GOLF COURSE

RULES AND REGULATIONS

OF
NOIDA GOLF COURSE SOCIETY (Regd.)
NOIDA DISTT. GAUTAM BUDH NAGAR

Sector 38, Noida 201 303

Tel # 0120-2431467/68, 2432628 Fax # 0120-2431493
Emial : [email protected], [email protected]
 RULES AND REGULATIONS

OF

NOIDA GOLF COURSE SOCIETY

NOIDA DISTT. GAUTAM BUDH NAGAR

1. The name of the Society shall be Noida Golf Course Society with its registered office
in Sector-38, Noida, Gautam Budh Nagar, U.P. It is primarily a civilian club
estabilished by NOIDA through Society.

2. In these Articles:-
(a) “the Act” means the Societies Registration Act 1860 alongwith
amendments made in State of Uttar Pradesh.

(b) “the Club” means The Noida Golf Course Society.

(c) All references to NOIDA in these Articles shall be held to apply to the New
Okhla Industrial Development Authority notified by U.P. under the ID Act
in Gautam Budh Nagar, U.P.

(d) A Spouse exercising privileges in the Club shall be the wife/husband of a

regular, Associate or a Tenure Member of the Club only as long as the
later continues to be a Member of the Club provided that only one person
shall be treated as a Spouse as long as such Spouse remains legally
wedded to the Member.

(e) A Guest shall be a person of at least eight years of age, who is invited by
and is accompanied by a Member of the Club.

(f) A Senior Citizen of the Club shall be a Regular or Associate Member of the
Club who has attained the age of 65. He/she will be eligible for Senior
Citizen privileges in the Club as specified in the Bye-Laws.

(g) Board means “Management Board” as defined in Rules 17.

3. Membership of the Society The membership of the Society is open to any golf
playing person who has attained the age of 21 and fulfills the terms and conditions of
the Society subject to the approval of the Management Board of the Society. There
will be various categories of memberships as defined in the succeeding
paragraphs. All categories of members shall have the privilege of using all facilities
offered by the Club subject to paying relevant charges. Only Regular Members shall
having voting rights in the General Meeting.

(A) Regular Membership

(B) Life Membership

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(C) Associate Membership
(i) Tenure Membership
(ii) Foreigners Membership
(iii) NRI Membership
(iv) Casual Membership
(v) Dependent Membership
(vi) Corporate Membership
(vii) Non-Golfing Membership

(A) Regular Membership:

Regular Member are those who are keen golfers and take active interest
in the game of golf and furthering the cause of the game. The ceiling on
regular membership shall be 3500 on payment of membership fee etc. as
determined from time to time.

(B) Life Membership:

(i) Officers who occupy the post of Chairman/CEO/ACEO in

NOIDA/GREATER NOIDA will be offered life membership on one
time payment of Rs. 30.000/- as entrance fee. In addition they will
pay regular monthly fees / absentee fees as applicable.

(ii) These officers can take tenure membership during their stay on
payment of monthly subscription as paid by regular members.
(Provided that only one option of (i) or (ii) can be exercised.)

(C) Associate Membership:

(i) Tenure Membership :

(a) The Club may admit tenure members whose number shall not
exceed 100. This membership shall be offered to golf playing
class-I not below the rank of Dy. Secy to the Govt, of India,
residence in Gautam Budh Nagar. The Membership will
automatically cease on their being transferred out of Gautam
Budh Nagar or on retirement.

(b) Tenure members shall be entitled for credit facilities like Regular
members and pay their dues by cheque/draft.

(ii) Foreign Membership:

Members of the foreign mission, executives of foreign companies

and business men who are not nationals of India and who hold a
foreign passport may be admitted as member for a period of 5
years at a time renewable after 5 years on payment of prevailing
entrance fee afresh.

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(iii) NRI Membership:

NRI Members be treated as Regular members. Their wives and children

can be granted Spouse/Dependent membership if they are staying in
India on payment of monthly subscription. NRI member will pay entrance
fee and other club charges as per the Bye-laws with Regular member’s
privilege in respect of use of the Club other than a Vote at the General
Meetings. There will be no limit for NRI membership.

(iv) Casual Membership:

a) Member’s children who are golfers will be given Dependent

membership between the ages 10-25 years for golf playing
facilities. Golf fee at the prevailing rate will be charges. Their
membership will be renewed every year. Member’s children will
be allowed to play on the course after clearance by the Secretary.
Dependents are allowed to use coffee shop facilities only on
payment of cash coupons. They will not be permitted credit
facilities. For use of club house facilities, they have to accompany
their parents. Member’s children who are able to play to a
handicap of 18 and below can register for regular membership as
Dependent Category.

b) Member’s children who are registered will be allowed playing

facilities from the age 26 to 30 years. Golf fee at the prevailing rate
will be charged.

c) Dependent ‘members shall not be deemed to be a member of the

club in any way whatsoever and shall only have privilege in the
club on the terms and conditions as may be specified from time to
time as per the rules and Bye-Laws.

(vi) Corporate Membership:

(a) A Corporate Tenure Member of the club shall be a reputed

Company with a minimum turnover of Rs. 100 Crores annually
and shall be eligible for such Membership subject to the
application for membership being accompanied by the full
entrance fee as prevailing at that time in accordance with Bye-
Laws of the Club.

(b) Tenure members shall be entitled for credit facilities like Regular
members and pay their dues by cheque/draft.

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 (b) Subject to a limit of 100 Corporate Tenure Members at any
time, with vacancies filled within the limit of 100, on a tenure of 5
years, extendable for a further period of 5 years, at a time, on
the payment of entrance and other charges as applicable in the
Bye-Laws of the Club, the corporate members can nominate 4
persons to have playing privilege according to the Bye-Laws of
the Club. This can be changed at any time within the Tenure
period by advising the Secretary the names of the changed
new nominees, together with their particulars.

(vii) Non-Golfing Membership:

Non Golfing members are those who do not have golfing rights for their
selves, their spouses or dependents. This number as of now is 320. There
shall be no further intake this category. However, there shall be no bar to
their playing golf occasionally on payment of Green fee like any non-
members.

4. Register of Membership:

The Regular and the Associate Members hall be issued a Membership Card clearly
specifying the class of Membership and the Club shall maintain separate registers
for each of these classes of Members.

5. Method of Proposal and Selecting of Membership:

(a) The Club is a gathering of like-minded individuals who are comfortable in

each other’s company.

(b) Every candidate for admission as a regular member of Noida Golf Course
shall be proposed by one and seconded by another regular ‘A’ or ‘B’
member in a form containing such particulars as may be, from time to time
prescribed by the Board. Every candidate must be personally known to
both the proposer and seconder who would ensure that the individual is
eligible in all respects to quality for regular membership.

(c) The Board shall decide on the application by consensus subject to golf
test and interview and their decision shall be final. The grant of
membership is at the absolute discretion of Board and no reasons for
rejection of membership are required to be given.

(d) The Board may postpone the selection of any candidate for such period
as they may be deem fit. Candidates to be considered for selection in any
meeting are intimated in time. Dispatch of letter will be proof of such
communication.

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 (e) A Candidate may withdraw his application at any time before it is taken up
for consideration by the Advisory Committee, by a written request to that
effect being addressed to the secretary by himself or by his proposer or
seconder.

(f) On the selection of Regular member the fact shall be notified to him in
writing by the Secretary.

(g) A member shall be eligible to use the Club’s facilities only on receipt of the
membership card.

(h) A regular member shall submit to the Secretary and address in India,
which shall be deemed to be his registered address.

(i) Regular membership shall be transferable subject to approval of the

president and payment of current entrance fee to the Club provided the
transferee is a golfer.

(j) On the death of a member, the spouse can request in writing for transfer of
membership to self. However, the grant of membership will be at the
discretion of the Board. No entrance fee will be charged in such cases.

6. Power of Management Board to make Bye-Laws

The Board shall have power from time to time to make repeat and alter Bye-Laws
regulating qualification of members subscription and transaction of business by the
Society but such Bye-Laws shall not be inconsistent with these Regulations.

7. Classification of Members for payment of Subscription:

For the purpose of subscription, Members shall be classified as follows:-

(a) Resident Members: those who reside in NCR Delhi/Gautam Budh

Nargar.

(b) Outstation Members : those who reside outside or are absent from NCR
Delhi / Gautam Budh Nagar for a period of more than twelve calender
monts with prior notice. However, if the family uses the club during
member’s absence, he shall continue to pay subscription as Resident
Member.

8. Absentee Notice Requirements:

All members shall be deemed to be Resident Members unless and until they give an
advance notice in writing to the Secretary of their intention to be absent from Delhi
intimation the probable of their absence. Until such notice is received, a Member
shall continue to be liable for payment of subscription as Resident Members.

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9. Rate of Subscriptions:

Subscription payable by various candidates of members will be as per the Bye-Laws

framed by the Board from time to time.

10. Dispute Regarding Subscription:

Upon any question that may arise as to the nature of amount of any subscription said
to be due by any Member under these Articles the decision of the Board shall be
final.

11. Terminations/Suspension Membership :

A member shall cease to be a Member of the Club in any of the following ways:

(a) on written resignation,

(b) on being adjudicated bankrupt or insolvent,
(c) on being convicted by any court of law of any offence involving in the
opinion of the Board gross misconduct or moral turpitude,
(d) on being found guilty of propaganda against the Aims & Objects of the
Society,
(e) on being found involved in any anti-social activities,
(f) on showing disregards for Rules and Regulations or disobeying the
decision of the Board,
(g) on non-payment of Club bills as hereinafter provided,
(h) if the member has not take interest in actually playing golf or taken interest
in the club,
(i) for misconduct or any act considered prejudicial to the good name and
smooth functioning of the club or persistence in infringement of rules and
regulations of the club.
(j) on declaration of hostilities between India and the State of which a
foreigner member in citizen,
(k) on demixe.

12. Eligibility for re-election or re-admission

(i) No one ceasing to be a Member under clauses (d) to (f) of Rule 12 shall be
eligible for re-election.

(ii) No voting for r-election shall take place until all sums due from the
candidate to the Club have been paid.

(iii) In all cases in which any one has for any reason ceased to be a member of
the Club and is thereafter re-elected or re-admitted his membership shall
be deemed to be from the date of current entrance fee after such re-
election or re-admission and he shall be-so entered on the Register or
Member.

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13. Other Categories of Members, Visitors and Guests admitted under the Bye-
Laws :

(a) The Board will be empowered to prescribe fees and charges for sports,
special services, any articles supplied by the Club, etc. to be paid by
Members of the Club as mentioned in Rule.

(b) In addition to the general power to make Bye-Laws for the management of
the Club hereinafter conferred upon the Board and in addition to the power to
admit Honorary, Casual Members, Visitors or Guests, the Board shall
regulate the amounts, if any, payable by such Honorary, Casual Members,
visitors or Guests for Entrance Fees and/or subscription and/or Fees provide
nevertheless, that no such member, Visitor of Guests admitted under such
Bye-Laws shall be entitled to vote or to attend any meeting of the Club.

14. Parts of Institution:

(a) General Body
(b) Management Board

11. General Body :

(a) The General Body shall consist only of Regular Members of the Club.

(b) There shall be an Annual General Meeting of the members to be held in April
or as early as possible thereafter in each year at which the members shall
consider the functioning of the Club to elect members of the Management
Board. The General Body may also consider any other agenda as proposed
by at least 21 members of the General Body after advance notice of at least
14 days. Th Annual Balance Sheet shall also be given to the members with
the agenda.

(c) The meeting of the General Body shall be presided over by the President of
the Club and in his absence, the Vice President, Founder President shall
preside over the meeting.

(d) The Board shall be entitled to convene extra ordinary general meeting from
time to time. The extra ordinary meeting may be requisitioned by at least 100
members of General Body.

(e) No extra ordinary general meeting shall be called without 31 days’ previous
notice. The notice shall be sent either through special messenger or under
postal certificate to the members at the address given to the Secretary.

(f) The quorum for the meeting of the General Body shall be 100 including the
President. In case of lack of quorum, the meeting shall postponed as
specified in Rule 41. A postponed meeting need not have the specified
quorum and can be held after half an hour on the same day.

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 (g) The members of the General Body shall not be liable personality for any
obligation/liability in the hands of the Management Board.

16. Management Board:

(a) The management of the affairs and concerns of the Club shall be vested in a
Management Board ( referred to in these Articles as “the Board”). The Board
in addition to the President and Vice President and the Founder President
shall consist of 8 Members, two of which shall be nominees of NOIDA, shall
be appointed without election.

(b) Except as provided in rule 21 hereof, all the Members of the Board elected at
a General Meeting of the Club in any year shall hold office for a period of two
years. Members shall be eligible to serve on the Board for a maximum of 3
terms. There shall be a gap of at least two years before a person is eligible to
stand for the Board for the another term. In other words, no member,
including the 2 member nominated by NOIDA Authority can serve for more
than 2 years at a stretch on the Board. It is also clarified that an elected
member cannot be nominated for the consecutive term.

17. Office Bearers :

Chairman NOIDA will be ex-officio President and CEO/ACEO/DCEO NOIDA (as

applicable will be Vice President. The member of the Board at their first meeting held
after the Annual Meeting shall elect one of their members to be the Captain from
amongst the elected members.

18. The President’s Role and Responsibility :

The President, as head of The Noida Golf Course Society (Regd.) is the first among
equals in the Board. The President shall:

(a) Preside at the Club’s Annual General, Extraordinary General Meetings,

Board and represent the Club as may be appropriate.

(b) Provide leadership by counseling, guiding and steering the Meeting of the
Board for the betterment of the Club to the satisfaction of its Members.

(c) Uphold the Constitution of the Club.

(d) At the time of voting on any matter/subject (except election), if the total
number of the groups of members happen to be equal in number, the
President shall have the power to cast an extra vote to decide the
matter/subject.

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 (e) President shall have the power to allow inclusion- of any subject/matter in
agenda for discussion in this changes of proceedings/matter.

(f) The Secretary will report to the President.

19. The Captain’s Role and Responsibility :

The Captain shall function under the guidance of the Management Board in the best
interest of the Club and its Members within the frame work of the Memorandum and
Articles of Association and the Bye-Laws of the Club. He will ensure maintenance of
the course.

20. Procedure for Election :

(a) Members of the Board other than two nominated by Noida shall be elected by
the General Body through secret ballot. Members polling the highest number
of votes of those contesting shall be declared elected.

(b) Of the six members to be elected, two shall be from armed forces
background, on coming from Army and one from Navy/Air force and the
remaining four from civilian members.

(c) A member intending to contest for the Management Board shall have to file
nomination at least 14 days in advance of the date of Annual General
Meeting dates proposed and seconded by Regular Members.

21. Filling of vacancies on the Board :

In the event of any temporary/permanent vacancy occurring in the Board during the
year, the Board may nominate a member to fill the vacancy. In the case of the office
of President/Vice President / Captain falling vacant for any reason, the Board shall
have the power to appoint another member who shall hold office until such time as
the President / Vice President / Captain returns, or until the next Annual General
Meeting, as the case may be and whichever is earlier.

22. Board Meetings :

(a) The President shall convene the meetings of the Board for the dispatch of
business as frequently as necessary but at least once every quarter.

(b) The quorum for a meeting of the Board shall be one-third of the_total strength
of the Board (any fraction contained in that one-third being rounded off as
one ).

(c) A meeting of the Board may be requisitioned by members of the Board equal
to the quorum.

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23. The President and in his absence the Vice President and in his absence the Founder
President shall preside at the meetings of the Board.

24. Voting :

(a) Same as otherwise expressly provided in the Act, questions arising at any
meeting of the Board shall be decided by a majority of votes.

(b) Each member of the Board shall have one vote. There shall be no voting by
proxy.

(c) In case of an equality of votes, the President shall have a second or casting
vote.

(d) The Board may act, notwithstanding any vacancy in the Board, so long as
their number is not reduced below the quorum fixed by the Act; the Board
may act for the purpose of co-opting additional members of the Board to
make up the quorum, or for summoning a General Meeting of the Club, but
for no other purpose.

25. Powers of Board :

(a) Subject to the provisions of the Act the Board shall be entitled to exercise all
such powers and to do all such acts and things, as the Society is authorized
to exercise and do:

Provided that the Board shall not exercise any power or do any act or thing
which is directed or required, whether by this or any other Act or bye the
Memorandum of Articles of the Company or otherwise, to be exercised or
done by the Society in General Meeting:

Provided further that in exercising any such power or doing any such act or
thing, the Committee shall be subject to the provisions contained in the
behalf in this or any other Act, or in the Memorandum of Articles of the
Society, or in any other regulation not inconsistent therewith and duly made
thereunder including regulations made by the Society in General Meeting.

(b) No regulation made by the Society in General Meeting shall invalidate any
prior act of the Board which would have been valid if the regulation had not
been made.

26. Power to make Bye-Laws :

The Board shall have power from time to time to make such Bye-Laws (not being
inconsistent with these Articles ) for the management of the Club as they shall think
proper and from time to time amend or cancel any Bye-Laws for the time being in
force.

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(a) (i) The Board may, subject to the provision of the Act, delegate any of its powers to
sub-committee consisting of such members of the body as it thinks fit.

(ii) Any sub-committee so formed shall in the exercise of the powers so delegated
conform any regulations that may be imposed on it by the Board

(b) (i) The Board may appoint a Chairman of the Sub-Committee

(ii) If no such Chairman is appointed or if at any meeting the Chairman is not present,
the members present may choose one of their number to be Chairman of the
meeting.

(c) (i) A Sub-committee may meet and adjourn as it thinks proper.

(ii) Questions arising at any meeting of a sub-committee shall be determined by a

majority of votes of the members present, and in case of an equality of votes, the
Chairman shall have a second or casting vote.

27. Proceedings not be invalidated :

All acts done by any meeting of the Board or of a sub-committee thereof, or by any
person acting as a member of the Board, shall, notwithstanding that it may be
afterwards discovered that there was some defect in the appointment of any one or
more such members of the Board or such person had been duly appointed and was
qualified to be a member of the Board.

28. Powers of the Board expressly declared :

In furtherance and not in limitation of and without prejudice to the general powers
conferred by or implied in Articles 30 and 31. It is hereby expressly declared that the
Board shall have the following powers that is to say:-

(a) To purchase, take on lease, or exchange or hire or otherwise acquire for the
purpose of the club any movable or immovable property and in particular
furniture, Club and household effects, wines, tobaccos, provisions, stores,
utensils, books, newspapers, periodicals, prizes, cups, medals, or other
rewards, golf-club and ball, bowl, quoits and all other apparatus necessary or
convenient for a Golf Club or for any of the objects of the Club and any other
convenience which the Board may think necessary for the purpose of the
club and to sell or dispose of the same.

(b) To raise or borrow or secure payment of any sum or sums of money for the
purposes of the Club, in such manner and upon such terms and conditions in
all respects as they think fit, and in particular by the issue of Debentures or
Debenture Stock of the Club charged upon all or any part of the property of
the Club, both present and future.

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(c) To issue any such Debenture or other securities at a discount premium, or
otherwise, and with any special privileges as to redemption, surrender, drawing
and otherwise.

(d) To remunerate any person or company for services rendered or to be rendered for
placing or assisting to place or guaranteeing to place any Debenture or other
securities of the Club.

(e) To appoint and at their discretion remove or suspend such agents, officers, clerks
and servants for permanent, temporary or special services as they may from time
to time think fit and to determine their powers and duties and fix their salaries, or
emoluments, and to require security in such instances and in such amounts as
they think fit.

(f) To appoint any person or persons (whether incorporated or not) to accept and hold
in-trust for the Club any property belonging to the Club or in which it is interested or
for any other purpose and to execute and do all such deeds, document and things
as may be requisite in relation to such trust and to provide for the remuneration of
such Trustee or Trustees.

(g) To institute, conduct, defend, compound or abandon any legal proceedings by or

against the Club or its officers or otherwise concerning the affairs of the Club and
also to compound and allow time for payment or satisfaction of any debts due and
of any claims or demands by or against the Club.

(h) To refer any claims or demands by or against the Club to arbitration and observe
and perform the awards.

(i) To make and give receipts, releases, and other discharges for money payable to
the Club and for the claims and demands of the Club.

(j) To act on behalf of the Club in all the matters relating to bankrupts and insolvents.

(k) To invest and deal with any of the money of the Club not immediately required for
the purpose thereof upon such securities and in such manner as they may think fit,
and from time to time to vary or realize such investments.

(l) To enter into all such negotiations and contracts and rescind and vary all such
contracts and execute and do all such acts, deeds, and things in the name and on
behalf of the Club as they may consider expedient for or in relation to any of the
matters aforesaid or otherwise for the purpose of the Club.

(m) To establish, maintain, support and subscribe to any charitable or public object,
and any institution, society or club which may be for the benefit of the Club or its
employees.

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29. Resolution by Circulation :

Same as otherwise expressly provided in the Act, a resolution shall be deemed to

have been duly passed by the Board, or by any sub-committee thereof by
circulation, if the same had been circulated in draft, together with the necessary
papers, if any, to all the members of the Board or the sub-committee, then in India,
not being less in number than the quorum fixed for a meeting of the Board or sub-
committee, as the case may be, and to all other members thereof at their usual
address in India, and has been approved by such of the members of the Board or
sub-committee as are then in India, or by a majority of such of them, as are entitled to
vote on the resolution.

30. Bye-Laws to be binding :

The Board shall adopt such means as they deem sufficient to bring to the notice of
Members of the Club all Bye-Laws of the Club, amendments and repeals, and all
such Bye-Laws shall be binding on all Members of the Club so long as they are in
force :

Provided that no Bye-Laws of the Club shall be inconsistent with or shall effect or
repeal anything contained in the Memorandum of Articles of Association and that
any Bye-Law of the Club may be set aside by a resolution at General Meeting of the
Club, but no such resolution shall invalidate any prior act of the Board which would
have been valid if such resolution had not been passed.

31. Secretary

(a) Secretary shall be paid official and the Chief Executive of the Club and shall
function under the overall supervision of the President / Vice President. He
shall exercise such executive and financial power as directed by the Board.
The Secretary shall not be appointed if he is more than 65 years of age.

(b) A person with requisite qualification and experience shall be appointed by the
President as Secretary for a term of three years on terms and conditions
decided by the Board from time to time.

(c) A person appointed as Secretary can be re-appointed only once for another 3
years.

(d) As chief Executive the Secretary shall be responsible for smooth running of
the Club and its facilities the supervision of its employees and signing of any
documents / agreements on its behalf.

(e) He shall issue notice and attend the meetings of the Board and General Body.

(f) He shall prepare the Membership Register to record the minutes of the
proceedings of the Board meetings and the General Body meetings and
have them duly signed by the members who attend the meetings.

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32. Payment of Member’s Bill :

Club Bills shall become payable on presentation, not paid within “fourteen days of
presentation, and written reminder may be sent by registered post fixing a date by
which payment of all sums which may be due shall be paid, and in the event of non-
payment by the date named ( which unless otherwise determined by the Board
shall be within 14 days of the date of such reminder) the Board may post the name
of the defaulter in some conspicuous place in the premises of the Club. No member
shall be entitled after his name has been so posted, during his default, to exercise
any of the privileges of the Club until the amount due by him in respect of which his
name has been posted have been paid. If within thirty days of Board may remove
his name from the Register of Members and in that case such removal shall be
notified to him and he shall cease to be a Member.

Notwithstanding anything contained in this Article the Board shall have power in
their discretion any particular case to allow any further time for payment and / or
postpone the date of posting.

33. Meetings :

(a) General Body Meeting:

Until otherwise determined by the Board, General Body Meeting of the Club
Shall be held once at least in every year at such time, not being more than
15 months after the holding of the last proceeding Annual General Meeting,
and at such place, as may be determined by the Committee.

(b) The General Meetings referred to in Rule 35 (a) shall be called Annual
General Meetings. All other meetings of the Club shall be called
Extraordinary General Meetings.

34. Convening and business of an Extraordinary General Meeting :

The Board may whenever it thinks fit, and shall upon requisition made by at least
250 Regular Members of the Club, convene an Extraordinary General Meeting. A
Meeting convened by requisition shall be fixed for a date not later than 45 days
from the date of deposit of the requisition. The requisition shall specify the object of
the Meeting and only the business as specified shall be discussed at the Meeting.

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35. Business of a General Body Meeting:

(a) For the purposes of this Rules;

(i) In the case of an Annual General Meeting, all business to be
transacted at th meeting shall be deemed special, with the
exception of business relating to (i) the consideration of the
accounts balance sheet and the reports of the Board and auditors,
(ii) the election of members of the Board; (iii) the appointment of and
the fixing of the remuneration of the Auditors; and

(ii) In the case of any other meeting, all business shall be deemed
special.

(b) Where any items of business to be transacted at the meeting are deemed to
be special as aforesaid, there shall be annexed to the notice of the meeting
a statement setting out all materials facts concerning each such item of
business, including in particular the nature and extent of the interest, if any,
of every member of the Board.

36. Alteration of Articles:

In case of any special resolution for the purpose of altering, rescinding or adding to
any of these Articles or otherwise, notice of such proposal as a special resolution
shall be sent to each Regular Member at least 21 days before the date of the
General Meeting, and the provisions of the Act in this behalf shall be followed.
Provided that no addition, alteration of rescission in the Articles shall be valid
unless the majority of the Members present at the General meeting support such a
resolution.

37. Notice of a General Body Meeting :

(a) Not less than 21 days notice shall be given to the Member specifying the
place, day and hour of the meeting, with a statement of the business to be
transacted at the meeting, either by advertisement or by Notice sent by post
or otherwise served as hereinafter provided.

(b) The accidental omission to give any such notice to or the non-receipt of
notice by any Member or other person to whom it should be given shall not
invalidate the proceedings at any such meeting.

(c) A notice may be given by the Club to any Member either personally or by
sending it by post to him to his registered address.

(d) Where notice is sent by post, service of the notice shall be deemed to be
effected by properly addressing, prepaying and posting a letter containing
the notice and unless contrary is proved, to have been effected at the
expiration of 48 hours after the letter containing the same is posted.
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 (e) Notice of every General Meeting shall be given in accordance with th Act, to
every Regular Member of the Club except those Members who (having no
registered address within India) have not supplied to the Club an address
within India for the giving of notice to them.

38. Notices to Members:

(a) Any notice required to be given by the Club to the Members or any of them
and not expressly provided for in these Articles shall be sufficiently given
by advertisement.

(b) The signature to any notice to be given by the Society may be written or
printed.

39. Adjournment of General Body Meeting :

(a) If within half-an-hour from the time appointed for a General Meeting, a
quorum is not present, the meeting, if called upon the requisition of
Members shall stand dissolved, and in any other case, shall stand
adjourned to the same day for held and hour and can be held without
quorum being complain in th next week, at the same time and place, and if
at such adjourned meeting a quorum is not present within half-an-hour
from the time appointed for holding the meeting, those members who are
present shall be quorum, and may transect the business for which the
meeting was called.

(b) The President or in his absence the Vice President or in his absence the
Founder President of the Club shall preside at the General Meetings. In
case any of them shall not be present within 15 minutes after the time
appointed for holding the meeting, or be unwilling to preside at the
meeting, the members of the Board present shall elect one of their
members to be the Chairman of the Meeting.

40. Voting :

(a) Every question submitted to the Meeting shall be decided in the first
instance by a show of hands, unless the Chairman directs a poll. No
member shall vote by proxy at any meeting.

(b) Every member shall be entitled to one vote, and in the case of an equality of
votes, the Chairman shall both on a show of hands and on poll be entitled to
a second or casting vote in addition to the vote to which he is entitled as a
member.

(c) No objection shall be raised to the qualification of any vote except at the
meeting or adjourned meeting at which the vote objected to is given or
tendered. Any such objection made in due time shall be referred to the
Chairman of the Meeting, whose decision shall be final and conclusive.
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 Every vote not disallowed at such meeting shall be valid for all purposes.

41. (a) The Chairman of a General meeting may, with the consent of the meeting at
which a quorum is present, and shall if so directed by the meeting, adjourn
the same from time to time and from place to place.

(b) No business shall be transacted for any adjourned meeting, other than the
business left unfinished the meeting from which the adjournment took
place.

(c) When a meeting is adjourned for 30 days or more, notice of the adjourned
meeting shall be given as in the case of an original meeting.

(d) Same as aforesaid it shall not be necessary to give any notice of an

adjournment or of the business to be transacted at an adjourned meeting.

42. Financial Matters:

(a) Financial year of the Society shall start from the 1st April to 31st March every
year.

(b) All the income of the Society shall be utilized only for the promotion and
upliftment of the Aims and Objects of the Society.

(c) The Board shall arrange for the correct keeping of accounts, for the
collection of Club bills and for the payment of liabilities of the Club.

(d) All cheques and orders on the Club’s Bankers or Agents shall be signed by
the Secretary of the Club or as may be authorized by the Board from time to
time.

(e) An external Auditor shall be appointed as per the Act to audit Annual
Accounts.

43. The divisible profits of the Society shall not be distributed among the Members as
dividend but shall be available-for the benefit and betterment of the Club.

44. Balance Sheet and Accounts:

At the Ordinary General Meeting each year, the Board shall lay before the Regular
Members of the Club an income and Expenditure Account and a Balance Sheet
containing a summary of the Property and liabilities of the Club made upto the
proceeding 31 March and the auditor’s report thereon. Copies of such Accounts
and Balance Sheet together with a copy of the Auditors’ report thereon shall be
exhibited in a conspicuous place on the Club property at least 21 days previous to
the Meeting, and shall also be sent to every Regular Member of the Club at least
twenty one days before the date of the Meeting.

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45. Conclusiveness of Accounts:

Every account of the Board when audited and approved by a General Meeting
shall be conclusive except as regards any error discovered therein within three
months next after such approval. Whenever any error is discovered within that
period the accounts shall forthwith be corrected and then thenceforth shall be
conclusive.

46. Liability of the Society in Judicial Matters:

The members shall not be liable personally for goods applied to or obligation
incurred by any officer of the Club on behalf of the club but the movable property of
the club shall be liable to meet such debt or obligation in the hand of the
Management Board. The Society may sue and / or be sued in the name of the
PRESIDENT as per provisions laid down under Sec. 6 of the Societies
Registration Act, 1860 as applicable to the State of U.P.

47. The Club shall maintain membership register, record of proceedings / minutes
book, Stock Register, Cash book and ledger etc.

48. Noida Golf Course Society may be dissolved in the manner as laid down in section
123 and 14 of the Society Registration Act, 1860. In the event of dissolution of the
Club, the assets of the Club shall vest in favour of Lesser / Licensor, as the case
may be.

49. Annual List of Governing Body:

Once in a year a list of office bearers and members of the Board shall be filled in
the office of the Registrar of Society, U.P. as it is required under Sec. 4 of the Act.

50. Essential Certificate:

Certified that this is the correct copy of the Rules and Regulations of the Society.

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 RESOLUTION

A meeting of the Management Board of NOIDA Golf Course was conducted on 10th of April
2006 at 5.00 p.m. at NOIDA Golf Course sector-38 NOIDA. it was resolved that the
amendments of the Rules and Regulations of NOIDA Golf Course society discussed and
finalised on 27.02.2006; should be signed by the members of the Board who were present
on 27.2.2006 and copy thereof may be submitted to the office of Deputy Registrar of the
societies at Meerut, District Meerut (U.P.)

List of Office Bearers and Members of Noida Golf Course is at Appx “B”.

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 List of Office Bearers and members of NOIDA Golf Course
Management Board on 27.02.2006

S. No. Name Address Designation

1. Sh. Rakesh Bahadur, I.A.S. H. No. 25/14A, President
Chairmain NOIDA NOIDA

2. Sh. Sanjeev Saran, I.A.S. Chief H.No. 1/14A, Vice President

Executive Officer, NOIDA NOIDA

3. Sh. Brijendra Sahay, I.A.S. (Rtd.) H. No. 472/15A, Founder President

NOIDA

4. Lt. General (Rtd.) Satish Nambiar H. No. N-19/11, Golf Captain

NOIDA

5. Mrs. Mariam Ali H. No. 1402/37 Ladies Golf

NOIDA Captain

6. Lt. Gen. (Rtd.) N.R. Khanna H. No. D-615/30, Member

NOIDA

7. Col.(Rtd.) S.K. Bhattacharya H. No. 643/28, Member

NOIDA

8. Mrs. Neelam Anand H. No. C-11/30, Member

NOIDA

9. Sh. K. Srinivasan H. No. 4/28, Member

NOIDA

10. Sh. V.K. Sibbal F-57, Sector - 40 Member

NOIDA

11. Sh. Govind Hari Singhania H.No. 3/J.K. Member

House, Bara
Khamba Road,
New Delhi

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