EVENT PROPOSAL

EVENT BRIEF

EVENT DETAILS : MEAGAN’S 18TH BIRTHDAY

CONCEPT /THEME : Fabulous Pink and Elegance Black

DATE / TIME : December 20, 2019

6:00 pm

VENUE : Aldaba Reception , Hall

Brgy, Bacal II, Talavaera Nueva Ecija

PACAGE : Grand Debut Package 245k

200 guests

PERSONAL INFORMATION :

Client Name : Mrs Mariz M. Pinaranda

Age : 52
Address : Brgy. Bacal II Talavera Nueva Ecija
Nationality : Filipino
Religion : Christian
Occupation : Businesswoman

Comfort Security Person involved

Wide Parking Lot Waiters and Service Provider
CCTV Security Emcee
Generator Set Security Guard
Security Guard Event Coordinators
Full Air condition First Responder
Complete Amenities
 PROPOSAL LETTER

September 20, 2019

Mrs. Mariz M. Pinaranda

Brgy. Bacal II Talavera, Nueva Ecija

Madam,

Greetings in the name of the Lord Almighty !

The Night to Remember Event Planner is the event coordinator that can guarantee your ultimate
satisfaction. We value mutual respect , professionalism , and building harmonious business
relationships. We do not stop working until we are sure that every last detail is attendant to according
to your specifications. We believe that open communication with the clients is the key to a successful
event.

In line with this we would like to present this agreement including the approved the approved
budgetary details and memorandum of agreement for the upcoming 18 th Birthday of your daughter on
December 20 2019 which attached in this correspondent .

Hence I am courteously looking forward for an appointment with you in most opportune and
convenient time so that I can be able to discuss other information

Attached the details of the event for your needs and demands.

Thank you very much . I am anticipating you positive response. Godspeeds!

Sincerely

Johnbrian Y. Anolin
Event Manager
Night to Remember Event Planner
 BUDGET PROPOSAL
GRAND DEBUT PACKAGE
Php 245,000
For first 200 pax
Excess Php600 per head

Food and Catering Services

Full-Course Buffet Menu with Flowing Drinks
Personalized Labels of each dish
Use of complete sets of Dinnerware, Flatware and Glassware
Complete table settings with table Numbers .................................... 55,000.00
Dressed Banquet Tables with cloth table Napkin
Special VIP treatment Food Service for the Presidential Table
Professionally Trained Banquet Staff’s in Uniform

Hall Preparation and Decoration

Red Carpet
18 Roses with Ribbons and 18 Candles in Glass Holder
Debutante’s Backdrop According to the theme/peg
Venue Entrance Design . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35,000.00
Celling Swag and draping’s
Tiffany Chairs for all guests
Semi Event Styling

Birthday Cake and Give-Aways

4 Layers Fondant Birthday Cake
100 pcs Fondant cupcakes giveaways . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15,000.00

Invitation and Photo Souvenir

-70 pieces invitation
-3 hours flipbook booth . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10,000.00

Photo and Video Coverage with Pre-Debut and Album

( Preparation to Ceremony to Reception )
Pre-Debut Pictorial with PROPS, STYLING and MAKE UP
3 Professional Photographer w/ Digital SLR Camera
3 professional Videographer w/ HD DSLR Video Camera
Unlimited shot in DVD Copy
Edited DVD Mastered Video (20-30 mins) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45,000.00
Save the date Video Teaser
8x10 20 page magnetic Guestbook
8x20 20 page magnetic Debut Album
Growing up AVP
SAME DAY EDIT VIDEO - Onsite Debut Video Highlights
(3-5 mins Debut Highlights to be played during reception )

Sound , Lights and Effects with LED WALL

6x9 LED WALL widescreen
Sound craft 8 channel mixer
4 units SRX dual 15 speaker
2 units SM 58 or C audio Wired Vocal microphones . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30,000.00
2 wireless microphones
Crew, Sound Technical with DJ
10 LED par lights and other light effects
UPGRADED MOOD LIGHT

Hair and Makeup

Debutante and Mother ( if same preparation place )
Airbrush Hair and Makeup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5,000.00
With retouch during change outfit

Mobile Bar
Lighted Mobile Bar
10 Choice of Cocktails and Mocktails . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10,000.00

Candy Buffet
Chocolate fountain station
Assorted candies and sweets for guest to enjoy . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . 5,000.00
Assorted pastries

On the Day Coordination with Emcee

1 Program Emcee
3 Debut coordinator . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . , 10,000.00

Reception hall . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15,000.00

Other Charges
Serving charge
Emergency fund . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10,000.00
Security and Safetiness fund

TOTAL . . . . . . . . . . . . . . . . . . . . . . . . . . 245,000.00
 LED MONITOR
TECHNOCAL BOOTH

STAGE FLOOR PLAN

CAKE

E
BAR CORNER
D

BUFFET TABLE
PHOTOBOOTH

ENTRANCE / EXIT
 EVENT PROGRAM

ENTRANCE PARADE

MR. JOCOB & MR. JUSTINE . . . . . . . . . . . . . . . . . . . . . . . Emcee

Opening Remarks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Parents

Opening prayer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Rev. fr. Benis

Debutant’s Grand Entrance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Dj Chloie

Dinner

Father & Daughter dance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Dj Chloie

Cotillion de Honor . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Dj Chloie

18 Roses Dance

18 Cupcakes presentation

Singing of traditional Birthday song . . . . . . . . . . . . . . . . . . . . . . Ms Clarisse

Blowing the candle . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Debutant

Cutting the cake . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Debutant

Games . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Emcee

Wishes from the Family Member

Debutant Speech

Party Disco . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . DJ Chloie

 CONTRACT OF AGREEMENT

This contract is made effective as of ___________________________,by and Night to Remember Event

Planner to Mr/Mrs._______________________________________, following of our meeting last
______________, during which we discussed your employee engagement and our professional’s roles in
helping you plan it

It is understanding that you will retain us as professional Event Consultant and Employee Engagement
Coordinators for your employee engagement schedule on ________________________________

Description of services as consultant includes:

 At least 5 consultation with you via telephone /email

 Assistance in budget determination and breakdown as needed
 Discussion of theme, concept, objectives and flow of event
 Up to 12 hours of professional’s in-person consultant time trough out the planning precess

As the client you will rely on us to work as many hours as maybe reasonably necessary to fulfil our
obligations under the agreement

Conditions

 I understand that our role will be that of advisor and coordinator. You will make the actual
selection of service providers and I will implement those selections.
 It is also your responsibility to notify me of any changes in a timely manner . I shall not be held
liable for any changes made by you or your selected service provider
 We will use our professional’s judgement when taking action in regard time to changes,
weather tardiness non-performance, etc Base on the situation , time limitations and / or your
wish
 In the event a venue coordinator is on site we will worl with you and the coordinator as
needed.

\
 Pricing and Payment Terms

the cost of the event management services provided by the CONTRACTOR AS ABOVE STATED THE
FOLLOWING BREAKDOWN CLIENT will make payments as following:

A non- refundable down payment upon acceptance of this agreement.

First payment : after signing of Contract Letter of agreement , Down payment of 15%

Second payment : A day or two before the planning and preparing stage start ; 80 % of the
remainder

Final payment : A week or two before the day of the event day; remaining balance

___________________ ___________________

Event Planner’s Signature Client’s Signature

Witness : ____________________ __________________

Signature signature