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Word 2010
Quick Reference Card
The Word 2010 Screen Keyboard Shortcuts
General
O pen a D ocum ent < C trl> + <0>
1 C re a te New < C trl> + <N >
1 S ave a D o cu m e n t < C trl> + <S>
1 P rin t a D o c u m e n t < C trl> + <P>
1 C lo s e a D ocum ent < C trl> + <W >
H e lp < F1>

Navigation:
U p O n e S c re e n < P a g e Up>
1 D o w n O n e S c re e n < P a g e D o w n>
B e g in n in g o f L in e < H o m e>
E n d o f L in e < E nd >
B e g in n in g o f < C trl> + < H o m e>
D ocum ent

End o f D o cu m e n t < C trl> + <End>

O p e n th e G o T o <F5>
d ia lo g b o x

Editing
The Fundamentals Cut < C trl> + <X>
The File tab menu and Backstage view contain commands To Move Text with the Mouse: Select Copy <C trl> + <C>
for working with a program’s files, such as Open, Save, the text you want to move, drag the text
P a s te <C trl> + <V>
Close, New, and Print. to a new location, and release the mouse
button. Undo < C trl> + <Z>
h iu m • To Create a New Document: Click the To Replace Text: Click the Replace Redo or R epeat < C trl> + <Y>
File tab, click the New tab, and click the button in the Editing group on the Home
Create button. Or, press <Ctrl> + <N>. tab. Or, press <Ctrl> + <H>.
Formatting
• To Open a Document: Click the File tab To Close a Document: Click the l|- £ ^ l B o ld < C trl> + <B>
and click the Open button, or press Close button, or press <Ctrl> + <W>.
Ita lics < C trl> + <l>
<Ctrl> + <0>.
To Correct a Spelling Error: Right-click
U n d e rlin e < C trl> + <U>
• To Save a Document: Click the y the error and select a correction from the
Save button on the Quick Access contextual menu. Or, press <F7> to run A lig n L e ft < C trl> + <L>
Toolbar, or press <Ctrl> + <S>. the Spell Checker. C e n te r < C trl> + <E>
• To Save a Document with a Different To Use the Thesaurus: Right-click the A lig n R ig h t <C trl> + <R>
Name: Click the File tab, click the Save word you want to look up and select
Synonyms from the contextual menu. J u s tify < C trl> + <J>
As button, and enter a new name for the
document. Select a word or select Thesaurus to
search the Thesaurus. 1 Text Selection
i To Preview a Document: Click the File
tab and click the Print tab, or press To Minimize the Ribbon: Click the 1 To Select: Do This:
<Ctrl> + <P>. Minimize Ribbon button on the Ribbon. A Word Double-click the word
To Print a Document: Click the File tab Or, press <Ctrl> + <F1>. Or, double-click
A Sentence Press and hold < C trl>
and click the Print tab, or press <Ctrl> + a tab. Or, right-click a tab and select
and click anywhere in the
<P>. Minimize the Ribbon from the contextual
sentence
To View Advanced Printing Options: menu.
Click the File tab and click the Print tab. To Change Program Settings: Click the
A Line Click in the selection bar
Select from the options under Settings. next to the line
File tab and click the Options button.
• To Undo: Click the Undo button on To Get Help: Press <F1> to open the A Paragraph Triple-click the paragraph
the Quick Access Toolbar, or press Help window. Type your question and Everything <Ctrl> + <A>
<Ctrl> + <Z>. press <Enter>.
Navigation Editing
..□To Open the Navigation Pane: Click the Find button in the Editing group on • To Cut or Copy Text: Select the text you want to cut or copy and click the
the Home tab. Or, press <Ctrl> + <F>.
* Cut or J Copy button in the Clipboard group on the Home tab.
To Search for a Word or Phrase: Click the Search box, type the word or
• To Paste Text: Place the insertion point where you want to paste and click
phrase, and press <Enter>.
the Paste button in the Clipboard group on the Home tab.
To Search for Graphics, Tables, Equations, or Comments: Click the 9
_.BTo Preview an Item Before Pasting: Place the insertion point where you
Magnifying Glass and select an option from the list. Click the Search box,
want to paste, click the Paste button list arrow in the Clipboard group on the
enter the information you are searching for, and press <Enter>.
Home tab, and select a preview option to view the item.
To View Search Results: Click the Browse the results from your • To Insert a Comment: Select the text where you want to insert a comment
current search tab of the Navigation Pane. and click the Review tab on the Ribbon. Click the New Comment button in
To View a Document’s Headings: Click the " Browse the headings in the Comments group. Type a comment, then click outside the comment text
your document tab. box.

• To Delete a Comment: Select the comment, click the Review tab on the
To View a Document’s Pages: Click the Browse the pages in your
Ribbon, and click the Delete Comment button in the Comments group.
document tab.

Drawing and Graphics

Styles
• To Insert a Clip Art Graphic: Click the Insert tab on the Ribbon and click the
• To Apply a Style: Select the text to which you want to apply the style and Clip Art button in the Illustrations group. Type the name of what you’re
select the style you want to use from the Styles Gallery in the Styles group on looking for in the “Search for” box and press <Enter>.
the Home tab.
• To Insert a Picture: Click the Insert tab on the Ribbon and click the Picture
• To Apply a Document Theme: Click the Themes button in the Themes button in the Illustrations group. Find and select the picture you want to insert
group on the Page Layout tab of the Ribbon and select a theme. and click Insert.
• To View All Available Styles: Click the Dialog Box Launcher in the Styles ui To Insert a Screenshot: Click the Insert tab on the Ribbon and click the
group on the Home tab. Screenshot button in the Illustrations group. Select an available window from
the list, or select the Screen Clipping option to take a screen clip.
• To Change a Style Set: Click the Change Styles button in the Styles group
on the Home tab and select Style Set from the menu. Select the Style Set • To Draw a Shape: Click the Insert tab on the Ribbon, click the Shapes
you wish to use. button in the Shapes group, and select the shape you want to insert. Then,
click where you want to draw the shape and drag until the shape reaches the
• To Create a Style: Select the text that contains the formatting of the new
desired size. Hold down the <Shift> key while you drag to draw a perfectly
style, right-click the text, and select Styles from the contextual menu. Select
proportioned shape or straight line.
Save Selection as a New Quick Style from the contextual menu, enter a
To Insert WordArt: Click the Insert tab on the Ribbon, click the WordArt
name for the style, and click OK.
button in the Text group, and select a design from the WordArt Gallery. Click
• To Check Your Styles: Select the text you wish to check. Click the Dialog the text box and enter your text. If necessary, click the text box and drag it to
Box Launcher in the Styles group on the Home tab of the Ribbon. Click the the desired position.
® Style Inspector button in the Styles task pane.
• To Insert SmartArt: Click the Insert tab on the Ribbon, click the SmartArt
button in the Illustrations group, select a layout, and click OK.
Formatting
• To Adjust Text Wrapping: Double-click the object, click the Wrap Text
• To Format Text: Use the commands in the Font group on the Home tab, or button in the Arrange group on the Format tab, and select an option from the
click the Dialog Box Launcher in the Font group to open the Font dialog box. list.

• To Copy Formatting with the Format Painter: Select the text with the • To Resize an Object: Click the object to select it, click and drag one of its
sizing handles (Q), and release the mouse button when the object reaches
formatting you want to copy and click the * Format Painter button in the
the desired size. Hold down the <Shift> key while dragging to maintain the
Clipboard group on the Home tab. Then, select the text you want to apply the
object’s proportions while resizing it.
copied formatting to.
• To Format an Object: Double-click the object and use the commands located
• To Indent a Paragraph: Click the w Increase Indent button in the
on the Format tab.
Paragraph group on the Home tab.
• To Delete an Object: Select the object and press the <Delete> key
• To Decrease an Indent: Click the Decrease Indent button in the
Paragraph group on the Home tab.
Tables
• To Create a Bulleted or Numbered List: Select the paragraphs you want to
• To Insert a Table: Click the Insert tab on the Ribbon, click the Table button
bullet or number and click the ;= Bullets or Numbering button in the
in the Tables group, and select Insert Table from the menu.
Paragraph group on the Home tab.
• To Insert a Column or Row: Click the Layout tab under Table Tools on the
• To Change Page Orientation: Click the Page Layout tab on the Ribbon,
Ribbon and use the commands located in the Rows & Columns group.
click the Orientation button in the Page Setup group, and select an option
from the list. • To Delete a Column or Row: Select the column or rowyou want to delete,
click the Layout tab under Table Tools on the Ribbon, click the Delete button
• To Insert a Header or Footer: Click the Insert tab on the Ribbon and click in the Rows & Columns group, and select an appropriate option from the
the Header or Footer button in the Header & Footer group. menu.
• To Insert a Manual Page Break: Click the Insert tab on the Ribbon and click • To Adjust Column Width or Row Height: Select the column or row you want
the Page Break button in the Pages group. to adjust, click the Layout tab under Table Tools on the Ribbon, and use the
commands located in the Cell Size group.