and may conduct a preliminary investigation if deemed
appropriate. If the preliminary investigation concludes that misconduct appears to
have occurred, the disciplinarian works with the Executive Committee to determine
any possible sanctions. Possible sanctions may include expulsion, suspension, or
lesser sanction(s) including but not limited to, a reprimand, removal from office, a
fine or other corrective remedies.
Section XI Dissolution
a. Upon the dissolution of the Young Artists Society for any reason, the President shall
be the one to report it.
b. Prior to the dissolution of the Young Artists Society, a meeting shall be scheduled
with at least one-fourth of the membership present. The Executive Committee shall
be the one to inform the rest of the members regarding the dissolution.

Section XII Non-Hazing Clause

a. The laws of the Philippines concerning hazing shall be observed.
b. Hazing shall be defined as participating in or allowing any act or coercing another,
including the victim, to do any act that creates a substantial risk or causing mental or
physical harm to any person. A forced or coerced activity shall also be considered
hazing when the initiation or administration into, or continued affiliation with, a
university organization is directly or indirectly conditional upon performing the
activity. In no event shall the willingness of an individual to participate in such an
activity serve as defense in cases of hazing.
c. Actions and activities which are explicitly prohibited include, but shall not be limited
to the following:
i. Any activity that creates a substantial risk of physical or mental harm.
ii. Paddling, beating, or hitting individuals.
iii. Wearing anything designed to be degrading or to cause discomfort
iv. Activities that interfere with an individual’s academic efforts by causing
exhaustion or loss of reasonable study time.

Section XIII Impeachment

Any member may initiate officers’ removal by the following procedure:
a. Petition Executive Board with signatures of 1/3 of all voting members. The said
petition should state the reason for removal.
b. Executive Board shall then notify officers and call for removal vote within fourteen
(14) days of the filing of the petition.
c. Members shall be notified at least one week prior to removal vote meeting.
d. At the meeting for removal, the petition’s stated grievances shall be made public and
the officer charged shall be allowed to respond to the charges of the petition.
e. Removal from office shall require a vote of 2/3 of all voting members.

Section XIV Vacancy of Office

a. In case of resignation or removal of any officer, an interim acting officer shall be
appointed by the Executive Board.
b. Should the office of President become vacant, the Vice-President should complete the
President’s unexpired term and call for an election for Vice-President consistent with
election process set forth in the bylaws.

Section XV Amendments
a. Proposed amendments to these bylaws shall be presented to the membership, in
writing, one meeting prior to the meeting where the amendment will be voted upon.
b. Bylaw amendments require approval by two-thirds of the voting members present at a
regular meeting. The amendment shall be effective immediately unless otherwise
stipulated in the amendment.
c. A copy of any amendments to these bylaws must be submitted to the Student Affairs
Office within two weeks after adoption.

These bylaws were adopted on May 16, 2018.