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Employee Database Detailed

The document provides instructions for using an Excel spreadsheet to enter employee information into a database. It explains how to install a form tool to simplify data entry and which sheets to use to enter personal, family, contact, education, and other details for new employees. Managers are asked to follow the directions carefully and not delete employee records even if someone leaves the company.

Uploaded by

Jetking Chandanagar
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© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as XLSX, PDF, TXT or read online on Scribd
437 views79 pages

Employee Database Detailed

The document provides instructions for using an Excel spreadsheet to enter employee information into a database. It explains how to install a form tool to simplify data entry and which sheets to use to enter personal, family, contact, education, and other details for new employees. Managers are asked to follow the directions carefully and not delete employee records even if someone leaves the company.

Uploaded by

Jetking Chandanagar
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as XLSX, PDF, TXT or read online on Scribd
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PLEASE FOLLOW THIS INSTRUCTIONS EVERY TIME YOU WANT TO FILL IN THE DATA

1 This Excel is created to capture information of an Employee/Consultant into the Database. Check for Comments
in ROW 1 of every sheet
2 You will require to install FORM in the Excel. Given below are the instructions.

Click FILE > Click OPTIONS at the bottom on left side bar > Now Click QUICK ACCESS TOOLBAR on the left bar >
3 on the Top in the drop down Click COMMANDS NOT IN THE RIBBON > scroll below and Click FORM > Now Click
ADD > > and then Click OK. The FORM will be seen on the LEFT TOP RIBBON or in the DROP DOWN in the Top
Ribbon.
HOME
Every time you want to ENTER the data in the Excel, Click HOME tab. In the HOME tab, click the tab you want to
4 enter the information. Relevant sheet will open with Column D2/D3. Now select the ROW and then select the
FORM from TOP RIBBON to start entering the information.
Once you complete keying in the information in a form, Click CLOSE and also Blue Oval HOME button.
5 The blue oval HOME button can be moved down by clicking right button of the mouse and place it whereever
you want.
Please note the first three COLUMNS in every sheet are automated. You will have to enter the information in
6 the Personal Sheet only

7 Do not delete any data from the excel even if the Employee or Consultant is quitting. Only Highlight the row
with RED background.
You can add filters if required any time > Home > Editing > Filters. Maximum columns in a sheet can be 32
8 ONLY

You can add more columns at the end only, but maximum 32 (upto AF), but information will have to be shifted
9 one by one to the right.

Sometimes the first/second row may get faded, just select the row and click the white/black font color. You are
10 back.

My inspiration to create this sheet is <thedatalabs.org> video. For more information visit
11 https://www.youtube.com/watch?v=xlKHDD16rWE&t=542s
LOGO NAME OF THE COMPANY / FIRM
EMPLOYEE INFORMATION TO BE GATHERED ON THE DATE OF JOINING

PERSONAL FAMILY ROLE CONTACT EDUCATION


INFORMATION INFORMATION INFORMATION INFORMATION
FORM FORM FORM FORM

WORK-EX ADDRESS
INFORMATION MUST READ INFORMATION
FORM FORM

ID PROOF SKILLS PHYSICAL SERVICE


INFORMATION INFORMATION INFORMATION INFORMATION
FORM FORM FORM FORM
SL. NO EMP NO. NAME OF THE EMPLOYEE JOINING DATE DEPARTMENT DESIGNATION LOCATION
0 0 0
REPORTING TO BANK NAME BRANCH NAME ACCOUNT NO. ACCOUNT TYPE IFSC Number

HOME
REMARKS IF ANY
SL. NO EMP NO. NAME OF THE EMPLOYEE FATHER'S NAME DATE OF BIRTH AGE FATHER'S OCCUP MOTHER'S NAME

0 0 0
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DATE OF BIRTH . AGE . MOTHER'S OCCUP SPOUSE'S NAME DATE OF BIRTH .. AGE .. SPOUSE'S OCCUP CHILD 1 NAME

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DATE OF BIRTH , AGE , CHILD 2 NAME DATE OF BIRTH ,, AGE ., CHILD 3 NAME DATE OF BIRTH ., AGE ,,
JOINT OR NUCLEAR
FAMILY
SL. NO EMP NO. NAME OF THE EMPLOYEE PER MOBILE NO. OFF MOBILE NO. SPOUSE'S MOB NO. RESIDENCE PH NO.

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MAIL ID PERSONAL MAIL ID PERSONAL2

HOME
SL. NO EMP NO. NAME OF THE EMPLOYEE SSC/SSLC SSC/SSLC2 SSC/SSLC3 SSC/SSLC4 12TH / PUC

CLASS MONTH YEAR


COURSE NAME NAME OF THE INSTITUTE COURSE NAME
% SCORED PASSED OUT

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12TH / PUC . 12TH / PUC 12TH / PUC GRADUATION
.. . GRADUATION . GRADUATION GRADUATION POST GRADUATION
.. .

CLASS MONTH YEAR CLASS MONTH YEAR


NAME OF THE INSTITUTE COURSE NAME NAME OF THE INSTITUTE COURSE NAME
% SCORED PASSED OUT % SCORED PASSED OUT

HOME
POST GRADUATION. POST GRAD POST GRAD ANY OTHER COURSE
. ANY OTHER COURSE ANY OTHER ANY OTHER
. .

CLASS MONTH YEAR CLASS MONTH YEAR


NAME OF THE INSTITUTE COURSE NAME NAME OF THE INSTITUTE
% SCORED PASSED OUT % SCORED PASSED OUT
SL. NO EMP NO. NAME OF THE EMPLOYEE PREVIOUS EMPLOYER DESIGNATION TOTAL SERVICE ROLE REASON TO QUIT
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RELIEF FORMAL / INFORMAL REMARKS IF ANY PREVIOUS EMPLOYER . DESIGNATION3 TOTAL SERVICE . ROLE5

HOME
REASON TO QUIT6 RELIEF FORMAL / INFORMAL . REMARKS IF ANY . PREVIOUS EMPLOYER .. DESIGNATION .. TOTAL SERVICE .,
ROLE . REASON TO QUIT . RELIEF FORMAL / INFORMAL ., REMARKS IF ANY ,, PREVIOUS EMPLOYER .. DESIGNATION .,
TOTAL SERVICE ,., ROLE ., REASON TO QUIT .,, RELIEF FORMAL / INFORMAL , .. REMARKS IF ANY ,.
CURRENT CURRENT
SL. NO EMP NO. NAME OF THE EMPLOYEE CURRENT BUILDING NAME CURRENT TOWN/CITY
DOOR NUMBER STREET NAME
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PERMANENT
CURRENT POST/TALUK CURRENT PIN CURRENT DISTRICT CURRENT STATE PERMANENT BUILDING NAME
DOOR NUMBER

HOME
PERMANENT STREET NAME PERMANENT TOWN/CITY PERMANENT POST/TALUK PERMANENT PIN PERMANENT DISTRICT
PERMANENT STATE
SL. NO EMP NO. NAME OF THE EMPLOYEE PAN NUMBER AADHAAR NUMBER VOTER'S ID NO. PF NUMBER ESI NUMBER

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PASSPORT NO ISSUED AT ISSUING AUTHORITY DATE OF ISSUE DATE OF EXPIRY REMARKS IF ANY

HOME
SL. NO EMP NO. NAME OF THE EMPLOYEE TO SPEAK TO READ

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TO WRITE TECH SKILL EXPERIENCE TECH SKILL . EXPERIENCE . TECH SKILL .. EXPERIENCE ..

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TECH SKILL ,. EXPERIENCE , OTHER SKILL . EXPERIENCE ... OTHER SKILL . EXPERIENCE ,., OTHER SKILL , EXPERIENCE .,
OTHER SKILLS EXPERIENCE ,. HOBBY 1 HOBBY 2 HOBBY 3
SL. NO EMP. NO. NAME OF THE EMPLOYEE HEIGHT WEIGHT COLOR IDENTIFICATION MARKS BLOOD GORUP EYE POWER HANDICAP

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IF YES % MULTIPLE HANDICAP IF YES % . PHYSICHAL ILLNESS IF ANY MENTAL ILLNESS IF ANY

HOME
DATE OF JOINING DOJ AS PER OUR
SL. NO EMP NO. NAME OF THE EMPLOYEE RESIGNED ON RELIEF DATE
AS PER ESI & PF COMPANY

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FULL AND FINAL FULL AND FINAL SETTLEMENT SETTLEMENT
REASON FOR RESIGNATION SETTLEMENT REFERENCE NO.
SETTLEMENT AMOUNT SETTLEMENT DETAILS DATE MODE

HOME
LOGO NAME OF THE COMPANY
EMPLOYEE / CONSULTANT INFORMATION TO BE GATHERED ON THE

Sl. No. Emp. No. Name (as per Aadhaar) Joining Date Department

Reportg To Bank Name Branch Name Accouont Number

Father's Name Date of Birth Age Mother's Name Date of Birth Age

Child 1 Name Date of Birth Age Child 1 Name Date of Birth Age Child 1 Name

Office Mobile Personal Mobile Spouse's Mobile Residence Phone Mail Id. Personal 1

Course Name Name of the Institute Class, % Year Passed Course Name Name of the Institu

Course Name Name of the Institute Class, % Year Passed Course Name Name of the Institu

Course Name Name of the Institute Class, % Year Passed

Previous Employer Previous Designation Total Service Role Reason to Quit

Remarks, If any Previous Employer Previous Designation Total Service

Relief Formal/Informal Remarks, If any Previous Employer Previous Designation


Reason to Quit Relief Formal/Informal Remarks, If any Previous Employer

Total Service Role Reason to Quit Relief Formal/Informal

Cur Door No. Cur Building Name Cur Street / Road Name Current Town/City

Current District Current State Per Door No. Permanent Building Name Permanent Str

Permanent Post/Taluk Permanent P Permanent District Permanent State

PAN No. Aadhaar No. Voters Id PF Account No ESI Account No

Passport No. Issued At Issuing Authority Date of Issue Date of Expiry

Languages known to Speak Languages known to Read

Tech Skill Experience Tech Skill Experience Tech Skill

Other Skill Experience Other Skill Experience Other Skill

Hobby Hobby

Height Weight Colour Identification Marks Blood Group Eye Power

Handicap If YES % Physical Illness, If any

Date of Joining as per PF & ESI Date of Joining as per Company Resigned On Relief Date Reason for R
Full & Final Settlement Details Full & Final Settlement Amount Settlement Date Settlement Mode

To complete the KNOW YOUR EMPLOYEE documentation, ki


Photocopy each of the following Docs. Origina documents should
Verification

PASSPORT SIZE PHOTO Marks Card SSC/SSLC 12TH/PUC Graduation


2 COPIES TO BE
SUBMITTED
PAN CARD Aadhaar Card PF No. Copy ESI No. Copy

All information provided hereinabove is correct in all respects. During my tenure with
SAC. I can be held responsible if information provided is found to be wrong. Date
ANY address

THERED ON THE DATE OF JOINING

Designation Location

Type of Account Remarks if any

Age Spouse's Name Date of Birth Age

Child 1 Name Date of Birth Age Joint/Nuclear Fly

1 Mail Id. Personal 2

Name of the Institute Class, % Year Passed

Name of the Institute Class, % Year Passed

Reason to Quit Relief Formal/Informal

Total Service Role Reason to Quit

Previous Designation Total Service Role


ious Employer Previous Designation

Remarks, If any

n/City Current Post/Taluk Current Pin

Permanent Street / Road Name Permanent Town/City

Remarks if any

Languages known to Write

Experience Tech Skill Experience

Experience Other Skill Experience

Hobby

Eye Power Handicap If YES %

Mental Illness, If any

Reason for Resignation


ment Mode Settlement Reference

YEE documentation, kindly submit the


gina documents should be submitted for
ation

Graduation Post Graduation

ESI No. Copy 2 References 2 Photos

Date Signature

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