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    Conditional Formatting in Excel

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    Nick

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    © All Rights Reserved
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    Conditional Formatting in Excel

    Uploaded by

    Nick
    65 views20 pages

    Original Title

    ConditionalFormatting

    Copyright

    © © All Rights Reserved

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    65 views20 pages

    Conditional Formatting in Excel

    Uploaded by

    Nick

    Copyright:

    © All Rights Reserved
    Download as XLSX, PDF, TXT or read online from Scribd
    Download as xlsx, pdf, or txt
    of 20

    Conditional Formatting in Excel

    https://www.vertex42.com/blog/excel-tips/how-to-use-conditional-formatting-in-excel.html

    This workbook contains some examples from the article "How to Use Conditional Formatting in Excel" by Jon Wi
    file and the content and code contained within is copyrighted and should be treated like other copyrighted materi
    book. To share it or reference it, link to the article using the web page address listed above, but do not distribute
    within the file without permission. Thanks.

    EXAMPLES

    Intro to Conditional Formatting

    Example: Color Scale Example: Data Bars Example: Dup


    NAME SALES GRADE NUMBER
    Mel 123 A 5
    June 43 B 10
    Chris 176 C 8
    Maria 89 D 3
    James 105 F 2
    Will 25

    Example: Icon Sets


    AMOUNT BALANCE
    $ 50.00 $ 550.00
    -325.00 225.00
    -150.00 75.00
    -80.00 -5.00
    150.00 145.00
    600.00 745.00

    TEMPLATE See it in action: Check Register Template


    For examples of other ways to use Icon Sets, see the Feature Comparison Template.

    TEMPLATE See it in action: Feature Comparison Template

    Highlight an Overdue Date

    Next
    Machine
    Calibration
    Machine 1 5/2/2019 Conditional Formatting > Highlight Cells
    Machine 2 4/15/2019 Enter =TODAY()
    Machine 3 7/1/2019 Choose one of the formats from the dro
    Machine 4 8/5/2019

    TEMPLATE See it in action: Equipment Calibration Log

    In-Cell Progress Bar


    Progress: 45%

    Data Bar Showing Negative and Positive

    -Dx +Dx
    Variable 1 20 20
    Variable 2 -15 15
    Variable 3 12 -12
    Variable 4 -5 8
    Variable 5 1 -1
    Data Bars Comparing Two Groups
    * Important: Make sure the Min/Max range and columns widths are the same..

    Cons Value (0-10) Value (0-10) Pros


    Problem 1 Benefit 1
    Problem 2 Benefit 2
    Problem 3 Benefit 3
    Problem 4 Benefit 4
    Problem 5 Benefit 5

    TEMPLATE See it in action: Pros and Cons List

    2017 US Population (in millions)


    Age Male Female
    80+ 4.79 7.65
    70 to 79 9.85 11.74
    60 to 69 17.49 19.34
    50 to 59 21.22 22.19
    40 to 49 20.14 20.48
    30 to 39 21.71 21.5
    20 to 29 23.25 22.24
    10 to 19 21.41 20.5
    Under 10 20.57 19.68

    WRONG 2017 US Population (in millions)


    Age Male Female
    80+ 4.79 7.65
    70 to 79 9.85 11.74
    60 to 69 17.49 19.34
    50 to 59 21.22 22.19
    40 to 49 20.14 20.48
    30 to 39 21.71 21.5
    20 to 29 23.25 22.24
    10 to 19 21.41 20.5
    Under 10 20.57 19.68

    2017 US Population (in millions)


    Male
    Age
    Female
    4.79
    80+
    7.65
    9.85
    70 to 79
    11.74
    17.49
    60 to 69
    19.34
    21.22
    50 to 59
    22.19
    20.14
    40 to 49
    20.48
    21.71
    30 to 39
    21.5
    23.25
    20 to 29
    22.24
    21.41
    10 to 19
    20.5
    20.57
    Under 10
    19.68

    Control Scaling of Data Bars and Color Scales via Linked Cells
    Can the Min / Max settings for a Data Bar be Linked to cells? YES

    Chart Using Data Bars


    72 Change a single bar color
    30 Step 1: Clear the rules from the selected
    40 Step 2: Copy paste from one of the othe
    23 Step 3: Modify the rule/format
    60

    Minimum Maximum
    -20 100
    Highlight Every Other Row

    Date Expense Amount


    4/17/2019 Copy Paper 24.50
    4/19/2019 Pens 12.45
    4/20/2019 Printer Cartridge 58.95

    Highlight an Entire Row Based on One Cell


    TEMPLATE Work Breakdown Structure Template
    Highlighting Dates in a Calendar
    TEMPLATE Yearly Event Calendar

    TEMPLATE Perpetual Calendar (yearly view)

    TEMPLATE Yearly Schedule of Events (multiple colors)

    Displaying a Gantt Chart


    VIDEO How to Make a Gantt Chart in Excel
    2
    1

    10 Separate Simultaneous Effects with Conditional Formatting


    Default Format 1
    1. Number Format 1.00
    2. Font Style (Bold) 2.00
    3. Font Color (Blue) 3.00
    4. Font Effects (strike-through) 4.00
    5. Font Underline (double) 5.00
    6. Fill Color/Effects/Scale (green) 6.00
    7. Fill Pattern (gray crosshatch) 7.00
    8. Border Style/Color (red solid) 8.00
    9. Data Bar 9.00
    10. Icon Set 10.00
    Modify Custom Number Formats using Conditional Formatting
    See Also Custom Number Formats in Excel

    Modify the Date Format

    Date Format dmy Date 5/23/2019

    Rule Formula =(ref="dmy")

    Modify the Time Format

    Time Format 24hour Time 4:34 PM

    Rule Formula =(ref="24hour")

    Display Decimals or Fractions

    Display fraction Inches 34 512/903

    Rule Formula =(ref="fraction")

    Automatic Indenting

    WBS Task Format Codes


    1 Task
    1.1 Task " "@
    1.2 Task " "@
    1.2.1 Task " "@
    1.2.2 Task " "@

    Rule Formulas =LEN($C91)-LEN(SUBSTITUTE($C91,".",""))=1


    =LEN($C91)-LEN(SUBSTITUTE($C91,".",""))=2

    See Also Count the number of spaces in a text string


    Hide Zero Values

    Value White Text "-" ""


    $3.54 $3.54 $3.54 $3.54
    $0.00 $0.00 $0.00 $0.00
    $0.00 $0.00 $0.00 $0.00
    $2.41 $2.41 $2.41 $2.41
    $12.40 $12.40 $12.40 $12.40

    Display Thousands, Millions, or Billions Based on Value

    Shares Formats
    23500000 0.0,K
    9999 0.0,,M
    34567898267 0.0,,,B
    123

    Create Your Own Icon Sets Using Unicode Characters / Emojis

    $ Left Over Formats


    -300.00 0* 😠
    -50.00 0* 🙁
    50.00 0* 🙂
    260.00 0* 😃
    530.00 0* 😍

    Combined 3-Color Scale with Data Bars

    100%
    50%
    25%
    2%
    75% Vertex42.com
    REFERENCES

    ARTICLE Using Unicode Characters in Excel

    ARTICLE Add Cool Features to Your To Do Lists in Excel


    © 2017-2020 Vertex42 LLC

    ng in Excel" by Jon Wittwer. This Excel


    er copyrighted material, such as a
    , but do not distribute the file or content

    Example: Duplicates
    NAMES
    Mel
    June
    Chris
    Mel
    Will
    tting > Highlight Cells Rules > Less Than…

    formats from the dropdown and click on OK


    ed Cells

    ules from the selected cell


    e from one of the others (uses the same settings)
    rule/format
    matting
    matting
    Project Schedule
    Project Start: Tue, 1/1/2019 Week 1 Week 2 Week 3 Week 5 Week 6
    Today: Wed, 1/9/2019 Dec 31, 2018 Jan 7, 2019 Jan 14, 2019 Jan 21, 2019 Jan 28, 2019
    31 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 1 2 3

    TASK START END M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S

    Task 1 1/1/19 1/4/19


    Task 2 1/5/19 1/7/19
    Task 3 1/8/19 1/12/19
    Task 4 1/13/19 1/18/19
    Task 5 1/6/19 1/8/19
    Task 6 1/6/19 1/6/19

    Insert new rows ABOVE this one

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