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Results and Discussion: Start-Up

This document summarizes the key components of a database project, including tables, queries, forms, reports, and a switchboard interface. Forms were created for customers, products, and orders to make data entry easier. A start-up form pops up when the database opens. The switchboard provides buttons to navigate between forms and functions. An individual sales report was generated from a query to calculate cumulative sales by employee. Details of creating each component are provided in an appendix.

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Ayman Chowdhury
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65 views5 pages

Results and Discussion: Start-Up

This document summarizes the key components of a database project, including tables, queries, forms, reports, and a switchboard interface. Forms were created for customers, products, and orders to make data entry easier. A start-up form pops up when the database opens. The switchboard provides buttons to navigate between forms and functions. An individual sales report was generated from a query to calculate cumulative sales by employee. Details of creating each component are provided in an appendix.

Uploaded by

Ayman Chowdhury
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as DOCX, PDF, TXT or read online on Scribd
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Results and discussion

Of all the objects of a database the tables and queries serve as the backbone on which the
whole database system stands. Same is the case with the database that was created for the
project. Now the tables and queries explained are self-sufficient as a database. However for
a better interface ensuring more use ability, forms and reports were also introduced making
the database a holistic data management system. These make the interface more user
friendly and easier to navigate for the front end users of the database. The key components
o the database are described in this section

Start-up
A start up form was made that pops up whenever the database is opened. This is intended
to particularly make front end usage of the database management system easier and
efficient.
The start-up form is essentially a very simple form with no record source. It has a button on
it, which performs the “Close Form” action from the “Form Operations” Category.

The form should appear every time the form is opened. To ensure that, we have to select
“Others” tab from the property sheet and select “yes’ on the Pop Up option. Then, after
saving the form, we have to go to the File Tab > Options > Current Database > Form to Show
at Startup and select the form.

Switchboard
A switchboard is a dynamic user interface that enables the user to perform certain
operations like open a form, close the program or print a report. This basically serves as a
navigation panel for anyone using the database system making performance of various
database functions easier and efficient. In order to prepare the switchboard we had to
enable the switchboard manager from the quick toolbar option.
Now, this has enabled the Swithboard manager option in the quick access toolbar. Clicking
on it launches a prompt that gives us an option to create a new switchboard.
By selecting yes, we open the switchboard manager option, we can now add buttons and
customize this switchboard by clicking on the edit button. This will launch the Edit
Switchboard prompt.
By clicking on new, we will see 3 options, Text, Command and Switchboard.
Based on the text we type, we can pick various commands.
We add Order form as New Order by clicking on “Open Form in Add Mode”.
We add Our Customers and Our Products as two more buttons by clicking “Open Form in
Edit Mode”.
An exit button is also added. The company logo is also displayed on the switchboard.

Forms
At the heart of any database is the function of adding or deleting records into or from the
database. And no other tool can be used better to serve this purpose than forms. The
project database uses a few forms that make the data entry process easier and more user
friendly. These forms are also a vital part of the interface of the database. The forms
included in the database are described in this section in brief.
Customer List Form
The Customer List can be used to search information for every customer or record new
customer details as new entries. The method is very easy and intuitive for the user
compared to going through tables to find table and enter new data entry.
Products Form
This works as a catalogue for our users to see the entire list of our products and details
about them. We can add new products, delete products or mark a product as discontinued
if the stock is over or no longer sold.

Orders Form
The orders form can be used to see the products ordered for every product. We can also
enter new orders made by customers. We only receive orders from enlisted customers, so,
if a new customer wants to place an order, they have to be included in the customer list
first. Afterwards, we can take orders from them in this form through the dropdown option.
Report
Reports are a dynamic way to display the data we have created using the tables and queries.
For our project, we have prepared an Individual Sales Report that calculates the individual
cumulative sales of each employee.
The process of preparing a report is very similar to the preparation of forms.
We select the Blank report option from Create tab. And go to Design view. The record
source for the report is selected to be the query qrySalesBySalesmen.
After adding the fields and a little customization with header and footers and custom text
labels we save the report. We can see that, in design view, we only had to organize one pair
of data but in the report view, the detailed information for every salesmen is shown.
Figure: Report in design View

Figure: Same report in report view

[the method of the creation procedure of each of the component that makes up the
database will be included in the appendix]

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