City of Richmond: Request For Proposal

City of Richmond Request for Proposal
Business and Financial Services Department
Contract 2923P
Fuel Dispensing and Management System
1. Introduction
The City of Richmond proposes to engage the services of a contractor that will provide the
City of Richmond a fuel dispensing management system.
The objective of this request for proposal is to provide the City with qualified proponents
capable of carrying out the work herein defined. The subsequent proponent submissions
will form the basis for evaluation, interview and selection.
2. Submission Details
Six (6) copies of proposals marked Fuel Dispensing and Management System Contract
2923P addressed to the Purchasing Section, will be received at the Information Counter,
Main Floor, Richmond City Hall, 6911 No. 3 Road, Richmond BC V6Y 2C1, until 12:00
pm, noon, local time, Wednesday, November 15, 2006. Submissions received after this time
will be returned to the sender.
The City reserves the right to cancel this Request for Proposal for any reason without any
liability to any proponent or to waive irregularities at their own discretion.
Proposals may be withdrawn by written notice only provided such notice is received at the
office of the City’s Purchasing Section prior to the date/time set as the closing time for
receiving proposals.
Proposals shall be open for acceptance for 90 days following the submission closing date.
All proposals will remain confidential, subject to the Freedom of Information and Privacy
Act.
Any interpretation of, additions to, deletions from, or any other corrections to the Proposal
document, will be issued as written addenda by the City of Richmond. It is the sole
responsibility of the potential Bidders to check with the City of Richmond’s Website, and /
or BC Bid to ensure that all available information has been received prior to submitting a
bid.
City of Richmond 2
Contract 2923P
Request for Proposal Fuel Dispensing and Management System
3. Enquiries
3.1 Clarification of terms and conditions of the proposal process shall be directed to:
Contractual Information:
Sheryl Hrynyk Telephone: 604-276-4135

Buyer II
Purchasing Department E-mail: [email protected]
City of Richmond
Technical – Hardware Requirements
Mike Lederer – Fleet Services Telephone: 604- 244-1255

City of Richmond E-mail: [email protected]
Technical – Software Requirements
Eddie Hung - IT Telephone: 604- 276-4232

City of Richmond E-mail: [email protected]
The City, its agents and employees shall not be responsible for any information given by
way of verbal communication.
Any questions that are received by City of Richmond Staff that affect the Proposal Process
will be issued as addenda by the City of Richmond.
4. Project Background
The City of Richmond is experiencing operational challenges posed by the City’s current
fuel dispensing system, Gasboy ‘Series 1000 Fleetkey System (Gasboy). The fuelling
system is out-dated and no longer meets the needs of the City.
The City of Richmond utilizes one gas dispensing depot at the Worksyard and three types of
fuel: Unleaded Gasoline, Marked Diesel and Bio-Diesel (5% blend.)
Capacity of Tanks is:
• 1 (one) in-ground tank consisting of 30,000 litre unleaded gasoline.
• 1 (one) split in-ground 30,000 litre Diesel tank consisting of the following:
- 1 (one) 15,000 litre marked diesel tank.
- 1 (one) 15,000 litre bio-diesel tank with 5% blend.
The approximate average monthly use of gasoline is 75,000 litres, marked diesel usage is
5,000 litres and bio-diesel is 40,000 litres.
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Contract 2923P
Fleet Services provides fuelling requirements for approximately 500 City vehicles, 120
RCMP dedicated vehicles and 30 Richmond School Board vehicles.
The types of vehicles and equipment requiring fuelling range from small/medium cars,
small/medium pick up trucks, single and tandem axle dump trucks, backhoes, excavators
and a large variety of Parks equipment.
5. Pre-Bidder Meeting/Site Visit
A pre-bid meeting has been scheduled for Monday, October 23, 2006 at the City of
Richmond Works Yard, 5599 Lynas Lane, Richmond, B.C. from 9:00 a.m. to 12:00 pm
(noon) local time.
Please contact Mike Lederer, phone (604) 244-1255 to confirm your attendance at this pre-
Bid meeting.
The City of Richmond strongly encourages all prospective bidders to attend the Pre-Bid
meeting and the Site Visit.
The proponent should visit the site of the work to make allowances in their submission for
such conditions as in the sole opinion of the Proponent are warranted. The City makes no
representations as to the conditions of the work site. No consideration will be given to
requests for compensation for conditions that would have been evident during a reasonable
search of the conditions that will affect the Contract
6. Short List
The City may elect to short list some of the Proposals and require short listed Proponents to
provide additional information or details, including making a presentation, supply samples,
demonstrations, and/or additional technical literature. Samples of items, when required,
must be submitted within the time specified and at no expense to the City. If not destroyed
in testing, the samples will be returned a the Proponent’s request and expense.
7. Pre-Award Negotiations
The City reserves the right, prior to contract award, to make minor changes to the scope or
other areas, and/or negotiate details of the submissions of any proposal to the extent the City
considers appropriate.
8. Irrevocability
Proposals shall be irrevocable and remain open for acceptance for a period not less that
ninety (90) days from the time set for offer closing, whether or not another proposal has
been accepted.
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Contract 2923P
9. Information Technology (IT) Considerations
Proponents should describe options on the hardware and software for the running of the fuel
system, and how it would connect to the pumps. Richmond prefers to supply the computer
hardware running the fuel system software if this option is available.
Richmond’s IT infrastructure is detailed below (technical background).
The successful proponent will need to extract and load fuel system information into our
PeopleSoft Financial and Hansen Work Order Management systems. Proponents should
provide information about the fuel system application, database and data export capabilities
so Richmond IT staff can evaluate ease of use in exporting data for report generation and/or
interfacing to our Corporate systems.
10. Technical background: Current System Configuration
a) City Hall
Database servers (3)

Hardware: HP9000 Series 800, Models G50, K220, K370
Operating System: HP UNIX 10.2
Database : Oracle 7.3.4.2, SQL Server 2000
SUN servers (2)

Hardware: SUN
Operating System: Solaris 2.5x
Network servers (10)

Hardware: HP NetServer
Operating System: Windows NT 4.0
Network Protocol : TCP/IP
Client PCs (440)

Hardware: HP-Compaq
Operating System: Microsoft Windows 2000
Printers (100)
Hardware: HP Laserjet
Netcard: HP Jet Direct Card
High Speed Printers (2):

Hardware: Kodak 1S70 CPII
Hardware: Data Products Typhoon 30
Internet
Hardware: Citrix Win Server
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Contract 2923P
b) Works Yard
Database servers (1)

Hardware: HP9000 Series 800, Models G50, K220, K370
Operating System: HP UNIX 10.2
Database : Oracle 7.3.4.2
Client PCs (160)

Hardware: HP-Compaq
Operating System: Microsoft Windows 2000
Printers (35)
Hardware: HP Laserjet
Netcard: HP Jet Direct Card
c) Existing Corporate Applications
PeopleSoft
• Public Sector Financials 8.4
• Human Resources / Payroll 8.0
• Oracle 7.3.4.2
(It should be noted that the City is currently in the process of upgrading HRMS application from
v8.0 to v8.9)
Hansen Information Technologies 7.7 v 3.14

• Asset Management
• Work Order Management
• Service Request
• GIS Viewer
• Oracle 7.3.4.2
(It should be noted that the City is currently in the process of developing a migration strategy
from v 7.7 to v 8.0)
Hummingbird
• Document Management System 5.1.0.5
• SQL Server 6.5
Microsoft Office 2000

• Productivity Tools
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Contract 2923P
11. System Integration
Proponent is required to provide system integration to PeopleSoft Financial and Hansen

Work Order System and to address integration and reporting requirements related to:
a) PeopleSoft modules and sub-systems

General Ledger
Purchasing (Gas, Hired Equipment, Unit Pricing)
Accounts Payable
b) Hansen Information Technologies modules and sub-systems

Work Order Management
Asset Management
Service Request
12. Reporting Requirements
The City utilized a standard business intelligence product/suite that supports many different
data repositories, including parameter driven reporting, OLAP reporting, alerts, scorecards
and dashboards, providing one view of enterprise data. Users will be able to analyze their
business data as required, rather than calling for custom reports. Reporting will be delivered
in a web-based format. Integration with existing tools is paramount in providing end users
with the information they need. Currently, the Corporate Reporting standard is done using
the Information Builders WebFOCUS and iWay ETL v7.1 products for real-time reporting
and system integration.
13. System Functional Requirements
• Must be able to support for Windows, Linux and UNIX operating systems, and be
compatible with Standards-based, Web architecture.
• Must be able to provide an extensive user/group security model
• Must be able to provide seamless integration to existing applications (e.g. Peoplesoft
Finance, Peoplesoft HCM, HANSEN, ESRI GIS.) and be able to provide direct access to
data created/maintained by these applications.
• Must be able to produce all types of reports – ad hocs, queries, focus business reports,
batch type production reports with formats such as charts; lists, cross tabs and multi-
page statement layout delivered to many users.
• Must be able to integrate heterogeneous data from different source to produce a single
report
• Must provide the report bursting capability that can perform a single execution of a
report, sections the report as required, and distributes the sections to the appropriate
recipients based on report content. Distributions must be done via E-mail.
• Must be easy-to-use and requires minimal training and programming effort; preferred no
IT involvement when creating reports.
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Contract 2923P
• Provide intuitive and user-friendly interface and be able to customize the reporting
interface that supports dynamic/cascading parameters.
• Must be able to support for Windows, Linux and UNIX operating systems
14. System Training
The City will require training on proposed systems to suit the range of users at the City of
Richmond. All training will be conducted on-site at City of Richmond facilities.
Proposed training must address or specify:

• Training which is included in purchase price and cost of additional training for
optimal system use
• Detailed training curriculum and cost schedule (if any) showing the types of training
available
• Different levels of training to suit the range of users at the City of Richmond and
recommendations on prerequisites for attendees (i.e. end-user, administrator etc)
• Copies (electronic and hardcopy) of operator and training manuals
• Master copies of manuals and documentation for operating system
15. Financial Requirements:
Provide an efficient fuel management and accounting system for fuel related expenses,
which, is not limited to but includes:
• Accounting Capability to offer at least 2000 accounts
• Tracking of multi-agent fuelling
• Fuel delivery amounts to be captured
• Quantity Consumption, costs, who is using, mileage and hours
• Reduction of time requirement for reconciliation/admin of program
• Ability to “lock out” vehicle/cards as required
• Ability to generate charges and reconcile accounts
• On-line access to account management tools would be preferred
• Provide data integrity for billing purposes
• Provide system integration to PeopleSoft Financial v8.4 and Hansen v7.7 on fuel
costs and usage.
• Provide reporting tools to meet operational needs in a web-based environment for

KPI and parameter-driven reports.
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Contract 2923P
• Provide an efficient fuel management and account system for fuel related expenses
16. Operational Requirements
• The Fuel Dispensing & Management System must be a fully automated system with the
options of manual override when required.
• The system must have safeguards in place to ensure accurate information (i.e.:
mileage/hours, employee #, unit # etc.) is correct before dispensing fuels.
• The system must have mileage/ hour’s ranges built within the system for various classes
of vehicles and equipment. The parameters of the ranges must also have the ability to be
changed by the system’s administer when required.
• The City of Richmond requires bidders to provide information regarding how their
system is equipped for GPS capabilities.
• The Fuel Dispensing & Management System must not be a “key system” and must be a
“user-friendly” based system with functionality to be fully outlined regarding how the
system is to be activated; preference will be given to a fully electronic system with an
“automatic vehicle recognition system” that integrates with the vehicles ECM. Bidders
are requested to provide detailed procedures and the process of installing their product
on the vehicles and equipment.
• The Fuel Dispensing & Management System must have security parameters that are
outlined and provided within the RFP. Including detailed information and procedures for
the systems ability of lockout.
• The Fuel Dispensing & Management System must have the ability to provide various
fuel types to one unit (i.e. when a vehicle requires gasoline and diesel the system must
have the ability to authorize accessibility through one source.)
• The City of Richmond’s require the successful vendor’s product to integrate with the
City’s Hansen Operational Management system in providing an automated and
structured Preventative Maintenance Program for all classes of vehicles.
• The system must be capable of providing timed, meter hours and/or kilometres as a
trigger in activating the PM program.
• The City requires the flexibility within the fuel dispensing system to provide complete
fuelling services for outside agencies such as Police, Fire, Ambulance, Emergency
Services and other emergency related agencies as the City of Richmond plays a major
role in the community in the event of an emergency or disaster.
• The City of Richmond requires the bidders to explore the possibility of integrating the
City’s “employee id card system” into the scope of the project with regards to accessing
the Fuel Dispensing & Management System.
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Contract 2923P
• The bidders must provide a complete detailed evaluation of the City of Richmond’s
current fuel dispensing pumps; hardware and the in-ground tanks as well as their systems
to ensure the pumps and pumping system have compatibility with the bidders product.
• The City of Richmond requires a fully automated as well as a manual emergency

shutdown system. The bidders are to provide detailed information and procedures on the
functionality of the emergency shutdown system.
• The bidders must provide an integration evaluation of the City of Richmond’s on-site
stationary emergency generator located at the City of Richmond’s Operations Yard. The
evaluation must outlined what is required to ensure integration of the new fuel
dispensing system has full functionally in the event of a power outage.
• The City of Richmond currently provides off-site fuelling at various locations through a
“Tidy Tank” program.
• The bidders must provide detailed information regarding how the “off-site” fuelling will
be recorded, accessed and charged-out.
• The City of Richmond requires the bidders to provide information of their

product/support of their system. The City requires 24/7 product, system, and service
support for emergency repairs, warranty requirements, software and service issues.
• The City of Richmond requires the bidders to provide information and a demonstration
of their fuel inventory software within their system for monitoring fuel inventory and in
providing flexibility in ordering inventory’s through the automated software directly
with the fuel suppliers.
• The City of Richmond requires the bidders to provide site-visit demonstrations of their
fully functional Fuel Dispensing & Management System at local locations for the City’s
Fuel Dispensing & Management System Team for evaluation purposes.
• The bidders are to provide the City of Richmond with information regarding any
additional systems hardware and portable hardware requirements for their Fuel
Dispensing & Management System.
17. Installation – Electrical Requirements
The Contractor shall coordinate work start with the City’s Electrical Services Department
Contact: Dermott Pitts (604) 244-1269, to ensure all required electrical equipment and all
other considerations have been attended to.
18. Project Schedule
The project is to be completed by April 2007 with the project commencing as soon as
possible in January 2007.
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Contract 2923P
Your submission should include project schedule indicating steps to be undertaken and
estimate of time from start to finish of the upgrade
19. Uninterrupted Fuel Flow
Describe how you intend to install the upgraded equipment so as not to interrupt the flow of
gasoline or diesel fuel.
20. Proposal Submissions
All proponents are required to provide the following information with their submissions, and
in the order that follows:
• A Corporate profile of their firm outlining its history, philosophy and target market.
A detailed listing of fuel management experience and implementation of project with

similar size/scope.
Itemized costs for equipment, supplies, software and any other costs associated with
implementing the required dispersement and management system. Proponents must
include information regarding a fixed price service agreement after the initial full
labour and material warranty period including costs associated with upgrades
available and/or required.
A description of the Vendor’s understanding of the project objectives/outcomes and

vision, and how these will be achieved.
A detailed project methodology explaining each project task including what will be
expected of both the vendor and the City with respect to each task.
Team Composition – a complete listing of all key personnel who will be assigned to
this project. This will include their relevant experience, qualifications for this
project, roles and responsibilities, leadership, etc., in addition to their availability for
this project.
A detailed proposal of what will be delivered, including the expected outcome and
benefits to the City of Richmond.
A complete definition of the process that will be employed to meet the objectives of
this project, eg., approach to be taken
A detailed schedule of all activities, including milestones, project meetings, interim

reports and progress reports required for this project if necessary
A minimum of three (3) client references from projects of a similar size and scope.
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Contract 2923P
21. Working Agreement
The successful proponent will enter into a contract for services with the City based upon the
information contained in this request for proposal and the successful proponents submission
and any modifications thereto.
Proponents may include their standard terms of engagement.
22. Evaluation Criteria
Proposals shall be evaluated to determine the best value offered to the City against
conformance, but not limited, to the following criteria:
Vendor experience in fuel dispersement and management services. Vendor must

demonstrate its success by supplying a list of individual clients as references. These
references should be government related. The vendor must be able to
present a copy of a recent fuel disbursement and management services program.
Vendors overall approach to meet or exceed requirements. Vendors must indicate in

detail how their system results in a more manageable and cost effective fuel
dispensing and management system.
Vendor implementation and operational capabilities plan must offer a detailed

explanation of its approach to implementing this program and explain the operational
and administrative functions as outlined.
Vendor’s experience in providing system integration and parameter driven reporting

between fuel system to PeopleSoft Financial and Hansen Systems to ensure timely
information for operational staff and financial recording.
Understanding of project objectives/outcomes and vision
Team Composition – Experience and Qualifications of those staff to be assigned to

the project.
Project Deliverables
Cost including maintenance, upgrade costs, warranties and training costs
Trade in Values (if any)
Disposal costs (if any)
Interview (if required)
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Contract 2923P
Request for Proposal Dispensing and Fuel Management System
City of Richmond Notice of No Bid

Business and Financial Services Department
Note: Receipt of this completed form will assist us in calling for future bids. Please complete Quotation/Proposal/Tender No.
and submit this form prior to the closing date and time as shown on the Request for 2923P
Quotation/Proposal/Tender form.
Please remember to include Quotation/Proposal/Tender No. at right.
A Quotation/Proposal/Tender is not being submitted for the following reason(s):
We do not manufacture/supply the required

goods/services Cannot obtain raw materials/goods in time to meet
delivery requirements
We do not manufacture/supply to stated specifications Cannot meet delivery requirements
Specifications are not sufficiently defined Cannot quote/tender a firm price at this time
Insufficient information to prepare quote/proposal/tender Insufficient time to prepare quote/tender.
Quantity too small We are unable to competitively quote/tender at this

time.
Quantity too large We do not have facilities to handle this requirement
Quantity beyond our production capacity Licensing restrictions (please explain)
Cannot meet packaging requirements Agreements with distributors/dealers do not permit us

to sell directly.
Cannot handle due to present plant loading Other reasons or additional comments (please explain
below)
I / We wish to quote / tender on Authorized Company Official – Signature and Title Date
similar goods / services in future
Yes No
This space for City of Richmond Comments Firm Name
Address
City
Province Postal Code
Telephone Number
2004418
October 19, 2006 Business & Financial Services Department
Finance Division
File: 2923P Telephone: 604-276-4218
Fax: 604-276-4162
To Those Parties Receiving 2923P

Dear Sir/Madame:
Re: Addendum #1 - 2923P - Fuel Management and Dispensing System
Please be advised of the following information:
• Richmond’s personnel access security system is WinPak /HID Wegan

• The current Gasboy System provides a CSV file for data export, but we do not expect the new
system to emulate the existing file structure.
• Richmond’s fuel storage tanks are not fitted with electronic levelling probes.
Yours truly,
Sheryl Hrynyk
Buyer II
SAH:sah
2032496
October 30, 2006 Business & Financial Services Department
Finance Division
Fax: 604-276-4162
To Those Parties Receiving Proposal 2923P

Fuel Dispensing and Inventory Management System
Dear Sir/Madame:
Re: Addendum #2 - 2923P - Fuel Dispensing and Inventory Management System
On October 23rd a site visit and information session was held at the City of Richmond’s Worksyard. The
following information was given at this session.
• The system needs to integrate with Hansen and Peoplesoft with the current infrastructure;
• The Fire Department vehicles (not Fire or Rescue Trucks) are to be accounted in the proposal as a
separated cost;
• The projected number of work stations having access to this system should be approximately 12;
• An IP network drop can be provided as necessary by the IT Department;
• The RCMP and School Board are billed individually through our Peoplesoft system;
• All departments are charged the same gas rate;
• Currently there is a recovery cost added to the cost of the fuel;
• There is no electronic tank monitoring system in place;
• Current gas suppliers are Chevron and 4Refuel;
• The registers on the pumps are mechanical;
• The city has currently 1500 vehicles and 118 types of vehicles;
• Each vehicle requires a separate GL account;
• Access to fuel could be provided by the City personal ID cards;
• RCMP also have City personal ID cards, but also carry their own federal government cards;
• All offsite fuelling transactions are manually entered into the current system;
• Vendors can include in their proposals a third party quote on the GPS system;
• The City prefers to purchase the required computer hardware;
• Electrical installation requirements are to be included in the bid price;
• Vendors are to detail the process of installation and transition from the current system to the new;
• The present, according to our data, variance in inventory ranges from 5 to 20%;
• The tanks are pressure tested annually;
• The fuel pumps are tested annually;
• There is temperature compensation via the fuel vendor;
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• Dip readings are taken daily;

• Between the fuel pumps and the gas boy, the gas boy has the highest degree of variance;
• The load of the current generator is approximately 100-125 amps per leg. The generator is a 350
Kw Generator operating at 600 volts;
• The City currently has fuel pumps, not fuel dispensers;
• The nearest network access is in the Garage Building in the Works Yard;
• Dips are taken through the fill;
• One pump is used for both marked diesel and biodiesel and the second is for unleaded;
• No offsite Biodiesel fuelling is available;
• The current leak detection system is located in the Garage;
• All employees entitled to fuel have a City of Richmond ID card;
• At the moment the City’s standby generator handles the load;
• The City’s fuelling system is attached to the standby generator;
• The datalink for the fuel station goes to the Works Yard Administration Building;
• The model ID for our access security card reader is: HID Corporation PR-RP Max Pro Readers;
• HID card is Format H10301 Wiegand with site codes;
• The supplier of our access security system is: ADT Canada.
Yours truly,
Sheryl Hrynyk
Buyer II
SAH:sah
November 6, 2006 Business & Financial Services Department
Finance Division
Fax: 604-276-4162

Dear Sir/Madame:
Re: Addendum #3, 2923P - Fuel Management and Dispensing System
There has been a request to obtain detailed information regarding the underground fuel tanks. Drawings
used for the installation of the underground fuel tanks and specifications are now available at Richmond
City Hall, Customer Service, 6911 No. 3 Road, Richmond, BC, V7A 3S9, entitled “ Addendum #3 – Fuel
Management and Dispensing System.”
A zip file for this set of plans is also available. Please contact me at 604-276-4135 if you wish the zip
file emailed to you directly.
Yours truly,
Sheryl Hrynyk
Buyer II
SAH:sah
2039496
Finance Division
Fax: 604-276-4162

Dear Sir/Madame:
Re: Addendum #5 - 2923P - Fuel Management and Dispensing System
The following questions were received and answers provided
Question 1 How many fuel hoses will be connected to the system?

Response 1 4 hoses will be connected.
Question 2 Are you looking for a fully automatic system with data captured automatically from the
vehicles (diagnostics port etc.) or is this feature an add on you will want to implement
gradually?
Response 2 Fully automated.
Question 3 If fully automated, who would be responsible for the installation of the equipment on
board the vehicles. Because it is not always possible to have access to all vehicles since
they are on the road, in other public works applications, we trained the shop mechanics
who installed the units on the vehicle
Response 3 Installation would be by our shop staff.
Question 4 The RFP does not mention the number of vehicles and how many of each type (ie OBDII,
J1708, speed senor signal, mechanical speedometers etc.). How would you like us to
present the pricing for this portion of the proposal?
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Response 4 A Fleet Asset Registry has been provided for your information. This serves as the
Vehicle Registration List with descriptions including vehicle serial numbers and is
attached to the end of this addendum.
Question 5 Is it possible to have the names of the other vendors who are invited make a proposal?
Response 5 We are not able to determine at this time who might be bidding on this project or not.
There were a number of companies that attended the “strongly recommended” site visit
and briefing at the WorksYard, however, since this was not a mandatory meeting, then
there maybe others that have downloaded the document from the City’s Website/BCBid
and might bid on the project.
We look forward to receiving your proposals on or before 5pm, local time, on Friday, November 17,
2006.
Yours truly,
Sheryl Hrynyk
Buyer II
SAH:sah
CITY OF RICHMOND
Fleet Asset Registry
Small Equipment Excluded

UNIT ID VEHICLE DESCRIPTION SERIAL NO.
0004 1954 CHEVROLET 2WHDR TRUCK 4177305784
0355 1981 CHEVROLET 2WHDR VAN 1GCHP32M0B3311512

0570 1989 JOHN DEERE GRADER DW570BX523841
0592 1989 CHEVROLET 2WHDR CREW CAB 1GBHR34K9KF306740
0709 1991 INGERSOLL-RAND COMPRESSOR 187083U90197
0718 1992 GMC 2WHDR VAN 2GDJG31K6N4508433
0719 1992 FORD 2WHDR MOWER BD01725
0725 1992 GMC SAFARI MINI VAN 1GTDM19Z7NB508197
0729 1992 E H WACHS - TRASH PUMP & TRAIL 3092
0732 1992 JOHN DEERE EXCAVATOR FF892DL006459
0750 1992 TY-CROP TOP SPRED 4100092
0751 2000 IHC STERLING DUMP TRUCK 2FZXMLCB0YAB37401
0754 1993 GMC 2WHDR CREWCAB DUMP TRUCK 1GDHC33K9PJ707610
0756 1993 GMC 2WHDR CREWCAB DUMP TRUCK 1GDHC33K4PJ707689
0777 1993 FORD 2WHDR PICKUP TRUCK 2FTDF15Y7PCB33846
0778 1993 FORD 2WHDR PICKUP TRUCK 2FTDF15Y9PCB33847
0780 1993 FORD 2WHDR PICKUP TRUCK 2FTEF25Y2PCB33845
0782 1993 FORD AEROSTAR MINI VAN 1FTDA14UOPZC12601
0785 1993 FORD 2WHDR FLATDECK 2FDKF37M6PCB43275
0788 1993 F0RD ECONOLINE VAN 1FTDE14Y5PHB79060
0794 1994 HINO FLATDECK CENTRE-LINE PAINT ST JHBFB1526R1S10458
0796 1994 CHEVROLET CAVALIER 2DR SEDAN 3G1JC1147RS808203
0801F 1994 FORD RANGER PICKUP TRUCK IFTCR10A8RPA41272
0804 1994 FREIGHTLINER DUMP TRUCK 1FV6JFBB8RL564357
0806 1994 FORD 2WHDR TRUCK 1FDKE30M0RHA80392
0829 1994 FORD F150 2WHDR PICKUP 1FTDF15Y5RLB60326
0830 1994 FORD 2WHDR PICKUP 1FTDF15Y7RL860327
0833 1994 INTERNATIONAL HWAY TRACT 1HSHGAHR3RH602873
0834 1994 JOHN DEERE BACKHOE T0310DG798726
0835 1994 CATERPILLAR BACKHOE 8SG05782
0837 1994 KUBOTA TRACTOR 51171
0839 1994 FORD TRACTOR - FLAIL MOWER BD81744
0840 1994 GROUNDSMASTER 30580 MOWER 40254
0843 1995 FORD TRACTOR FLAIL MOWER BD72912
0844 1995 FORD TRACTOR FLAIL MOWER BD76039
0845 1995 FORD 2WHDR PICKUP TRUCK 2FTHF25Y3SCA15762
0846 1994 JACOBSEN GANG MOWER. 3060
0848 1995 FORD 2WHDR VAN 1FTEE14Y3SHZ73736
0849 1995 FORD 2WHDR FLATDECK 2FDJF37Y5SCA21868
0853 1995 FORD 2WHDR FLATDECK 2FDJF37Y9SCA30914
0856 1995 FORD 2WHDR ECONOLINE VAN 1FTEE14Y4SHA97771
0857 1995 FREIGHTLINER DUMP TRUCK 1FV6JFBB0SL713415
0858 1995 FREIGHTLINER DUMP TRUCK 1FV6JFBB9SL713414
0859 1995 FREIGHTLINER TANDEM DUMP 1FVXJLBB6SL717973
0861 1995 SECA FLATDECK NIL
0862 1995 LEROI COMPRESSOR 3270X110
0866 1995 THOMAS SKID STEER LOADER
0867 1995 FORD 2WHDR ECONOLINE VAN 1FTEE14Y3SHB28038
0868 1995 CHEVROLET CAVALIER 2DR SEDAN 3G1JC1240SS846568
0869 1995 CHEVROLET CAVALIER 2DSDN 3G1JC1246SS846560
0870 1995 CHEVROLET CAVALIER 2DSDN 3G1JC1242SS846569
0871 1995 FORD 2WHDR PICKUP TRUCK 2FTHF25Y6SCA72098
0873 1995 JOHN DEERE TRACTOR LV5300E43247
0875 1996 FREIGHTLINER AERIAL TREE TRIMMER DUMP 1FV3GJAC1TL751848
0876 1996 FREIGHTLINER DUMP TRUCK 1FVXJJBB3TL617125
0877 1996 FREIGHTLINER DUMP TRUCK 1FVXJJBB5TL617126
0885 1996 ERIK JENSN GENERATOR 2J9FD2717T2008001
0889F 1996 GMC YUKON TRUCK 1GKEK13R6TJ714086
0891 1996 FORD PASSENGAR BUS 1FDLE40F1THA58839
0894 1996 FORD E350 BUS 1FBJS31F0THA87069
0895 1997 FORD 2WHDR PICKUP 1FTDF1727VKA55263
0896 1996 DODGE 2WHDR VAN 2B7HB11X7TK151872
0897 1996 PLYMOUTH NEON 2DSDN 1P3ES22C6TD694869
0898 1996 PLYMOUTH NEON 4DSDN 1B3ES27C7TD634657
0901 1996 FORD RANGER PICKUP 1FTCR14U1TPB19290
0902 1996 FORD 2WHDR PICKUP TRUCK 1FTHF25Y2TEB81038
0903 1996 FORD 2WHDR PICKUP 1FTHF25Y4TEB81039
0907 1996 LEROI COMPRESSOR 3301X15
0913 1996 CATERPILLAR BACKHOE 8ZK09041
0914 1996 SLRV 6000 FLATDECK 2S9SNL3U6TR2S9133
0915 1997 FREIGHTLINER TANK 1FV6JJBBXVL674162
0916 1996 FORD F450 FLATDECK TRUCK 1FDLF47GXTEB81052
0917 1996 FORD 2WHDR PICKUP TRUCK 1FDLF47G8TEB81051
0920 1997 FORD 2WHDR PICKUP TRUCK 1FTDF1721VKB50255
0921 1997 FORD 2WHDR PICKUP TRUCK 1FTHX25H5VEA16617
0922 1996 FORD ECONO VAN 1FDLE40G7THA60197
0923 1996 FORD ECONO VAN 1FDLE40G5THA60196
0924 1997 JOHN DEERE TRACTOR MOWER LV5400E640431
0928 1997 FORD SWEEPER 1FDXH81C8VVA36605
0929 1997 CHRYSLER GRVYR 2DRSW 2P4GP2436VR328297
0931 1997 FORD RANGER PICKUP TRUCK 1FTCR10U4VPB13766
0932 1997 INGERSOLL-RAND COMPRESSOR 277063VEH221
0933 1997 PLYMOUTH DODGE NEON 2DR SEDAN 1P3ES22C6VD296533
0934 1997 PLYMOUTH DODGE NEON 2DSDN 1P3ES22C0VD296530
0937 1997 WINNEBAGO MOTORHOME RCMP VAN 3FCMF53GXVJA15309
0940 1997 CHEVROLET 2WHDR PICKUP TRUCK 1GCEC14W4VZ243444
0941 1997 CHEVROLET 2WHDR PICKUP TRUCK 1GCEC14W3VZ241362
0942 1997 FORD CRANE 1FDLF47G9VEB99500
0943 1997 FORD 2WHDR PICKUP TRUCK 1FDJW35G1VEC00319
0944 1997 FORD F450 CARGO VAN 1FDLF47G2VEB99502
0945 1997 FORD BOX 1FDLF47G0VEB99501
0946 1997 GMC SAFARI CARGO VAN 2WHDR 1GTDM19W9VB551493
0948 1997 CHRYSLER PLYMOUTH NEON 4DSDN 1P3ES47C2VD269334
0950 1998 DODGE DAKOTA PICKUP TRUCK 1B7GL22X5WS542686
0951 1998 DODGE DAKOTA PICKUP TRUCK 1B7GL22X7WS542687
0952 1997 CHEVROLET CAVALIER 3G1JC1244VS856850
0956 1998 INTERNATIONAL TANK 1HTGHADT1WH525275
0958 1997 CAT EXCAVATOR 307 2PM00627
0959 1997 FORD E350 BUS 1FBJS31SXVHB38724
0961 1997 CATERPILLAR BACKHOE 1CR00213
0962 1997 FORD 2WHDR VAN 1FDLE40S4VHB94785
0963 1997 FORD 2WHDR VAN 1FDLE40S1VHB87583
0964 1998 FORD 2WHDR VAN 1FDXE40SXWHA18200
0965 1996 FORD 2WHDR PICKUP TRUCK 2FTEF15Y0TCA22683
0966 1996 FORD 2WHDR PICKUP TRUCK 2FTEF15Y2TCA20806
0967 1998 FORD 2WHDR BUS 1FBSS31L9WHA46678
0968 1998 FORD CARGO VAN 1FDXE40S3WHA35369
0969 1998 FORD CARGO VAN 1FDXE40S0WHA41646
0974 1997 FORD 2WHDR PICKUP TRUCK 2FTDF1725VCA27482
0983 1998 JOHN DEERE ROTARY MOWER M0F725X082485
0987 1994 MERCURY TOPAZ 1MEBM36X7RK653802
0989 1994 MERCURY TOPAZ 1MEBM31X8RK653783
0994 1999 FORD 2WHDR DUMP TRUCK 1FDXW46S4XEA80392
0997 1999 JOHN DEERE TRACTOR LV0855E202136
0999 1997 FORD RANGER PICKUP TRUCK 1FTCR10U2VPB24054
1000 1996 FORD 2WHDR PICKUP TRUCK 1FTEF15Y2TLB88743
1004 1998 PLYMOUTH VOYAGER 2P4FP2532WR509991
1006 1997 CAT 307 EXCAVATOR 02PM00627
1007 1996 FORD 2WHDR PICK UP TRUCK 1FTEF15Y9TLA49807
1008 1996 FORD 2WHDR PICK UP TRUCK 1FTEF15Y9TLB88741
1009 1997 FORD 4WHDR PICKUP TRUCK 1FTJW36GVEA17521
1010 1996 FORD 2WHDR PICKUP TRUCK 1FTEF15Y0TLB33658
1012 1999 GMC 2WHDR BUS 1GDHG31R7X1063495
1014 2000 FORD 2WHDR BUS 1FBSS31L6YHA05458
1015 1999 UBUILT GENERATOR 2BGX10184XUX11858
1016 1999 FORD 2WHDR BUS 1FDXE40F0XHC22752
1017 2000 ARGO GENERATOR 2AABBB621Y1000670
1021 1999 VERMEER CHIPPER 1VRN15170X1002556
1025 1999 NEW HOLLAND TRACTOR 1158310
1028 1999 JOHN DEERE TRACTOR M00425BO71048
1030 2000 GMC 4WHDR PICK UP TRUCK 1GTGK24R6YF462293
1031 2001 FORD 2WHDR CARGO VAN 1FTNE24L91HA37588
1038 2001 GMC SAFARI MINI 4DRSW VAN 1GKDM19WX1B505153
1039 2001 GMC SAFARI 4DRSW MINI VAN 1GKDM19W51B505044
1040 2001 SAFARI 4DRSW MINI VAN 1GKDM19W31B505057
1041 2001 SAFARI MINI 4DRSW VAN 1GKDM19WX1B505217
1042 2001 CHEVROLET CAVALIER 4DSDN 3G1JC52461S134782
1055 2001 FORD VAN - CARGO RAISED ROOF (E250) 1FTSE34L01HB07360
1056 2001 FORD 2WHDR PICKUP TRUCK 1FTNF20L11EC81563
1057 2001 FORD F250 2WDR PICKUP TRUCK 1FTNF20L81EC81561
1058 2001 FORD F250 2WDR PICKUP TRUCK 1FTNX20L21EA90571
1059 2001 FORD F250 2WHDR PICKUP TRUCK 1FTNX20L41EA90572
1061 2001 FORD 2WHDR PICKUP TRUCK 1FTNX20L01EA83831
1064 2001 FORD 2WHDR PICKUP TRUCK 1FTNF20LX1EC81562
1065 2001 FORD F250 2WDR PICKUP TRUCK 1FTNF20L21EA90573
1066 2001 FORD F250 2WHDR PICKUP TRUCK 1FTNF20L41EA90574
1067 2001 FORD F250 2WHDR PICKUP TRUCK 1FTNF20L61EA90575
1068 2001 FORD 2WHDR PICKUP TRUCK 1FTNF20L81EA90576
1072 2001 FORD 2WHDR PICK UP TRUCK 1FTNX20L81EA83835
1073 2001 FORD F250 2WHDR PICKUP TRUCK 1FTNX20LX1EA83836
1074 2000 IHC STERLING DUMP TRUCK 2FZXMLCB0YAB37401
1079 2000 HITATCHI EXCAVATOR 13KP002179
1080 2000 FORD PASSENGER BUS 1FBSS31L0YHB79820
1082 2000 JOHN DEERE TRACTOR WOO6X4X018634
1083 2000 GRUMMAN - WORKHORSE VAN 5B4KP32Y3Y3317800
1085 2001 GRUMMAN WORKHORSE VAN 5B4KP42R113328220
1086 2001 CHEVROLET CAVALIER 4DRSDN 3G1JC524X1S131853
1087 1997 GMC JIMMY 4DRSW 1GKDT13W3V2550663
1088 2001 GMC SAFARI MINI VAN 1GTDM19W11B503836
1090F 2001 DODGE 2WHDR BUS 2B5WB35Z41K514083
1091 2001 FORD E250 2WHDR VAN 1FTNE24L91HA37591
1093 2001 FORD F450 CREW CAB DUMP 1FDXW46F81EA83838
1094 2001 FORD F450 2WHDR CAB CHASSIS 1FDXW46F61EA83837
1095 2001 FORD 28' VERSALIFT VAN 1FTSS34F21HA46869
1096 2001 FORD 28' VERSALIFT 1FTSS34F01HA46868
1100 2001 GRUMMAN WORKHORSE VAN 5B4KP42RX13328202
1102 2001 FORD F450 2WHDR DUMP 1FDXW46FX1EA83839
1103 2001 GREEN MACHINE VACUUM 010532
1105 2001 HYSTER FORKLIFT - SMALL SIZE D001H0J019W
1111 2001 FORD F550 REG CAB DUMP CRANE 1FDAF56F21EB91111
1119 2001 GRUMMAN WORKHORSE VAN 5B4KP42RX13334551
1120 2001 GRUMMAN WORKHORSE VAN 5B4KP42Y013334565
1121 2001 FORD F450 CREW CAB 2WHDR 1FDXW46F71ED48717
1122 2001 FORD F450 CAB CHASSIS 1FDXW46F41EC58392
1123 2001 GMC SAFARI CARGO VAN 1GTDM19W91B513403
1124 2001 FORD F250 PICKUP TRUCK 1FTNX20L61ED12609
1126 2001 GMC SAFARI 4DRSW VAN 1GKDM19W31B519864
1127 2001 FORD F150 PICKUP TRUCK 2WDR 2FTPX17Z91CA63435
1128 2001 FORD E350 CARGO VAN 1FTSE34L91HB54001
1129 2001 CHEVROLET CAVALIER 4DSDN 1G1JC524017378751
1130 2001 CHEVROLET CAVALIER 4DSDN 1G1JC524X17377798
1131 2001 GMC SAFARI 4DRSW 1GKDM19W91B518122
1134 2001 JOHN DEERE RIDE ON MOWER TC1420G010326
1138 2001 ELGIN SWEEPER (STERLING) 49HAADBV41HJ27983
1141 2001 FORD E350 2WHDR CARGO VAN 1FTSE34L51HB57428
1142 2001 FORD F450 2WHDR 14' CUTAWAY VAN 1FDXE45F81HA46906
1143 2001 SULLAIR COMPRESSOR 4W0AS21201M134830
1144 2001 GMC SAVANNA VAN 1GDJG31F711116579
1151 2001 FORD F150 SUPERCAB PICKUP TRUCK 2FTPX17Z01CA63436
1158 2001 FORD F150 SUPERCAB PICKUP TRUCK 2FTZX172X1CA17124
1159 2002 FORD F250 EXT CAB PICKUP TRUCK 2FTRF17W02CA37132
1160 2002 FORD F250 EXT CAB PICKUP TRUCK 2FTRX17232CA05608
1161 2002 FORD F550 REG CAB DUMP CRANE 1FDAF56F02EB81016
1162 2000 FORD F550 PICKUP FLAT DECK 1FDAF56F7YEC64015
1163 2002 FORD F350 VAN FULL SIZE VAN 1FTSE34L22HA27981
1164 2002 IHC FLAT DECK CRANE TRUCK 1HTGLAXT82H522068
1165 2002 IHC 2WHDR TANDEM DUMP TRUCK 1HTGLAXT62H522067
1166 2001 FORD F450 STND CABCH DUMP 1FDXW46F41EC99217
1167 2001 FORD F450 FLATDECK 1FDXF46S01EC76546
1169 2001 CATERPILLAR BACKHOE BNK01410
1170 2002 FORD F250 SUPERCAB PICKUP TRUCK 1FTNX20L62EA80434
1171 2002 FORD F250 PICKUP TRUCK 1FTSX30L72EA80435
1172 2002 FORD F450 CREW CAB DUMP 1FDXW46FX2EA54410
1177 2001 VERMEER TRENCHER/PULLER XIVRMO40E811002062X
1178 2002 F250 EXTENDED CAB PICKUP TRUCK 1FTNX20L52EB48898
1179 2002 F250 EXTENDED CAB PICKUP TRUCK 1FTNX20LX2EB58102
1184 2002 F350 SUPERCAB PICKUP TRUCK 1FTSX30L32EB54692
1185 2003 FINDLAY SOIL SHREDDER N/A
1187 2003 SCOTT BONNER MOWER 1127002
1189 2002 WALK BEHIND ROLLER SMOOTH 36" - DOUBLE D47501300
1190 2003 FORD F150 EXT.CAB PICKUP TRUCK 2FTRX17263CA36045
1192 2003 FORD ECONO VAN 1FTSE34L23HB46695
1193 2003 FORD E350 S/D CARGO VAN 1FTSE34L33HB08862
1194 2003 FORD ECONO VAN 1FTSE34L4HB46696
1195 2003 GMC SAFARI VAN 1GTDM19X83B514540
1196 2003 NEW HOLLAND TRACTOR 1307696
1197 2003 FORD F150 EXT CAB PICKUP TRUCK 2FTRX172X3CA24111
1199 2003 CHEVROLET CAVALIER 4DSDN 3G1JC52F83S148994
1201 2003 FORD F250 SUPERCAB 2WHDR 1FTNX20L73EB31117
1202 2003 FORD F150 PICKUP UP TRUCK 2FTRX17283CA36046
1204 2003 FORD F250 SUPERCAB 2WHDR 1FTNX20L93EB31118
1205 2003 FORD WINDSTAR LX (8 PASS VAN) 2FMZA55473BB43524
1206 2003 FORD - PARA TRANSIT BUS 1FDWE45FX3HB94585
1207 2005 INTERNATIONAL TANDEM DUMP 1HTWYSBT15J045328
1208 2005 INTERNATIONAL SINGLE AXLE DUMP 1HTWCAAR75J037541
1209 2005 FORD F550 CRANE TRUCK 1FDAF56P15EA25628
1211 2003 GMC SFARI VAN 1GTDM19X93B514532
1213 2003 FORD ECONO VAN 1FTSE34LO3HB52379
1214 2003 FORD F150 EXT CAB PICK UP TRUCK 2FTRX17213CA24112
1215 2003 MIDLAND QUARTER FRAME END DUMP 2MFB2R6C83R002558
1216 2005 FORD F550 FLATDECK CRANE TRUCK 1FDAF56PX5EA25627
1217 2003 CAT FORKLIFT T20C61507
1218 2003 TRACTOR - NEW HOLLAND TN 70 S 1288556
1219 2003 FORD - 21 PASSENGER BUS ENC AEROTECH TOUR1FDWE45F83HB94584
1220 2003 BUICK LESABRE 4DSDN 1G4HR54K83U187675
1221 2003 FORD WINDSTAR LX 2FMZA55453BA44684
1222 2003 CHEVROLET CAVALIER 1G1JC52F937263103
1224 2003 FORD TAURUS 4DSDN 1FAFP52U63G210543
1225 2003 UBUILT FLATDECK TRAILER 2BG3051523U315751
1226 2003 FORD F250 XC PICK UP TRUCK 1FTNX20L83EC99249
1227 2003 FORD F250 XC PICK UP TRUCK 1FTNX20L43EC99250
1228 2003 FORD F150 XC PICK UP TRUCK 2FTRX17L63CA82161
1229 2003 SULLAIR COMPRESSOR 4W0AS21133M140406
1230 2004 ITB - CREW TRAILER 2T9HAACA641065921
1231 2004 ITB - CREW TRAILER 2T9HAACA841065922
1232 1998 CLUB GOLF CART A9843-709221
1233 2003 REDEXIM CHARTERHOUS OVERSEEDER 2035054
1234 2003 UBUILT FLATDECK TRAILER 2BG3071103U315997
1235 2003 CHEVROLET CAVALIER 1G1JC52F037248781
1236 2003 JOHN DEERE MOWER TC1420G030161
1237 2004 DODGE SX 4 DOOR SEDAN 1B3ES46CX4D583217
1238 2004 DODGE SX 4 DOOR SEDAN 1B3ES46CX4D583220
1243 2001 FORD ESCAPE XLT 4 X 4
1244 2004 HONDA TILLER FRC800C-1003088
1246 2004 UBILT BOX TRAILER 2BG3122323U316455
1247 2004 UBILT BOX TRAILER 2BG3122343U316456
1248 2004 UBUILT FLATDECK 2BG4012344U416513
1249 2004 DODGE CARAVAN ID4GP25R34B589863
1250 2004 FORD F-250 EXT CAB 1FTNX20L14EC67387
1251 2005 INTERNATIONAL 7400 1HTWYSBT35J045329
1253 2004 PJ UTILITY TRAILER 4P5SA121X42049448
1254 2004 PJ UTITLITY TRAILER 4P5SA121X42049868
1255 2004 PJ UTITLITY TRAILER 4P5SA121142049869
1256 2004 PJ UTILITY TRAILER 4P5SA121842049870
1257 2004 PJ UTITLITY TRAILER 4P5SA121X42049871
1258 2004 PJ UTITLTY TRAILER 4P5SA121142049872
1259 2004 PJ UTILITY TRAILER RP5SA121342049873
1262 2004 GMC SAFARI VAN 1GTDM19X84B508416
1263 2005 F-550 FORD CRANE TRUCK 1FDAF56P85EA25626
1264 2005 F-550 FORD CREW CAB DUMP 1FDAW56P85EA40952
1265 2005 F-550 FORD 1FDAW56PX5EA40953
1266 2004 F-550 FORD DUMP 1FDAW56P15EA40954
1267 2004 JOHN DEERE GATOR W006X4076453
1268 2004 GMC SAFARI VAN
1269 UTILITY TRAILER - ROAD RUNNER 2RAB1231541001000
1275 TORO 22177 TE MOWER 240001379
1276 TORO 22177 TE MOWER 240001388
1277 2004 P.J. TRAILER 405CH182342056161
1278 2005 INTERNATIONAL TANDEM DUMP 1HTWYSBT15J154047
1281 2003 FORD F-150 S/C 2FTRX17W93CA85467
1282 2003 FORD F150 PICK UP 4X4 2FTRX18W33CA03909
1288 2005 DODGE SXD 1B3ES46C45D162112
1291 2002 TOYOTA PRIUS 4DSDN JT2BK12U120062799
1292 2003 HONDA CIVIC 4DSDN JHMES96523S800216
1293 2003 HONDA CIVIC 4DSDN JHMES96523S800412
1294 2002 TOYOTA PRIUS 4DSDN JT2BK12U320063145
1295 2005 HONDA CIVIC HYDRID CVT JHMES96585S800143
1300 2006 INTERATIONAL FREIGHTLINER DUMP TRUCK 1HTWCAARX6J397338
1301 2006 CAT 430E BACKHOE CAT0430EPEAT00507
1302 2006 CAT 430E BACKHOE CAT0430EPEAT00509
1308 2006 JOHN DEERE F725 WITH 48" DECK TCF725X160336
1309 2006 HONDA 4DSND JHMFA36236S800501
1310 2006 HONDA 4DSND JHMFA36256S800502
1311 2006 SMART CAR 2DCPE WMEAJ00F66J252765
1316 2006 GMC PICK UP SIERRA 1GDJK34D56E196294
1318 2007 DODGE CARAVAN 1D4GP23R57B106879
1319 2007 DODGE RAM QUAD CAB 3/4 TON 3D7KR28D07G704776
1324 2006 HONDA CIVIC 4DSDN JHMFA36216S800884
Finance Division
Fax: 604-276-4162

Dear Sir/Madame:
Re: Addendum #6, 2923P - Fuel Management and Dispensing System
Please be advised that the closing date for 2923P –Fuel Management and Dispensing System has been
changed to Friday, November 24, 2006, 5 pm local time.
Yours truly,
Sheryl Hrynyk
Buyer II
SAH:sah
2041876

City of Richmond: Request For Proposal

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City of Richmond: Request For Proposal

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City of Richmond Request for Proposal

Business and Financial Services Department

Fuel Dispensing and Management System

Sheryl Hrynyk Telephone: 604-276-4135

Technical – Hardware Requirements

Mike Lederer – Fleet Services Telephone: 604- 244-1255

Technical – Software Requirements

Eddie Hung - IT Telephone: 604- 276-4232

Capacity of Tanks is:

• 1 (one) in-ground tank consisting of 30,000 litre unleaded gasoline.

- 1 (one) 15,000 litre marked diesel tank.

- 1 (one) 15,000 litre bio-diesel tank with 5% blend.

5. Pre-Bidder Meeting/Site Visit

9. Information Technology (IT) Considerations

Richmond’s IT infrastructure is detailed below (technical background).

10. Technical background: Current System Configuration

Database servers (3)

SUN servers (2)

Network servers (10)

Client PCs (440)

High Speed Printers (2):

Database servers (1)

Client PCs (160)

c) Existing Corporate Applications

Hansen Information Technologies 7.7 v 3.14

Microsoft Office 2000

11. System Integration

Proponent is required to provide system integration to PeopleSoft Financial and Hansen

a) PeopleSoft modules and sub-systems

b) Hansen Information Technologies modules and sub-systems

12. Reporting Requirements

13. System Functional Requirements

14. System Training

Proposed training must address or specify:

15. Financial Requirements:

• Accounting Capability to offer at least 2000 accounts

• Tracking of multi-agent fuelling

• Fuel delivery amounts to be captured

• Quantity Consumption, costs, who is using, mileage and hours

• Reduction of time requirement for reconciliation/admin of program

• Ability to “lock out” vehicle/cards as required

• Ability to generate charges and reconcile accounts

• On-line access to account management tools would be preferred

• Provide data integrity for billing purposes

• Provide reporting tools to meet operational needs in a web-based environment for

16. Operational Requirements

• The City of Richmond requires a fully automated as well as a manual emergency

• The City of Richmond requires the bidders to provide information of their

17. Installation – Electrical Requirements

18. Project Schedule

19. Uninterrupted Fuel Flow

20. Proposal Submissions

A detailed listing of fuel management experience and implementation of project with

A description of the Vendor’s understanding of the project objectives/outcomes and

A detailed schedule of all activities, including milestones, project meetings, interim

21. Working Agreement

Proponents may include their standard terms of engagement.

22. Evaluation Criteria

Vendor experience in fuel dispersement and management services. Vendor must