Scribd
Upload
44 views3 pages

Forum 2 - Protocol and Etiquette

The document outlines 5 types of invitation lists used when planning an event: 1) A summary list provides the categories and numbers of guests. 2) A name list includes full contact details for each guest. 3) A precedence list orders guests by rank. 4) A reply list tracks RSVPs as present, couple, or absent. 5) The final attendance list only includes guests who RSVPed as present. Proper protocol and guest information is important for organizing functions.

Uploaded by

Norhashikin
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
44 views3 pages

Forum 2 - Protocol and Etiquette

The document outlines 5 types of invitation lists used when planning an event: 1) A summary list provides the categories and numbers of guests. 2) A name list includes full contact details for each guest. 3) A precedence list orders guests by rank. 4) A reply list tracks RSVPs as present, couple, or absent. 5) The final attendance list only includes guests who RSVPed as present. Proper protocol and guest information is important for organizing functions.

Uploaded by

Norhashikin
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
You are on page 1/ 3

FORUM 2 – PROTOCOL AND ETIQUETTE

1) Discuss the types of invitation list given :

a. A summary list : It is a list of categories and number of visitors.

Examples for the Federal Level :

i. Ministers : 4
ii. Deputy Minister :2
iii. Secretary general of the ministry : 4
iv. Directors in Ministries : 50
v. Head of Departments : 40
------
JUMLAH 100

b. A name list : List the names of guests by category. If in the category of


ministers there is a list of 4 ministers then the names of the 4 ministers to be
invited must be written. This list of names is not just a name but should
contain other complete details such as :

i. The name is full of titles and degrees held ( if any)


ii. Name of wife (if know)
iii. Position and rank
iv. Office address ( complete with zip code)
v. Office phone number
vi. Home address (complete with zip code )
vii. Home telephone number
viii. Private secretary name and phone number ( if any)
Example :
c. A list of Precedence – The lists of guests from the second list was arranged
in order of priority. This list should follow the guidelines of the federal or state
priority order, or whichever agency is applicable. In preparing this list there is
no need to be in detail and just the name and summary of the position.

Example :
I. YAB Tan Sri ………………(Menteri)
II. YB Dato’ ………………...( Menteri)
III. YB Datuk ……………….( Menteri)
IV. Y.Bhg Datuk Ramli bin Rahman (KSU)
V. Y Bhg. Dato’ Ali bin Mohammad (KSU)
VI. Puan Maniza binti Muslim (TKSU)
VII. Encik Mohd Nor bin Othman (KP)
VIII. Encik Muhammad Fuad bin Hashim (KP)
d. A reply list – This list is the same as the third list but added with two columns
on the right to mark the presence or absence. This field should be
immediately marked, upon receipt of a present or absent answer. With this list
can be know at any time guests who answer present or absent, or who have
not given an answer.

Example :

Attendance Answers
No. Name of Guest Alone Couple Absent
1. Y.Bhg Datuk Ramli bin Rahman (KSU) √
2. Y Bhg. Dato’ Ali bin Mohammad (KSU) √
3. Puan Maniza binti Muslim (TKSU) √
4. Encik Mohd Nor bin Othman (KP) √
5. Encik Muhammad Fuad bin Hashim √
(KP)

e. Attendance list - This is the last list and contains the list of guests who
answered present only. This list is taken from the fourth list by removing the
names of guests who have answered absent. The receptionist at an event will
use this list to carry out their duties. Guest chair numbers are usually listed on
this list.

Example :

No. Name of Guest Present Present


(1) (2)

1. Y.Bhg Datuk Ramli bin Rahman (KSU) √


2. Puan Maniza binti Muslim (TKSU) √
3. Encik Muhammad Fuad bin Hashim (KP) √

You might also like