1.

SUMMARY PAGE
Applicant organization CLADHO (Collectif des Ligues et Associations de
Défense des Droits de l’Homme au Rwanda)
3060 Kigali /Rwanda, www.cladho.org.rw
Contact person (applicant name) Me Emmanuel SAFARI, Executive Secretary of
CLADHO
Cell: (+250)788488022
Email: [email protected]
[email protected]
Date of submission (proposal 28/05/2018
date)
Project title Strengthening the capacity of Civil Society
Organizations and Rwandan Citizens to actively engage
in Government budget process and advocate for
improved fiscal transparency
Geographical coverage of the Gisagara- Ruhango, Muhanga, Rusizi - Rutsiro and
project Rubavu districts
Duration of the project (proposed Two (2) years starting from 1st September,2018 to 30
dates) August,2020
Project budget US$ 248,079.61
Beneficiaries Civil Society Organizations, Community Based
Organizations, Joint Action Development Forums,
Media and Citizens
Purpose of the project The overall objective or goal of this project is to
strengthen and engage CSOs to advocate for more civic
space in budget preparation process and improved fiscal
transparency, engage citizens in budget preparation
process and provide an enabling environment to become
more effective in influencing national public policy
formulation and implementation including budget
preparation and general budget monitoring as a result,
GoR increases its engagement with them, and is better
prepared to receive their inputs and avail detailed
budget information for public consideration.

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 2. Proposal summary

The action which is strongly anchored locally responds to several key priorities of the Rwandan
Vision 2020, National Strategy for Transformation One (NST1) and to the US Embassy and
builds on the good results and lessons learnt from CLADHO’s interventions in government
planning and budget preparation process since 2008. It indeed addresses several challenges
faced by Civil Society Organization (CSOs), Community Based Organizations (CBOs), Media
and Citizen which now have an improved access to accountability fora in the country but are still
struggling to actively participate in planning and budget preparation process. This project will
strengthen the capacity of Civil Society Organizations, Media, Community Based
Organizations and Joint Action Development Forums in technical budgetary knowledge
(planning and budget preparation process), communication and advocacy skills, to
enthusiastically engage in influencing budget process, monitoring its execution and holding
government accountable. This will help to better link the national budget to the population's
priorities, needs and human rights through informed analysis and contributions to budget
proposals, monitoring and tracking public revenues and expenditures, and supporting
citizens' budget literacy. CSO active engagement will ensure a more needs-responsive and
inclusive policy-making fostering a stronger governance and improving public authorities’
accountability and fiscal transparency. This will help to mobilize, bring together and work
with civil society stakeholders from the sector level, community level, and district level to
the national level in order to institutionalize budget preparation process that embraces public
accountability, effectiveness and gender responsiveness. An improved collaborative approach
between the CSOs and the media, will contribute to an enhanced domestic accountability at
local and national levels as it will guarantee a better timely accessibility to information both in
terms of content and visibility. Strengthening community participation in budget preparation
and tracking processes will help to ensure that government guarantees a full engagement of
citizens in budget process and fiscal transparency. Citizens in the following 6 districts will
closely benefit from the project operations; these are Gisagara, Ruhango, Muhanga, Rusizi,
Rutsiro and Rubavu districts and at national level with the CSOs and Media.

3. Introduction to the Organization/Background and key achievements

3.1. Background
CLADHO (Collectif des Ligues et Associations de Défense des Droits de l’Homme au Rwanda) is an
umbrella of 12 human rights organizations in Rwanda founded in 1993 with the mission of promoting
protecting and defending human rights. CLADHO is very active in the fields of human rights,
accountable, social and economic governance and citizen participation in planning and budget preparation
process.

CLADHO is a strong observatory member of the African Union human rights commission. It is one of the
potential member organizations of the Rwanda Civil Society Platform (RCSP) and is also affiliated to
F.I.D.H (Federation International des Droits de l’Homme) and to U.I.D.H (Union InterAfricaine des
Droits de l’Homme).

CLADHO in an attempt to promote human rights and citizens participation in matters of national
importance, works and cooperates cordially with all the Civil Society Organizations including her 12
umbrella organizations, members of Rwanda Civil Society Platform and other CSOs in the country. It also
has close working relations with Faith Based Organizations, Community Based Organizations, and Media
associations. These networks and partnerships have fast-tracked immensely implementation of all projects
that CLADHO implemented and others that is currently implementing.

CLADHO is managed by the General assembly comprised of all members of the supreme organ, board of
directors, audit committee and in terms of daily management; CLADHO has the Executive secretariat lead
by the Executive Secretary assisted by qualified staff in different fields.
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 3.2. CLADHO’s key achievements since its inception in 1993 in the fields of social economic
rights and citizen participation in planning and budget preparation process.

CLADHO remains the pioneer of social economic and budget advocacy work in Rwanda and has
championed the work of monitoring the country’s compliancy with international instruments such as
instrument of the United Nations that Rwanda ratified, instruments of the African union the country signed
and other regional framework instruments.

CLADHO initiated various national legal reforms, such as amendment of the national constitution,
abolition of death penalties, amendment of provisions in the law on punishment and preventing gender-
based violence, amendment of the law regulating non-governmental organizations, among others.

CLADHO has motivated writing of position papers on the most cross-cutting issues such as civil society
position paper on law related to sex workers, civil society position paper on expropriation law, position
paper on detention conditions, and position paper on labor mobility in EAC member states among others.

CLADHO has experience in government policies tracking and monitoring, initiated studies and surveys on
the national budget process, and contributed to the historical background of the Rwandan scoring rate on
the International Budget Partnership (IBP)

Achievements in terms of strengthening Civil Society Organizations and citizen participation in planning
and budget preparation process, CLADHO is the only Civil Society Organization in Rwanda that has a
Memorandum of Understanding (MoU) with the Rwandan Ministry of Finance and Economic Planning to
support the Ministry in improving budget transparency and accountability through citizen participation in
the budget cycle. Through this MoU, CLADHO analyses policy documents introduced by the Government
of Rwanda through the Ministry of Finance and Economic Planning and submits a position paper for
consideration to the Ministry of Finance, Parliament and to other concerned Government agencies. The
Government through the Ministry of Finance and Economic Planning now approves initiatives from the
Civil Society Organizations under the lead of CLADHO to contribute effectively to the preparation of the
Budget Framework Paper (BFP). CLADHO’s budget analysis also contributes to the preparation of the
draft finance law that is presented to the Parliamentary budget commission for consideration during
budget consultations and on the other hand, it provides a picture to the Parliamentarians of what the
citizens want to be considered but is missing in the presented BFP. During parliamentary budget hearings,
CLADHO on behalf of all Civil Society Organizations in Rwanda is invited to present to the
parliamentarians and other invited Ministries its analysis on Budget Framework Paper. Issues raised in the
analysis of the Budget Framework Paper are submitted to MINECOFIN and to the Parliament (budget
committee) for consideration in the national budget before its approval by the Parliament.

CLADHO analyzed the National Strategy for Transformation One (NST1) and provided inputs and
advocated for their consideration and 90% of them were addressed by the Ministry of Finance and
Economic Planning in the revised NST1 document. CLADHO also organizes and conducts pre-budget
hearings where it engages citizens with their leaders to agree on next year’s priorities for resource
allocation. These pre-budget hearings are organized and conducted by CLADHO at the district level
before issuance of the ceilings by the Ministry of Finance and Economic Planning. CLADHO also
participates in the preparation and dissemination of Citizens Guide to Budget in all districts of Rwanda.

Since 2016, under the financial support of European Union, CLADHO is implementing a 3 years project
called “strengthening CSOs capacity in promoting sustainable agriculture policies and citizen
participatory budgeting in Rwanda” with the aim of supporting and enhancing engagement of CSOs in
agriculture policy shaping, implementation and public accountability towards sustainable food security in
Rwanda. CLADHO has a tangible experience in project management of more than 24 years. Since 1993,
CLADHO has and is still working in the fields of human rights, focusing so much on economic, social and
governance rights which caused partnerships with multilateral and bilateral organizations such as the
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World Bank, European Union, DFID, UNDP, SIDA, OXFAM, ActionAid, Christian Aid, GIZ,
KinderNotHilfe ,NPA, PLAN INTERNATIONAL Rwanda, UNWOMEN, Save the Children and the
USAID. The past and current projects under CLADHO’s implementation helped different stakeholders
such as academics, government, CSOs among others to design and implement informed policies for the
betterment of the community a current case in point is the National Strategy for Transformation One
(NST1).

 Previous grants from US Government agencies

CLADHO on a similar front worked successfully with the International Budget Partnership from the USA
on research about budget transparency in Rwanda and a report entailing the field research findings was
produced after every two years. Currently, CLADHO is implementing two projects with funding from the
USAID. The first project is Citizens Voice Rwanda (CVR) which uses community dialogues to improve
citizen participation in policy formulation and planning process based on the issues that affect their daily
lives whilst the second one is about Civil Society Organization Sustainability Index (CSOSI) by FHI 360.

4. Problem statement

Transparency and accountability across all institutions and individuals is a key ingredient to
Transformational Governance Pillar as enshrined in the National Strategy for Transformation One (NST1)
and vision 2050 where increased citizen participation, engagement and partnerships in development are
cemented. They emphasize citizen participation as a way of ensuring ownership and feedback for
efficiency and sustainability. It also focuses on increased citizen participation, strengthening partnerships
between Government institutions, private sector, citizens, Civil Society Organizations (CSOs) and Faith
Based Organizations (FBOs) to fast track national development and people centered prosperity as a way of
ensuring ownership and feedback for efficiency and sustainability. However, citizens do to a small extent
participate in planning and budget preparation processes at 7%, 12% and 29% as respectively published in
RGB’s Citizen Report Card of 2015, 2016 and 2017. Citizen engagement in the budget preparation
process is low. They do not access draft budget information before its final approval by parliament.
Besides this, approved budget information is also not made available to all citizens at the glass root level.
Even for the few ones who have managed to participate, it becomes difficult for them to scrutinize
whether what they proposed for inclusion in the national budget was considered or not and if not why it
was excluded. This unfortunately, makes the budget unable to address comprehensively citizens’ specific
needs and challenges since no timely feedback is made available before its final approval and ultimately
the budget ends up becoming non-citizen centered. Citizens and CSOs members have little or no
information about government budget process and this becomes an impediment to PFM compliance thus
making, monitoring budget execution and accountability cumbersome.

Citizen participation in budget preparation process is necessary in fast tracking the implementation of
sector strategies plans (SSPs) and district development strategies (DDS).

There is also a visible need to strengthen the capacity of CSOs, Community Based Organizations, and
Faith Based Organizations to promote citizen participation in budget process, its transparency, hold their
leaders accountable, promote citizen engagement in prioritization and allocation of resources, budget
tracking, and above all improve fiscal transparency. Therefore, Civil Society Organizations need to be
fully equipped with information pertaining to budget process so that they can be better positioned to
advocate for citizen engagement in government budget process and advocate for improved fiscal
transparency.

There is an urgent need to address these bottlenecks to hasten citizen engagement in government budget
process. This necessitates capacitating and skilling CSOs’ members in budget preparation cycle to enable
them raise timely public awareness on government budget process and skillfully engage citizens, their
councillors and leaders in budget preparation process and above all, help to ameliorate fiscal transparency
through availability of timely reliable, adequate budget proposals and availability of approved government

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budget information for public consumption on time. From the above highlighted facts, this project is
highly needed.

5. Geographical coverage
This project will cover six (6) districts namely; Gisagara, Ruhango, Muhanga, Rusizi, Rutsiro and
Rubavu. These districts are lagging behind in terms of citizens’ participation in planning and budgeting
according to the 2017 Rwanda Governance Board’s Citizen Report Card. Citizens in these districts need to
be supported through a number of identified project initiatives so to have their needed priorities heard and
considered by the districts in the national budget. In terms of Engaging CSOs and Government through
advocacy, the project will operate at National level.

6. Project goal and objectives

6.1. General objective

The overall objective or goal of this project is to strengthen and engage CSOs to advocate for more civic
space in budget preparation process and improved fiscal transparency, engage citizens in budget
preparation process and provide an enabling environment to become more effective in influencing national
public policy formulation and implementation including budget preparation and general budget
monitoring as a result, GoR increases its engagement with them, and is better prepared to receive their
inputs and avail detailed budget information for public consideration.

6.2. Specific objectives

 To build the capacity of Civil Society Organizations (CSOs) and Community Based Organizations
(CBOs) to actively participate and engage citizens in government budget preparation process,
general budget monitoring through Public Expenditures Tracking Survey (PETs) and promote the
engagement of the Government of Rwanda with all Civil Society Organizations.
 To empower JADFs (Joint Action Development Forums) to knowledgeably participate in the
budget cycle and in the general budget monitoring and increase civil society participation in
enhancing fiscal transparency.
 To empower CSOs and media in accessing budgeting information and raising public awareness in
budget process and fiscal transparency.

7. Expected results/impacts
6.1. Result 1 - CSOs and, CBOs understand the whole process of budget formulation and general budget
monitoring framework, their roles in engaging citizen in budget cycle and budget related technical
capacities in supporting long term engagement with public authorities are strengthened.

6.1.1. Key outputs of result 1

 Atleast 200 people from CSOs and CBOs will be trained on budget process, ELBAG
(Economic Literacy & Budget Accountability for Governance), HRBA (Human Rights Based
Approach), Gender Budget Statement, budget monitoring skills/methods and expenditures tracking
using Public Expenditures Tracking Survey (PETs);
 At least 200 people from CSOs and CBOs will be benefit from awareness workshops on national
planning and budget process and country development agenda.
 1 public dialogue on the role of CSOs and Citizen in budget process is organized.
 Live radio and TV programs using community and national radio stations are organized
 Public awareness campaign and community dialogues on sources of own revenues, spending and
public investment will be organized in all districts of interventions using community dialogues.
 Organization of consultative meetings between local authorities and citizen to inform budget
formulation.

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  Produce and disseminate district citizens guides to budget.

6.2. Results 2: JADF members are empowered in the budget cycle and in the general budget monitoring.

6.2.1. Key outputs of Result 2

 All 6 districts JADF members have adequate understanding in budget cycle and budget monitoring
 Local and opinion leaders (Councilors, Sector and Cell Executive Secretaries, Community
Representatives) are trained on participatory planning, budget preparation processes, monitoring
and evaluation of priority implementation.

6.3. Result 3- CSOs and media capacity to increase and improve budget information and knowledge
visibility and accessibility to the public, local, national and regional stakeholders and raise public
awareness on budget process and fiscal transparency.

Thus result 3 will empower the activities of CSOs and media organizations’ actions by holding
accountable the public authorities, and enhancing transparency around budget planning and fiscal
transparency. Also the capacity of the CSOs and media houses to improve visibility and accessibility to
budget information and knowledge will be strengthened.

The above action will support CSOs to disseminate the results of their analysis on national budget
spending and to share these findings at a national level during dialogues. This will require improved
capacity to collect stories of change, to engage the media, to report on budget related information, to
simplify this information in order to reach a wider public, and to improve their communication on their
websites and social media. Sharing learning from their analysis will thus contribute to raising awareness
among the Rwandan population on national budget and fiscal transparency.

Journalists of national media will be sensitized and trained on budget process and finance laws so that they
can better record the different challenges and evolutions in that area. Bringing matters related to national
budget and spending, fiscal transparency in national media programs will advance the national debate on
improving public participatory mechanisms in budget planning, implementation and monitoring.

6.3.1. Key outputs of Results 3

 At least 100 journalists will be trained on analysis and dissemination of budget information.
 Stories of change will be developed by trained journalists, and 4 awards will be given to the most
innovative stories of change on budget and fiscal transparency.
 4,000 information materials on budget process and stories of change will be developed and
disseminated.

7. Project Activities
7.1. Preparatory Activities:
7.1.1. Internal start-up workshop.
A start-up workshop will be attended by CLADHO staff specifically those involved in the project with the
aim of strengthening the capacity of the staff involved in the project covering partnership management,
compliance with Donor (US Embassy) rules and regulations, Monitoring and Evaluation and
Communication.

7.1.2. Inception workshop and project orientation

It will be conducted in the project location. The inception workshop will bring together multiple
stakeholders who will be involved in project intervention, inclusive of local authorities and representatives
of line Ministries and media houses so that they can be part of the foundation building of the project and
jointly own the process.
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7.2. Activities to achieve project results
7.2.1. Activities to achieve Result 1 :
 Awareness building workshops on national budget and respective role of citizen,
targeted CSOs and CBOs,
 Training of CSOs and CBOs on Economic Literacy Budget Accountability for
Governance (ELBAG) and on Human Rights Based Approaches (HRBA),
 Training of CSOs and CBOs on budget making process, Gender Budget Statement and on
Public Expenditure Tracking Survey (PETs).
 Training of CSOs and CBOs on how to advocate for improved fiscal transparency through
better understanding of fiscal transparency, and CBOs will advocate for citizen
participation in budget process and facilitate citizen to engage effectively their duty
bearers and make them accountable in budget process cycle (Preparation, implementation
and monitoring)
 Support CSOs and CBOs to hold pre-budget hearing meetings with district
and local authorities. The pre-hearing meetings are opportunities to hear from local
authorities and citizens the priorities and other community concerns that need budget in
the following fiscal year.
 Support CSOs to conduct Joint annual budget analysis to produce alternative budget
(recommendations) to be submitted to the parliament and the Ministry of Finance and
Economic Planning (Gender budget Statement will also be considered ),
 Support CSOs and CBOs to conduct a consultative session and public dialogue with
government representatives on budget issues.
 Conduct public awareness campaign and community dialogues on sources of own
revenues.
 Produce and disseminate districts citizens guide to budget.
 Support citizens to conduct community score card on citizen participation in planning and
budget process.

7.2.2. Activities to achieve results 2 :

 Training of members of JADF on budget preparation, implementation and monitoring,
 Training of Local and opinion leaders on participatory planning, budget preparation processes,
monitoring and evaluation of priority implementation.

7.2.3. Activities to achieve Result 3 :

 Sensitization and training of media houses on budget preparation and budget monitoring work. This
activity will ensure that national media houses are involved in the action and play a significant role
in holding the public authorities accountable in budget process and fiscal transparency.
 Train CSOs and media to collect stories of change and linking them with media and skills to report
on budget related information.
 Award to best journalist reporting and covering stories of change on budget process and fiscal
transparency. To boost journalists’ eagerness to cover issues related to citizen participation in
budget process and fiscal transparency, every year CLADHO will organize a reward ceremony that
will give a prize to the best article published on this issue.
 Produce and disseminate information on budget in an accessible format: Disseminating information
on budget and fiscal transparency in a more systematic way is fundamental for holding public
authorities accountable and enhancing the general public interest in budget
matter, that’s likely to support an increased citizen and CSO’s participation in the budget cycle.
This will also involve media strategies to inform target communities about their constitutional role
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 in the planning and budget preparation process
 Support districts and CSOs to strengthen their websites and become hubs of quality and quantity
information sharing to the public on budget and respective citizen participation in budget process.

8. Program Method and Design

 Human Rights Based Approach (HRBA)

CLADHO’s way of work recognizes that human rights promotion, eradication of injustice and promotion
of accountable governance can only happen if the rights of the citizen including vulnerable groups are
protected, promoted, respected and fulfilled. In relation to this action, we recognize that there are
underlying power structures that perpetuate non-inclusion of citizen and CSOs in the governance and
decision making processes eventually determining their livelihood, dignity and self-esteem. We believe in
the empowerment of our target groups as an approach that ensures that people are at the center of the
struggle for rights. This aims to build capacities of citizen, enhance their awareness and capacity to
critically analyze the context, power relations, and their position in society and motivate them to take part
in public affairs such as policy formulation and budget preparation process.
 Participatory Rural Appraisal (PRA):
CLADHO will also use a participatory approach in programming through active engagement of the
citizens. This participatory approach adopts a friendly adult learning technique which enables women,
men and youths to identify key challenges in their participation in planning and budget process,
constraints faced, root causes, solutions and what amount of resources are needed to address them.
Equipped with this information, they then prepare local development plans by analyzing the resources
available at the village level.

 Economic Literacy & Budget Accountability for Governance (ELBAG)

The ELBAG approach will enable communities to take appropriate action in making economic
development aspects particularly those pertaining to planning and budgeting more democratic and people
centered. Therefore, ELBAG is a process and methodological framework that combines organizing
people, developing grassroots monitoring mechanisms, democratizing knowledge and using
participatory tools and methods for building public accountability and transparency to initiate people
centered advocacy processes. ELBAG simplifies economic tools like budgets by explaining how they are
prepared, who prepares them and how money is sourced.

 Public Hearings:
A public hearing is a tool where people discuss their development needs in a public forum which is
presided over by an independent bench. Usually local officials are also present and are asked to respond to
the queries from the community. A report of the outcomes with plans for future action is prepared and
shared with the concerned ministry and parliament and a follow-up for report consideration is done.

 Community Score Card:

It is a useful participatory tool for constructive engagement between the state
and citizens. The CSC is a community-based approach for assessing government services or facilities by
grading them according to a range of scores. The CSC process uses the “community” as a unit of analysis,
and is focused on monitoring progress at the local level. This method draws different stakeholders into
discussions with the major aim of finding out whether the beneficiaries have received the promised inputs;
grading the services by the community members; self-assessment of the service providers and further
improvement plan for the problems identified. Here we will emphasize on planning and budget
process.

 Participatory review and reflection processes:

Actions and processes will be reviewed annually in a participatory manner by communities, local
authorities, CSOs, CBOs and by social accountability and monitoring team and other interested groups
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involved in the project. This is to enhance participation, accountability, and transparency among all key
stakeholders in the activities implementation. It will also serve as a forum for sharing lessons learned and
best practices.

 Public Expenditure Tracking Survey (PETs)

Public expenditure tracking system (PETS) will be used to implement the project objectives. It will help to
avail budget information that is consistent, complete, transparent and easily accessible on time.

 Logic model
O
U Short term Long term
Activities Outputs
T
C
O
Consistent, complete and
Budget information is M
transparent budget
PETS available Einformation
s

CSOs,CBOs and Media

Increased citizen
Capacity increased understanding &
participation in budget
building of engagement in gov’t budget
process and publication of
process
CSOs, CBOs
budget information CSOs and citizen
& media
are engaged in
budget process
and improved
fiscal
Eases accessibility to transparency is
Speed up publication of
Collaboration
budget documents and
budget information achieved.
with formalizes discussions
MINECOFIN
through an MoU

Eases, facilitates and Ownership and

formalizes project sustainability of project
Partnership activities in the districts
activities
with districts
and JADFs

Engagement of CSOs,
media and accelerate Causes timely feedback,
Public awareness
citizen participation in ownership, accountability
on government
budget preparation and sustainability of the
budget process
process project impacts.

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9. Proposed project schedule, Location of planned activities areas and Timeline
This project is proposed to be implemented in 24 months from September 2018 to August 2020.
NO ACTIVITY LOCATION TIMELINE/QUARTER

YEAR 1 YEAR 2
(September,2018- (September,2019-
September,2019) August,2020)

Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4

1 Preparatory activities

1.1 Internal start-up workshop

1.2 Inception workshop and project orientation

2. Activities in Result 1.

2.1 Awareness building and workshops with CSOs and CBOs

2.2 Training of CSOs and CBOs on Economic Literacy Budget Accountability for Governance
(ELBAG) on Human Rights Based Approaches (HRBA)

2.3 Training of CSOs and CBOs on budget making process, Gender Budget Statement and on Public
Expenditure Tracking Survey (PETs)

2.4 Training of CSOs and CBOs on advocacy for budget issues and fiscal transparency

2.5 Support CSOs and CBOs to hold pre-budget hearing meetings

2.6 Support CSOs to conduct Joint annual budget analysis

2.7 Support CSOs and CBOs to hold a consultation session with parliamentarians and conduct a
public dialogue on budget issues

2.8 Conduct public awareness campaign and community dialogues on sources of own revenues

2.9 Produce and disseminate districts citizen guides to budget.

2.10 Support Citizen to conduct community score card on citizen participation in planning and budget

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 process.

2.11 Quarterly Radio/TV talks

3.Activities in Result 2

3.1 Training members of JADF on budget preparation, implementation and monitoring

3.2 Training of local and opinion leaders on participatory planning, budget preparation process,
monitoring and evaluation of priority implementation.
4.Activities in Result 3

4.1 Sensitization and training of media houses on budget preparation and budget monitoring

4.2 Train CSOs and media to collect stories of change

4.3 Award to best journalist

4.4 Produce and disseminate information on budget in an accessible format

4.5 Support districts and CSOs to strengthen their websites and social media skills

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10. Key personnel

The following are the key personnel from CLADHO who will contribute in implementing this
project
No Names Title in Qualifications Tasks within the Time to
CLADHO project be spent

1 Me Emmanuel SAFARI Executive Bachelors in law Overall project 50%

Secretary coordination and
official communication
with donors

2 MURWANASHYAKA In charge of Master’s degree Project focal point 50%

Evariste,Msc Programs in Project (Coordination of
Management and project activities and
2nd Master’s verify technical reports
degree in to be approved by ES)
Economics

3 KALINGANIRE Peter Project Master’s degree Monitoring and 50%

Coordinator in Finance evaluation of project
activities to ensure
effective delivery of
the project in line with
the proposal and donor
requirements and
quality assurance.

4 UWANYIRIGIRA Accountant Bachelor’s Monitoring overall 50%

Agnes degree in expenditure, manage
Accounting audit related
documentations and
produce financial
reports on time.

5 SAKUFI Aimé Claude Communicati Bachelor’s Coordination of 30%

on Officer degree in communication
communication activities to ensure
project visibility and
activities dissemination
are adequately
implemented

6 MUDENGE Antoine Driver Transportation of project staff to the field 30%

Apart from the above mentioned staff who will contribute in project implementation, full time
project officer and field officers at the district level will be recruited.

11. Project partners

CLADHO will implement the project activities in collaboration with the following as its member
organizations: ARDHO, Transparency International Rwanda, AVP, BENIMPUHWE, KANYARWANDA
and LIPRODHOR and, the umbrella members have different interventions in the districts which will
easily expedite alliance during project implementation. Besides engaging and working closely with the
association members, CLADHO will engage Rwanda Civil Society Platform in the project activities.
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12. Project Monitoring and Evaluation Plan

CLADHO will be responsible for the overall technical and financial monitoring of project interventions and
their follow-up. The project team will implement and monitor daily activities, including project roll out,
prepare and submit monthly and quarterly reports and also assess qualitative changes that are taking place
in communities, authorities and CSOs. CLADHO’s Communication Officer will support the project’s
documentation.
Participatory review and reflection processes (PRRP) will be conducted every 12 months, with strategic
partners, project beneficiaries, CSOs/CBOs, local and national government representatives (as appropriate).
The PRRP involves a review and reflection on completed activities and agree on the way forward
to remedy situations, strengthen what has been achieved and plan for the next period.

Periodical joint field visits will be organized and conducted by CLADHO in partnership with
the project sponsors to evaluate the project progress in the districts of interventions.

A project mid-term review and final evaluations will be conducted.

13. Sustainability and future funding

13.1. Sustainability of project results

The goal of this project is to strengthen the capacity of Civil Society Organizations and Rwandan Citizens
to actively engage in Government budget process and advocate for improved fiscal transparency. At the end
of this project, we hope to see Rwandan CSOs and citizens at all levels continuing to enthusiastically
participate in government budget preparation process and have timely access to reliable detailed budget
proposals before the BFP is discussed by the law makers. Beneficiary districts will be encouraged from the
beginning to own the project activities and successes since this will be helping them indirectly to also excel
in Imihigo evaluation where a number of criteria such as citizen participation, accountability among others
are considered. This project will be an excellent opportunity to the districts to enhance citizen participation
since it will have become a culture, the impact of the project activities will continue to manifest. CLADHO
will also have disseminated technical instruments to conduct budget tracking and we expect that at least
75% of the final beneficiaries (citizens) will be able to use Community Score Cards, and PETS to continue
demanding accountability from their leaders, initiate discussion frameworks with their leaders and take
responsibilities in the prioritization of their needs in their constituencies due to mindset change. In addition,
at least 90% of the targeted CBOs and CSOs will have acquired knowledge in HRBA and budget process to
become drivers of budget preparation process in their communities and engage in sustained development
actions through advocacy and campaigns to enable them claim their rights and influence policy change.
This will strengthen solidarity networks between like-minded organizations and institutions at the district
and national levels and will enable CSOs and CBOs to rally and start to act together towards their common
aim of improving budget and fiscal transparency. Media engagement will also sustain project activities.

13.2. Financial sustainability and future funding

Overall, once the practice of inclusive and accountable local planning through state and community
interaction is institutionalized, there will be no further requirement for outside intervention. Furthermore,
all targets will be trained on resource mobilization and public investments or spending which should
contribute to ensuring financial sustainability. We are very optimistic that 24 of the project implementation
will have created a desired change and culture in as far as citizen and CSOs participation in government
budget process and improving fiscal transparency is concerned and after this assessment is done, future
funding may not be necessary.
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CLADHO through an existing MoU with the Ministry of Finance and Economic Planning will continue to
push and strengthen the project activities. Mobilized resources will be channeled towards championing,
sustaining and strengthening the project activities in place.

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