DEPARTMENT OF SCIENCE AND TECHNOLOGY

SURVEY OF INDIA

BID DOCUMENT FOR

Hiring of Drone Services for Large Scale Mapping

BID INVITING AUTHORITY

Directorate of Survey (Air) & Delhi GDC,
West Block-4, R.K. Puram,
New Delhi-110066

Service consumer:
Survey of India office at Delhi

ATE No: SOI T-363/39- A-(Project) Dated 15/07/2020

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 TABLE OF CONTENTS

SNo Topic Page#

1 Cover Page 1

2 Important Information of Bid 3

3 Section I – Notice Inviting Bid 4

4 Critical date & Venue 6

5 Section II – General Instructions to Bidders (GIB) 8

6 Section III – Special Instructions to Bidders 25

7 Section IV – General Conditions of Contract (GCC) 26

8 Section V – Special Conditions of Contract (SCC) 36

9 Section VI – List of Requirements 37

10 Section VII – Technical Specifications and General Points 38

11 Section VIII – Bidders Form 45

12 Section IX – Tender Acceptance Form 49

13 Section X – Price Schedule 50

14 Section XI – Service Consumer & Tender Inviting Authority’s Information 51

15 Section XII – Bank Guarantee Form for Bid Security 52

16 Section XIII – Manufacturer’s Autorisation Form – NOT APPLICABLE 53

17 Section XIV - Bank Guarantee Form for Performance Security 54

18 Section XV – Contract Form 55

19 Section XVI – Service Receipt Certificate 57

20 Section XVII –Acceptance Certificate 58

Section XVIII – Format for Affidavit of Self-Certification regarding Domestic

21 59
Value Addition in an Electronic Product – NOT APPLICABLE

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 GOVERNMENT OF INDIA
MINISTRYOFSCIENCE&TECHNOLOGY
SURVEY OFINDIA

ATE NO: SOI T- 363 / 39 –A-( Project) Dated _15/07/2020_______

ADVERTISED TENDER ENQUIRY (Services)

for
HIRING OF PROFESSIONAL SURVEY GRADE RPAS/DRONESERVICES
FOR LARGE SCALE MAPPING

E-PROCUREMENT

NAMEOFPROCUREMENT :Hiring of Professional Survey Grade

RPAS/Drone Services for Large Scale
Mapping in State of Delhi and
neighboring States

PERIOD OFSALE OF :FROM 16/07/2020 (09:00 Hours Server Time)

BIDDINGDOCUMENT TO 05/08/2020(11:00 Hours Server Time)

PRE-BIDMEETING : 21/07/2020(11:00 Hours)

LAST DATE ANDTIME FOR RECEIPT OFBIDS : 05/08/2020 (11:00 Hours)

Server Time)

DATE AND TIMEOF OPENING : 06/08/2020(11:30 Hours Server Time)

OF BIDS – Technical Part*

PLACE OF OPENINGOFBID :Directorate of Survey (Air) & Delhi

GDC, Survey of India, West Block-4,
R.K. Puram, New Delhi-110066

OFFICERINVITINGBIDS : Director Survey (Air) & Delhi GDC,

Survey of India, West Block-4, R.K.
Puram, New Delhi-110066
Email: [email protected]
Tel 011-26107795, 26104554

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 SECTION-I

GOVERNMENT OF INDIA
MINISTRY OF SCIENCE & TECHNOLOGY
Survey of India
ADVERTISED TENDER ENQUIRY (Services)
E-PROCUREMENT

NOTICE INVITING BID (NIB)

Contract title: Hiring Professional Survey Grade RPAS/Drone Services for Large Scale
Mapping.
ATE No: SOI T- 363 / 39 –A-( Project)____ Dated___15-07-2020__________

1.Survey of India (SoI), intends to hire ‘RPAS/Drone teams’ for Large Scale Mapping in state of Delhi
and neighboring States .
2.DSA & DGDC Office,on behalf of Surveyor General of indianow invites electronic Bids from eligible
Bidders for hiring ofRPAS/Drone teams’ for Large Scale Mapping in state of Delhi and
neighboring States .
3. Brief Description of services are furnished below:

S.No. Brief Description of Services Tender Service Consumers No of

Inviting Drone
Authority Teams
To provide Professional Survey Grade
RPAS/Drone services for Large Scale
Mapping instate of Delhi and
neighboring States for a period of one
year.
Each Drone services team includes one DSA & Delhi Survey of India
1. Professional survey grade PPK enabled 5 Nos
GDC Offices at Delhi
RPAS/Drone, one trained & experienced
drone operator, Adequate batteries, All
accessories, comprehensive AMC cover,
Ground Control Station with installed
software for drone flying & Pre-QC of
drone captured data, Insurance coverage

4. Bidders shall Bid for the total quantity (5 nos.) mentioned above. Bid for part of total quantity shall not
be accepted.

5. Bidding will be conducted through Advertised Tender Enquiry for Service in accordance with Manual
for Procurement of Goods-2017 and GFR-2017 issued by Ministry of Finance, Government of India, and is
open to all eligible Bidders as defined in the Bid Document. Bidders are advised to note the clauses on
eligibility (Clause 5/ Section II and minimum qualification criteria (Clause 17/ Section II)) of General
Instructions to Bidders (GIB)).

6. For participation in the Bid, it is mandatory for the Bidder to obtain Class-III Digital Signature
Certificate (DSC) from one of the authorized Certifying Authorities (CA) and then register with the
Government of India e-procurement platform and submit the Bid by using their user e-tender ID and
Digital Signature. Bidders already possessing the Digital Signature issued from authorized CAs can use the
same in this Bid submission. Please also refer to https://eprocure.gov.in/eprocure/app) for detailed
information regarding obtaining digital signatures.

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7. Bidding documents are available online on Government of India e-procurement system (URL:
https://eprocure.gov.in/eprocure/app) for a non-refundable fee of INR 5,00/- in the form of Demand Draft/
Banker’s Cheque on any Scheduled/Nationalized bank payable at Delhi in favour of “Establishment and
Accounts Officer, DSA & DGDC, Delhi” and payable at Delhi (Demand Draft to be submitted
subsequently as per the procedure described in para 8 & 9 below). Bidders will be required to register on
https://eprocure.gov.in/eprocure/app , which is free of cost. The bidder would be responsible for ensuring
that any addenda available on the website is also downloaded and incorporated. Demand Draft/Bankers
Cheque for Bidding Document Fees should be submitted physically at the office of the Directorate of
Survey (Air) & Delhi GDC, Survey of India, West Block-4, R.K. Puram, New Delhi-110066,as
described in para 9 below, and scanned copy of same should also be uploaded along with the Bidding
document.

8. The Bid security of INR 1 Lakh,will have to be in any one of the forms as specified in the bidding
document , valid for not less than 135 days from the opening date of Techno-Commercial (Unpriced)Bid,
must be submitted online on https://eprocure.gov.in/eprocure/app(website) on or before the closing date
and time for receipt of bids. The ‘Technical Part’ of bids will be opened online on the specified time and
date for opening of bids, as given in para 11 below. The “Financial Part” shall remain unopened in the e-
procurement system until the second public Bid opening for the financial part. Any bid or modifications to
bid received outside e-procurement system will not be considered. If the office happens to be closed on the
date of opening of the bids as specified, the bids will be opened on the next working day at the same time.
The electronic bidding system would not allow any late submission of bids.

9. The bidders are required to submit (a) original demand drafts towards the cost of bid document (b)
original bid security in approved form; and (c) original affidavit regarding ‘correctness of information
furnished with bid document’ to the office of Directorate of Survey (Air) & Delhi GDC, Survey of
India, West Block-4, R.K. Puram, New Delhi-110066,before the opening of the technical part of the Bid,
either by registered post/speed post/courier or by hand, failing which the bids will be declared non-
responsive and will not be opened.

10.Bidders designated representatives are invited to attend a pre-bid meeting. The purpose of the meeting
will be to clarify issues and to answer questions on any matter that may be raised at that stage. A Pre-Bid
meeting will take place at the following date, time and at the address below:
Date21/07/2020(11:00 Hours).

Directorate of Survey (Air) & Delhi GDC,

Survey of India,
West Block-4, R.K. Puram,
New Delhi-110066

11. Bids must be uploaded on https://eprocure.gov.in/eprocure/app on or before 11:00 hrs (Server Time) -
05/08/2020. Bids will be opened in the presence of the bidders’ representatives, who choose to attend in
person, at the above address at 11:30 hrs (Server Time) on 06/08/2020.
12. Other details can be seen in the bidding documents.

Directorate of Survey (Air) & Delhi GDC,

Survey of India,
West Block-4, R.K. Puram,
New Delhi-110066
Telephone: 011-26107795, 26104554
Email: [email protected]

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 CRITICAL DATE SHEET& VENUE

Published Date & Time 15/07/2020at 18:00 Hrs (Server Time).

Bid Document Download/Sale Start Date 16/07/2020 at 09:00 Hrs (Server Time).

Pre Bid Meeting 21/07/2020 at11: 00Hrs (Server Time).

Bid Submission Start Date & Time 27/07/2020 at11:00Hrs (Server Time).

Bid Submission Closing Date & Time 05/08/2020 at11:00Hrs (Server Time).

Bid (Technical Part) Opening Date & Time 06/08/2020 at 11:30 Hrs (Server Time).

Directorate of Survey (Air) & Delhi GDC,

Pre Bid Meeting & Bid Opening Venue Survey of India,
West Block-4, R.K. Puram,
New Delhi-110066

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 Instructions:

1 Bids shall be submitted online only at CPPP website:

https://eprocure.gov.in/eprocure/app
2. The Bidder shall download the Tender Enquiry Document directly from the websites
https://eprocure.gov.in/eprocure/app and shall not tamper/modify it including downloaded Price Bid
template in any manner. In case if the same is found to be tempered/modified in any manner,
Tender/Bid will be summarily rejected and EMD would be forfeited.

3. The complete bidding process is online. Bidders should be possession of valid Digital Signature
Certificate (DSC) of class III for online submission of bids. Prior to bidding DSC need to be registered
on the website mentioned above.

4. Bidders are advised to follow the instructions provided in the “Instructions for Online Bid
Submission” in Para No. 11 of GIB.

5. Bidders are advised to visit this website regularly to keep them updated, for any changes/
modifications in the Tender Enquiry Document.

6. Intending bidder are advised to visit CPPP website https://eprocure.gov.in/eprocure/appregularly till

closing date of submission of bid, for any corrigendum.

7. The documents to be submitted in their bid may be scanned with 100 dpi with black and white
option which helps in fast uploading.

8. The EMD/Bid Security shall be deposited through Bank Guarantee/FDR /DD drawn in favor of the
E and AO, DSA & DGDC and payable at Delhi. The original Earnest Money/Bid Security must be
delivered to the Office of of Directorate of Survey (Air) & Delhi GDC,Survey of India, West Block-4, R.K.
Puram, New Delhi-110066before bid opening date and time as mentioned in “Critical Date Sheet” failing
which the bid shall be summarily rejected.

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 SECTION - II
GENERAL INSTRUCTIONS TO BIDDERS (GIB)
A. PREAMBLE

1. Definitions and Abbreviations

1.1 The following definitions and abbreviations, which have been used in these documents, shall have
the meanings as indicated below:

1.2. Definitions:
(i) “Service consumer” means Directorate of Survey (Air) & Delhi GDCon whose behalf
servicesmentioned in the Tender Enquiry Document are to be utilized/consumed by various
offices of Survey of India.
(ii) “Bid” means Quotation / Tender received from a Firm / Tenderer / Bidder.
(iii) “Bidder” means Tenderer/ the Individual or Firm submitting Bids /Quotation / Tender
(iv) “Service provider” means the individual or the firm supplying the services as incorporated in
the contract/purchase order.

(v) “Goods” means all articles, material, commodity, livestock, furniture, fixtures, raw material,
spares, instruments, machinery, equipment, vehicles, medicines, assemblies, sub-assemblies,
accessories, intangible products like software, technology transfer, licenses, patents or other
intellectual properties purchased or otherwise acquired for the use of Government but excludes
books, publications, periodicals, etc. for a library. The term ‘goods’ also includes works and
services which are incidental or consequential to the supply of such goods, such as,
transportation, insurance, installation, commissioning, training and maintenance.

(vi) “Services” means drone services including Professional Survey Grade enabled drone with
operator and all requisite batteries, accessories & components necessary for drone based data
capturing of the village areas as specified by the “Service consumer” under the contract.

(vii) “Bid Security” (BS) means Earnest Money Deposit / monetary or financial guarantee to be
furnished by a bidder along with its tender.
(viii) “Contract” means the written agreement entered into between the service consumer and the
service provider, together with all the documents mentioned therein and including all
attachments, annexure etc. therein.
(ix) “Performance Security” means monetary or financial guarantee to be furnished by the
successful bidder for due performance of the contract placed on it. Performance Security is also
known as Security Deposit.
(x) “Consignee” means offices of Survey of India, where the services are required to be consumed
as specified in the Contract.

(xi) “Specification” also called Technical Specifications means the document/standard that
prescribes the technical requirement for providing thedrone services.
(xii) “Field Testing” means activities such as test flying, evaluating, examining, and gaugingthe
technical capability of the offered service and proposed drone/RPAS to be used for mapping
before awarding the contract.
(xiii) “Day” means calendar day.

(xiv) “Successful flying day” isa drone flying day with all “Successful flights”completed in the day
by “Service provider” for minimum 05 villages ready with property chunna markings made

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 available by “Service consumer” for drone flying. Each village area will comprise max 100-
120 hectare area in each “Successful flight”by the RPAS/Drone.
(xv) “Successful flight”is the flight where-in drone captured image of the village has been submitted
by“Service provider” and accepted by the “Service consumer”. Flight logs for such flights will
be maintained and provided to the “Service consumer”.

(xvi) “Successful flying week” is the week where-in 06 “Successful flying day” have been completed
by the “Service provider” and accepted by the “Service consumer”.Any failure in drone data
capturing on part of “Service provider” for min 05 villages ready with property chunna
markings in a day will not be counted as “Successful flying day” and no payment will be made
for such days on pro-rata basis considering one week comprising six working days.

(xvii) “Geotagged Data” is the photographs in JPEG format captured using drone and processed with
PPK for corrected geo coordinates of photographs.

Abbreviations:
(i) “ATE” means Advertised Tender Enquiry
(ii) “NIT” means Notice Inviting Tenders.
(ii) “GIB” means General Instructions to Bidders
(iii) “SIB” means Special Instructions to Bidders
(iv) “GCC” means General Conditions of Contract
(v) “SCC” means Special Conditions of Contract
(vi) “LC” means Letter of Credit
(vii) “DP” means Delivery Period
(viii) “BG” means Bank Guarantee
(ix) “GST” means Goods & Service Tax
(x) “CD” means Custom Duty
(xi) “BL” means Bill of Lading
(xxi) “FOB” means Free on Board
(xxii) “CIF” means Cost, Insurance and Freight
(xxv) “CIP (Destinations)” means Carriage and Insurance Paid up to named port of destination.
Additionally, the Insurance (local transportation and storage) would be extended and borne
by the Service provider from warehouse to the consignee site for a period including 3
months beyond date of delivery.
(xxvi) “INCOTERMS” means International Commercial Terms 2010.
(xxviii) “CAMC” means Comprehensive Annual Maintenance Contract (labor, spare and
preventive maintenance)
(xxix) “UAV” means Unmanned Aerial Vehicle
(xxx) “UAS” means Unmanned Aircraft Systems
(xxxi) “DGCA” means Director General of Civil Aviation
(xxxii) “CAR” means Civil Aviation Requirement

2. Introduction

2.1 The Service consumer has issued this Tender Document for hiring of drone services as
mentioned in Section – VI – “List of Requirements”, which also indicates, interalia, the
required delivery schedule, terms and place of service delivery.
2.2 This section (Section II - “General Instructions to Bidders”) provides the relevant information
as well as instructions to assist the prospective bidders in preparation and submission of bids. It
also includes the mode and procedure to be adopted by the service consumer for receipt and
opening as well as scrutiny and evaluation of bids and subsequent placement of contract.

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2.3 The bidder shall also read the Special Instructions to Bidders (SIB) as contained in Section III
of these documents and follow the same accordingly. Whenever there is a conflict between the
GIB and the SIB, the provisions contained in the SIB shall prevail over those in the GIB.
2.4 Before formulating the bid and submitting the same to the service consumer, the bidder should
read and examine all the terms, conditions, instructions, etc. contained in the Tender Document.
Failure to provide and/or comply with the required information, instructions etc. incorporated in
these Tender Documents may result in rejection of its Bid.
3. Availability of Funds

3.1 Expenditure to be incurred for the services will be met from Large Scale Mapping
projects(Svamitva Scheme).

4. Language of Bid

4.1 The bid submitted by the bidder and all subsequent correspondence and documents relating to
the bid exchanged between the bidder and the service consumer, shall be written in the English
language. However, the language of any printed literature furnished by the bidder in connection
with its bid may be written in any other language provided the same is accompanied by an
English translation and, for purposes of interpretation of the bid, the English translation shall
prevail.
5. Eligible Bidders

5.1 The bidder should be a Company registered under Indian Company Act, 1956/ 2013 or under
Indian Partnership Act 1932 and the company except DPIIT registered/recognised Start-Ups
should be in existence for last two years.
5.2 The bidder shall not be under Ban/Blacklisting/Debarment for corrupt and fraudulent practices
or for lack in performance by any Government/Semi-Government entity, as stipulated in Clause
48/Section II (GIB). All bidders should provide an UNDERTAKING to this effect in their
‘Contract Form’ (Section IX), submitted as part of their Techno-Commercial (Unpriced) Bid’.
5.3 The bidder except DPIIT registered/recognised Start-Ups should have 1-2 years experience in
carrying out Professional Survey grade RPAS/Drone based large scale mapping projects.Bidder
shall provide latest certificate from the end user with cross-reference of order no. &date in
support of satisfactory performance.
6. Eligible Goods and Services

6.1 All UAS and related services to be supplied under the contract shall have their origin in India or
any other country with which India has not banned trade relations. The term “origin” used in
this clause means the place where the goods are mined, grown, produced, or manufactured or
from where the related services are arranged and supplied.
7. Bid Expense

7.1 The bidder shall bear all costs and expenditure incurred and/or to be incurred by it in connection
with its bid including preparation, uploading of its bid and or arranging of Product/Services or
Field trials that may be deemed necessary by the Service consumerand for subsequent
processing the same. The service consumer will, in no case be responsible or liable for any such
cost, expenditure etc. regardless of the conduct or outcome of the Tender process. The
responsibility for obtaining all types of clearances shall be facilitated by Survey of India.

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 B. TENDER ENQUIRY DOCUMENT

8. Content of Tender Enquiry Document

8.1 In addition to Section I – “Notice Inviting Tender” (NIT), the Tender Enquiry Document
includes:

1. Section II– General Instructions to Bidders (GIB)

666 2. Section III– Special Instructions to Bidders (SIB)
3. Section IV– General Conditions of Contract (GCC)
4. Section V– Special Conditions of Contract (SCC)
5. Section VI– List of Requirements
6. Section VII– Technical Specifications & General Points
7. Section VIII – Qualification Criteria
8. Section IX– Tender Acceptance Form
9. Section X– Price Schedules (BoQs)

10. Section XII– Bank Guarantee Form for Bid Security

11. Section XIII – Manufacturer’s Authorization Form
12. Section XIV – Bank Guarantee Form for Performance Security/CAMC Security

13. Section XV– Contract Forms

14. Section XVI – Performa of Consignee Receipt Certificate
15. Section XVII – Performa of Final Acceptance Certificate by the consignee

8.2 The relevant details of the required services, the terms, conditions and procedure for Tender, bid
evaluation, placement of contract, the applicable contract terms and, also, the standard formats
to be used for this purpose are incorporated in the above-mentioned documents. The interested
bidders are expected to examine all such details etc. to proceed further.
9. Corrigendum to Tender Enquiry Document

9.1 At any time prior to the deadline for submission of bids, the service consumer may, for any
reason deemed fit by it, modify the Tender Enquiry Document by issuing suitable Corrigendum
to it
9.2 Corrigendum will be notified through https://eprocure.gov.in/eprocure/apponly.

9.3 In order to provide reasonable time to the prospective bidders to take necessary action in
preparing their bids as per the amendment, the service consumer may, at its discretion extend
the deadline appropriately for the submission of bids and other allied time frames, which are
linked with that deadline.
10. Clarification of Tender Enquiry Document

10.1 A bidder requiring any clarification or elucidation on any issue of the Tender Enquiry
Document may take up the same with the service consumer through CPP Portal only. The
service consumer will respond through CPP Portal to such request provided the same is
uploaded within the time schedule mentioned in “Critical Date Sheet”.

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 C. PREPARATION OF BIDS

11. Documents Comprising the Bid

11.1 The Two Bid System, i.e. “Techno – Commercial Bid” and “Price Bid” prepared by the bidder
shall comprise the following:
A) Techno – Commercial Bid (Un-priced Bid)
i) Certificate of Incorporation of the bidder regarding its constitution and legal status.
ii) Scanned copy of “EMD/Bid Security” furnished in accordance with GIB clause 19.1.Alternatively,
documentary evidence as per GIB clause 19.3 for claiming exemption from payment of EMD/Bid
security.
iii) Power of Attorney (PoA) of signatory of Bid. Authority of person signing the PoA should also be
enclosed.
iv) Scanned copy of proforma at Section VII (Technical Specifications & Compliance/Deviation
Statement)
v) Scanned Copy of Proforma at Section VIII (A)(Qualification Information) duly filled up
vi) Scanned Copy of Proforma at Section VIII (B) (Bidder Information)
Scanned Copy of Proforma at Section VIII (C) (proforma for performance statement)
vii) Latest certificate from the end user with cross-reference of work order no. and date in support of
satisfactory performance or experience submitted to be an eligible bidder.
viii) Scanned copy of Proforma at Section IX (Tender Acceptance Form)
ix) Scanned copy of “Technical Brochure/Catalogue of quoted equipment/RPAS” detailing its
technical parameters in support of specifications stipulated in bid document.
x) Financial reports for the last Three years (2017-18, 2018-19, 2019-20): CA certified balance
sheets, profit and loss statements, auditors’ reports, etc.
xi) Demand Draft of Rs 500/-(Rupees fivehundred only) towards cost of tender document.
xii) Scanned Copy of PAN, GST Registration, Company registration Certificate.
xiii) Scanned Copy of Certificate of Registration issued by Department of MSME/DIPP for Bidders
claiming & Scanned Copy of Affidavit as per format given at Section XVIII, as applicable, for bidders
claiming Domestic Preference as per Clause 38/Section II(GIB)
xiv) Scanned copy of any other document, as necessary in terms of clauses 5 and 17 of GIB
establishing that the bidder is eligible to submit the bid and, also, qualified to perform the contract if its
bid is accepted to be uploaded.
B) Price Bid:

1) Price Schedule(s) as per BoQ format filled up with all the details to be uploaded – as described
below:
Schedule of price bid in the form of BOQ_XXXX .xls
The below mentioned (Section X) price bid format is provided as BoQ_XXXX.xlsalong with this
Tender Enquiry Document at https://eprocure.gov.in/eprocure/app. Bidders are advised to download this
BoQ_XXXX.xls as it is and quote their offer/rates in the permitted column and upload the same in the
commercial bid. Bidder shall not tamper/modify downloaded price bid template in any manner. In
case if the same is found tobe tempered/modified in any manner, tender will be completely rejected and
tenderer is liable to be banned from doing business with Survey of India.

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 11.2 The authorized signatory of the bidder must digitally sign the bid.

i. In case of partnership firm he must have authority to quote & to refer to arbitration dispute
concerning the business of the partnership either by virtue of the partnership agreement or a power
of attorney;
ii. Constituted attorney of the firm if it is a company.]
Note:
1. In case of (ii) above, a copy of the partnership agreement duly registered with “Registrar of Firm’s”
or general power of attorney, in either, case, attested by a Notary Public should be uploaded, or
affidavit on stamped paper of all the partners admitting execution of the partnership agreement or the
general power of attorney should be uploaded.The partnership agreement should not be older than
three years.
2. In case of the partnership firms, where no authority to refer disputes concerning the business of the
partnership has been conferred on any partner, the bid and all other related documents must be
signed by every partner of the firm and uploaded.
3. Person digitally signing the Tender Acceptance Form or any documents forming part of the contract
on behalf of another shall be deemed to warrantee that he has authority to bind such other persons
and if, on enquiry, it appears that the persons so signing had no authority to do so, the service
consumer may, without prejudice to other civil and criminal remedies, liable for rejection of bid or
cancel of contract and hold the signatory liable for all cost and damages.

11.3 A bid, which does not fulfill any of the above requirements and/or gives evasive
information/reply against any such requirement, shall be liable to be ignored and rejected.

11.4 Bid sent by fax/email shall be ignored.

12. Bid Currencies
12.1 The Bidder shall quote in Indian Rupees only.
12.2 Bids, where prices are quoted in any other way shall be treated as non - responsive and rejected.
13 Bid Prices
13.1 The Bidder shall indicate on the Price Schedule provided in BoQ all the specified components
of prices shown therein including the unit prices, applicable taxes and total bid prices of the
services it proposes to supply against the requirement. All the columns shown in the Price
Schedule should be filled up as required.
13.2 If there is more than one schedule in the “List of Requirements”, the bidder has the option to
submit its bid for any one or more schedules. However, while quoting for a schedule, the bidder
shall quote for the complete requirement of services as specified in that particular schedule.
13.3 Nil
13.4 While filling up the columns of the Price Schedule, the following aspects should be noted for
compliance:
13.4.1 The prices in the corresponding Price Schedule shall include:
a) The price of the services quoted including the price of Incidental Services (including
installation & commissioning, supervision, and training), at the service consumer’s site as
mentioned in List of Requirements, Technical Specification and Price Schedule;
b) Any taxes and duty, which will be payable on the services in India if the contract is
awarded (as quoted);

13.5 Additional information and instruction on Taxes and Duties:

13.5.1 GST (Goods & Services Tax)
If the bidder desires to ask for GST (goods and services tax) to be paid extra, the same must be
specifically stated. In the absence of any such stipulation, the price will be taken inclusive of
GST and no claim for the same will be entertained later.

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13.7 The need for indication of all such price components by the bidders, as required in this clause
(viz., GIB clause 13) is for the purpose of comparison of the bids by the service consumer and
will no way restrict the service consumer’s right to award the contract on the selected bidder on
any of the terms offered.

14. Indian Agent

14.1 If a foreign bidder has engaged an agent in India in connection with its bid, the foreign bidder,
in addition to indicating Indian agent’s information, if any, in a manner described under GIB
clause 12 above, shall also furnish the following information:
a) The complete name and address of the Indian Agent.
b) The details of the services to be rendered by the agent for the subject requirement.
c) Details of Service outlets in India, nearest to the consignee(s), to render services during
Warranty period.

15. Firm Price

15.1 Unless otherwise specified in the SIB, prices quoted by the bidder shall remain firm and fixed
during the currency of the contract and not subject to variation on any account.
15.2 However, as regards taxes and duties, if any, chargeable on the services and payable, the
conditions stipulated in GIB clause 13 will apply.

16. Nil

17 Qualification Criteria:
(A)Technical Qualification
(i) The RPAS/Drone offered should fully comply with technical Specifications stipulated in
Section VII. The Bidder shall furnish documentary evidence to prove that equipment offered
will meet the requirements as given in section VII Specifications. Bidder shall fill in the
compliance/deviation statement before uploading the proforma at Section VII on CPP Portal.
(ii) The RPAS/Drone operator should be trained and experienced to fly drone in Large scale
mapping projectsas per relevant clause of Draft UAS Rules 2020 of MoCA . Documentary
details are to be submitted in support.
(iii) DGCA registered RPAS/Drones details, covering all drones readily available for use with
company should be submitted including DAN nos.

(B)Financial capabilities

(i)The average annual financial turnover of ‘The bidder’ during the last three years, ending on
31st March 2020, should be atleast Rs. 2 million or more as per the annual report /audited
balance sheet and profit & loss account of the relevant period, duly authenticated by a Chartered
Accountant/Cost Accountant in India or equivalent in relevant countries.
(ii)For Manufacturers recognized as Startups by DIPP and MSME/NSIC for specific
Service as per Tender document specification, the average annual financial turnover
clause will not be applicable
18. Documents establishing RPAS/Drone Conformity to Tender Enquiry.
18.1 The bidder shall upload in its bid the required as well as the relevant documents like technical
data, brochure etc. to establish that the services offered in the bid fully conform to the services
specified by the service consumer in the Tender Enquiry Document. For this purpose, the
bidder shall also upload a clause-by-clause commentary on the technical specifications and

14
 other technical details incorporated by the service consumer in the Tender Enquiry Document to
establish technical responsiveness of the services offered in its bid.
18.2 In case there is any variation and/or deviation between the services prescribed by the service
consumer and that offered by the bidder, the bidder shall list out the same in a chart form
without ambiguity and provide the same along with its bid.

18.3 If a bidder furnishes wrong and/or misguiding data, statement(s) etc. about technical
acceptability of the services offered by it, its bid will be liable to be ignored and rejected in
addition to other remedies available to the service consumer in this regard.

19. Bid Security (BS) /EMD

19.1 Pursuant to GIB clauses 8.1 and 11.1 A (i) the bidder shall furnish along with its bid, Bid
Security for amount as shown in the Notice Inviting Tenders (NIT). It is required to protect the
service consumer against the risk of the bidder’s unwarranted conduct as amplified under sub-
clause 19.8 below.
19.2 The original Earnest Money/Bid Security must be delivered to address as given in NIT on or
before last date and time of Bid submission as mentioned in “Critical Date Sheet” failing which
the bid shall be summarily rejected. The scanned copy of original Bid Security/EMD may be
uploaded along with the bid.
19.3 The bidders who are currently registered with MSME/NSIC for providing the drone services as
per Tender document specification orrecognized as Startup by Department of Industrial Policy
& Promotion (DIPP) shall be eligible for exemption from Bid Security. In case the bidder falls
in this category, the bidder shall upload relevant certificate of registration issued by concerned
department.
19.4 The Bid Security shall be denominated in Indian Rupees or equivalent currencies as per GIB
clause 12. The Bid Security shall be furnished in one of the following forms:
i) Fixed Deposit Receipt
ii) Bank Guarantee
19.5 In case of Bank Guarantee, the same is to be provided from any commercial bank in India or
country of the bidder as per the format specified under Section XII in these documents.
19.6 The Bid Security shall be valid for a period of forty-five (45) days beyond the validity period of
the bid. As validity period of Bid as per Clause 20 of GIB is 120 days, the Bid Security shall be
valid for 180 days from Techno – Commercial Bid opening date.
19.7 The Bid Security of unsuccessful bidders will be returned without any interest, after 30 days of
date of opening financial bids, but not later than thirty days after award of contract. The Bid
Security of successful bidder will be returned without any interest, after receipt of performance
security from that bidder.
19.8 Bid Security is required to protect the service consumer’s right against the risk of the Bidder’s
conduct, which would warrant the forfeiture of the Bid Security. Bid Security of a bidder will
be forfeited, if the bidder withdraws or amends its bids or impairs or derogates from the bid in
any respect within the period of validity of its bid or if it comes to the notice that the
information/documents furnished in its bid is incorrect, false, misleading or forged without
prejudice to other rights of the service consumer. The Bid Security of the successful bidder will
be forfeited without prejudice to other rights of Service consumer if it fails to furnish the
required performance security within the specified period.
19.9 In the case of Bank Guarantee furnished from banks outside India (i.e. foreign Banks), it should
be authenticated and countersigned by any nationalized bank in India by way of back-to-back
counter guarantee and the same should be submitted along with the bid.

20. Bid Validity

15
20.1 If not mentioned otherwise in the SIB, the bid shall remain valid for acceptance for a period of
120 days (one hundred and twenty days) after the date of bid opening prescribed in the Tender
Document. Any bid valid for a shorter period shall be treated as unresponsive and rejected.
20.2 In exceptional cases, the bidder may be requested by the service consumer to extend the validity
of their bids up to a specified period. Such request(s) and responses thereto shall be conveyed
by mail/fax/email. The bidders, who agree to extend the bid validity, are to extend the same
without any change or modification of their original bid and they are also to extend the validity
period of the Bid Security accordingly. A bidder, who may not agree to extend its bid validity
after the expiry of the original validity period, their bid will not be considered further and the
Bid Security furnished by them shall be returned.
20.3 In case the day up to which the bids are to remain valid falls on/ subsequently declared a
holiday or closed day for the service consumer, the bid validity shall automatically be extended
up to the next working day.

21. Signing of Bid

21.1 The bidders shall submit their online bids as per the instruction for online bid process contained
in GIB Clause 11.

22. Instructions for Online Bid Submission:

22.1The bidders are required to submit soft copies of their bids electronically on the CPP Portal, using
valid Digital Signature Certificates. The instructions given below are meant to assist the bidders
in registering on the CPP Portal, prepare their bids in accordance with the requirements and
submitting their bids online on the CPP Portal.
More information useful for submitting online bids on the CPP Portal may be obtained at:
https://eprocure.gov.in/eprocure/app.

23. Registration On CPP Portal:

23.1 Bidders are required to enroll on the e-Procurement module of the

Central Public Procurement Portal (URL: https://eprocure.gov.in/eprocure/app)by clicking on
the link “Online bidder Enrolment” on the CPP Portal which is free of charge.
23.2 As part of the enrolment process, the bidders will be required to choose a unique username and
assign a password for their accounts.
23.3 Bidders are advised to register their valid email address and mobile numbers as part of the
registration process. These would be used for any communication from the CPP Portal.
23.4 Upon enrolment, the bidders will be required to register their valid Digital Signature Certificate
(Class II or Class III Certificates with signing key usage) issued by any Certifying Authority
recognized by CCA India (e.g. Sify / nCode / eMudhra etc.), with their profile.
23.5 Only one valid DSC should be registered by a bidder. Please note that the bidders are
responsible to ensure that they do not lend their DSC’s to others which may lead to misuse.
23.6 Bidder then logs in to the site through the secured log-in by entering their user ID / password
and the password of the DSC / e-Token.

24. SEARCHING FOR TENDER ENQUIRY DOCUMENT

24.1 There are various search options built in the CPP Portal, to facilitate bidders to search active
tenders by several parameters. These parameters could include Tender ID, Organization Name,
Location, Date, Value, etc. There is also an option of advanced search for tenders, wherein the

16
 bid summary combine a number of search parameters such as Organization Name, Form of
Contract, Location, Date, Other keywords etc. to search for a tender published on the CPP
Portal.

24.1.1 Once the bidders have selected the tenders they are interested in, they may download the required
documents / tender schedules. These tenders can be moved to the respective “My Tender”
folder. This would enable the CPP Portal to intimate the bidders through SMS / e-mail in case
there is any corrigendum issued to the tender document.
24.1.2 The bidder should make a note of the unique Tender ID assigned to each tender, in case they
want to obtain any clarification / help from the Helpdesk.

25. PREPARATION OF BIDS

25.1 Bidder should take into account any corrigendum published on the tender document before
submitting their bids.
25.2 Please go through the tender advertisement and the Tender Enquiry Document carefully to
understand the documents required to be submitted as part of the bid. Please note the number of
covers in which the bid documents have to be submitted, the number of documents - including
the names and content of each of the document that need to be submitted. Any deviations from
these may lead to rejection of the bid.
25.3 Bidder, in advance, should get ready the documents/BoQ to be uploaded as indicated in the
Tender Enquiry Document and generally, they can be in PDF / XLS / RAR / DWF/JPG formats.
Scanned documents to be uploaded may be scanned with 100 dpi with black and white option
which helps in reducing size of the scanned document and resulting in fast uploading. It is the
responsibility of the bidder to ensure that uploaded scanned documents are legible.
25.4 To avoid the time and effort required in uploading the same set of standard documents which
are required to be submitted as a part of every bid, a provision of uploading such standard
documents has been provided to the bidders. Bidders can use “My Space” or ‟Other Important
Documents area” available to them to upload such documents. These documents may be
directly submitted from the “My Space” area while submitting a bid and need not be uploaded
again and again. This will lead to a reduction in the time required for bid submission process.

D. SUBMISSION OF BIDS

26. Submission of Bids

26.1 Bidder should log into the site well in advance for bid submission so that they can upload the bid in
time i.e. on or before the bid submission time. Bidder will be responsible for any delay due to
other issues.
26.2 The bidder has to digitally sign and upload the required bid documents one by one as indicated
in the Tender Enquiry document.
26.3 Bidder has to select the payment option as “offline” to pay the Bid Security/ EMD as applicable
and enter details of the instrument.
26.4 Bidder should prepare the Bid Security/EMD as per the instructions specified in the Tender
Enquiry Document. The original should be posted/couriered/given in person to the concerned
official, latest by the Time of opening of technical part of bid or as specified in the Tender
Enquiry Document. Along with original Bid Security/EMD, written confirmation authorizing
the signatory of the Bid to commit the Bidder as per GIB Clause 11.2 and original affidavit
regarding correctness of information furnished with bid document, should also be sent in

17
 original to the concerned official latest by the Time of opening of Technical part of bid. The
details of the DD/any other accepted instrument, physically sent, should tally with the details
available in the scanned copy and the data entered during bid submission time. Otherwise the
uploaded bid will be rejected. These original documents should be submitted by bidder before
the date and time fixed for opening of Bids, either by registered/speed post/courier or by hand
on following address, failing which the Bid will be declared non-responsive, and will not be
opened.
Directorate of Survey (Air) & Delhi GDC,
Survey of India,
West Block-4, R.K. Puram,
New Delhi-110066

Service consumer will not be responsible for any postal delay.

26.5 Bidders are requested to note that they should necessarily submit their financial bids in the
format provided and no other format is acceptable. If the price bid has been given as a standard
BoQ format with the tender document, then the same is to be downloaded and to be filled by all
the bidders. Bidders are required to download the BoQ file, open it and complete the
unprotected cells with their respective financial quotes and other details (such as name of the
bidder). No other cells should be changed. Once the details have been completed, the bidder
should save it and submit it online, without changing the filename. If the BoQ file is found to be
modified by the bidder, the bid will be rejected.
26.6 The server time (which is displayed on the bidders’ dashboard) will be considered as the
standard time for referencing the deadlines for submission of the bids by the bidders, opening of
bids etc. The bidders should follow this time during bid submission.
27. All the documents being submitted by the bidders would be encrypted using PKI encryption
techniques to ensure the secrecy of the data. The data entered cannot be viewed by unauthorized
persons until the time of bid opening. The confidentiality of the bids is maintained using the
secured Socket Layer 128-bit encryption technology. Data storage encryption of sensitive fields
is done. Any bid document that is uploaded to the server is subjected to symmetric encryption
using a system generated symmetric key. Further this key is subjected to asymmetric encryption
using bid openers’ public keys.
i. The uploaded Tender/Bid shall become readable only after the tender opening by the
authorized bid openers.
ii. Upon the successful and timely submission of bids (ie after Clicking Upon the “Freeze Bid
Submission” in the portal), the portal will give a successful bid submission message & a bid
summary will be displayed with the bid no. and the date & time of submission of the bid with
all other relevant details.
iii. The bid summary has to be printed and kept as an acknowledgement of the submission of the
bid. This acknowledgement may be used as an entry pass for any bid opening meetings.

28. ASSISTANCE TO BIDDERS

28.1 Any queries relating to the Tender Enquiry Document and the terms and conditions contained
therein should be addressed to the Tender Inviting Authority for a tender or the relevant contact
person indicated in the NIT.

28.2 Any queries relating to the process of online bid submission or queries relating to CPP Portal in
general may be directed to the 24x7 CPP Portal Helpdesk

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 E. BID OPENING

29. Opening of Bids- Technical Part

The Service consumer shall publicly open Technical Parts of all bids received by the
deadline, at the date, time and place specified in theCritical Date Sheet, in the presence
of Bidder’s designated representatives and anyone who chooses to attend, and this could
also be viewed by the bidders online. The Financial Parts of the bids shall remain unopened in
the e-procurement system, until the subsequent public opening, following the evaluation of
the Technical Parts of the Bids. In all cases, original documents submitted as specified in GIB
26.4 shall be first scrutinized, and Bids that do not comply with the provisions of GIB
26.4will be declared non-responsive and will not be opened. Thereafter, bidder’s names, and
such other details as the Service consumer may consider appropriate will be notified online as
Technical Part bid opening summary.

The electronic summary of the bid opening will be generated and uploaded online. The
Service consumer will also prepare minutes of the Bid opening, including the information
disclosed and upload the same for viewing online. Only Technical Parts of Bids that are
opened at Bid opening shall be considered further for evaluation.

F. SCRUTINY AND EVALUATION OF BIDS

30. Basic Principle

30.1 Bids will be evaluated based on the terms & conditions already incorporated in the
Tender Enquiry Document, based on which bids have been received and the terms,
conditions etc. mentioned by the bidders in their bids. No new condition will be brought
in while scrutinizing and evaluating the bids.

31. Scrutiny of Bids

31.1 The Service consumer will examine the Bids to determine whether they are
complete, whether any computational errors have been made, whether required Bid
Securities have been furnished, whether the documents have been properly signed
stamped and whether the Bids are generally in order.
31.2 The Service consumer’s determination of a Bid’s responsiveness is to be based on the
contents of the Bid itself without recourse to extrinsic evidence.
31.3 The Bids will be scrutinized to determine whether they conform to all the terms,
conditions, and specifications of the bidding documents, without material deviation or
reservation. A material deviation or reservation is one (a) which affects in any substantial
way the scope, quality of goods to be supplied for hiring or performance of associated
Services; (b) which limits in any substantial way, inconsistent with the bidding
documents, the Employer’s rights or the Bidder’s obligations under the Contract; or (c)
whose rectification would affect unfairly the competitive position of other bidders
presenting substantially responsive bids. The bids, which do not conform to above basic
requirements, are liable to be treated as non-responsive and will be rejected.
31.4 The following are some of the important aspects, for which a bid shall be declared non-
responsive during the evaluation and will be ignored;

(i) Power of Attorney (PoA) of signatory & authority letter of person signing the PoA is
not uploaded or not in order.
(ii) Tender Acceptance Form as per Section VII, VIII (A), VIII (B), VIII(C), IX (signed
& stamped) not uploaded or the provisions stipulated in GCC, SCC of bid document
have not been agreed to.
19
 (iii) Bid validity is shorter than the required period.
(iv) Required Bid Security (Amount, validity etc.)/ Exemption documents have not been
uploaded as per stipulated provisions.
(v) Bidder has quoted for software for which copyright/patent rights are held by some
other firm without the required Manufacturer’s Authorization Form as per Section
XIII.
(vi) Bidder has not agreed to give the required Performance Security of required amount
in an acceptable form in terms of GCC clause 5, read with modification, if any, in
Section - V – “Special Conditions of Contract”, for due performance of the contract.
(vii) Bidder has not agreed to other essential condition(s) specially incorporated in the
Tender document like terms of payment, liquidated damages clause, warranty clause,
dispute resolution mechanism, and applicable law.
(viii) Bidders who stand de-registered/banned/blacklisted by any Central Govt.
Ministries/Departments/Hospitals/Institutes.
(ix) Bidder is not eligible as per Clauses 5, 6 of GIB.
(x) Bidder has not agreed for the delivery terms and delivery schedule.

32. Minor Infirmity/Irregularity/Non-Conformity

32.1 To assist in the examination, evaluation, comparison of the bids and post-qualification of
the Bidders, the Service consumer may, at its discretion, ask any Bidder for a
clarification of its Bid. Any clarification submitted by a Bidder in respect to its Bid, that
is not in response to a request by the Service consumer shall not be considered. The
Service consumer’s request for clarification and the response shall be in writing. No
change, including any voluntary increase or decrease, in the prices or substance of the
Bid shall be sought, offered, or permitted. If during the evaluation, the service consumer
finds any minor informality and/or irregularity and/or non-conformity in a bid, the
service consumer will convey its observation on such “minor” issues, which has not price
implication, to the bidders by registered/speed post/ e-mail/fax etc. asking the bidder to
respond by a specified date. If the bidder does not reply by the specified date or gives
evasive reply without clarifying the point at issue in clear terms, that bid will be liable to
be ignored.

33. Detailed Technical Evaluation

33.1 The compliance statement submitted by the bidder shall be checked with the supporting
brochures/catalogues/documents/screen-shots etc submitted in support of compliance statement.
Also, compliance to financial criteria shall be checked with the Financial Reports.

33.2 The bidder shall demonstrate the offered service before Technical evaluation committee
and / or sub-committee on stipulated day and time as mentioned in “Critical Date Sheet”. Failure
to demonstrate the service on the stipulated day without any genuine reason (which is to be
intimated in advance and should be acceptable to the purchaser) will mean that the bidder is not
interested in providing the service& the Bid would be liable for rejection. In case of genuine
reason only two chances for demonstration will be given. Technical evaluation committee is fully
empowered to reject any bid if finds that that the bidder has failed to successfully demonstrate
compliance to the Technical Specifications stipulated in Section VII.

33.3 Service Testing: The bidder will bring One UAV System of the particular Make and
Model with all accessories, which has been quoted by the bidder and will submit the same to
Directorate of Survey (Air) & Delhi GDC, Survey of India, West Block-4, R.K. Puram, New
Delhi-110066 on the scheduled date of Testing. The testing shall be carried out from 10/08/2020
to 12/08/2020 in village area in the outskirts of Delhi NCR
33.4 List of firms found to be responsive and technically qualified and such other details that
the Employer may consider appropriate shall be published as part of Technical Bid Evaluation
Report summary on the e-Procurement System. The date and time and venue of public opening of
Financial Bid shall be notified on the e-procurement System and also communicated to bidders,
found successful after Technical evaluation, by e-mail.

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34. Opening of Financial Bid

34.1 Financial Bid of only those bidders, found successful after Technical Evaluation, shall be
opened.
34.2 The Financial Part of the Bid shall be opened publicly in the presence of authorized
representatives of Bidders, successful after Technical Evaluation, who may chose to
attend the public opening of Financial Bid. The bidder’s names, the Bid prices, the total
amount of each bid and such other details as the Service consumer may consider
appropriate will be read out at the time of bid opening.
In the event of the specified date of bid opening being declared a holiday for the Service
consumer, the bids will be opened at the appointed time and location on the next working
day.
34.2 Electronic summary of the bid opening will be generated and uploaded online as part of
Minutes of financial Bid Opening. The Service consumer will also prepare minutes of the
Bid opening, including the information disclosed and upload the same for viewing online.
Only Financial Part of Bids and discounts that are opened and read out at Bid opening
shall be considered further for evaluation.
34.3 On further evaluation if it is found that bidder has not quoted for the entire quantity as
specified in the List of Requirements in the quoted schedule or bid is incomplete or has
not been digitally signed by Authorized signatory of bidder then bid is liable to be treated
as non-responsive and will be rejected.
35. Conversion of bid currencies to Indian Rupees

Prices shall be quoted in Indian Rupees only.

36. Comparison of Bids

36.1. Bids shall be compared on the basis of Prices quoted in BoQ with GST, for determining
L1 bidder.
37. Additional Factors and Parameters for Evaluation and Ranking of Responsive
Bidders
NIL
38 Domestic Preference

38.1 Purchase preference under ‘DMEP’ policy under notification no. F.No. 33(3)/2013-
IPHW Dated 23.12.2013, and The Procurement Policy for Micro and Small Enterprises,
2012 to Domestic bidders and MSE's respectively will be provided to bidders registered
under relevant rules.
38.2 The Bidding Process and Hiring of UAS services is subject to the provisions of General
Financial Rule2017, Manual for Procurement of Goods published by Ministry of
Finance, Department of Expenditure and related Guidelines issued by CVC and any other
Government orders issued from time to time. Attention of interested Bidders is invited
towards Rule 153(iii) of GFR 2017 and Government of India guidelines issued under this
rule from time to time, wherein it is specified that:-The Central Government may, by
notification, provide for mandatory procurement of any goods or services from any
category of bidders, or provide for preference to bidders on the grounds of promotion of
locally manufactured goods or locally provided services.
38.3 Bidder should be a Company registered under Indian Company Act, 1956/2013 or under
Indian Partnership Act 1932.

39. Contacting the Service consumer

39.1 From the time of submission of bid to the time of awarding the contract, if a bidder needs
to contact the service consumer for any reason relating to NIT /Tender Enquiry
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 Document and / or its bid, it should do so only through CPP portal / official Email Id of
service consumer as given in tender document.
39.2 In case a bidder attempts to influence the service consumer in the service consumer’s
decision on scrutiny, comparison & evaluation of bids and awarding the contract, the bid
of the bidder shall be liable for rejection in addition to appropriate administrative actions
being taken against that bidder, as deemed fit by the service consumer.
G. AWARD OF CONTRACT
40. Service consumer’s Right to accept any bid and to reject any or all bids.
40.1 The service consumer reserves the right to accept in part or in full any bid or reject any or
more bid(s) without assigning any reason or to cancel the Tender process and reject all
bids at any time prior to award of contract, without incurring any liability, whatsoever to
the affected bidder(s).
41. Award Criteria

41.1 Subject to GIB clause38 & 40 above, the contract will be awarded to the lowest evaluated
responsive, qualified bidder decided by the service consumer in terms of GIB Clause
31,33 & 38.
42. Variation of Quantities at the Time of Award/ Currency of Contract

42.1 At the time of awarding the contract, the service consumer reserves the right to increase
or decrease by up to 25 per cent, the quantity of services mentioned in the schedule (s) in
the “List of Requirements” (rounded off to next whole number) without any change in
the unit price and other terms & conditions quoted by the bidder.
43. Notification of Award

43.1 Before expiry of the bid validity period, the service consumer will notify the successful
bidder (s) in writing, by registered / speed post or by fax/ email (to be confirmed by
registered / speed post) that its bid for Services, which have been selected by the service
consumer, has been accepted, also briefly indicating there in the essential details like
description, specification and quantity of the goods for hiring& services and
corresponding prices accepted. The successful bidder must furnish to the service
consumer the required Performance Security within thirty days (30 days) from the date of
dispatch of this notification, failing which the Bid Security will be forfeited and the
award will be cancelled. Relevant details about the Performance Security have been
provided in clause 5 of GCC under Section IV.
43.2 The Notification of Award shall constitute the conclusion of the tendering process.
44. Issue of Contract
44.1 Promptly after notification of award, the Service consumer will mail the contract form (as
per Section XV) duly completed and signed, in duplicate, to the successful bidder by
registered / speed post.
44.2 Within twenty-one days from the date of the notification of award, the successful bidder
shall return the original copy of the contract, duly signed and dated, to the Service
consumer/ by registered / speed post/courier.
44.3 The Service consumer reserves the right to issue the Notification of Award consignee
wise. Bidder has to submit performance security, in accordance with GCC Clause 5, for
each Notification of award to the officer nominated in Notification of award by service
consumer and accordingly bidder has to sign separate contacts, in accordance with GIB
44.2, for each Notification of award with the officer nominated by service consumer
45. Non-receipt of Performance Security and Contract by the Service consumer

45.1 Failure of the successful bidder in providing Performance Security and / or returning
contract copy duly signed in terms of GIB clauses 43 and 44 above shall make the bidder

22
 liable for forfeiture of its Bid Security and, also, for further actions by the Service
consumer it as per the clause 24-Termination of default of GCC under Section IV.
46. Return of Bid Security/EMD

46.1 The Bid Security/EMD of the successful bidder and the unsuccessful bidder will be
returned to them without any interest, whatsoever, in terms of Clause 19 of GIB.
47. Publication of Bid Result

47.1 The name and address of the successful bidder (s) receiving the contract(s) will be
mentioned in the CPP Portal.
48. Contract Period

48.1 The contract period shall be for a period of one year.

48.2 The contract period can be extended for another one year by mutual consent of service
provider & service consumer on same rate and terms & conditions of contract.
H. CORRUPT OR FRADULENT PRACTICES
49. Corrupt or Fraudulent Practices

49.1 It is required by all concerned namely the Bidder /Service providers/ Service
consumer/Consignee/End User etc. to observe the highest standard of ethics during the
procurement and execution of such contracts. In pursuance of this policy, the Service
consumer: -
(a) defines, for the purposes of this provision, the terms set forth below as follows:

(i) “corrupt practice” means the offering, giving, receiving or soliciting of anything
of value to influence the action of a public official in the procurement process or
in contract execution; and
(ii) “fraudulent practice” means a misrepresentation of facts in order to influence a
procurement process or the execution of a contract to the detriment of the Service
consumer, and includes collusive practice among bidders (prior to or after Bid
submission) designed to establish Bid prices at artificial non-competitive levels
and to deprive the Service consumer of the benefits of free and open competition;
(b) Will reject a proposal for award if it determines that the Bidder recommended for
award has engaged in corrupt or fraudulent practices in competing for the contract in
question;
(c) Will declare a firm ineligible, either indefinitely or for a stated period of time, to be
awarded a contract by the service consumer if it at any time determines that the firm
has engaged in corrupt or fraudulent practices in competing for, or in executing the
contract.

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 SECTION – III
SPECIAL INSTRUCTIONS TO BIDDERS

(SIB)
The following Special Instructions to Bidders will apply for this purchase. These special
instructions will modify/substitute/supplement the corresponding General Instructions to
Bidders (GIB) incorporated in Section II. The corresponding GIB clause numbers have
also been indicated in the text below:

In case of any conflict between the provision in the GIB and that in the SIB, the
provision contained in the SIB shall prevail.

Sl. GIB Clause Topic SIB

No. No. Provision

A 1 to 7 Preamble No Change

B 8 to 10 Tender Enquiry Document No Change

C 11 to 25 Preparation of Bids No Change

D 26 to28 Submission of Bids No Change

E 29 Bid Opening No Change

Scrutiny and Evaluation of

F 30 to 39 No Change
Bids

G 40 to 48 Award of Contract No Change

Corrupt or Fraudulent
H 49 No Change
Practices

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 SECTION - IV
GENERAL CONDITIONS OF CONTRACT (GCC)
1. Application
1.1 The General Conditions of Contract incorporated in this section shall be applicable for this
hiring of service to the extent the same are not superseded by the Special Conditions of
Contract prescribed under Section V, List of requirements under Section VI and Technical
Specification under Section VII of this document.

2. Use of contract documents and information

2.1 The service providershall not, without the service consumer’s prior written consent,
disclose the contract or any provision thereof including any specification, drawing, sample
or any information furnished by or on behalf of the service consumer in connection
therewith, to any person other than the person(s) employed by the service provider in the
performance of the contract emanating from this Tender Document. Further, any such
disclosure to any such employed person shall be made in confidence and only so far as
necessary for the purposes of such performance for this contract.
2.2 Further, the service providershall not, without the service consumer’s prior written
consent, make use of any document or information mentioned in GCC sub-clause 2.1
above except for the sole purpose of performing this contract.
2.3 Except the contract issued to the service provider, each and every other document
mentioned in GCC sub-clause 2.1 above shall remain the property of the service
consumerand, if advised by the service consumer, all copies of all such documents shall be
returned to the servicer consumer on completion of the service provider’s performance and
obligations under this contract.

3. Patent Rights

3.1 The service provider shall, always, indemnify and keep indemnified the service consumer,
free of cost, against all claims which may arise in respect of goods & services to be
provided by the service provider under the contract for infringement of any intellectual
property rights or any other right protected by patent, registration of designs or trademarks.
In the event of any such claim in respect of alleged breach of patent, registered designs,
trademarks etc. being made against the service consumer, the service consumer shall
notify the service provider of the same and the service provider shall, at his own expenses
take care of the same for settlement without any liability to the service consumer.

4. Country of Origin

4.1 All services to be supplied and provided for the contract shall have the origin in India or in
the countries with which the Government of India has trade relations.
4.2 The word “origin” incorporated in this clause means the place from where the services are
arranged.
4.3 The country of origin may be specified in the Price Schedule.

25
5. Performance Security

5.1 Within Thirty (30) days from date of the issue of notification of award by the service
consumer, the service provider, shall furnish Performance Security to the service consumer
for an amount equal to ten percent (10%) of the total value of the contract, valid up to
contractual period and till completion of all contractual obligations by the service provider.
5.2 The Performance security shall be denominated in Indian Rupees or in the currency of the
contract as detailed below:
It shall be in any one of the forms namely Account Payee Demand Draft or Fixed Deposit
Receipt drawn from any Scheduled bank in India or Bank Guarantee issued by a
Scheduled bank in India, in the prescribed form as provided in Section XIV of this
document in favour of the service consumer. The validity of the Fixed Deposit Receipt or
Bank Guarantee will be for a period for total contractual period.
5.4 In the event of any amendment issued to the contract, the service provider shall, within
fifteen (15) days of issue of the amendment, furnish the corresponding amendment to the
Performance Security (as necessary), rendering the same valid in all respects in terms of
the contract, as amended.

6. Technical Specifications and General Points

6.1 The RPAS/Drone service to be provided by the service provider under this contract shall
conform “Technical Specification” under Sections VII of this document.

7. Packing and Marking

Not Applicable

8. Inspection, Testing and Quality Control

8.1 Inspection & Testing of hired services shall be carried out at Consignee’s site. The supplier
shall demonstrate by field trial/run/processing all the features/functionalities stated as
‘complied’ by the supplier in Proforma at Section VII of his technical bid – to the
inspector at Consignee’s site.
8.2 If the supplier tenders the hired services to the purchaser’s inspector for inspection at the
last moment without providing reasonable time to the inspector for completing the
inspection within the contractual delivery period, the inspector may carry out the
inspection and complete the formality beyond the contractual delivery period at the risk
and expense of the supplier. The fact that the outputs of the hired services have been
inspected after the contractual delivery period will not have the effect of keeping the
contract alive and this will be without any prejudice to the legal rights and remedies
available to the purchaser under the terms & conditions of the contract.

8.3 The purchaser’s contractual right to inspect, test and, if necessary, reject the hired services
after receipt of geo-tagged data arrival at the final destination shall have no bearing of the
fact that the data(geotagged photo) have previously been inspected and cleared by
purchaser’s inspector during pre-dispatch inspection.

26
 “On rejection, the supplier shall fly again in same area of interest within 14 days of the date
of intimation of such rejection from the consignee’s premises.
8.4 Geotagged Data accepted by the purchaser/consignee and/or its inspector at initial
inspection and in final inspection in terms of the contract shall in no way dilute
purchaser’s/consignee’s right to reject the same later, if found deficient in terms of the
warranty clause of the contract, as incorporated under GCC Clause 15.
8.5 If the results of Inspection & Testing are found satisfactory as stipulated in bid document
has also been carried out satisfactorily, ‘Acceptance Certificate by Purchaser’s
representative’ shall be issued by the Purchase/Purchaser’s Inspector at the consignee
site.(Section XVII)
9. Terms of Delivery of hired RPAS/Drone
Not Applicable

10. Transportation of hired RPAS/Drone

Not Applicable

11. Insurance
11.1 Unless otherwise instructed in the SCC, the service provider shall make arrangements for
insuring the UAVs against loss or damage incidental to manufacture or acquisition,
transportation, storage, delivery and during contractual period. UAV should be duly
insured in compliance with the latest DGCA guide line during the contractual period.
12. Nil

13. Incidental Services

Not Applicable

14. Distribution of Dispatch Documents for Clearance/Receipt of UAVs

Not Applicable
15. Warranty
Not Applicable

16. Assignment
16.1 The Service provider shall not assign, either in whole or in part, its contractual duties,
responsibilities and obligations to perform the contract to any other party, except with the
Service consumer’s prior written permission.
17. Sub Contracts
17.1 If any sub contract is awarded with the service consumer’s prior approval, then Service
provider shall notify the Service consumer in writing of all sub contracts awarded under
the contract, if not already specified in its bid. Such notification, in its original bid or later,
shall not relieve the Service provider from any of its liability or obligation under the terms
and conditions of the contract.
17.2 Sub contracts shall also comply with the provisions of GCC Clause 4 (“Country of
Origin”).
18. Modification of Contract

18.1 If necessary, the service consumer may, by a written order given to the service provider at
any time during the currency of the contract, amend the contract by making alterations and
modifications within the general scope of contract in any one or more of the following:

27
 a) Specifications, drawings, designs etc. where UAVs & related accessories to be
supplied under the contract are to be specially manufactured for the service consumer,
b) Mode of packing,
c) Incidental services to be provided by the service provider
d) Mode of dispatch,
e) Place of delivery, and
f) Any other area(s) of the contract, as felt necessary by the service consumer
depending on the merits of the case.

18.2 In the event of any such modification/alteration causing increase or decrease in the cost of
services to be supplied and provided, or in the time required by the service provider to
perform any obligation under the contract, no adjustment shall be made in the contract
price and/or contract delivery schedule, as the case may be, and the contract remains the
same.

19. Prices

19.1 Prices to be charged by the service provider for provision of services in terms of the
contract shall not vary from the corresponding prices quoted by the service provider in its
bid and incorporated in the contract.
20. Taxes and Duties

20.1 Service provider shall be entirely responsible for GST& any other taxes/duties incidental
during the total contract period.

21. Terms and Mode of Payment

21.1 Payment Terms

Payment shall be made through electronic transfer in NEFT/RTGS subject to recoveries, if

any, by way of liquidated damages or any other charges as per terms & conditions of
contract in the following manner:
21.1.1. The Contract Price as specified in the Contract Agreement shall be paid as under.

21.1.2. Payment to the Service provider will be made on monthly basis (Calendar month) by the
office after deduction of applicable taxes and recoveries if any at the quoted rates as per the
contract.

21.1.3. The payment shall be made on monthly basis for successful flying weeks/flying days
or both as certified by the service consumer. Bill shall be generated for drones supplied by
the service provider for particular month& bill shall be prepared as per contract terms for
each drone.

21.1.4. The service provider shall become entitled for payment as per contract rate for the
services provided to the service consumer.

21.1.5. The payments shall be made in Indian Rupees to the Service provider under this Contract.

22. Delivery of services

28
22.1 The service provider shall perform the services under the contract within the time schedule
specified by the Service consumer in the List of Requirements and as incorporated in the
contract. The time for and the date of delivery of the services stipulated in the schedule
shall be deemed to be of the essence of the contract and the delivery of services must be
completed not later than the date (s) as specified in the contract.
22.2 Subject to the provision under GCC clause 26, any unexcused delay by the service
provider in maintaining its contractual obligations towards delivery of UAVs and
performance of services shall render the service provider liable to any or all of the
following sanctions:
(i) Imposition of liquidated damages,
(ii) Forfeiture of its Performance Security and
(iii) Termination of the Contract for default.

22.3 If at any time during the period of contract, the service provider encounters conditions
hindering timely delivery of the items and performance of services, the service provider
shall promptly inform the Service consumer in writing about the same and its likely
duration and make a request to the Service consumer for extension of the delivery
schedule accordingly. On receiving the service provider’s communication, the Service
consumer shall examine the situation as soon as possible and, at its discretion, may agree
to extend the delivery schedule, with or without liquidated damages for completion of
service provider’s contractual obligations.
22.4 When the period of delivery of UAVs or respective services are extended due to unexcused
delay by the service provider, the letter extending the delivery of service shall, inter alia
contain the following conditions:
(a) The Service consumer shall recover from the service provider, under the provisions
of the clause 15.7 of the General Conditions of Contract, Liquidated Damages on the
services, which the Service provider has failed to deliver within the period stipulated
GCC clause 15.7.
(b) That no increase in price on account of any ground, whatsoever, including any
stipulation in the contract for increase in price on any other ground and, also
including statutory increase in or fresh imposition of GST levied in respect of the
services specified in the contract, which takes place after the date of delivery
stipulated in the contract shall be admissible on such of the said services as are
delivered and performed after the date of the delivery stipulated in the contract.
(c) But nevertheless, the Service consumer shall be entitled to the benefit of any
decrease on account of reduction in or remission of GST which takes place during
the contract period.
22.5 The service provider shall provide the UAVs within 15 days, after getting the
request/order from service consumer.
22.6 It shall be the responsibility of service provider to arrange training program for UAV
operations at each service consumer’s site after delivery & commissioning of services.
23. Nil

24. Termination for Default

24.1 The Service consumer without prejudice to any other contractual rights and remedies
available to it the Service consumer, may, by written notice of default sent to the service
provider, terminate the contract in whole or in part, if the service provider fails to deliver
any or all of the items or fails to perform any other contractual obligation(s) within the

29
 time period specified in the contract, or within any extension thereof granted by the
Service consumer.
24.2 The Performance Security in such cases will be forfeited.
24.3 Unless otherwise instructed by the Service consumer, the service provider shall continue to
perform the contract to the extent not terminated.

25. Termination for Insolvency

25.1 If the service provider becomes bankrupt or otherwise insolvent, the service consumer
reserves the right to terminate the contract at any time, by serving written notice to the
service provider without any compensation, whatsoever, to the service provider, subject to
further condition that such termination will not prejudice or affect the rights and remedies
which have accrued and / or will accrue thereafter to the Service consumer.

26. Force Majeure

26.1 Notwithstanding the provisions contained in GCC clauses 22, 23 and 24, the service
provider shall not be liable for imposition of any such sanction so long the delay and/or
failure of the service provider in fulfilling its obligations under the contract is the result of
an event of Force Majeure.
26.2 For purposes of this clause, Force Majeure means an event beyond the control of the
service provider and not involving the service provider’s fault or negligence, and which is
not foreseeable and not brought about at the instance of the party claiming to be affected
by such event and which has caused the non– performance or delay in performance. Such
events may include, but are not restricted to, wars or revolutions, hostility, acts of public
enemy, civil commotion, sabotage, fires, floods, explosions, epidemics, quarantine
restrictions, strikes excluding by its employees, lockouts excluding by its management and
freight embargoes.
26.3 If a Force Majeure situation arises, the service provider shall promptly notify the Service
consumer in writing of such conditions and the cause thereof within twenty-one days of
occurrence of such event. Unless otherwise directed by the Service consumer in writing,
the service provider shall continue to perform its obligations under the contract as far as
reasonably practical and shall seek all reasonable alternative means for performance not
prevented by the Force Majeure event.
26.4 If the performance in whole or in part or any obligation under this contract is prevented or
delayed by any reason of Force Majeure for a period exceeding sixty days, either party
may at its option terminate the contract without any financial repercussion on either side.
26.5 In case due to a Force Majeure event the Service consumer is unable to fulfill its
contractual commitment and responsibility, the Service consumer will notify the service
provider accordingly and subsequent actions taken on similar lines described in above sub-
paragraphs.

27. Termination for Convenience

27.1 The Service consumer reserves the right to terminate the contract, in whole or in part for its
Service consumer’s convenience, by serving written notice on the service provider at any
time during the currency of the contract. The notice shall specify that the termination is for

30
 the convenience of the Service consumer. The notice shall also indicate inter alia, the
extent to which the service provider’s performance under the contract is terminated, and
the date with effect from which such termination will become effective.

28. Governing Language

28.1 The contract shall be written in English language following the provision as contained in
GIB clause 4. All correspondence and other documents pertaining to the contract, which
the parties exchange, shall also be written accordingly in that language.

29. Notices

29.1 Notice, if any, relating to the contract given by one party to the other, shall be sent in
writing or by Facsimile/email and confirmed in writing. The procedure will also provide
the sender of the notice, the proof of receipt of the notice by the receiver. The addresses of
the parties for exchanging such notices will be the addresses as incorporated in the
contract.
29.2 The effective date of a notice shall be either the date when delivered to the recipient or the
effective date specifically mentioned in the notice, whichever is later.

30. Resolution of Disputes

30.1 If dispute or difference of any kind shall arise between the Service consumer and the
service provider in connection with or relating to the contract, the parties shall make every
effort to resolve the same amicably by mutual consultations.
30.2 If the parties fail to resolve their dispute or difference by such mutual consultation within
twenty-one days of its occurrence, then, unless otherwise provided in the SCC, either the
Service consumer/Consignee or the service provider may give notice to the other party of
its intention to commence arbitration, as hereinafter provided the applicable arbitration
procedure will be as per the Arbitration and Conciliation Act, 1996 of India.
30.3 In the case of a dispute or difference arising between the Service consumer and a domestic
Service provider relating to any matter arising out of or connected with the contract, such
dispute or difference shall be referred to the sole arbitrator to be appointed by the DSA &
Delhi GDC. The award of the arbitrator shall be final and binding on the parties to the
contract subject to the provision that the Arbitrator shall give reasoned award in case the
value of claim in reference exceeds Rupees One lakhs (Rs. 1,00,000/-)
30.4 Venue of Arbitration: The venue of arbitration shall be the place from where the contract
has been issued, i.e., Delhi, India.
30.5 Jurisdiction of the court will be the place where the Tender Document has been issued, i.e.,
Delhi, India

31. Applicable Law

The contract shall be governed by and interpreted in accordance with the laws of India for the
time being in force.

31
32 Withholding and Lien in respect of sums claimed
32.1 Whenever any claim for payment arises under the contract against the service provider the
service consumer shall be entitled to withhold and also have a lien to retain such sum from
the security deposit or sum of money arising out of under any other contract made by the
service provider with the service consumer, pending finalization or adjudication of any such
claim.
32.2 It is an agreed term of the contract that the sum of money so withheld or retained under the
lien referred to above, by the service consumer, will be kept withheld or retained till the
claim arising about of or under the contract is determined by the Arbitrator or by the
competent court as the case may be and the service provider will have no claim for interest
or damages whatsoever on any account in respect of such withholding or retention.

33. Fall Clause

Fall clause is a price safety mechanism. The fall clause provides that if the contract holder
reduces its price or sells or even offers to sell the contracted goods of identical specification
and terms & conditions to that of the contract, at a price lower than the contract price, to any
person or organization during the currency of the Contract, the Contract price will be
automatically reduced with effect from that date for all the subsequent supplies under the
Contract and the contract amended accordingly.

32
 SECTION – V
SPECIAL CONDITIONS OF CONTRACT (SCC)
The following Special Conditions of Contract (SCC) will apply for this service. The corresponding
clauses of General Conditions of Contract (GCC) relating to the SCC stipulations have also been
incorporated below.
These Special Conditions will modify/substitute/supplement the corresponding (GCC) clauses.
Whenever there is any conflict between the provision in the GCC and that in the SCC, the
provision contained in the SCC shall prevail.

35.Termination for Corrupt Practices

Add as Clause 35
if the Service Provider, in the judgment of the service consumer has engaged in corrupt or
fraudulent practices, as defined in Clause 14/Section II (GIB) in competing for or in executing the
Contract the service consumer reserves the right to terminate the contract at any time, by serving
written notice to the service provider without any compensation, whatsoever, to the service
provider, subject to further condition that such termination will not prejudice or affect the rights
and remedies which have accrued and / or will accrue thereafter to the Service consumer.
36.Non-Disclosure Obligations
The bidder will ensure that complete data (Raw, Geotagged, GPS observed, logs etc) is handed
over to the SoI representative and do copy in any form & in any media for any other purpose
without explicit approval/consent of the Service consumer will be kept by Service provider after
completion of drone data capturing & pre-QC and final acceptance of the data by Service
consumer.

33
 SECTION – VI
LIST OF REQUIREMENTS

Part I:Required Delivery Schedule:

Consignee/
Contractual
S.No. Brief Description of No of Service
period
Services Teams Consumer

Directorate of
Survey (Air) &
Delhi GDC,
Hiring of RPAS/Drone
Survey of India,
1 Services for Large Scale 05 Nos 1 Year
West Block-4,
Mapping Project
R.K. Puram,
New Delhi-
110066

34
 Section – VII
TECHNICAL SPECIFICATION AND GENERAL POINTS
A. Technical specification of UAS/Drone based system with optical sensors

Technical Specifications
Bidder’s Offered
Specifications /
Compliance
/Deviation
S.No. Description Required Specification without operator Statement
(to be
filled up
by
BIDDER)
1. UAS Type Fixed Wing (with VTOL) /Multi-rotor (with VTOL)

2. Mission Surveying and Mapping/Professional Grade

3. Landing & Vertical Take Off and Landing

Takeoff (VTOL)
4. Maximum Up to the service provider
Takeoff
weight
(MTOW)
5. Flight At least 120m AGL with Terrain
Height tracing Capability
above
Ground
Level
6. GNSS Grade PPK Enabled with GNSS base station (GNSS station
of L1 and L2 frequency)

7. Nominal Minimum 1 sq km with < 5cm GSD

Coverage at
120
m (400 ft)
Forward
Overlap : 80 %
Side Overlap :
60 %
8. Operational Minimum 8 m/s or higher
wind Speed

35
9. Average <10cm(95% of total checked values(absolute
X,Y accuracy) should be less than 10 cm)
accuracy
10. Average Z < 20 cm(95% of total checked values (absolute
accuracy accuracy) should be less than 10 cm)

11. Emergency Ability to return back to launch pad or home

Recovery position with landing accuracy of 3 mtr or better in
Mode case of communication
failure, low battery/power and high wind (more than
operational wind speed) etc
12. Security 128 bit encryption
13. Flight A navigation software package that enables the user
planning & to plan and perform complex flight patterns for
control different surveying applications (Corridor and Area
software mapping) and should allow the combination of
telemetry data with the recorded images/data. The
software should feature the functions that enable to
plan, fly and prepare the data for post processing for
different applications.
Package should include at least following features:
• FlightPlaneditor
• Flightbook
• Photo tagger
• Database
14. Data Link Communication data link complying with
International standard and certification. Frequencies
used should not interfere with other users allocated
frequencyspectrum
15. Communicati Upto VLOS as per CAR guidelines
on distance
between
GCS and
flying
Drone/UAV
16. Operational -5 to +50°C
Temperature
17. i. GNSS for horizontal and vertical position fixing
The ii. Autonomous Flight Termination System
UAV/RPAS or Return Home (RH) option
provided by iii. Flashing anti-collision strobe lights
bidder shall
also be iv. RFID and GSM SIM Card
equipped with
the following
serviceable v. Fire resistant identification plate inscribed with UIN

36
 components/ vi. Flight controller with flight data loggingcapability
equipment
(vii) Geo-fencing capability

(viii) Barometric equipment with capability for remote sub-scale setting

(ix) Detect and Avoid capability

18. DGCA The Professional Survey Grade unmanned Aerial Vehicle

Guideline /Drone shall have all necessary permits and should be
registered with DGCA by the owner and valid DAN as
per (or conform to) the latest DGCA guidelines i.e. DGCA
F.No. 05-13/2014-AED Vol. IV dated 27 august 2018 or
any other latest guidelines as and when issued by DGCA in
future.

Note
1. Local Transportation arrangements of the drone team from nearest town will be provided by SoI.
However, the accommodation has to be managed by the Service provider.
2. Security and transportation of acquired data will be responsibility of service provider till handing
over to SoI authorized representative for data acceptance certificate.
3. SoI will provide field GCPs for drone flying.
4. SoI will provide Dual frequency Multi-Constellation Trimble R8 GNSS receiver to be used as
Master (if required) for PPK enabled drone flying.
5. The bidder/service provider will hand over the raw and geotagged data to SoI representative
attached with his team for allfield activities on the same day.
6. The bidder will ensure that complete data (Raw, Geotagged, GPS observed, logs etc) is handed
over to the SoI representative and do copy in any form & in any media for any other purpose without
explicit approval/consent of the Service consumer will be kept by Service provider after completion
of drone data capturing & pre-QC and final acceptance of the data by Service consumer.
7.The UAS/ Drone and the Remote Pilot Operator to be provided by Bidder/ Service provider as part
of this Bid should confirm to all the relevant provisions of Draft UAS Rules 2020 issued by MoCA
and any subsequent modification to it in future.

37
 Section – VIII
Section – VIII (Bidders Form)
(A) Qualification Information
1. Constitution or legal status of Bidder: [attach copy]
Place of registration: [insert]
Principal place of business: [insert]
Power of attorney of signatory of Bid: [attach]

2. Turnover of Last Three Years [(Refer Clause 17 B/Section II (GIB)]

Year Turnover (in Indian Rupees)

2017-18
2018-19
2019-20

38
 VIII(B) BidderInformationForm

[TheBiddershallfillinthisForminaccordancewiththeinstructionsindicatedbelow.No alterations
to itsformat shallbepermitted and no substitutions shallbeaccepted.]

Date: [insert date(as day, month and year)of Bidsubmission]

ATE No.: [insert numberof Bidding process]

1.Bidder’sName [insertBidder’s legal name]

2. Bidder’sactual orintendedcountryofregistration:[insert actualorintendedcountryof

registration]
3.Bidder’s yearof registration:[insertBidder’syearofregistration]

4.Bidder’sAddressincountryofregistration:[insertBidder’s legaladdress incountryof

registration]
5.Bidder’sAuthorizedRepresentativeInformation
Name:[insertAuthorizedRepresentative’sname]
Address:[insertAuthorizedRepresentative’sAddress]
Telephone/Fax numbers:[insertAuthorizedRepresentative’stelephone/faxnumbers]
EmailAddress:[insertAuthorizedRepresentative’semail address]

6. Attachedarecopiesoforiginaldocumentsof[checkthebox(es)oftheattached
originaldocuments]
 ArticlesofIncorporation(or equivalentdocuments ofconstitutionor association),and/or
documentsofregistration ofthelegalentitynamedabove,inaccordancewithITB5.3

2.Includedaretheorganizationalchart,alistofBoard of Directors,andthebeneficial
ownership.

39
VIII(C)PROFORMA FOR PERFORMANCE STATEMENT

(For the period of last three years)

ATE No. : _______________________________

Date of Bid Opening : _______________________________

Name and address of the Bidder : _______________________________

Service Service Delivery

Order Order Description Value Consignee Period
placed of
by no. order
(full And And
address) Date Quantity (Rs.) Contract Actual Reason
## s for
Delay
if Satisfacto
Ry
Performance
Any Certificate
(attach
document
ary
proof)**

1 2 3 4 5 6 7 8 9

We hereby certify that the details of all orders received in last 1-2 years of quoted
services have been furnished. We hereby further certify that if at any time, information
furnished by us is proved to be false or incorrect, we are liable for any action as deemed
fit by the service consumer in addition to forfeiture of the Bid Security.

Name________________________

Business
Address________________________

Signature
of Bidder______________________
40
 Seal
of the Bidder________________________

** The scanned copy of documentary proof will be a latest certificate from the
consignee/end user with cross-reference of order no. and date may be uploaded
## The bidders are requested to upload the scanned copy of purchase order copies
for the specific model quoted along with the Techno-commercial Bid.

41
 Section – IX
TENDER ACCEPTANCE FORM

To,
Director Survey (Air) & Delhi GDC
Survey of India
West Block-4, R.K. Puram,
New Delhi
Ref. Your ATE No. __________________________________due for opening on
___________ insert date

We, the undersigned have examined the above mentioned Tender document, including
amendment/corrigendum (if any), the receipt of which is hereby confirmed. We now offer
to supply and deliver______________________________ (Make, Model and Description
of goods and services) in conformity with your above referred document for the sum as
shown in the Price Schedules attached herewith and made part of this bid. If our bid is
accepted, we undertake to supply the goods/items and perform the services as mentioned in
the Tender documents, in accordance with the delivery schedule specified in the List of
Requirements, Section VI.
We further confirm that, if our bid is accepted, we shall provide you with a performance
security of required amount in an acceptable form in terms of “General Conditions
Contract”, Section - IV read with modification, if any “Special Conditions of Contract”, in
Section - V, for due performance of the contract.
We agree to keep our bid valid for acceptance as required in the “General Instruction to
Bidders”, read with modification, if any in “Special Instructions to Bidders”, Section – III
or for subsequently extended period, if any, agreed to by us. We also accordingly confirm
to abide by this bid up to the aforesaid period and this bid may be accepted any time before
the expiry of the aforesaid period. We further confirm that, until a formal contract is
executed, this bid read with your written acceptance thereof within the aforesaid period
shall constitute a binding contract between us. We further understand that you are not
bound to accept the lowest or any bid you may receive against your above-referred
advertised tender enquiry. We confirm that we do not stand deregistered/banned/blacklisted
by any Central Govt. Ministries/Departments/Hospitals/Institutes.
We confirm that we fully agree to the terms and conditions specified in above mentioned
Tender document, including amendment/ corrigendum if any. “We hereby certify that if at
any time, information furnished by us is proved to be false or incorrect, we are liable for
any action as deemed fit by the service consumer in addition to forfeiture of the bid
security.”

Name________________________ Place: _________________________

Date: _________________________ Business Address________________________

42
 SECTION – X
PRICE SCHEDULE
(Rates of all items to be filled up. If any non-optional item is left blank, it will be presumed that its
price is included in other Items. L1 will be decided based on Total Cost of non-optional items)

NUMB TEXT # TEXT # Number# NUMBER

ER #
Sl. Item Description Units Quoted Currency in GST and applicable
No. INR (per successful taxes (per successful
flying week per drone) flying week per drone)
(Excl. GST)

1 2 3 4 5

1. Hiring of 05 Teams
"RPAS/Drone
Services”

43
 SECTION – XI

Service Consumer & Tender Inviting Authority’s Information

Sl Name & Address of Tender Service

Quantity Address of Consignee
no. Inviting Authority* Consumer

Directorate of Survey (Air) & Delhi

GDC,
1 DSA & DGDC Director 05 Teams Survey of India,
West Block-4, R.K. Puram,
New Delhi-110066

Total 05

44
 SECTION – XII
BANK GUARANTEE FORM FOR BID SECURITY

Whereas ____________________________________ (Name and address of the Bidder)

(hereinafter called the “Bidders”)

has submitted its Bid dated ____________________________________________ for the supply

of ____________________________________(hereinafter called the “Bid”)against the service
consumer’s ATE No. ________________________________________________
Know all persons by these presents that we _____________________________________ having
our registered office at __________________________________________________ (Hereinafter
called the “Bank”)are bound unto Survey of India, Delhi (hereinafter called the “Service
consumer)
in the sum of __________________________________ for which payment will and truly to be
made to the said Service consumer, the Bank binds itself, its successors and assigns by these
presents. Sealed with the Common Seal of the said Bank this ________day of _______ 20____.
The conditions of this obligation are:
1) If the Bidder withdraws or amends, impairs or derogates from the bid in any respect within
the period of validity of this Bid.
2) If the Bidder having been notified of the acceptance of his Bid by the Service consumer
during the period of its validity:-

a. If the bidder fails or refuses to furnish the performance security for the due performance
of the contract or
b. If the bidder fails or refuses to accept/execute the contract or
c. If it comes to notice at any time, that the information/documents furnished in its Bid are
false or incorrect or misleading or forged
We undertake to pay the Service consumer up to the above amount upon receipt of its first written
demand, without the Service consumer having to substantiate its demand, provided that in its
demand the Service consumer will note that the amount claimed by it is due to it owing to the
occurrence of one or more the three conditions, specifying the occurred condition(s).
This guarantee will remain in force upto__________(insert date of additional forty-five days after
Bid validity) and any demand in respect thereof should reach the Bank not later than the above
date.
…………………………….

(Signature with date of the authorized officer of the Bank)

……………………………………………………
(Name and designation of the Officer )
……………………………………………………
……………………………………………………
(Seal, name & address of the Bank and address of the Branch)

45
 SECTION – XIII

MANUFACTURER’S AUTHORISATION FORM

Not Applicable

46
 SECTION – XIV
BANK GUARANTEE FORM FOR PERFORMANCE SECURITY
WHEREAS _____________________________ (Name and address of the service
provider)
(Hereinafter called “the service provider”) has undertaken, in pursuance of
Purchase Order/ Contract no________________________ dated _____________
tosupply _____________ (insert description of hired goods and services)
(Hereinafter called “the Contract”).
AND WHEREAS it has been stipulated by you in the said contract that the service provider
shall furnish you with a bank guarantee by a scheduled commercial bank recognized by
you for the sum specified therein as security for compliance with its obligations in
accordance with the contract;
AND WHEREAS we have agreed to give the service provider such a bank guarantee;
NOW THEREFORE we hereby affirm that we are guarantors and responsible to you, on
behalf of the service provider, up to a total of ________________________ (insert
Amount of the guarantee in words and figures), and we undertake to pay you, upon your
first written demand declaring the service provider to be in default under the contract
and without cavil or argument, any sum or sums within the limits of (amount of
guarantee) as aforesaid, without your needing to prove or to show grounds or reasons
for your demand or the sum specified therein.
We hereby waive the necessity of your demanding the said debt from the service
provider before presenting us with the demand.
We further agree that no change or addition to or other modification of the terms of the
contract to be performed there under or of any of the contract documents which may be
made between you and the service provider shall in any way release us from any liability
under this guarantee and we hereby waive notice of any such change, addition or
modification.
This guarantee will remain in force upto__________ (insert date of additional Ninety days
after completion of satisfactorily warranty period in case of Performance Security) and
any demand in respect thereof should reach the Bank not later than the above date.

…………………………….
(Signature with date of the authorised officer of the Bank)

…………………………………………………….

Name and designation of the officer

…………………………………………………….

…………………………………………………….
Seal, name & address of the Bank and address of the Branch

47
 SECTION – XV
CONTRACT FORM
CONTRACT FORM FOR PROVIDING THE DRONE SERVICES FOR LARGE SCALE
MAPPING IN STATE OF UTTARAKHAND
Contract No_________________________________________ dated______________
To

(insert name of Service provider with address)

This is in continuation to this office’s Notification of Award
No___________________________________ dated ______
1. Name & address of the Service provider: __________________________
2. ATE No of Tender Documents: ________________________________and
subsequent Amendment No____________, dated_________ (if any), issued by
the Service consumer
3. Service provider’s Bid No_________ dated__________ and subsequent
communication(s) No____________ dated _________ (if any), exchanged
between the service provider and the service consumer in connection with this
Tender Document.
4. In addition to this Contract Form, the following documents etc, which are included
in the Tender Documents mentioned under paragraphs 2 and 3 above, shall also be
deemed to form and be read and construed as integral part of this contract:

(i) General Conditions of Contract;

(ii) Special Conditions of Contract;
(iii) List of Requirements;
(iv) Technical Specifications;
(v) Quality Control Requirements;
(vi) Tender Acceptance Form uploaded by the service provider;
(vii) Price Schedule(s)/BoQ uploaded by the service provider in its Bid;
(viii) Manufacturers’Authorisation Form (if applicable);
(ix) Service consumer’s Notification of Award
(x) [any other document(s)listed in GCC/SCC as part of contract]

Note: The words and expressions used in this contract shall have the same meanings as
are respectively assigned to them in the conditions of contract referred to above. Further,
the definitions and abbreviations incorporated under clause 1 of Section II – “General
Instructions to Bidders” of the Tender Enquiry Document shall also apply to this contract.
(i) Some terms, conditions, stipulations etc. out of the above-referred documents are
reproduced below for ready reference: Brief particulars of the hired goods and services
which shall be supplied/ provided by the service provider are as under:

Schedule Brief description Accounting Quantity Unit Terms of

No. services Unit to be Price delivery

48
 supplied

Any other additional services (if applicable) and cost thereof: ____________
Total value (in figure) ____________ (In words)
____________________________
(ii) Delivery schedule:__________________________________________________
(iii) Details of Performance Security required:____________________________
(v) Destination and dispatch instructions:______________________________
(vi) Consignee:___________________________________

6. Warranty clause:
7. Payment terms:
8. Non-Disclosure Obligation: Undertaking as per clause 36 of SCC

____________________________

(Signature, name and designation of the Service consumer authorised

official) For and on behalf of Director,
_______________________________(Service consumer)

Received and accepted this contract

(Signature, name and address of the service provider’s executive duly authorised to sign
on behalf of the service provider)
For and on behalf of
_________________________ (Insert Name and
address of the service provider)
(Seal of the Service provider)

Date: _________________________
Place: _________________________
Note: - The contract will be prepared on Non-judicial Stamp paper (currently of value
of Rs. 100).

49
 SECTION – XVI

SERVICE CONSUMER’s RECEIPT CERTIFICATE

(To be given by service consumer’s authorized representative)

The following image data (s) has/have been received in good condition:

1. Contract/Purchase Order No. &date:________________________________

Service provider’s Name: ____________________________________________________

1) Service consumer’s Name & Address: _______________________________________

1) Name of the Village, Tehsil, District of Image ___________________________________

2) Quantity Supplied :____________________________________________________

3) Date of Receipt by the Service consumer :_______________________________________

4) Signature of Authorized Representative of Service consumer

withdate:_______________________________________________________________

5) Name and designation of Authorized Representative of Service

consumer:______________________________________________________________

6) Seal of the Service

consumer:___________________________________________________

50
 SECTION – XVII

SERVICE CONSUMER ACCEPTANCE CERTIFICATE

(To be given by service consumer’s authorized representative)

This is to certify that the RPAS/Drone captured image as detailed below have been found to be
acceptable in accordance with the contract.

1) Contract Order No. &date:____________________________________

2) Service provider’sName:_____________________________________________________

3) Service consumer’sname&Address: _____________________________________

4) Name of the Village, Tehsil, District______________________________________

5) Image data Supplied ___________________________________________________

6) Date of Receipt by the Service consumer ______________________________________

7) Date of Acceptance by the Service consumer _________________________________

8) The service provider has fulfilled its contractual obligations satisfactorily

OR

The service provider has failed to fulfill its contractual obligations with regard to the
following:

i)

ii)
iii)

iv)

9) Signature of Authorized Representative of Service

consumerwithdate:_________________________________________________________
______
10) Name and designation of Authorized Representative of Service
consumer:______________________________________________________________

11) Seal of the Service consumer:____

51
SECTION – XVIII

NOT APPLICABLE

52