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Business Operations Assistant I PDF

The job description is for a Business Operations Assistant I position in the Government of Trinidad and Tobago. The position involves clerical, secretarial, and administrative support duties like assisting with meetings, maintaining records and files, and generating documents using software. Duties also include sorting mail, basic accounting tasks, and providing customer service assistance. The ideal candidate will have 5 CXC/GCE O'Level passes including English and Math, proficiency with Microsoft Office, and the ability to communicate effectively and work as part of a team.

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777 views2 pages

Business Operations Assistant I PDF

The job description is for a Business Operations Assistant I position in the Government of Trinidad and Tobago. The position involves clerical, secretarial, and administrative support duties like assisting with meetings, maintaining records and files, and generating documents using software. Duties also include sorting mail, basic accounting tasks, and providing customer service assistance. The ideal candidate will have 5 CXC/GCE O'Level passes including English and Math, proficiency with Microsoft Office, and the ability to communicate effectively and work as part of a team.

Uploaded by

rianna
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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Government of Trinidad and Tobago

JOB DESCRIPTION

CONTRACTUAL POSITION

JOB TITLE: BUSINESS OPERATIONS ASSISTANT I


JOB SUMMARY:

The incumbent is required to perform a variety of clerical/secretarial and administrative support duties of limited
complexity. Work involves assisting in the planning and management of meetings; opening, sorting and routing of
mail; maintaining records and files; performing routine accounting duties and generating a wide variety of
documents utilizing appropriate software. Depending on assignment, the incumbent may be required to perform
some or the full range of the duties of this position.

REPORTS TO: Business Operations Assistant II or designated officer

SUPERVISION GIVEN TO: N/A

DUTIES AND RESPONSIBILITIES:

 Assists in the planning and management of meetings, workshops and conferences:


- Prepares agendas;
- Issues meeting invitations;
- Takes meeting notes;
- Distributes minutes to participants; and
- Undertakes relevant follow-up action as directed
 Assists in the coordination of travel arrangements by preparing costings, obtaining quotes from
travel agencies and performing other related tasks.
 Maintains file register and filing system in keeping with established systems and procedures.
 Receives, records, sorts and routes incoming and outgoing correspondence and other documents.
 Composes and issues routine correspondence; also prepares drafts of more complex correspondence and
reports of meetings, conferences etc. as directed.
 Orders, issues and maintains inventory of supplies and equipment.
 Assists in the preparation of timesheets and paysheets, vouchers, invoices and requisitions; posts entries in
journals and ledgers and other routine accounting duties.
 Files memoranda, letters, reports and other documents.
 Generates a wide variety of documents such as letters, memoranda, minutes, reports, and spreadsheets
utilizing appropriate software.
 Attends to queries and ascertains the business of callers and visitors and guides them accordingly.
 Operates standard office equipment such as photocopiers, scanners, facsimile machines and binders
 Assists in the preparation of budgetary and expenditure statement by collecting and inputting relevant data
as directed.
 Undertakes basic information gathering, as directed, and compiles data for entry; enters and /or verifies
data.
 Performs other related duties as assigned.

KNOWLEDGE, SKILLS AND ABILITIES


KNOWLEDGE:  Knowledge of modern office practices and procedures.
 Some knowledge of relevant Public Services rules, regulations, instructions
and procedures.
SKILLS AND ABILITIES:  Proficiency in the use of Microsoft Office Suite.
 Skill in the use of personal computers.
 Ability to use e-Government technology platforms.
 Ability to use the internet for research purposes.
 Ability to compose and prepare documents such as letters, memoranda,
minutes and reports.
 Ability to learn assigned tasks of limited complexity and variety readily.
 Ability to make arithmetical computations.
 Ability to use a computer and other standard office machines such as
photocopiers, scanners and facsimile machines.
 Ability to communicate effectively, both orally and in writing.
 Ability to work as part of a team.
 Ability to establish and maintain effective working relationships with
colleagues and the public.
 Ability to use initiative to find solutions for simple work related issues.

MINIMUM EXPERIENCE AND TRAINING:

Five (5) CXC/GCE O’ Level passes including English Language and Mathematics.

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