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Appendix 01 - Work Instruction v1.0

This document outlines the online DC clearance process. It involves the following key steps: 1) A Project Manager registers the project and defines the contractor, supervision consultant, and required document categories. 2) The contractor uploads documents according to the checklist. These are then reviewed by the supervision consultant and project manager. 3) The submission is assigned to a DC team member who reviews and approves all documents. 4) Once approved, the DC clearance process is complete. The process allows for partial submissions and returns submissions for incomplete or rejected documents.

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Raja Mariyappan
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99 views8 pages

Appendix 01 - Work Instruction v1.0

This document outlines the online DC clearance process. It involves the following key steps: 1) A Project Manager registers the project and defines the contractor, supervision consultant, and required document categories. 2) The contractor uploads documents according to the checklist. These are then reviewed by the supervision consultant and project manager. 3) The submission is assigned to a DC team member who reviews and approves all documents. 4) Once approved, the DC clearance process is complete. The process allows for partial submissions and returns submissions for incomplete or rejected documents.

Uploaded by

Raja Mariyappan
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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Online DC Clearance

Work Instruction

Application Work Flow

Supervision Consultant Project Manager


Contractor DC
Review’s
UPLOADS Review’s &
& Submit to DC Approval
Data for DC Approval Submit to Project Manager

GIS SURVEY O&M

Approval Approval Approval

Audience Support
Contractor Qamar Islam M Rasheed
Supervision Consultant email: [email protected] ; Landline: 44950171
Project Manager
DC Team Faridul Alam Chowdhury
email: [email protected] ; Phone: 44950316
About This Document
This document is a work instruction outlining steps involved in DC Process. However, not every
step is relevant to every user, so, it is imperative upon users to read the following DC Process
carefully in order to understand and perform submission as per the requirements, and to avoid re-
submissions due to rejection or failure to fulfill the requirements.

About DC Process
The DC online process provides ability to submit project in full or in parts (partial submission).

How to begin the DC Process?


1. DC Process commences with Project Manager registering in the system.
2. Project Manager then defines the - users from the Contractor and / or Consultants.
3. Subsequently, Project manager define the categories of documents to be uploaded for
submission.
4. Finally, contractor may also define - Sub-projects or partial submissions.

What is partial submission?

Project split into sub-projects or a project requires documents to be submitted in multiple


submissions - are both called partial submission.

How to submit documents to DC?

1. Documents must be uploaded into DC system by the Contractor only or Supervision


consultant.
2. Contractor would then forward the documents to Supervision consultant (if applicable) , else
to Project Manager for review.
3. Supervision consultant / Project manager would then approve and forward the submission to
DC. If any document is not approved, the submission would be returned to contractor.
4. Subsequently, DC would review and perform following actions:
4.1.Reject the submission for “Incomplete Submission” - implying some key categories of
documents weren’t submitted as per contractual requirement.
4.2.Reject the submission due to issues with the submitted documents itself.
4.3.Approve the submission.
5. If any document is rejected, the submission would be returned to Contractor. In that case,
contractor can only upload new set of document(s) against each rejected document.
6. If submission is rejected due to “Incomplete Submission” - the submission will be returned to
Project manager to specify missing document category. After which the Project Manager
would send the submission back to contractor to upload documents under that category.

Following sections provides detailed steps involved in each step in the DC Process.
Step 1
Register as Project Manager

1. Go to http://dc.ashghal.gov.qa
2. Click Register at the bottom of login.
3. In the Register PM, page
4. Enter your Ashghal email id.
5. Enter mobile number.
6. Select Contract Type - Design,
Supervision or Construction
7. Enter Contract Number - YYYY-NNN
8. Click Register
9. If Submission is valid, enter OTP sent to
email/mobile
10. Click Submit.

Step 2
PM to register Contractor
and Supervision Consultant

1. PM to Log into DC System.


2. Click Define Contract Team
3. Enter Contractor name, email & mobile
4. Click Save Contractor.

5. To Register Supervision Consultant


6. Enter Supervision contract number -
year / prefix (P-2014-123) format.
7. Enter name, email & mobile of
consultant.
8. Click Save Consultant.
Step 3
PM to define document
submission checklist.

Purpose

PM check only relevant items. Contractor would


have to submit files for each checked item. (See
Step 5)

1. Click Master List


2. Click relevant choice - Roads, Drainage,
Building or Other.
3. Click type of project - Design,
Construction or Supervision.
4. Check only relevant choices from the
list.
5. Click Save.

Step 4
Contractor Log In

1. Contractor goes to http://dc.ashghal.gov.qa


2. Enter mobile no.
3. Enter Contract no
Valid Contact no. formats are
• C00104 or
• C-2000-104 or
• C/2000/104
4. Enter OTP sent on above email address.
5. Click Log-In
Step 5
Contractor submits
documents as per checklist.

1. Contractor Log into DC System.


2. Files must be uploaded for each item
defined below Mandatory Documents.
3. Click on one folder and Add Files,
• Select files to upload.
• Click Start Upload.
• Remove any files by click Delete button against file.
4. Review the submission in the
dashboard.
4.1. If all documents uploaded
4.2. Click Submit to SC or PM.

Step 6
Supervision Consultant (SC)
reviews and approve each
document.

1. SC Log into DC System.


2. Click on one folder.
3. Select and approve each uploaded
document.
• Multiple documents can be selected and approved.
• To view document click on the document to
download and view in associated application.

Step 7
Supervision Consultant
forward submission to PM

1. Review the submission in the


dashboard.
2. Submit to PM button will appear only
when all documents are approved.
3. Click Submit to PM.
4. If any one document is Rejected, the
submission will be returned to
Contractor.
5. Click Return to Contractor on the
Summary page.

Step 8
PM reviews and approve
each document.

1. PM Log into DC System.


2. Click on one folder.
3. Select and approve each uploaded
document.
• Multiple documents can be selected and approved.
• To view document click on the document to
download and view in associated application.
4. Enter CTS Reference no.
5. Click Submit to DC.
Step 9
DC Admin assigns to team
member.

1. DC Administrator log in to System.


2. Click In-Process to view details
3. Click on one project in the list below.
4. Click Assign to DC Team Member
5. Click on DC Team Members displayed
below.
6. Intimation will be sent to DC Team
member by email.

Step 10
DC Team Reviews
Submission

1. DC Team member Log into DC System.


2. Click In-Process to view details.
3. Click on one project and Open Project
4. Project Summary display - Number of
Submission, number of files and total size of all
uploaded documents.
5. Review all documents in each folder.
Step 11
DC Approval

1. DC Team member Review and Approves


all documents in each folder.
2. After all documents are approved - click
Confirm DC Clearance - to complete DC
Approval process.

PROCESS END

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