Financial modeling and Valuation in Excel

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II. Excel’s most useful functions

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Index
Page #
If 4-7
Sum functions 8-13
Count functions 14-20
Lookup functions 21-33
Index & Match 34-40
Average & Averageif 41-44
Iferror 45-48
Text functions 49-57
Choose 58-63
Goal Seek 64-68
Data tables 69-74
Pivot tables 75-82

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If

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IF

1
If tests to see whether a certain
1 2 3
condition is true or false…
2
…the Excel user selects as a second
argument of the function the value to
be displayed if the condition is TRUE

3
…the Excel user selects as a third
argument of the function the value to
be displayed if the condition is FALSE

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IF

Above we have the following:

1) The condition is that D4 is “Yes”, which is True
2) The formula should display the value in F4 when True
3) The formula should display 0 when the condition is False

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IF

Copying the function for the cells below, we obtain the

value of points earned when a team played in the
Champions League and 0 when it didn’t play

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SUM Functions: Sum, Sumif & Sumifs

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SUM

Sum adds all the numbers in a given range of cells

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© 365careers, 2014
SUMIF

1 2 3

Sumif adds the numbers in a given cell range if a

condition is satisfied

In the example that we have to the left we see that

the function has 3 arguments
1
“Range” contains the cells that will be evaluated
2
“Criteria” is the condition to be satisfied by the cells
in the range
3
“Sum range” is the range with sells to be summed,
when the condition is satisfied

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SUMIF

In the function to the left we have the following:

1) The first argument is the range C4:C12 – countries
of origin

The second argument is C18 – Italy. It is the criterion

that will be applied to the range. The function will
sum the cells in the Sum range (3rd argument) only
when it finds “Italy”

The sumInrange is from E4

the function to E12.
above we The
have:Sumif function
1)sums
Thethe numberisofthat
condition games
D4 isplayed
“Yes”, only
whichforisteams
True
from
2) The Italy should display the value in F4 when True
formula
3) The formula should display 0 when the condition is False

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© 365careers, 2014
SUMIFS

Sumifs adds the numbers in a given cell range if

multiple conditions are satisfied

The function has n arguments

1 2 3 4 5
1
The first argument is the “Sum range”. These are the
cells to be summed if the conditions are satisfied

2
“Criteria range 1” contains the first range with cells
that will be evaluated

3
“Criteria 1” is the condition to be satisfied by the
cells in “Criteria range 1”

4
“Criteria range 2” contains the second range with
cells that will be evaluated

5
“Criteria 2” is the condition to be satisfied by the
cells in “Criteria range 2”

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SUMIFS

In the function to the left we have the following:

1) The first argument is the sum range F4:F12 –
points earned

The second argument is “Criteria range 1” C4:C12 –

Countries of origin

The third argument is C16 – “Italy”. It is the criterion

that will be applied to the first range

The fourth argument is “Criteria range 2” D4:D12 –

Champions league participation

The fifth argument is D16 – “Yes”. It is the criterion

that will be applied to the second range

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COUNT Functions: Count, Counta,
Countif, Countifs

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COUNT

COUNT counts the number of cells in a range that

contain numbers

The function has only 1 argument – the range of

cells to be counted

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COUNTA

COUNTA counts the number of cells in a range that

contain text

The function has only 1 argument – the range of

cells to be counted

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COUNTIF

1 2

COUNTIF counts the number of cells within a range

which satisfy a given condition

The function has 2 arguments

1
The first argument is the range to be counted

2
The second argument is the condition that needs to
be satisfied in order to count the cells

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COUNTIF

1 2

1
We would like to count how many teams earned
more than 60 points. Therefore we select the range
containing the number of points earned F4:F12

Six teams earned more than 2

The condition that needs to be satisfied is that a
60 points
team earned more than 60 points

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COUNTIFS

COUNTIFS counts the number of cells within

multiple ranges, which satisfy multiple conditions

1 2 3 4 The function has n arguments

1
The first argument is the “Criteria range 1”. The first
range of cells that we would like to be evaluated

2
“Criteria 1” is the condition to be satisfied by the
cells in “Criteria range 1”

3
“Criteria range 2” contains the second range with
cells that will be evaluated

4
“Criteria 2” is the condition to be satisfied by the
cells in “Criteria range 2”

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COUNTIFS

In the example on this page we have the following:

We would like to count the teams that satisfy two

1 2 3 4 conditions:
1) Participated in the Champions league (“Yes”)
2) Earned more than 60 Points

1
The first argument is the range indicating whether a
team played in the Champions league (“Yes” or “No”)

2
Then we have the condition that needs to be
satisfied: “Yes” as we want to count only the teams
which participated in the Champions league
3
The third argument is the range which contains the
number of points earned by each team

4
We want to count only teams that earned more than
60 points

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Lookup Functions: Vlookup & Hlookup

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VLOOKUP

Use Vlookup in order to fill the table tothe right with

data from the table to the left

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VLOOKUP

VLOOKUP looks for a value in the leftmost column of

a table, and then returns a value in the same row
from a column that you specify

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VLOOKUP

1 2 3 4

1
The first argument is the value that we need to find in
the leftmost column of the table
2
The second argument is the table where we will be looking at
3
The third argument is the column from which we would like to
make an extraction
4
Fourth argument is a logical value; we indicate whether we want
the closest match (“TRUE”) or an exact match (“FALSE”)

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VLOOKUP

2
1
An example makes things much easier:

1
Our lookup value is Lazio – H4. We would like to find
this value in the leftmost column of the table to the left

2
The second argument is the table with data : B4:F12.
The function will look for Lazio in the leftmost column of
the table - B4:B12

3
We select 2 as a column number, as we would like to
obtain a value from the second column of the table when
it finds a match for Lazio
4
The fourth argument is “FALSE” because we need an
exact match

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VLOOKUP

Lookup
value

The Lookup Value needs to be found

within the leftmost column of the table

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VLOOKUP

1 2 3 4 5

Once the lookup value has been found, we indicate which column we would like to
obtain as a result. In this case we have indicated the second column “Country”

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© 36careers, 2014
HLOOKUP

Use Hlookup in order to fill the table to the right

with data from the table to the left

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HLOOKUP

HLOOKUP looks for a value in the top row of a table,

and then returns a value in the same column from a
row that you specify

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HLOOKUP

1 2 3 4

1
The first argument is the value that we need to find in
the top row of the table
2
The second argument is the table where we will be looking at
3
The third argument is the row from which we would like to make
an extraction
4
Fourth argument is a logical value; we indicate whether we want
the closest match (“TRUE”) or an exact match (“FALSE”)

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HLOOKUP

2 An example makes things much easier:

1
1
Our lookup value is Milan – H4. We would like to find
this value in the top row of the table to the left

2
The second argument is the table with data: B3:F7.
The function will look for Milan in the top row of the
table – B3:B7

3
We select 2 as a row number as we would like to
obtain a value from the second row of the
table when it finds a match for Milan
4
The fourth argument is “FALSE” because we need an
exact match

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HLOOKUP

The Lookup Value needs to be found

within the top row of the table

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HLOOKUP

1
2
3
3
5

Once the lookup value has been found, we indicate which row we would like to
obtain as a result. In this case we have indicated the second row “Country”

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Index & Match

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INDEX

Index is a function which returns a value from the

intersection of a row and column

The function has 3 arguments

1
The first argument is the array in which we would like
to make an extraction

2
The second argument is the row number within the
array

3
The third argument is the column number within the
array

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 INDEX

1
2
3
4
5 Index finds the intersection between the 5th row and the
2nd column within the array B4:C12 and delivers its result

1 2

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MATCH

1 2 3
Match returns the relative position of
an item within an array

Match has 3 arguments

1
“Lookup value” is the value that you
want to find in order to obtain the
number that you are looking for
2
“Lookup array” is the array in which we
will look for the “lookup value”

3
The third argument is a logical value:
“0” for an exact match and “1” for
closest match

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 MATCH

1 The output of the function is 2 because Milan is

2 the 2nd value within the array
Lookup value

Array

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INDEX & MATCH

Use Index & Match in order to fill the table to the

right with data from the table to the left

Index & Match is an effective substitute of Vlookup

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INDEX & MATCH

Index needs a row number

(column number is optional)

Match will deliver as an output the position of the lookup Match is nested in the Index function in order to
value Milan in the array B4:12. In this example it is 2. Then provide the row number
Index will supply the 2nd value within the range C4:C12 - Italy

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Average & Averageif

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AVERAGE

“Average” returns the arithmetic mean (the average)

of a range of numbers

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AVERAGEIF

Averageif calculates the average of the cells within a

given range if they satisfy a condition

1
“Range” contains the cells that will be evaluated
2
“Criteria” is the condition to be satisfied by the cells
in the range
3
“Average range” is the range with sells to be
averaged when the condition is satisfied

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AVERAGEIF

In the function to the left we have the following:

1) The first argument is the range D4:D12 –
participation in Champions league (“Yes” or “No”)

The second argument is “Yes”. It is the criterion that

will be applied to the range. The function will
provide the average of the cells which satisfy the
“Yes” condition

The “average range” is from F4 to F12. The Averageif

function averages the number of points earned only
for teams participating in the Champions league

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Iferror

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IFERROR

1 2

Iferror tests to see whether a cell

contains an error

1
The first argument of the function is
an expression or formula that needs
to be tested for an error
2
The second argument is the value to
be displayed when there is an error in
the first argument

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IFERROR

Iferror tests whether there is an error in the expression

that we have as a first argument (F4 divided by F13). There
isn’t an error, therefore it delivers the expression’s result

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IFERROR

Copying the function downwards we can see that when it

finds an error it displays “n.a”, as we wanted it to

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Text functions

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LEFT

The function returns the first three characters Left returns a given number of characters from the
from the beginning of the text beginning of a text string

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RIGHT

The function returns the first three characters Right returns a given number of characters from the
from the end of the text end of a text string

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MID

Mid returns a given number of characters from the

middle of a text string
The function returns seven characters starting
from the fourth character of the text
The function has 3 arguments: text, starting number
and number of characters

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UPPER

Upper converts a text to all uppercase letters

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LOWER

Lower converts a text to all lowercase letters

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PROPER

Proper converts a text to proper case. The first letter of each word is
an uppercase letter and the rest of the letters are lowercase

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& and CONCATENATE

& is able to join separate text strings in the same cell

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& and CONCATENATE

CONACATENATE is able to join separate text strings in

the same cell

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Choose

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CHOOSE

Choose is a very useful function for financial modeling

purposes. It allows users to build scenarios for a given
model
1 2 3 4

Choose is composed of 3 or more arguments

1
1
2 1
An index number which determines the value that
3
will be selected
2
Value 1 is the value which will be selected when the
index number is set at 1
3
Value 2 is the value which will be selected when the
index number is set at 2

n
Value n is the value which will be selected when the
index number is set at n

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CHOOSE

When the index number is 2 the function picks the

2nd range of values

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Max & Min

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Max

Max finds the largest value in a set of values

By using Max we were able to find out that the

highest number of points earned is 90

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Min

Min finds the smallest value in a set of values

By using Min we were able to find out that the

lowest number of points earned is 27

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Goal seek

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GOAL SEEK

Goal Seek allows you to obtain an input that would result

into a given level of output

For example, we would like to find how much will be Variable

costs in order to obtain a Gross Margin of 17

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GOAL SEEK

We can find the Goal Seek function in the “Data” tab and
selecting “What if Analysis”

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GOAL SEEK

Set cell: We said that we would like to obtain a

Gross Margin of 17. Therefore we need to set C6

To value: We will set C6 to 17

By changing cell: The cell that we will change is

C5, Variable costs

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GOAL SEEK

Here is the solution which Goal Seek found: Variable costs need
to be -17, in order to obtain a Gross Margin of 17

That was quite obvious, but imagine a financial model with

many formulas interacting with each other. Goal Seek can be
pretty useful in such situations

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Data tables

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DATA TABLES

In this sheet is calculated the amount, which will be due in 5

years for a financing of 1,000 that is received today

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DATA TABLES

What if we wanted to see how much will be repaid if the interest rate was
Different levels of input 11% or 12%? What if the financing is repaid in three years instead of five?
Different
levels of
input
In such situations we can use data tables. A data table would show us how
the final value would vary if we change one or two of its input parameters

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DATA TABLES

Go to “What if Analysis” and select Data Table..

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DATA TABLES

Select the two input parameters

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DATA TABLES

Here is the data table. It shows the amounts that have to be

repaid ,if the input parameters are different

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Pivot tables

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PIVOT TABLES

Pivot tables are Excel’s dynamic and interactive tables. The data that you see
on this sheet includes 15,000 rows and could be hard to elaborate. Pivot
tables are a great way to simplify the work with large quantities of data

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PIVOT TABLES

In order to create a Pivot table, select all of the

rows that you would like to include in it
(including the titles of the table)

Go to the “Insert” tab and select “Pivot table”

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PIVOT TABLES

In order to build the Pivot table that serves our needs we have to
select these fields and drag them to the boxes below

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PIVOT TABLES

We have to select what type of operation needs to

be carried out for given fields

In this example Excel counts the “Volume” cells. In

each of them we have the actual volume figures and
therefore we would like these cells to be summed

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PIVOT TABLES

Go to “Value field settings”…

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PIVOT TABLES

…and select “Sum”

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PIVOT TABLES

The Pivot table displays the Volumes per

each product category and for each of
the years

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