BUSINESS COMMUNICATION

ASSIGNMENT 02
STUDENT ID: 14730
STUDENT NAME: AREEJ ABDUL WAHEED
Kasbit, smchs

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Second Assignment of Communication

Name of Student: Areej abdul waheed

Student ID: 14730

Class and Section: BBA IV (A)

Date of Submission: 6/5/2020

Instructions

· Attempt the following five questions.

· Write answers to questions within 250 words.

· Assignment Submission Date: 10th May 2020. 6 Marks for Each Question. Total Marks 30

Question # 1

Write a descriptive writing note as discussed during the online class about your personality traits
which should suit for the dream job you want to hunt after finishing your studies. With the help of
showing professional and academic qualification as appeared in your CV, you must try to justify your
personality and abilities for the job you will mention.

Answer:

Every student who looks towards professional life has a dream job. For me I am very much interested in
getting a job as a “Human Resource Manager”. Basically what a human resource manager does is
conducts interviews, staffing creative employees, hiring, establishing positive relations between the
employees, helps top level management to in strategic planning, responding to employees problems,
training, keeping a check on work groups, correcting employee action, terminating, and uses the labor
laws for effective conduct of the business.

I particularly want to be a Human resource manager, because it involves dealing with a variety of people
(from top to lower level management), the continuous developments in business strategies, mechanics
& skills relating to resources gives learning opportunities. HRM is a rather flexible career path. I believe I
fit the criteria of being a “HRM” because I possess the personality traits required for it even as a student
I am sympathetic, with a problem solving attitude & patience I successfully tackle all sorts of issues. I
have substantial leadership skills and can carry effective communication with everyone & continuously
thrive for growth. As far as my qualifications & experience concerned with regards to how they appear
on my CV I am currently doing bachelors in business administration and would be specializing in Human
resource management, after which I will be doing Master in HRM. During my undergraduate degree to
gain experience I will be doing internships (especially as a Human resource assistant) which would
further polish my skills for my career approach.

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Question # 2

It is always interesting to give narratives when you write a report. Write the importance and impacts
of learning about surveys and paraphrasing for writing effective reports.

Answer:

Narratives are used in report writing to provide an accurate, fact based presentation of events that took
place. While writing a narrative report it is necessary to be attentive towards the details to keep the
report reliable. These follow a sequential manner of description. Narratives answer the 5 W’s (who,
where, when, what & why) along with necessary proof in a chronological order. Narratives increase the
credibility of the report.

Surveys in report writing are conducted to get primary data on the topic you are reporting on. Surveys
are an excellent way to get input of a substantial population.it has helped in the collection of
widespread quantitative & qualitative data once collected, can be analyzed & be concluded into the
report to provide firsthand information. Surveys are important because Surveys are cost effective,
reliable, flexible there is no other research method that is available that can provide this ease to target
the required audience get the reliable result and make decisions through conclusion, surveys can be
conducted through ( online surveys, questionnaire, email questionnaires etc.)

Paraphrasing refers to the act in which the reporter read the secondary data available, thoroughly, and
write the data through their understanding without copying the words of the main source or using
synonyms. It basically means to rephrase the text without changing its actual meaning. In report it can
clarify and make the message more relevant towards your audience.

 Saves space, keeps the study focused

Question # 3

Reflective Writing: As mentioned in the Gibbs Reflective writing essays, you have to write a reflective
essay about your learning from the online class lectures of Business Communication. Choose any one
or two lectures to discuss about the specific points given in Gibbs reflective writing cycle.

(Hint: search Gibbs reflective Writing formula from internet)

Answer:

For this reflective essay writing I’ve chosen lecture 7: (effective oral presentation)

Description

As business students it’s crucial to be proficient in communication skills. For this purpose an
online lecture was conducted in which we were given comprehensive detail on oral
presentation, types of presentations, barriers in presentation, types of speech, effective
approach to speech delivery.

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Feelings
Personally I felt that this topic was a dire need for our academic & professional life. Because it is
necessary that we can collectively deliver our thoughts & ideas in an effective manner. As Every
employers requires a communicative employee.
Evaluation
The lecture was informative, delivered with perfectly using simple understandable words.
Provided initiative to remove the self-imposed barriers in communication. The guidance
provided would be a tool to polish my communication skills before starting my professional
career.
Analysis
While conducting a self-analysis I realized that I face public fear and anxiety while oral
presentations, I lacked the knowledge about various speeches to be used at different occasion. I
learned difference between short and long oral presentations and how to plan, design &
present presentation.
Conclusion
The lecture is an instrument in our hands which surely made us realize how important it is that
we develop communication skills, the way we convey our message is important so we have to
confident, comfortable & well equipped in communicative attributes.
Action
With proper approach to learning and experiencing I will develop my skills at oral
communication. I will try to be more social & take part in seminars debates & will work to
improve my speech mechanics. Which I am eagerly looking forward to.
Question # 4

Write Specific Do’s (things we should do) and Don’ts (things we should avoid) when you will appear
for your job interview with respect to the Ethical and professional conduct as an interviewee.

Answer:

Ethical and professional dos and don’ts an interviewee must follow.

 Conduct a prior research on the available job, the company & the employers. Don’t go without
proper research, this will show lack of knowledge.
 interviewee should have a formal attire but don’t be overdressed, don’t dress casually either as
it would portray as if you are not interested & lack basic professional etiquettes
 when going for an interview have a confident posture, maintain eye contact & have a positive
attitude, don’t slouch or be arrogant as it would seem that you lack confidence and are ill
mannered.

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  Stay poised, relaxed and flexible respond calmly to challenges. Interviewers often assign
interviewees challenging tasks to test their patience don’t panic in tough situation.
 Use appropriate language, use variety of vocabulary, don’t curse or use slang, these present you
as ethically incompetent
 Let the interviewer speak, listen to what they have to say but don’t completely stay silent. Don’t
try to dominate the conversation as it is a sign of disrespect
 Be honest don’t lie about skills and experiences you don’t have as it would result in a proof
check, which would conclude you to be a liar and unreliable.
 The interviewer may check your emotional stability, control your anger, don’t start shouting, or
crying be neutral
 Be respectful towards your interviewer & previous employers, don’t excessively criticize them it
makes you lose credibility.
 Don’t crack jokes, or laugh out loud, be serious but with a pleasant approach remember it is a
formal setting.

Question # 5

What do you know about “kinds of Short Report”? Write any ten Commands which you should
follow as a reporter during the various phases of report writing business. Refer to the slides of the
lecture which you have studied during the lecture on Short Reports.

Answer

Short reports are also known as the informal reports. These are the reports produced to meet the
routine requirement of data on various topic. Informal reports are not as structured & lengthy as
formal reports. It is used to convey routine message internally & externally. Usually these are
written in memorandum or letter format. Some types of short reports are: Informational, Progress,
Recommendation, and Feasibility, Minutes of meeting and summary reports.

The reporter should utilize the following 10 commands whilst report writing:

Preliminary phase:

1. Title page: carries title, name of writer designation, this is supposed to be kept simple.
2. Executive summary: brief description about the content of the report.
3. Content list: name of sections/chapter with page number.

Developing Main text:

4. Introduction: Introductions provide info as to why the report was needed. It should be kept
short considering the type of report.
5. Body: Shows the main text of the report, presents the main problem, qualitative & quantitative
data, finding along with proper narrative and facts. (generally lengthy)
6. Conclusion: Sums up your finding through deduction based on the content of the body.
7. Recommendations: Directs what actions, alternatives or decisions can be made to solve the
issue.

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Finishing the report:

8. Appendices: Appendices provide detailed supporting information (depends on the requirement

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