Introduction to

computer applications.
Lesson 4 Academic Course
MICROSOFT WORD
2016
Lesson 4: Paragraph Formatting 1
 • Lesson 1: understanding word
• Lesson 2: basic editing
• Lesson 3: character formatting
• Lesson 4: paragraph formatting
Brief Contents • Lesson 5: managing text flow
• Lesson 6: creating tables
• Lesson 7: working with themes, style sets,
backgrounds, quick parts, and text boxes
• Lesson 8: using illustrations and graphics

Lesson 4: Paragraph Formatting 2

Lesson 4: Paragraph
formatting

Lesson 4: Paragraph Formatting 3

 skills
1. Formatting paragraphs
a. Set First-Line Indents
b. Set Hanging Indents
c. Set Left and Right Indents
Lesson 4: d. Set Negative Indents
Paragraph 2. Setting Line Spacing in Text and Between
Paragraphs.
formatting a. line spacing
b. Paragraph spacing
3. Creating and Formatting a Bulleted List.
4. Creating and Formatting a Numbered List.

Lesson 4: Paragraph Formatting 4

LESSON SKILL MATRIX

Lesson 4: Paragraph Formatting 5

 SOFTWARE
ORIENTATION
• The Indents and Spacing Tab in the
Paragraph Dialog Box (home tab,
paragraph group, Paragraph Dialog
Box )
• The Paragraph dialog box contains
Word’s commands for changing
paragraph alignment, indentation, and
spacing.
• The Indents and Spacing tab of the
Paragraph dialog box is shown in Figure
4-1.

Lesson 4: Paragraph Formatting 6

 Figure 4-1:
Indents and
Spacing tab of
the Paragraph
dialog box

Lesson 4: Paragraph Formatting 7

 1. Formatting paragraphs
Lesson 4: 2. Setting Line Spacing in Text and
Between Paragraphs.
Paragraph 3. Creating and Formatting a Bulleted
List.
formatting 4. Creating and Formatting a Numbered
List.

Lesson 4: Paragraph Formatting 8

 • Paragraph formatting is an essential part of
creating effective and professional-looking
documents in Word.
1. Formatting • When a document is formatted correctly and the
text is attractively spaced and positioned, the
paragraphs reader can focus on the content.
• Word’s paragraph formatting feature enables
you to set values for paragraph alignment,
indentation, and spacing between paragraphs.
• Word’s formatting features enable you to
remove paragraph formatting completely as
well.

Lesson 4: Paragraph Formatting 9

 • Paragraphs indents.
• Word documents can include first-line indents,
1. Formatting hanging indents, and negative indents.
• The commands for indenting paragraphs are
paragraphs available in the :

**Setting 1. Paragraph command group on the Home tab,

2. as well as in the Paragraph command group of
Indents the Layout tab.
• Both command groups have dialog box launchers
that give you access to additional commands.
• In this exercise, you learn to set indents using the
dialog box and the ruler.

Lesson 4: Paragraph Formatting 10

 1. Paragraph command group on the Home tab,
2. as well as in the Paragraph command group of the Layout tab.

1. Formatting
paragraphs
a. Setting
Indents

Lesson 4: Paragraph Formatting 11

 • An indent is a blank space inserted between text and the left
or right margin.

• A first-line indent inserts blank space between the left

1. Formatting margin and the first line of the paragraph (one-half inch is
the default setting for this indent).
paragraphs • A hanging indent begins the first full line of text in a
paragraph at the left margin; all the remaining lines in the
**Setting paragraph are then indented from the left margin.

Indents • A negative indent extends paragraph text into the left

margin. You can indent paragraphs from the left margin, the
right margin, or both, and you can set the sizes of indents
using Word’s paragraph-formatting tools.

• You can also drag the markers on the ruler to set indents.

• Table 4-1 shows the various indent markers as they appear on

the ruler.

Lesson 4: Paragraph Formatting 12

 • 1. Word documents can
include ………
• A. first-line indents
• B. hanging indents
• C. negative indents :
• D. all of the above

Lesson 3: Character formatting.

Knowledge Assessment
Multiple Choice
Select the best response for the following statements.
13
 • 1. The commands for
indenting paragraphs are
available in the ………
• A. home tab
• B. insert tab
• C. layout tab:
• D. both a and c

Lesson 3: Character formatting.

Knowledge Assessment
Multiple Choice
Select the best response for the following statements.
14
 • 1. using this type of indents
you can inserts blank space
between the left margin and
the first line of the paragraph
• A. first-line indent
• B. hanging indent
• C. negative indent.
• D. both a and c

Lesson 3: Character formatting.

Knowledge Assessment
Multiple Choice
Select the best response for the following statements.
15
 1. Formatting
paragraphs
Setting Indents

• Types of indents on the Ruler

Lesson 4: Paragraph Formatting 16

 1. Formatting paragraphs
Setting Indents
a. Set First-Line Indents
Method 1:
1. On the Home tab,
2. in the Paragraph group,
3. click the dialog box launcher located in
the bottom right corner of the group.
4. Verify that the Indents and Spacing tab is
the active tab.
5. In the Indentation section of this tab,
6. change the Special selection by clicking
the drop- down arrow and selecting First
line.
7. The By box lists 0.5 inches by default,
as shown in Figure 4-2.
8. The first line of each paragraph is
indented 0.5 inches from the left margin.
Lesson 4: Paragraph Formatting 17
 First-Line Indent
1. Formatting paragraphs
Setting Indents
a. Set First-Line Indents

• Method 2:
• On the Layout tab,
• in the Paragraph group,
• launch the Paragraph dialog box,
• Verify that the Indents and Spacing
tab
• Under Indentation section
• select the Special selection,
• select (First line ).
• Click OK to accept the default
setting of 0.5 inches
Lesson 4: Paragraph Formatting 18
 hanging Indent

1. Formatting paragraphs
Setting Indents
b. Set Hanging Indents

• On the Home tab,

• in the Paragraph group,
• launch the Paragraph dialog box,
• Verify that the Indents and Spacing
tab
• Under Indentation section
• select the Special selection,
• select (Hanging).

Lesson 4: Paragraph Formatting 19

 left Indent right Indent

1. Formatting paragraphs
Setting Indents
c. Set Left and Right
Indents
• On the Home tab,
• in the Paragraph group,
• launch the Paragraph dialog box,
• Verify that the Indents and Spacing tab
• Under Indentation section
• select the Special selection,
• select (none).
• change the left(before) and right (after)
indents to 1 inch by clicking the up arrow.
Click OK.
• Notice that paragraphs are one inch from
the left and right margins (see Figure 4-5).

Lesson 4: Paragraph Formatting 20

 Negative left Indent Negative right Indent
1. Formatting paragraphs
Setting Indents
d. Set Negative Indents

• On the Home tab,

• in the Paragraph group,
• launch the Paragraph dialog box,
• Verify that the Indents and Spacing
tab
• Under Indentation section
• select the Special selection,
• select (none).
• change the left(before) and right
(after) indents to (- 0.5 inch) by
clicking the up arrow. Click OK.

Lesson 4: Paragraph Formatting 21

 • 1. to set the First-Line
Indents, the By box lists 0.5
inches by default
• A. true
• B. false

Lesson 3: Character formatting.

Knowledge Assessment
Multiple Choice
Select the best response for the following statements.
22
 1. Formatting paragraphs
2. Setting Line Spacing in Text
Lesson 4: and Between Paragraphs.
Paragraph 3. Creating and Formatting a Bulleted
formatting List.
4. Creating and Formatting a Numbered
List.

Lesson 4: Paragraph Formatting 23

2. Setting Line Spacing in Text
and Between Paragraphs.
• In Word, you can determine how much
space separates lines of text (line
spacing), and you can set the spacing
between paragraphs (Paragraph
spacing).

• By default, Word sets line spacing (the

space between each line of text) to 1.08.
• Paragraph spacing, which affects the space
above and below paragraphs, is set to 8
points after each paragraph by default.

Lesson 4: Paragraph Formatting 24

 • Line spacing is the amount of space between the lines of text
2. Setting Line in a paragraph.
• Line spacing options are available on the Home and Layout
Spacing in Text tabs in the Paragraph group by using the Line and Paragraph
Spacing button.
and Between • You can access the line spacing options through the Indents and
Paragraphs. Spacing tab of the Paragraph dialog box.
• Line spacing options are:
A. Setting Line 1. Single
Spacing. 2. 1.5 lines
3. Double
4. At least
5. Exactly
6. Multiple

Lesson 4: Paragraph Formatting 25

2. Setting Line
Spacing in Text
and Between
Paragraphs.
A. Setting Line
Spacing

Lesson 4: Paragraph Formatting 26

 1. Line spacing options are
available on ………
a. Home tab
b. Insert tab
c. Layout tab
d. Both A and C

Lesson 4: Paragraph Formatting.

Knowledge Assessment

Multiple Choice
Select the best response for the following statements.
Lesson 4: Paragraph Formatting 27
 1. By default, the space
between each line of text is
………
a. 1.18
b. 1.08
c. 1.80
d. Both A and C

Lesson 4: Paragraph Formatting.

Knowledge Assessment

Multiple Choice
Select the best response for the following statements.
Lesson 4: Paragraph Formatting 28
 1. …… mainly affects the space
above and below paragraphs
………
a. Paragraph spacing
b. line spacing
c. Text spacing
d. Both A and b

Lesson 4: Paragraph Formatting.

Knowledge Assessment

Multiple Choice
Select the best response for the following statements.
Lesson 4: Paragraph Formatting 29
 2. Setting Line Spacing in
Text and Between
Paragraphs
a. Set Line Spacing in a
Paragraph
• Method 1:
• On the Home tab,
• in the Paragraph group,
• click the Line and Paragraph
Spacing button to display the Line
Spacing menu and options to add
and remove spacing before and
after paragraphs .
• Select 2.0 to double-space the
text.

Lesson 4: Paragraph Formatting 30

 2. Setting Line Spacing in
Text and Between
Paragraphs
a. Set Line Spacing in a
Paragraph
• Method 2:
• On the Home tab,
• in the Paragraph group,
• launch the Paragraph dialog box,
• Verify that the Indents and
Spacing tab
• Under spacing section
• select the line spacing selection,
• select (double; for example).

Lesson 4: Paragraph Formatting 31

 2. Setting Line Spacing in
Text and Between
Paragraphs
a. Set Line Spacing in a
Paragraph
• Method 3:
• On the layout tab,
• in the Paragraph group,
• launch the Paragraph dialog box,
• Verify that the Indents and
Spacing tab
• Under spacing section
• select the line spacing selection,
• select (double; for example).

Lesson 4: Paragraph Formatting 32

 2. Setting Line Spacing in
Text and Between
Paragraphs
b. Setting Paragraph
Spacing
• On the home or layout tab,
• in the Paragraph group,
• launch the Paragraph dialog box,
• Verify that the Indents and Spacing
tab
• Under spacing section
• select the line spacing selection,
• click the up arrow next to Before until
it reads 12 pt for example.
• Click the up arrow next to After until it
reads 12 pt for example.

Lesson 4: Paragraph Formatting 33

 1. Formatting paragraphs
2. Setting Line Spacing in Text and
Lesson 4: Between Paragraphs.
Paragraph 3. Creating and Formatting a
Bulleted List.
formatting 4. Creating and Formatting a Numbered
List.

Lesson 4: Paragraph Formatting 34

 • Bulleted lists are an effective way to format lists of
items that don’t have to appear in any specific
order.
3. Creating and • Items in a bulleted list are marked by small icons,
Formatting a dots, boxes, symbols or pictures and so on.
• In Word, you can create bulleted lists, change
Bulleted List. existing lines of text into a bulleted list, choose from
a number of bullet styles, create levels within a
bulleted list, and insert a symbol or picture as a
bullet.
• In this exercise, you learn to create, format, and
modify such a list.

Lesson 4: Paragraph Formatting 35

 3. Creating and
Formatting a Bulleted
List
a. Create a Bulleted List

• 2. On the Home tab,

• in the Paragraph group,
• click the Bullets button.

Lesson 4: Paragraph Formatting 36

 3. Creating and
Formatting a Bulleted
List
b. Change a Bullet List
Level
• Click the drop-down arrow next to the
Bullets button,
• point to Change List Level,
• Click to select Level 2.
• The bullet item is demoted from Level
1 to Level 2.

Lesson 4: Paragraph Formatting 37

 1. Bullets can be defined by
adding which of the following?
a. A symbol
b. A box
c. A picture
d. All of the above

Lesson 4: Paragraph Formatting.

Knowledge Assessment

Multiple Choice
Select the best response for the following statements.
Lesson 4: Paragraph Formatting 38
 1. The bulleted lists are an
effective way to format lists of
items that have to appear in a
specific order.
a. true
b. false

Lesson 4: Paragraph Formatting.

Knowledge Assessment

Multiple Choice
Select the best response for the following statements.
Lesson 4: Paragraph Formatting 39
 1. Formatting paragraphs
2. Setting Line Spacing in Text and
Lesson 4: Between Paragraphs.
Paragraph 3. Creating and Formatting a Bulleted
List.
formatting 4. Creating and Formatting a
Numbered List.

Lesson 4: Paragraph Formatting 40

4. Creating and
• Numbered List is used for items that have to appear in
Formatting a a set order or a specific order.

Numbered List. • In this exercise, you learn how to create and format a
numbered list in Word

Lesson 4: Paragraph Formatting 41

 4. Creating and
Formatting a
Numbered List.
a. Create a Numbered List

• On the Home tab,

• in the Paragraph group,
• click the drop-down arrow next to the
Numbering button to display the
Numbering Library.
• Select the option, 1.,2.,3. The
paragraphs now appear as an ordered
list.

Lesson 4: Paragraph Formatting 42

Thanks

Lesson 4: Paragraph Formatting 43