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Data Governance Plan Worksheet

This document provides guidance on creating a data governance plan to help organizations effectively manage, control, and secure their data. It outlines key questions to address in the planning, collection, publishing, and archiving stages of the data lifecycle. These include questions about data ownership, standards, storage, sharing, and long-term preservation. Developing a data governance plan provides a blueprint for an organization's data strategy and ensures proper stewardship of their valuable data assets.

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Paulo Iván Gómez Trujillo
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288 views2 pages

Data Governance Plan Worksheet

This document provides guidance on creating a data governance plan to help organizations effectively manage, control, and secure their data. It outlines key questions to address in the planning, collection, publishing, and archiving stages of the data lifecycle. These include questions about data ownership, standards, storage, sharing, and long-term preservation. Developing a data governance plan provides a blueprint for an organization's data strategy and ensures proper stewardship of their valuable data assets.

Uploaded by

Paulo Iván Gómez Trujillo
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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Worksheet

Building a Data
Governance Plan
Data in government is of the utmost importance, carrying risks and potential. And although the
seven tips discussed in 7 Tips to Transform Your Data Into Compelling Stories can help improve the
overall state of data in your organization – gleaning stories from numbers and improving business
processes – those are just a small corner of the overall picture.

To best use, control and secure data, organizations need their own living document to tease
out management policies, specifications and lifecycles. That document is often known as a data
governance plan. The checklist below will help you create a data governance plan for your agency,
organization or even a subgroup or small department.

On whether data governance plans and data strategies are important to guiding agencies’ future with data:
“100%. It provides the blueprint — if you will — the map for where
organizations want to go.”
-Lindsey Saul, Lead Analytics Strategist, Defense Logistics Agency

QUESTIONS FOR THE QUESTIONS FOR THE


PLANNING STAGE COLLECTION STAGE
What to do when planning policies for What to do when considering data
data management collection standards

• What type of data is being collected/ • How will data be acquired/collected?


generated?
• What descriptive metadata standards
• Who is involved in data collection? and schema will be used?

• Who “owns” the rights to the data? • What are the file and data field naming
Are there restrictions on sharing and conventions?
reuse?
• What are the temporary storage
• Are there applicable institutional requirements (size, cost, media)?
policies on how the data is handled,
shared or archived? • How, where and how frequently will
data be backed up?
QUESTIONS FOR THE QUESTIONS FOR THE
PUBLISHING STAGE ARCHIVING STAGE
What to do when the data is collected and in storage What to do once data has completed its lifecycle

• What repository or platform will be • Who is responsible for maintaining and


used to share the data? preserving the data?

• Who will be responsible for deposit and • What data should be retained?
archiving after the project ends?
• Where will the data be archived?
• If the data is to be shared publicly,
what license should be applied? • How much storage will be needed?

• Are there any user restrictions? • How long should the data be
maintained and why?

• What are the risks for future access


to the data (i.e., proprietary software
or file formats, password-protected
systems)?

TIPS
• For safe backup, follow the 3-2-1 rule: 3 copies on 2 different types of media with at
least 1 off-site or in-cloud storage.

• Choose nonproprietary, commonly used, open formats when possible. Always


include sufficient metadata with your files. Without metadata, your files can’t be
found or interpreted.

• For collaborative research projects, have Memorandums of Understanding that


define roles and responsibilities for data for all parties involved.

• Government partners can help with the specifics of creating data governance and
data management plans. Reach out to other agencies to get a feel for the layout and
length of the document.

Source: Smithsonian Libraries

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