Keyboarding Help Pages For Formatting in MS Word

Keyboarding
Help Pages
for Formatting
in MS Word
www.The-Room-Mom.com
Keyboarding Help Pages
Overview:
The packet includes directions for the most often used functions that I use in my classroom to format papers. The
directions are accompanied by screen shots to illustrate each function. Print the entire packet and distribute to
students, so they can refer to the pages while keyboarding. Print one page at a time while teaching keyboarding.
Print on cardstock and laminate to make the directions a “how to” booklet for typing essays.
Help Page Options
Right, center, left align pp. 2-4

Tab p. 4
Double space p. 5
Save as pp. 6-7
Save p. 7
Cut, copy, and paste p. 8
Change font and text size p. 9
Formatting Feature p. 10
Additional Information
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and distributed outside the scope of your classroom. This product may not be uploaded to the Internet or
stored in a public retrieval system outside of what you share with the students in your classroom.
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copyright 2013 www.The-Room-Mom.com
MS Word Keyboarding Tips
These are the basic commands you will need for typing most essays. Every time you begin
a new essay, open a new Word document. It is pre-set to the basic settings you should
need. Here is how to make some of the most common adjustments.
Name in the Top Right-Hand Corner
1) Click your cursor at the top of the page.

2) Click the align right button.
3) Type your first and last name. Hit ENTER.
2
Title in the Center
1) Have the cursor below your name.

2) Click the align center button.
Type your title. Hit ENTER two times after you type your title.
3
Typing the Essay
1) Your cursor should be aligned to the left before you begin typing your essay. Make sure the cursor is
blinking below your title and click the align left button.
2) Hit the TAB button on your keyboard one time, and your cursor will indent the correct number of spaces
to start a paragraph. Begin typing your first paragraph. When you finish a paragraph, hit ENTER. Hit the
TAB button one time to indent the correct number of spaces to begin a new paragraph.
4
Double Space
1) After you type your entire essay, click Select All.
2) Your entire text will highlight. Click the spacing button. Roll to 2.0 and click. After you change to double
space, click anywhere in the document to de-highlight (grey will go away).
5
Save As
1) If you are saving for the first time, you need to name your document and choose a place to save the
document, so you can find it again. Click the File button, click Save As, then Browse.
6
Save As (cont)
2) Type a name for your document in File name. Using the window on the left, navigate to the folder where
you need to save your document. Click Save.
Save
1) After your document is named and saved the first time, you only need to click the shortcut SAVE from
now on. It is a good idea to click SAVE every 10 or 15 minutes, so you do not lose too much information if
the file crashes.
7
Cut, Copy, and Paste with Shortcut Keys
1) Highlight the item, phrase, or section you would like to copy or cut.
2) To cut, press Ctrl + X on your keyboard.

3) To copy, press Ctrl + C on your keyboard.
4) Click your cursor in the space where you want your cut or copied item to start.
5) Press Ctrl + V on your keyboard.
8
Change Font Size and Style
1) Highlight the word(s) you would like to change.

2) Use the buttons in the Font box to change style and size.
9
Formatting Feature
1) If words are moving around, and you are not sure why, turn on the formatting feature. Click the symbol
that looks like a backward P in the Home tab. When this feature is on, it shows where you pushed
buttons.
• Backward P (paragraph symbol) = ENTER button

• Little arrow = TAB button
• Small dot = SPACE bar
2) The symbols will not appear when you print. You can turn off the formatting feature by clicking the
backward P one time.
10

Keyboarding Help Pages For Formatting in MS Word

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Help Page Options

Right, center, left align pp. 2-4

Name in the Top Right-Hand Corner

1) Click your cursor at the top of the page.

3) Type your first and last name. Hit ENTER.

1) Have the cursor below your name.

1) After you type your entire essay, click Select All.

2) To cut, press Ctrl + X on your keyboard.

1) Highlight the word(s) you would like to change.

• Backward P (paragraph symbol) = ENTER button

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