Virtual University

January 2004 Practice Examination

INFORMATION TECHNOLOGY

Paper 02 – Technical Proficiency

PRACTICAL

2 hours

No printing is to be done in the 2 hours allotted for the examination.

Time will be given for printing at the end of the examination.

INSTRUCTIONS TO CANDIDATES

1. Attempt ALL questions.

2. Read the instructions carefully before attempting the questions.

3. Perform the instructions in the order given.

4. After printing, it is your responsibility to ensure that

(a) Pages are put in the correct order.

(b) Each page is correctly labelled with the name(s) of the files being printed.

Failure to comply with these requests could be disadvantageous to you.

5. A diskette/CD will be provided which must be submitted with all printouts at the end of the
examination. Note that the examination is marked from the printed output NOT from the
diskette.

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 SPREADSHEET

Question 1
a. Retrieve the spreadsheet DISEASE so that the first cell in the spreadsheet in A4. (1 mark)

b. Insert

(i) a column titled Total to store the total number of persons affected by EACH Disease.
(ii) a row titled total to store the number of persons affected by each year by all diseases.
(2 marks)

c. Insert the appropriate formulas to calculate the total number of persons affected:

(i) by each disease for the four year period; and (ii) each year by all disease (2 marks)

d. In the range B15:B17, insert formula to compute:

(i) the average number of persons affected yearly by disease and;

(ii) the maximum and minimum number affected yearly

Use the range A15:A17 to specify what the values in Range B15:B17. (3 marks)

e. Using larger font size than that is used in the rest of the spreadsheet, enter the title “Waterland” in
Cell A1, and “Health Report: 2000 – 2003” in cell A2. (3 marks)

The two title rows must be centered across the columns used by the spreadsheet. Bold these rows.
(3 marks)

f. Insert the date in the cell F3 using the date function. The date must be entered in the format
dd-mm-yy. (2 marks)

g. Insert the function that would check the total by disease and enter the text “Normal” if the number of
people with the disease is <5000 else the text “Abnormal”. Use a new column titled “Status” to store
the results of the test. 2 marks)

h. Format the spreadsheet using the comma (,) format with decimal position for ALL numeric columns.
(1 mark)

i. Sort the data in the spreadsheet, so that the disease are arranged in descending order by the total
number of persons affected by each disease for the four year. (1 mark)

j. Set up a criteria range and an extraction rang in a blank area of the spreadsheet to find the disease
with “Normal” status. Extract the matching records to the extraction range. (3 marks)

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k. Insert a border around the range A15:B17. Resave the spreadsheet as DISEASE1. (1 mark)

l. Create a Column char to show the yearly number of persons affected with disease. The chart should
be titled “HEALTH STATISTICS: 2000 – 2003”. Each column of the Chart should be labeled to
indicate the year it represents, or a legend should be provided. Axes must be appropriately labeled.
Save as YEARLY. (4 marks)

m. Create a Pie chart to show the total number of persons affected by each disease for the four-year
period. The chart should be labeled “DISEASE”. Each slice of the pie should be properly labeled to
indicate which disease it represents or a legend should be provided. Each slice of the pie should
indicate the percentage of total number of persons affected by all diseases for the four-year period.
Save as “DISCHART”. (4 marks)

TOTAL MARKS 30

3
 DATABASE MANAGEMENT
Question 2

In order to submit the findings to the senior health personnel, the consultant compiled the list of the
health personnel and stored them in a spreadsheet called PERSONNEL.

a. Retrieve the spreadsheet file titled PERSONNEL as a database table with the same name. (2 marks)

b. Insert a field “Region” using the appropriate field type and size. (2 marks)

c. Insert the values 1 to 7 respectively for the Region field. Resave as PERSONNEL. (1 mark)

d. Create another database table called RECOMMENDATIONS. The table should contain the
following data:

Region Region Name Recommendations

1 Pomeroon More health officers needed
2 Parika More medical supplies needed
3 Essequibo More health education needed
4 Demerara More health officers needed
5 Berbice More medical supplies needed
6 Corentyne More health clinics needed
7 Leguan More health clinics needed
(5 marks)
e. Query the database tables to:
(i) Find ALL regions with Medical offers and whose recommendation was to increase the
number of health officers. The query should include the Region, Region Name,
Recommendations and the first and last name of the Medical Officer. Name the query
“REGION”. (4 marks)
(ii) Provide a count of the health personnel who are doctors with the title “Dr”. Name this query
DR. (4 marks)
(iii) Create a calculated field named Population in the database table, RECOMMENDATIONS.
The field name population is computed by the formula, Population = Region * 15000.
Find the sum and average of this field.
Name the queries “POP”, “POPSUM” and “POPAVG”. (5 marks)

f. Generate a report to show a list of ALL senior health personnel. The report should contain the Title,
FirstName, LastName, Designation and Region Name fields. The data in the port must be sorted in
alphabetical order by last name. Appropriate wording of the field names should be used to clarify the
meaning of the data items being printed. The report should contain the title:

Ministry of Health
Regional Health Officers (7 marks)

Save as HEAOFF. Total Marks 30

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 WORD PROCESSING
Question 3

For the following document:

a. Set all margins to 0.75 inches. (1 mark)

b. Insert footer on EVERY PAGE with the text “Keeping your nation in Top Health”. The text should
be in italics and centered. (2 marks)

c. The company name should be centered and bolded with 20-Point Aril Font. (2 marks)

d. The body of the letter must be fully justified. (1 mark)

e. The text in the body of the letter MUST have 1.5” line spacing. (1 mark)

f. Prepare the letter, Health Services Inc. on the next page, in preparation of mail merge, using the
database table Personnel as the data source and save as MAIN. Following the instructions given
above in formatting the document MAIN. (12 marks)

g. Insert the spreadsheet DISEASE in the position indicated in MAIN. (3 marks)

h. Insert the Pie chart DISCHART in the position indicated in MAIN. (3 marks)

i. Insert the database report HEAOFF in the position indicated in MAIN. (3 marks)

j. Using the database table PERSONNEL, as the data source, and merge MAIN with PERSONNEL.
Save the results as MERGELET. (2 marks)

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 HEALTH SERVICES Inc.
Redwood, Healthshire

January 10, 2004

<Title> <First Name> <Last Name>

<Designation>
Region <Region>

Dear <Title> <Last Name>

We have collected and analyzed the health statistics available in your country and have found the following
data as is indicated in the table below:

<The spreadsheet DISEASE is to be inserted here>

The chart below shows the percentage of persons affected by various diseases.

<The PIE chart DISCHART is to be inserted here>

Based on our discussions with the various personnel in charge of health in the various regions, we have come
up with the following recommendations which when implemented should result in a better health service in
the various regions.

<The report HEAOFF is to be inserted here>

Our team has had a wonderful time traveling throughout and meeting with people. We thank you for
choosing our company for examination of the health services in your country. We look forward to be of
service to you in the future.

Sincerely yours,

Marilyn Gonzales
President

END OF TEST
Files to be printed: DISEASE, DISCHART, YEARLY, PERSONNEL, RECOMMENDATIONS, REGION,
DR, POP, POPSUM, POPAVG, HEAOFF, MAIN, MERGELET (first, second and last letters only) are to be
printed at the end of the examination.