Financials (FI)

Step 1: Define Company (OX15)

Save

Step 2: Define Company Code (OX02)

And save

Step 3: Assign Company Code to Company (OX16)

Save
Step 4: Define Business Area (OX03)

Save

Step 5: Define Segments

Path: SPRO  Enterprise Structure  Definition  Financial Accounting  Define Segment

And save

Step 6: Define Fiscal Year Variant (OB29)

For the company code DSL we are using K4 Fiscal year variant

Step 7: Assign Fiscal Year variant to company code (OB37)

Save
Step 8: Define Posting Period Variant (OBBO)

Save

Step 9: Define Open and Close Posting Period Variants (OB52)

Step 10: Assign Posting Period Variant to Company Code (OBBP)

Step 11: Define Field Status Variant (OBC4)

Step 12: Assign Field Status Variant to Company Code (OBC5)

Step 13: Define Chart of Accounts (OB13)

Step 14: Assign Chart of Accounts to Company Code (OB62)

Step 15: Define Account Groups (OBD4)

Step 16: Define Retained Earnings (OB53)

Step 17: Define Document Types (OBA7)

Step 18: Define Tolerance Range for GL Accounts (OBA0)

Step 19: Define Tolerance Range for Customer or Vendors (OBA3)

Step 20: Define Tolerance Range for Users (OBA4)

Step 21: Create GL Accounts (FS00)

Step 22: Post GL Invoice (F-02) or (FB50)

 SAMPLE DOCUMENT

Step 1: Define Number Range Interval for Number Range X2 (FBN1)

Save

Step 2: Create GL Masters (FS00)

Salaries Account (400000); Rent Account (400001); Outstanding Expenses account (100000)

Step 3: Creation of Sample Document Template (F-01)

Enter and ignore the warning message

Enter

Enter
Save.

Step 4: Display Sample Document (FBM3)

Step 5: Posting of Transaction by Using Sample Document Template (F-02)

Select post with reference button

Enter

Enter and ignore the warning message

Enter

Enter
And save

Display the document (FB03):

 PARK DOCUMENT

Step 1: Parking of Document (FB50)

Click on park. .

Step 2: View the GL balances (FBL3N)

Here, document number 3 was not reflecting because it was parked but not saved.

Step 3: Display Parked Document and Release after Corrections (FBV0)

Save.
Step 4: View the GL balances (FBL3N)

Step 5: To View the Changes in Document (FBV5)

These were the changes we had done in the document

 HOLD DOCUMENT

Step 1: Run the Program “RFTMPBLU” for Conversion of Hold Documents (SE38)

Execute.

Select the check box and execute.

Note: If no conversions required – we will get the message as “No Conversion Necessary” or else we
get the message as “Documents Converted”
Step 2: Post Two Documents (FB50)

Document 1:

Click on Hold button and enter temporary number as 12345 and then press enter.

Document 2:

Click on Hold button and enter temporary number as 45678 and then press enter.
Step3: Display the Hold Documents, Delete the Document 1 and Complete the Document 2 (F-02)

Menu  Document  Get Held Document (F5) and then select document list button

Keep the cursor on Document No – 12345 and click on delete button

Select back arrow and then select document list button one more time. Now document no – 12345
disappears from the list

Double click on 45678 and complete the document

Enter
Save. Document 4 was posted.
 Recurring Documents

Step 1: Define Number Range Interval X1 for Number Range (FBN1)

Save

Step 2: Creation of Run Schedule (OBC1)

Save

Step 3: Enter Run Dates (OBC2)

Here, client wants to post the document 10th date of every month

Enter and select new entries

 Save

Step 4: Creation of Recurring Document (FBD1)

Enter
Enter and * in amount field and + in text field. And then select document overview button

Step 5: Display Recurring Documents (F.15)

Step 6: Posting of Recurring Documents (F.14)

Execute.

Menu  System  Batch Input  Sessions

Select the line item “KAMAL” and click on process button.

Select back ground radio button and process button

Click on log button . And double click on line item

Document number 5 was posted in company code in DSL

To View the document (FB03):

Document was posted on 10th of April month. We have to run the recurring documents period wise,
we can’t execute for all the months at a time

Step 7: Display Recurring Documents (F.15)

Next run date was changed to 10.05.2013 because for the month of April it has been executed.
 Foreign Currency Transactions

Other than Company code currency (Local currency) is foreign currency.

Company code currency = Local currency

Other currency is called foreign currency also called Documents currency

Prerequisites to post a transaction with foreign currency: The system won’t allow you to post other
than Local currency. If you want to post a transaction other than Local currency, the system checks
the following prerequisites for Currency Translation

1. Exchange Rate Type

2. Translation Ratio’s for Currency Translation
3. Exchange Rates

Exchange Rate Type:

Path: SPRO  SAP Net Weaver  General Settings  Currencies  Check Exchange Rate Types
Translation Ratios: Same path

Select new entries

Save
Here, we have translation ratios as 1:1. But for some countries we have translation ratios like 100:1.
See below example for detailed explanation:

We have maintained translation ratio as 100 SEK: 1 EUR

We have maintained exchange rate as 50.00

And we have to pay 1000 SEK, and then calculation happens like below:

SEK = 1000/100 = 10 * 50.00 = 500/-.

Simply, translation ratio is nothing but quantity.

Exchange Rates: Same Path (OB08)

Select new entries

Save

To enter exchange rates at end user level – transaction code is S_ALR_68000174

Automatic Postings: System automatically picks the rate from forex table

Enter

Enter and * in amount field and + in text field and save

To view the posted document (FB03):

Click on Display currency button

Here, system picks the M (average rate) i.e., 60 rs/- which was maintained in forex table. If we didn’t
specify which exchange rate type it should be consider – then system automatically picks the
average rate.
We can specify the exchange rate type in OBA7 under default values tab for each document type

For instance, here we specified exchange rate type – B for document type SA (OBA7)

Save

Save

Here, system picked exchange rate type “B” ie., 55.00/-.

Manual Postings: Here, we will specify the rate

Enter

Enter and * in amount field and + in text field and save

To display the document (FB03):

Here, system posted the document with 63.00 only.

We can control the deviation of the currency through maximum exchange rate differences:

Path: SPRO  Financial Accounting (New)  Financial Global Settings (New)  Global Parameters for
company code  Currencies  Maximum Exchange Rate Difference  Define Maximum Exchange Rate
Difference per Foreign Currency

Select new entries

Save

We have given 60.00/- for exchange rate type “M” in forex table and we maintained deviation rule
as 5% - it means whenever the rate exceeds more than 63.00/- (60.00 * 5% = 63.00) then system has
to populate the error message
 Foreign Currency Revaluation for GL Accounts

Step 1: Create three GL Masters (FS00)

SBI FC Term Loan (100001) - Liabilities

Exchange Gain (300100) - Revenues

Exchange Loss (400301) - Expenses

SBI FC Term Loan Account:

And save

Exchange Gain Account:

And save
Exchange Loss Account:
Save

Step 2: Define Accounting Principles

Path: SPRO  Financial Accounting (New)  Financial Accounting Global Settings (New)  Ledgers
 Parallel Accounting  Define Accounting Principles

Save

Step 3: Assign Accounting Principle to Ledger Group

Path: SPRO  Financial Accounting (New)  Financial Accounting Global Settings (New)  Ledgers
 Parallel Accounting  Assign Accounting Principle to Ledger Group

Save
Step 4: Define Valuation Methods

Path: SPRO  Financial Accounting (New)  General Ledger Accounting (New)  Periodic
Processing  Valuate  Define Valuation Methods

Select new entries

Whatever the exchange rate type we selected (G, B, M) under exchange rate determination tab, the
same exchange rate will applicable at the time of revaluation. For instance, we entered exchange
rates for B as below in OB08.
Step 5: Define Valuation Areas

Path: SPRO  Financial Accounting (New)  General Ledger Accounting (New)  Periodic
Processing  Valuate  Define Valuation Areas

Save

Step 6: Assign Valuation Area and Accounting Principle

Path: SPRO  Financial Accounting (New)  General Ledger Accounting (New)  Periodic
Processing  Valuate  Assign Valuation Area and Accounting Principle

Step 7: Prepare Automatic Postings for Foreign Currency Valuation (OBA1)

Double click on Exchange Rate Difference (KDB)

 Enter the chart of Accounts and click on

Enter the valuation Area as “DA” and continue

Step 8: Assign Exchange Rate Difference in SBI FC Term Loan Account (100001) (FS00)

And save
End User Area for FC Revaluation:

Step 9: FC Term Loan Receipt (F-02)

Assume company took term loan of 100,000 USD.

Save

Step 10: Enter Exchange Rates in Forex Table (OB08)

Step 11: FC Valuation (FAGL_FC_VAL)

Execute
Click on postings button

Hence entry is: Exchange Loss A/C Dr

To SBI Term Loan A/C

We took loan of 10,000 USD @ 60.00 (100,000*60.00 = 600,000) on 15.01.2014. Here 60(M) picked
from forex table

And the exchange rate (B) as on 31.01.2014 is 63.00 (100,000*63.00 = 630,000).

Hence we got exchange loss of 30,000 (630,000 – 600,000)

Journal Entry:

Exchange Gain: SBI FC Term Loan A/C

To Exchange Gain

Exchange Loss: Exchange Loss A/C

To SBI FC Term Loan A/C

Reversal Posting of Exchange Gain on 1st day of next month:

Purpose: We reverse the document only for month-end but not for year-end.

To know the foreign currency fluctuations (Gain/Loss) for every month. It will not effect in GL
balances

Execute

Click on postings button

Here, we can view clearly on 1st Feb 2014 the entry was reversed automatically. Once we selected
the reversal postings check box.

Journal entry for Reversed Document:

Reverse Posting of Exchange Gain: Exchange Gain A/C Dr

To SBI FC Term Loan A/C

Reverse Posting of Exchange Gain SBI FC Term Loan A/C Dr

To Exchange Loss

Posting of Documents:

Execute
Click on postings button

Menu  System  Services  Batch Input  Sessions

Select session “Kamal1” and select process button

Select background radio button and select process button.

Select the session “Kamal” and click on Log

Double click on session “Kamal”

To view the posted documents (FB03):

Original Document

Note: Click on display currency button to view the amount

Reversed Document

To view the Balances (FBL3N)

Note: GL Account – 100001 and select all items radio button and execute
Step 12: Partial Payment of Term Loan (F-02)

First, pay the amount of 5,000 USD on 15th Jan 2014 @ 60.00

Note: We have two options to enter exchanger rates: Either in Forex table or in document it self

If we enter exchange rate both in forex table and document. Exchange rate in document has high
priority

Partial payment of 5000 USD:

Save

Journal entry for Payment:

SBI FC Term Loan A/C Dr

To Cash A/C

GL Balances (FBL3N):
Step 13: Run FC Valuation for the month of Jan 2013

Enter Exchange rate for the month ended Jan 2013 (OB08)

And save

FC Valuation (FAGL_FC_VAL)

Execute
Term Loan 10,000 USD

Partial payment on 15.05.2013 5,000 USD

Remaining Balance in USD 5,000 USD

Click on postings button

Exchange Loss is 15000. Calculation is given below:

15.01.2014 10,000 USD @ 60.00 (Taken loan) 600,000

15.01.2014 5,000 USD @ 60.00 (repaid) 300,000

300,000

28.02.2014 5,000 USD @ 63.00 315,000

EXCHANGE LOSS 15,000

Now, post the documents through transaction code – FAGL_FC_VAL by following the procedure
which was given in above step (Step 11)
Year End Valuation:

Enter Exchange rate for yearend (31.03.2014)

FC Valuation (FAGL_FC_VAL):

Note: Don’t select reverse postings check box and don’t give reversal posting date

Don’t select reverse postings check box

Execute
Here we can see that reverse postings were not created.

Click on postings

Exchange Loss is 25,000. Calculation is given below:

15.01.2014 10,000 USD @ 60.00 (Taken loan) 600,000

15.01.2014 5,000 USD @ 60.00 (repaid) 300,000

300,000

28.02.2014 5,000 USD @ 65.00 325,000

EXCHANGE LOSS 25,000

Now, post the documents through transaction code – FAGL_FC_VAL by following the procedure
which was given in above step (Step 11)

Only one document was posted. Reverse postings were not available year –end.
To view the balances (FBL3N)

Give the GL account as 100001and select all items radio button and execute
 Month End Provisions

Option 1: Accrual/Deferral Document

Step 1: Define Reversal Reason

Path: SPRO  Financial Accounting (New)  General Ledger Accounting (New)  Business
Transactions  Adjustment Postings/Reversals  Define Reason for Reversal

Save

Step 2: Enter Accrual/Deferral Document (FBS1)

Enter
Enter and * in amount field and + in text field and save

To view the document (FB03):

Step 3: Reversal of Accrual/Deferral Documents (F.81)

Execute

To view the reversed document (FB03):

Option 2: Open Item Management

1st Scenario: Full Clearing:

Step 1: Posting of an Invoice (FB50)

Save

Step 2: GL Balances (FBL3N)

Step 3: Outgoing Payment with Clearing (F-07)

Select process open item button

Save.
To display the document (FB03):

GL Balances (FBL3N): Here, we can see that outstanding expenses were fully cleared.
2nd Scenario: Partial Clearing:

Save

Step 2: GL Balances (FBL3N)

Step 3: Outgoing Payment with Clearing (F-07)

Select process open item button

Save
To display the document (FB03):

Step 4: GL Balances (FBL3N):

Here, we can see that 40,000/- was cleared even though it is reflecting with red icon because only
partial payment was happened.
Payment of balance amount 40,000/-:

Step 5: Payment of Balance amount (F-07)

Select process open item button

Here, for earlier payment of 40,000/- new reference number was created (20002). In partial
payment tab, we are able to see both invoice amount and cleared amount which is not possible in
residual payment
To display the document (FB03):

Step 6: GL Balances (FBL3N)

Here, we can see that amount was cleared and the same was reflecting with green icon
3rd Scenario:

Save

Step 2: Outgoing Payment (F-07)

Select process open item button

Save

To display the document (FB03):

Step 3: GL Balances (FBL3N)

Note: Here, we can observe that 70,000/- is showing as fully cleared and the remaining amount
20,000/- (70,000-50,000) reflecting as open item
Payment of remaining amount 20,000/-

Select process open item button

Save.

Here, we are able to see only balance amount. Not possible to see original invoice amount and how
much amount already cleared and also we don’t know the original document number also.
To display the document (FB03):

GL Balances (FBL3N):
 Reversals

1) Individual Document Reversal:

Select a document from FB03 randomly. Please find the below screenshot for further reference.

Reverse Document (FB08):

Save.

To view the reversed document (FB03):

2) Reversal of Reversed Document: Let’s reverse the above reversed document

Transaction Code: F-02  Post with reference

Enter

Enter
Enter * in amount field and + in text field and save

To display the reversal of reversed document (FB03):

3) Mass Reversal (F.80): Select the documents for which we want to do reverse posting. Please
find the below screenshots for further reference.

Mass Reversal (F.80):

Execute
To display the documents (FB03):
4) Clear Items Reversal:

From the below screenshot, we can observe that document 18 is for salaries provision for
50,000 and the document 19 is payment of 50,000 against document 19.

Reset Cleared Items (FBRA):

Save

Select Resetting and reverse button

Enter
 Enter

Enter

To display the document (FB03):

GL balances (FBL3N):

We can see that document 18 reflecting as an open item

 Interest Calculations

Step 1: Define Interest Calculation Type

Path: SPRO  Financial Accounting (New)  General Ledger Accounting  Business Transactions 
Bank Interest Calculations  Interest Calculation Global Settings  Define Interest Calculation Type

Select new entries

Save

Step 2: Prepare Account Balance Interest Calculation (OBAA)

Path: Same Path

Select new entries

Save
Step 3: Define Interest Rates (OBAC)

Path: SPRO  Financial Accounting (New)  General Ledger Accounting (New)  Business
Transactions  Bank Account Interest Calculation  Interest Calculation  Define Reference
Interest Rates

Select new entries

Save

Select new entries

Save
Step 4: Define Time Dependent Terms

Path: Same Path

Save

Save
Step 5: Enter Interest Values (OB83)

Path: Same Path

Save
Step 6: Creation of Two GL Masters (FS00)

100002: SBI Rupee Term Loan

Save
400005: Interest A/c:

Save
Step 7: Assignment of Accounts for Automatic Postings (OBV2)

Select symbols button; select accounts button and enter COA as DSL

Save

End User Area:

Step 8: Taking of Loan (F-02)

Enter
Enter * in amount field and + in text field and save

To display the document (FB03):

Step 9: Repayment of Loan (F-02)

Enter

Enter * in amount field and + in text field and save

To display the document (FB03):

Step 10: Interest Calculations (F.52)

Execute
Select back arrow

Step 11: Posting of an Interest for One Month (01.04.2013 to 30.04.2013)

Execute
Menu  Systems  Services  Batch Input  Sessions

Select session “Kamal” and select process button

And enter
Select log button and double click on session Kamal

To view the document (FB03):

Check the GL Master (FS00):

 Accounts Payable

Step 1: Creation of Vendor Account Groups (OBD3)

Path: SPRO  Financial Accounting (New)  A/R and A/P  Vendor A/Cs  Master Data 
Preparation for Creating Vendor Master Data  Define A/C Groups with Screen Layout (Vendors)

Select new entries button

Double click on Company code data and double click on account management
Select reconciliation account as required entry and cash management as optional entry

Step 2: Create Number Range for Vendor A/C (XKN1)

Path: Same Path

Save

Step 3: Assign Number Range to Vendor Account Group (OBAS)

Path: Same Path

Save
Step 4: Tolerance Group for Vendor A/C (OBA3)

Note: We already created this step in FI settings only

Step 5: Creation of Reconciliation A/C (FS00)

Save

Step 6: Creation of Document Number Ranges (OBA7)

 House Banks

Step 7: Creation of Bank A/C GL Master (FS00)

Save
Step 8: Define House Banks (FI12)

Select new entries

Select create button

Save

Double click on bank accounts folder and select new entries button

Save
Step 9: Creation of Check Lots (FCHI)

Select change button and create button

Save
End User Area:

Step 10: Creation of Vendor Master Data (XK01)

Enter

Click on enter thrice

Save
Step 11: Purchase Invoice Posting (F-43)

Enter

Enter * in amount field and + in stock field and save

To view the document (FB03):

Step 12: To view the Vendor Balances (FBL1N)

Step 13: To view the Reconciliation (100003) GL Account (FBL3N)

Note: (i) We didn’t select open item management check box for reconciliation (100003) GL A/C –
even though we are able to see GL balances for the same because vendor accounts are open item in
nature.
(ii) We haven’t updated assignment field even though it was reflecting with vendor number because
we have given sort key as vendor (012) both in reconciliation GL master (100003) and in vendor
master (21). Sort key automatically updates vendor number
Step 14: Outgoing Payment with Clearing (F-53)

Select process open item button

Save
To view the document (FB03):

Step 15: To view the Vendor Balances (FBL1N)

Select cleared item radio button and execute

Step 16: Manual Check Creation (FCH5)

Save
Step 17: Display Check Register (FCHN)

Execute

Double click on check number 200006 and click on accompanying documents button

Step 18: Check Encashment Date Update (FCH6)

Enter
Save

View the Check Register (FCHN):

Step 19: Cancellation of Unissued Checks (FCH3)

Select void button

To view the check register (FCHN):

Step 20: Creation of Void Reason Codes (FCHV)

Select new entries

Save
 ADVANCE PAYMENT TO VENDORS

Step 1: Creation of GL Master “Advance to Vendors” (FS00)

Save
Step 2: Link between Sundry Creditors and Advance to Vendors (OBYR)

Double click on SGL “A” and COA – DSL enter

Save

Step 4: Advance Payment Posting (F-48)

Enter * in amount field and + in text field and save

To display the document (FB03):

To View the Vendor Balances (FBL1N):

Select open item radio button and select special G/L transaction item check box and execute
Step 4: Purchase Invoice Posting against Advance Amount (F-43)

Enter

Enter * in amount field and + in text field and save

To View the Vendor Balances (FBL1N):

Select open item radio button and select special G/L transaction & normal item check boxes and
execute

Step 5: Transfer of Advance from Special GL to Normal by Clearing Special Items (F-54)

Select Process Open Item button

Save
To View the Vendor Balances (FBL1N): Select open item radio button and select normal item check
box and execute

Step 6: Clearing of Normal Items (F-44)

Select process open items button

Save

To View the Vendor Balances (FBL1N): Select cleared item radio button and select normal item check
box and execute
 Payment Terms

Step 1: Define Payment Terms (OBB8)

Select new entries

Save

Step 2: Creation of GL Master “Cash Discount Received” (FS00)

Save

Step 3: Assignment of Accounts for Automatic Postings (OBXU)

COA – DSL enter & save

Save
End User Area:

Step 4: Purchase Invoice Posting (F-43)

Enter

Enter * in amount field and + in text field and save

To View the Vendor Balances (FBL1N):

From the above screenshot, it’s reflecting fine. If we pay before 19.02.2014 we will get 3% (300/-)
cash discount.

Step 5: Outgoing Payment (F-53)

Select process open item button

Save

To Display the Document (FB03):

 INSTALMENT METHOD

Step 1: Creation of Main Term (OBB8)

Save

Step 2: Creation of Instalment Terms (OBB8)

1st Instalment ZR01 (15days):

2nd Instalment ZR02 (30days):

3rd Instalment ZR03 (45days):

Step 3: Define Instalments (OBB9)

Select new entries

Save

Step 4: Posting of Vendor Invoice (FB60)

Note: Enter payment terms R001 under payment tab. Please find the below screenshot for further
reference and save it later

Save
To Display the Document (FB03):

To View the Vendor Balances (FBL5N):

 Amount Split:

If you have fixed Instalments, you can use the Instalment payment terms. However, if you need to
change the amounts, this is not a good solution. Any change in Instalment payment terms or invoice
plans requires additional customizing. There is a way to use flexible amounts in the Instalments.
Enable Amount Split in the Company code customizing.

Step 1: Enable the Amount Split Check box (OBY6)

Save
Step 2: Post the Vendor Invoice (FB60)

Now we can see the new tab (amount split)

Enter the amount 50,000 and payment terms R001 under Amount Split tab

Save

To Display the Document (FB03):

To View the Vendor Balances (FBL5N):
 Automatic Payment Program (APP) Through Check

Go to T/C FBZP

All Company Codes

Save
Paying Company Code:

Save
Paying Method per Country:

Save
Note: If we have given document type and clearing document type as ZP and ZV respectively. Then
we have to maintain 20 number range in OBA7. Otherwise we will get the error in F110.

Please find the below screenshot for further reference.

Payment method per company code:

Save
Bank Determination

Ranking order: Select company code – DSL and click on ranking order and select new entries

Bank Accounts:

Note: This Bank sub account should not be House bank G/L account. It should be different from that
like: Check Issue, ACH – OUT or Wires OUT

Available Amounts:

Value Date:
Post the vendor invoice (F-43):

Enter

Enter * in amount field and + in text field and save

FI Accounting Document:
F110:

Run date: Todays date

Identification: DSL (Text Field)

Select Parameter Tab and enter the details as follows:

The date what we mentioned in Posting date field will reflect while printing the check.
Select Additional Tab and enter the details as follows:

Save.

And select the status tab

Select Proposal button and select target immediately check box and enter

Continue

And press enter still we get the following message

Select edit proposal button

Following window open. Select all accounting clerks and enter

Enter
Now we can see that invoice is cleared (reflects in green colour).

Note1: If it is in red colour invoice is not cleared and it contains some errors. We can see those error
lists in display proposal log in the main screen.

Note2: If we want to block particular invoice from payment then we can give payment block here as
follows:

Double click on that line item and one more time double click then it displays following window:

We can do here whatever necessary changes we want. If we don’t want any changes just go back to
main screen
Select on Payment run button

Continue

Check start immediately box and enter. And press on enter still we get message as payment run
carried out: posting orders (Generated, Completed)

Check in FBL1N and that invoice gets cleared.

Select on Printout/data medium tab

And give DSL (text field) against RFFOUS_C and select maintain variants button

Select maintain variants button and select for all selection screens and enter

New window will open. Give all the details which specified in below screenshot.
Select do not void check radio button. Afterwards select attributes button and give description as
DSL (textfield)

And save it. Then you are moved to previous screen and then click back arrow twice and select yes

button.

Select print out button

Select start immediately check box and enter 8301 in the place of “?” And enter

Then it displays message as

System  services output control

Execute
Then it will display like below:

Select spool 1 and click on document icon (Payment summary)

Select spool 2 and click on document icon (Payment Advice)

Select spool 3 and click on document icon (Check)
To View the Clearing Document (FB03):

Execute

Double click on it
 Automatic Payment Program through DME

Go to FBZP and select payment method per country

Select new entries

Click on Format settings. (Just observe)

It will be in display mode. If we want to change any settings then t/c is OBPM1; OBPM2; OBPM3 and
OBPM4

Click on standard settings: Just observe. If we want to change T/C: OBPM1

Click on back arrow twice and select on event modules and afterwards all events icon

To create new event modules – OBPM3

Click on back arrow twice. Now you are in main screen (payment method per country)

Select Note to payee by origin

Select new entries and SAP PCH PPD from drop down list.

We can create new note to payee in OBPM2

Payment method per company code:

Bank Determination:

Ranking order:

We can create ‘N’ number of payment methods for same house bank. Client will use payment
method as per their requirement.

Bank Accounts:
Available Amounts:

Note: Available amount details are same for all the payment methods. We already created for APP
for check

Value date:

Company number in House bank:

While creating house bank we must give company number in DME tab.
We must also specify Bank number in address tab as below:

We can enter bank number by clicking on the icon change button under house
bank data tab

Give vendor bank details in vendor master (XK02):

Post the invoice in F-43:

Enter

Enter and give * in amount column and + in Text column and save
Payment Run (F110):

Save

Go back to status tab

Click on Proposal button. Select start immediately check box and enter

Select edit proposal button and select all accounting clerks and enter.

Check whether invoice is cleared or not. (If it is cleared it will reflects with green icon. If it is in red
icon just go back and see display proposal log).

Select payment run icon and select start immediately check box and enter.

Select printout/data medium tab

Select maintain variants tab and all sections radio button and enter

Click on attributes button

Enter description as DSL1 and save. Select back arrow twice and click on yes button.

Go to SE38

Execute
Select on any of the print parameters tab and give details as follows: (Here we need to update the
details what we updated while creating house banks - FI12)

Continue. Give output as LP01 (if necessary)

And click on execute. The following information will display:

Go back to F110

Environment  Payment medium  DME Administration

Select the line item

Click on eye glasses icon and enter.

Enter

Now we need to download the file. Hence click on download icon

Remove the file name and press F4 and select desktop and give name as app and save. Then it will
display as follows:

Enter

APP.docx
Now document is saved in desktop.
To view the document (FB03):
 APP through DME (Payment Order)

Step 1: APP Configuration (FBZP)

Select payment method per country

Select new entries

Go back to main screen (payment method per country)

Select Note to payee by origin

Select new entries and SAP PCH PPD from drop down list.

We can create new note to payee in OBPM2

Payment method per company code:

Bank Determination:

Ranking order:

We can create ‘N’ number of payment methods for same house bank. Client will use payment
method as per their requirement.

Bank Accounts:
Available Amounts:

Available amount details is same for all the payment methods

Value Date:

Step 2: While creating house bank we must give bank number in Address tab. (FI12)
Give company number in DME Tab

Step 3: Give vendor bank details in vendor master (XK02)

Step 4: Post the invoice in (F-43)

Enter
Enter and give * in amount column and + in Text column and save

Step 5: Payment Run (F110)

 Save

Go back to status tab

Click on Proposal button. Select start immediately check box and enter
Select payment run icon and select start immediately check box and enter.

Go to FBL1N and select vendor respective vendor (ex: 21) and execute

We can clearly see, even though document is cleared it is shown as open item only. Double click on
respective line item

From the above screenshot it is clear, payment order was created

Go back to F110 once again. Select print out/ data medium tab and give variant

Select maintain variants tab and all sections radio button and enter

Select variant attributes button

Save

Select back arrow twice and click on yes button

Step 6: Execute payment medium (SE38)

Select format parameters tab and give details as follows: (Here we need to update the details what
we updated while creating house banks - FI12)

Continue and execute

Go back to F110

Environment  Payment medium  DME Administration

Select the line item

Click on eye glasses icon and enter and check the overview and do the below process.

Now we need to download the file. Hence click on download icon

Remove the file name and press F4 and select desktop and give name as app and save. Then it will
display as follows:

APP.docx
Now document was saved in desktop.

Go back to F110

Environment  Payment Order  Display Over view

Execute
Step 7: Payment of an invoice (F-53)

Select process open item button

 And enter

Enter the payment order number and select process open item button

Following screen will appear

Save
To view the vendor balances (FBL1N):

To display the document (FB03):

 FC Valuation for Vendors

Step 1: Create two GL masters (FS00)

Sundry Crs - FC
Save

Balance Adjustment Account:

Save
Step 2: Assign/Modify sundry crs –FC account in vendor master (XK02)

Save

Note: We already created exchange gain and exchange loss accounts and also done with remaining
configurations in the above steps. (Refer, Steps 2, 3, 5, 6) in FC Revaluation with GL A/C (see above
Page no: 32)

But in Step 4 and Step 7 we have to do few amendments for Vendors/customers. See below
screenshot for further reference

Step 3: Define Valuation Methods

Path: SPRO  Financial Accounting (New)  General Ledger Accounting (New)  Periodic
Processing  Valuate  Define Valuation Methods

Save
Step 4: Prepare Automatic Postings for Foreign Currency Valuation (OBA1)

Double click on Exchange Rate Difference (KDF) for open items

Enter the chart of Accounts and click on

Enter the valuation Area as “YA” and continue

Select new entries

Save

Step 5: Enter Exchange rates (OB08)

Save

Step 6: Post a vendor invoice (F-43)

Enter
And press enter and specify * in amount field and + in text field and simulate

Save

Step 7: Enter Exchange Rate (OB08)

Step 8: FC Valuation (FAGL_FC_VAL)

Note: Under Postings tab select reverse postings check box and execute

Select on postings button

Hence, we got exchange loss of 300,000

On 21.01.2014 posted vendor invoice with 6,000,000 (100,000*60.00)

On 31.01.2013 revaluation done on the basis of exchange rate available in forex table i.e. 63.00

6,300,000 (100,000*63.00)

Exchange Loss = 6,000,000 – 6,300,000 = 300,000

Create Postings:

Execute and run the batch input sessions (For batch input procedure see the FC revaluation for GL
A/C)
To view the documents (FB03):

31.01.2014 (Normal posting)

01.02.2014 (Reversal posting)

Here, we can observe clearly that balances were posted to balance adjustment account (100005) but
not to sundry crs (100004) because we cannot directly post to reconciliation accounts.

Hence we created balance adjustment account (100005) and given in OBA1 – KDF

To view the GL Balances (FBL3N):

 Accounts Receivable

Step 1: Create Customer Account Groups (OBD2)

Save

Step 2: Create Number Ranges for Customer Accounts (XDN1)

Save

Step 3: Assign Customer Account Groups to Number Ranges (OBAR)

Step 4: Creation of Sundry Drs (Reconciliation) A/C and Sales A/C (FS00)

Save
Sales A/C:

Save
Step 7: Define Number Ranges for Customer A/Cs (OBA7)

Step 8: Creation of Customer Master (XD01)

Enter
Select Control Data Tab

Select Company Code Data Button

Save
End User Area:

Step 9: Sales Invoice Posting (F-22)

Enter

Enter * in amount field and + in text field and save

To Display the Document (FB03):

To View the Customer Balances (FBL5N):

Step 9: Incoming Payment (F-28)

Select process open item button

Save

To Display the Document (FB03):

To View the Customer Balances (FBL5N):

 ADVANCE RECEIPT FROM CUSTOMERS

Step 1: Creation of Advance from Customers A/C (FS00)

Save
Step 2: Link between Sundry Debtors & Advances from Customers (OBXR)

Double click on SGL A

Enter

Save
Step 3: Advance Receipt Posting (F-29)

Enter
Save

To Display the Document (FB03):

To View the Customer Balances (FBL5N):

Select open item radio button and select special G/L transaction check box and execute
Step 4: Sales Invoice Posting (F-22)

Enter

Enter * in amount field and + in text field and save

To Display the Document (FB03):

To View the Customer Balances (FBL5N):

Select open item radio button and select special G/L transaction & normal item check boxes and
execute
Step 5: Transfer of Advance from Special GL to Normal Items (F-39)

Select Process Down Payment Button

Save
To Display the Document (FB03):

To View the Customer Balances (FBL5N):

Select open item radio button and normal item check boxes and execute
Step 6: Clear of Normal Items (F-32)

Select process open item button

Save
 DUNNING

Step 1: Go to FBMP

Select new procedure and fill the fields like below:

Min.days in arrears (acct): For instance, if we gave 6 in this field and assume there are 30 invoices.
Then, if any one of the invoice out of 30 reaches 6 days then that particular account should be
dunned

Line item grace periods: For instance, if we gave 2 in this field and assume out of 30 invoices 16
exceeds two days and remaining not exceeds two days. Those 16 invoices should be dunned because
they crossed line item grace period

Hence it checks account first and line item second

Click on Dunning Levels button

Select charges button

Select minimum amounts button

Select dunning text button

And click on continue following screen will appear

Click on New company code and give your company code and enter

And save and select on dunning text. But we can’t give dunning texts (it will be in display mode)

To update those texts come to first screen and give reference text as your company code as below.
Select back arrow to come to first screen

And save. Now we are able to update dunning texts.

Click on dunning texts and update like below:

Select back arrow and save

Step 2: Assign/Modify it in to customer master (XD02)

Save
Step 3: Post the Customer Invoice (F-22)

Enter

Enter * in amount field and + in text field and save

Step 4: Go to F150 and give the parameters like below

In earlier step, we posted the document on 24.01.2014 and let’s do the dunning for 01.02.2014.

Dunning levels and dunning charges are to be considered on the basis of document date (F-22) and
dunning date (F150)

Additional log tab

And save then it displays message as

Select the status tab

Click on schedule button:

Continue

Select start immediately check box and click on schedule button

And enter continuously still we get following message

Click on dunning list button

Continue
Select back arrow and click on dunning print out

Continue

Select start immediately check box and print

And enter continuously still we get following message

Click on dunning history button

Execute

And select the line item and click on display dunning notice
And click on print preview button

And continue
Then it displays dunning letter like below:

Go to FB03 and check the last dunned date:

 LOCKBOX

Step 1: Define House Banks (FI12)

Save

Step 2: Define Lock Box A/Cs for House Banks (OB10)

Path: SPRO  Financial Accounting (New)  Bank Accounting  Bank Accounting  Bank Accounts
 Define Lockboxes for House Banks

Save

Note: Maintain Lock box number with 7 digits

Step 3: Define Control Parameters (OBAY)
Path: SPRO  Financial Accounting (New)  Bank Accounting  Business Transactions  Payment
Transactions  Lockbox  Define Control Parameters

Double click on Lock box (BAI2)

Note: No changes required

Step 4: Creation of AR Unapplied Cash GL A/C (FS00)

Save

Step 5 Define Posting Data (OBAX)

Path: SPRO  Financial Accounting (New)  Bank Accounting  Business Transactions  Payment
Transactions  Lockbox  Define Posting Data

Select new entries

Save
Step 6: Update of Bank Details in Customer Master Data (XD02)

Step 7: Post of Customer Invoice (F-22)

Enter

Enter * in amount field and + in text field and save

To View the Customer Balances (FBL5N):

Step 7: Preparation of Lock Box file

Step 8: Lockbox file upload (FLB2)

Accounting  Financial accounting  Banks  Incomings  Lockbox  Import

Click on execute and select allow button

Note: We can see that customer account is cleared and posted with 53 GL Doc and 15014 AR
document, if we want to see those documents go to FB03

Select back arrow twice

To view the customer balances (FBL5N):

To view the documents (FB03):

Document 54:

Document 15014:

Lock Box File Preparation Details:

Note: 6th series is the total of 4th series

Sample Lock Box file with 1 remittance

100DSLDESTINLDSLORIGINL1401291657

Characters Description Length

100 Fixed 3
DSLDESTINL Defined in Step 5 10
DSLORIGINL Defined in Step 5 10
140129 Date (YYMMDD) 6
1657 Time (24 Hrs) 4
2IGNOREDBYSAP0000000000 – No changes

50010014604000140129DSLDESTINLDSLORIGINL

Characters Description Length

5 Record Number (Fixed) 1
001 Batchnumber of Lock Box (Fixed) 3
001 Batchnumber of Lock Box (Fixed) 3
4604000 Lock Box Number (Step 2) 7
140129 Date (YYMMDD) 6
DSLDESTINL Defined in Step 5 10
DSLORIGINL Defined in Step 5 10
600100100010000001234567891234567890000000120

Characters Description Length

6 Record Number (Fixed) 1
001 Batchnumber of Lock Box (Fixed) 3
001 Batchnumber of Lock Box (Fixed) 3
0000100000 Amount to be paid 10
123456789 Bank Key in Customer Master 9
1234567890 Bank Account in Customer Master 10
0000000120 Check Number 10
Note: Here, amount (00001000000) is 10,000/- only. We have to suffix the amount with two zeroes
every time

4001001601100000350090000000001000000

Characters Description Length

4 Record Number 1
001 Batchnumber of Lock Box (Fixed) 3
001 Batchnumber of Lock Box (Fixed) 3
6 Type of Overflow (Fixed) 1
01 Serial Number (Fixed) 2
1 Fixed 1
0000035009 Document number (F-22) 10
000000 Blank Space 6
0000100000 Amount to be paid 10
70010684604000140129001000001000000

Characters Description Length

7 Record Number 1
001 Batchnumber of Lock Box (Fixed) 3
068 Batchnumber of Lock Box (Fixed) 3
4604000 Lock Box Number (Step 2) 7
140129 Date (YYMMDD) 6
001 Number of Remittances 3
00 Keep two Zeros 2
 0000100000 Amount to be paid 10

800106946040001401290001000001000000

Characters Description Length

8 Record Number 1
001 Batchnumber of Lock Box (Fixed) 3
069 Batchnumber of Lock Box (Fixed) 3
4604000 Lock Box Number (Step 2) 7
140129 Date (YYMMDD) 6
0001 Number of Remittances 4
00 Keep two Zeros 2
0000100000 Amount to be paid 10

9000008

Characters Description Length

9 Record Number 1
000008 Number of Records 6

Sample Lock Box file for more than 1 remittance

Here, 35006 and 35007 were document numbers and 5000 was amount for each of the document.

Total 10,000/- was updated in 6th, 7th and 8th series.

FLB1: If any item in FLB2 falls under posted on account, then go to FLB1 and click on execute. Select
the appropriate amount and right click & post checks. Then we will get the F-28 screen – make it
manually.

Lock Box Decoding:

Lock
box_Decoding.xlsx
 SALES TAX

Step 1: Tax Calculation Procedure (OBYZ)

Double click on procedures

Select new entries

Save

Select TAXIND and double click on control button

Save

Step 2: Assign Tax Procedure to Country (OBBG)

Save
Step 3: Creation of Sales Tax Payable A/C and Sales Tax Receivable A/C (FS00)

Sales tax payable A/C: For sales tax payable account - customer under liability section
Sales Tax Receivable A/C: For sales tax receivable account - vendor under asset section
Step 4: Tax types and their percentages (FTXP)

A1 5% Output Tax:

Enter

Enter

Enter

Save
V1 – 4% Input Tax

Enter

Enter

Save.

Create 0% Output and Input Tax Codes:

A0 0% Output Tax:
V0 0% Input Tax:

Note: Input tax – V – Vendor – Sales tax receivable – Asset – VST - 200006

Output tax – A – Customer – Sales tax payable – liability – MWS – 100008

Step 5: Assign Non Taxable Transactions (OBCL)

Save

Step 6: Automatic Tax account Determination (OB40)

Double click on MWS (Output Tax) and give COA as DSL and save

Save
 Save

Step 7: Create Sales A/C 1 for Tax Purpose (FS00)

Save

Step 8: Post of Customer Invoice (F-22)

Enter
Enter

Simulate

Save
To View the Document (FB03):
 ADDITIONAL TOPICS

VALIDATION AND SUBSTITUTIONS

VALIDATIONS

Step 1: Create new validation (GGB0)

Select the Financial Accounting drop down and select the required option

For Document header, call up point is 1

For Line item, call up point is 2

For Complete document, call up point is 3

Here, we selected ‘Document Header’ and click on Validation button

Enter all the required details and click on Step button

Then, we will get these icons below to Document header

Select Prerequisite and select Menu  Settings  Expert mode

Double click on Accounting Document header

And double click on BKPF-BLART (Document type)

Hence, Prerequisite condition is ( BKPF-BLART = ‘SA’ )

And click on syntax check

Then status turns into green symbol

Note: Red colour – contains errors, Yellow – Warning and Green – No errors
Find the below screenshot, for further reference

Select Check icon on left hand side (below to document header)

Double click on Accounting Document header

And double click on BKPF-BLDAT (Document date)

Hence, the condition is (BKPF-BLDAT = ’23.07.2013’ )

And click on syntax check

Then status turns into green symbol

Below screenshot, for further reference

Click on Message icon

Save.
Finally, we created Validation as below:

As per this validation, if Document type (Prerequisite) meets with ‘SA’, if document date (check)
doesn’t meet with ’30.01.2014’

Then system throws an error message as: “As per system settings, Make an entry only in the ‘Date’
Field.”

Step 2: Activate validation and assign the same to company code (OB28)

Select new entries and enter below details and save it

Save

Note:

A) Here, we created validation at document level - Hence call up point is given as 1

B) Select 1 to activate the validation

Step 3: Posting an invoice in F-02

For instance, we need to post the invoice with following details

Hence, validation rule successfully applied and at the same time tested with document date
30.01.2014 also – then system permits us for next screen
Scenario1: Changing of message details

Save

Message type: Changed message type to “Warning”

Message Number: Remove it

Message Variable: 1) Document type and 2) Document date

FB50
 SUBSTITUTIONS

Step 1: Create new validation (GGB1)

Select the Financial Accounting drop down and select the required option

For Document header, call up point is 1

For Line item, call up point is 2

For Complete document, call up point is 3

Select Document header and click on Substitution button

Enter all the required information and click on Step button

A new pop-up window will appear like below, in that we can select our required fields which we
need to substitute with constant value/exit/field-field assignment.

Here, we selected Document Header Text and continue.

Continue

If we select Constant value radio button, that particular substitute field (Document header text) is
updated with given constant value

If we select Exit, system exits

If we select Field-Field assignment, substitute field is updated with the data which is available in
assigned field.

Select Prerequisite icon

Select Prerequisite and select Menu  Settings  Expert mode

Double click on Accounting Document header

And double click on BKPF-BLART (Document type)

Hence, Prerequisite condition is ( BKPF-BLART = ‘SA’ )

And click on syntax check

Then status turns into green symbol

Find the below screenshot for further reference.

Select Substitution icon on left hand side (below to document header)

Here we have given constant value as “GL Posting” – Means while posting an invoice with document
type ‘SA’, system automatically updates document header text field as “GL Posting”

Finally, created substitution as below:

Step 2: Activate validation and assign the same to company code (OBBH)

Select new entries and enter below details and save it

Save
Step 3: Posting an invoice (FB50)

Simulate

Save
Scenario 1: Field to Field Assignment:

Go to GGB1 and select Financial Accounting  Document Header  DSL  Step 001  Substitution

Select the document header text entry and select delete button and save. Please find the
attached screenshot for further reference

Click on insert substitution entry icon

Continue

Select field – field assignment radio button

Continue
Select the Doc header text check box and select the required field name from drop down list

For instance, here we have selected BKPF-BLDAT (Document date) – Means that document header
text field must be updated with document date

Posting an invoice (FB50):

Simulate

In the below screenshot, we can see that Document Header Text is reflecting as “Document date
(20140130 – YYYY\MM\DD)”

Save
 CORRESPONDENCE

It is type of form of letter in SAP. There are two ways to create correspondence.

First way

Step 1: View Correspondence type (OB77)

These are the various correspondences provided by SAP

Step 2: Maintain Correspondence type (OB78)

Select correspondence type SAP06 and click on Copy as button

Save
Step 3: Request correspondence types (FB12)

Specify the company code and press enter

Enter

Select SAP06 correspondence type and enter

New pop-up window will appear like below. Enter the required information and press continue

Continue

Step 4: Check requested correspondence types (F.64)

Enter the required details

Execute
Double click on SAP06

Give the output printer name and click on continue

Correspondence output
Another way to create correspondence:

Step 1: Specify Account statement in customer master which is available in company code data –
correspondence tab

Step 2: Request for Correspondence (F.27)

Execute
 Continue

Step 3: View the correspondence for that particular customer (SP02)

Note: To view the spools T/C is SP02

 Financial Statement Version

Step 1: Creation of Financial Statement Version (OB58)

Select new entries button

Enter the required information and click on financial statement item button. .
Save

Step 2: Create Items

Following screen will appear

Click on DSL and then select create items button

Give the name as Balance Sheet under Balance Sheet for YTL head as below:

Save
Double click on no text exists against Liab+Equity

Give the item name as – Liabilities as below

Continue

Now, the screen appears as below.

In the same way, create for assets also. Against assets

Keep the cursor on Assets and click on select button

Keep the cursor on Balance sheet and select Re assign button

Now select subordinate radio button and enter as below.

Enter

Keep the cursor on liabilities and do the same thing like assets
Keep the cursor on liabilities and select create items button

And then give the heads like below. (Whatever the heads available in our company code)

In the same way, create heads for assets also

Step 3: Assignment of Accounts

Select Outstand Expenses (for instance)

And then click on assign accounts

Update the GL account number and select the check boxes of debit and credit as below.

Enter

In the same way, assign accounts to all other balance sheet items and save
Step 4: Creation of Format

Double click on liabilities button

Following screen will appear – Give the titles in start and end groups as per our requirement and
select the check box of display total and then enter

In the same way, create format for assets also and save
Step 5: Execution of financial statements (S_ALR_87012284) or (F.01)

Execute

Result
 Manual Bank Statement

Step 1: Create GL Masters (FS00)

200007 - IDBI Bank Account; 200008 - Check Issue Account

200009 - Check Deposit Account and 400006 – Bank Charges Account

200007 - IDBI Bank Account:

Save
200008 - Check Issue Account

Save
200009 - Check Deposit Account

Save
400006 – Bank Charges

Save
Step 2: Define House Bank (FI12)

Enter

Select new entries button

Save. Following window will appear

And save. Double click on Bank Account Folder

Select new entries button.

Save

Step 3: Creation of Check Lots (FCHI)

Select change button and then select create button

Save
Step 4: Define Posting Keys and Posting Rules for Check Deposit

Path: SPRO  Financial Accounting (New)  Bank Accounting  Business Transactions 

Check Deposit  Define Posting Keys and Posting Rules for Check Deposit

Enter

Select new entries

And
save

Double click on assign accounts to accounts symbol folder

Select new entries button

And save
Double click on create keys for posting rules

Select new entries

Save

Double click on define posting rules folder

Select new entries button

DSL 1:

Select next entries button

DSL 2:

Select next entries button

DSL 3:

DSL 4:

Save and select back arrow. We will get the below screen.
Step 5: Create and Assign Business Transactions

Path: SPRO  Financial Accounting (New)  Bank Accounting  Business Transactions 

Check Deposit  Create and Assign Business Transactions

Select new entries

Ignore the message and save

Step 6: Define Variants for Check Deposit

Path: Same Path

Select create button

And Continue

Following screen will appear. Select page down button to get more fields

By default amount field available keep it like that only.

Double click on reference document number (selection) from possible fields column and change the
offset to 20

In the same way, double click on customer number and business area also from possible fields
column
And save

Keep the cursor on DSL 1 and activate

And Activate
Step 7: Create and Assign Business Transactions for MBS

Path: SPRO  Financial Accounting (New)  Bank Accounting  Business Transactions  Payment
Transactions  Manual Bank Statement  Credit and Assign Business Transactions for Manual Bank
Statement

Select new entries button

Save

Note: 011 (Zero Level) means Outgoing check – check number different from payment document
number

Step 8: Define Variants for MBS

Path: SPRO  Financial Accounting (New)  Bank Accounting  Business Transactions  Payment
Transactions  Manual Bank Statement  Define Variants for MBS

Select create button

And continue
By default we have transaction, value date and amount fields.

Insert reference document number (selection), bank reference and business area fields from
possible fields column

And save.

Select DSL1 and then activate

And then activate

Step 9: Make Text field must be optional only for G001 and G005 (OBC4)
End User Area

Step 10: Post Customer Invoice (F-22)

Enter

Enter * in amount field and + in text field and save

FI Accounting Document:

Customer Balances (FBL5N):

Select the customer and open items radio button and then execute.

Step 11: Manual Check Deposit (FF68)

Menu  Settings  Specifications

Continue
Select processing type from the below list

If we select processing type 1 and 2, then for result go to below path:

Menu  Services  Batch Input  Sessions

If we select processing type 3 and 4, then for result go to below path:

Menu  Services Jobs  Job Overview

Enter
Save for 2 times. Then following screen will appear.

We have selected processing type as “1”. Hence, follow the below path:

Menu  system  services  batch input  sessions

Select the line item – IDBI – IDBI1 and click on process button

Process
Select the line item – IDBI – IDBI1 and click on Log button

Double click on session status

FI Accounting Document (FB03):

Customer Balances (FBL5N): Select the customer and all items radio button and execute
Step 12: Enter Manual Bank Statement (FF67)

Menu  Settings  Specifications

Process

Enter
Transaction should DSL2 (+) check deposited but not credited (which was given in 7th step)

Note: Here, reference number is nothing but what we have given in previous step (Step 11 – FF68) in
Group field.

Save two times and then following screen will appear

We have selected processing type as “1”. Hence, follow the below path:

Menu  system  services  batch input  sessions

Select the line item IDBI – IDBI and click on process button
 process

Click on enter till we get the following screen

Enter

GL account balances (FBL3N): Select 200009 (Check Deposit) and all items radio button and execute
Double click on SA document type. We get the below screen

Click on overview button.

Journal Entries in Customer Scenario:

Customer invoice

Customer A/C Dr

To Sales A/C

Manual Check Deposit

Check Deposit A/C Dr

To Customer A/C

Manual Bank Statement

Bank A/C Dr

To Check Deposit A/C

Purchase Scenario:

Step 1: Post Vendor Invoice (F-43)

Enter

Enter and * in amount field and + in text field and save

To view the FI Document (FB03):

Step 2: Post Outgoing Payment (F-53)

Activate payable amount 2500. Simulate and save.

FI Accounting Document (FB03):

Step 3: Creation of Manual Check (FCH5)

Enter. Below screen will appear.

Save

Step 4: Enter Manual Bank Statement (FF67)

Click overview button and see the balance .

In the present scenario, we have 146,500 Closing Balance

Select the line item and click on new statement button

Following screen will appear.

Opening balance will appear automatically. Just give the closing balance and enter.

As it is purchase scenario, we are paying money to vendor – Our amount will be reduced. Hence
deduct the amount of 2500 (vendor invoice amount) and 500 (Bank Charges)

Now, give the details in below screen.

Here, DSL3 is Check issue Debit in bank (+) and YTL 4 is Bank Charges Direct Debit (+)

Bank reference 302 is nothing but check number (which was created in 3rd step)

Save for two times. Below screen will appear

Execute batch input (as per discussed above).

GL Balances (FBL3N): Select 200008 (Check issue) and all items radio button and execute

Double click on SA and then click on overview button

Select the GL A/C 400006 (Bank Charges) and execute

Select the GL A/C 200007 (IDBI Bank Account) and execute

Journal Entries in Purchase Scenario:

Vendor Invoice

Stock A/C Dr

To Vendor A/C

Manual Check Issue

Vendor A/C Dr

To Check Issue A/C

Manual Bank Statement

Check Issue A/C Dr

Main Bank A/C

Customer Scenario: Sample Journal Entries

Sales to Customer (F-22):

Check Deposit (FF68):

Bank to Check Deposit (FF67):

Customer A/C Dr Check Deposit A/C Dr Bank A/C Dr

To Sales A/C to Customer A/C to Check Deposit A/C

Purchase Scenario: Sample Journal Entries

Stock to vendor (F-43):

Payment (F-53):

Bank to Check Issue(FF67):

Stock A/C Dr Vendor A/C Dr Check Issue A/C Dr

To Vendor A/C to Check Issue A/C to Bank A/C

 Aging Reports

We can create AR Aging reports in 3 ways:

A) Through transaction code

B) Using forms and report painter
C) Through Z report

A) Customer Aging report T/C - S_ALR_87012178; Vendor - S_ALR_87012085

B) Aging reports using forms and reports:

Customer Aging Report:

Step 1: Creation of Form (FDI4)

Click on create button. Following screen appears.

Delete Row 3 and Row 4 using delete button

Double click on Row 1 button. Select characteristics radio button and then continue

Continue
Select edit button and change the text to “Items Due”

Enter – check and confirm

Do the same thing for Row 2 with Items not due and select 2nd option in characteristics as follows:
Change the name as “Item not due” and save.

Form will be like below:

Double click on Column 1

Select “Days for net due date” from left to right tab and give days as 0 to 30 manually.

Edit the name as “0 – 30” and save

In the same way create 31-60, 61-90. Please refer to below screenshot.

Double click on Column 4 and select formula radio button and save

Enter
 Enter

Finally, report displays as follows:

Save

Step 2: Creation of Report (FDI4)

Select report button from the same screen or go to FDI4

Click on create button

Select above parameters from character list to select characteristics tab.

Select output type tab and give the below details

Save
Step 3: Execute AR Aging Report (FDI3)

Execute

Note: Here we selected object list radio button – hence we can see both items due and items not
due in the report

Object List Output:

Graphical Report Output: Select graphical report output radio button and then execute

Classical Drilldown Report:

 LSMW

Asset Master

Creation of Project

Click on create button

Enter

Execute
Step 1: Maintain Object Attributes

Select maintain object attributes radio button and execute

Select display  change button. Select batch input recording radio button and select recording
overview button

Select create button

Enter

Enter
Make sure to enter correct entries, because everything will be recorded

Enter

Save
Select top node and click on default all button

Save and click on back arrow twice.

Keep the cursor on recording and select AS01 from drop down list as below:

Save and select back arrow

Select Maintain object attributes radio button once again and select object overview tab and then
select table button

Select the data from Asset class (ANLKL) to Plant (WERKS) and paste the same in new excel as
below:
Step 2: Maintain Source Structures

Execute

Select change button and then create button

Enter

Save

Step 3: Maintain Source Fields

Execute

Select change button and keep the cursor on top node

And then select table maintenance button

Save and click on back arrow.

Make sure of that type must be “C” only.

Save and select back arrow

Step 4: Maintain Structure Relations

Execute

Select change button

Save. No changes required in this step.

Step 6: Maintain Field Mapping and Conversion Rules

Execute

Select change button

Select top node

Menu  Extras  Auto Field Mapping

Make sure of 100% for Fuzzy probability in percent and enter

Click on accept proposal button still we get the following message

Save and click on syntax button and then save

Step 6: Maintain Fixed Values, Translations, User-Defined Routines

Execute

No changes required at this step. Select back arrow

Preparation of Excel with Asset Master Data:

Delete all the columns except description from the previous excel (mentioned in Step 1). Copy the
description data from old excel and paste the same in New excel in transpose way (vertically) and
then update asset master data. Please find the below screenshot for further reference.

Keep the cursor on asset class and click on CTRL+END key. The black colour highlighter should be
exactly ended at PH1 (Plant) in 3 row. See below screenshot for further reference.

Note: If it is not ended at PH1, copy the above data and paste in new excel and then try with
CTRL+END Keys.

Finally, save the file in D Drive (Central Folder) in Text (tab delimited) format.

Step 7: Specify Files

Execute

Select change button

Keep the cursor on and then select create button

Enter

Save
Step 8: Assign Files

Execute

Select change and save button. No changes required at this step

Step 9: Read Data

Execute

Execute

Select back arrow

Step 10: Display Read Data

Execute
Enter

Select back arrow

Step 11: Convert Data

Execute

Select back arrow

Step 12: Display Convert Data

Execute

Enter

Select back arrow

Step 13: Create Batch Input Session

Execute

Enter
Step 14: Run Batch Input Session

Execute

Select AA session and click on process button

Select foreground or background whatever we want and click on process button

Click on Log button and double click on processed status

For batch input T/C: SM35

Go to AS03 and check the assets of 3000139 and 3000140

GL Masters

Click on create button

Enter

Execute
Step 1: Maintain Object Attributes

Select maintain object attributes radio button and execute

Select display  change button. Select batch input recording radio button and select recording
overview button

Select create button

Enter

Enter
First, select P&L radio button – Later change the same to B/S account, because it is a balance sheet
account. It has to be done for recording purpose.
After updating all the required fields, now come back to control data tab and delete recon type.
Save
Select top node and click on default all button

Save and click on back arrow twice.

Keep the cursor on recording and select FS00 from drop down list as below:

Save and select back arrow

Select Maintain object attributes radio button once again and select object overview tab and then
select table button

Select the data from GL A/C Number (SAKNR) to Indicator: Account is a balance sheet account
(XBILK) and paste the same in new excel as below:
Step 2: Maintain Source Structures

Execute

Select change button and then create button

Enter and save. Select back arrow

Step 3: Maintain Source Fields

Execute

Select change button and keep the cursor on top node

And then select table maintenance button

Save and click on back arrow. Make sure of that type must be “C” only.
Save and select back arrow

Step 4: Maintain Structure Relations

Execute

Select change button

Save. No changes required in this step.

Step 6: Maintain Field Mapping and Conversion Rules

Execute

Select change button

Select top node

Menu  Extras  Auto Field Mapping

Make sure of 100% for Fuzzy probability in percent and enter

Click on accept proposal button still we get the following message

Save and click on syntax button and then save

Step 6: Maintain Fixed Values, Translations, User-Defined Routines

Execute

No changes required at this step. Select back arrow

Preparation of Excel with Asset Master Data:

Delete all the columns except description from the previous excel (mentioned in Step 1). Copy the
description data from old excel and paste the same in New excel in transpose way (vertically) and
then update asset master data. Please find the below screenshot for further reference.

Keep the cursor on GL Account and click on CTRL+END keys. The black colour highlighter should be
exactly ended last cell. See below screenshot for further reference.

Note: If it is not ended at last cell, copy the above data and paste in new excel and then try with
CTRL+END Keys.

Finally, save the file in D Drive (Central Folder) in Text (tab delimited) format.

Test Format -
FS00.xlsx
Format Sample:

Step 7: Specify Files

Execute

Select change button

Keep the cursor on and then select create button

Enter

Save
Step 8: Assign Files

Execute

Select change and save button. No changes required at this step

Step 9: Read Data

Execute

Execute

Select back arrow

Step 10: Display Read Data

Execute
 Enter

Select back arrow

Step 11: Convert Data

Execute

Select back arrow

Step 12: Display Convert Data

Execute

Enter

Select back arrow

Step 13: Create Batch Input Session

Execute

Enter
Step 14: Run Batch Input Session

Execute

Select GL session and click on process button

Select foreground or background whatever we want and click on process button

Click on Log button and double click on processed status

For batch input T/C: SM35

Go to AS03 and check the assets of 3000139 and 3000140

Tested Results:

199992 GL A/C:

199991 GL A/C:
699997 GL A/C: