Sample cover letter

Dear Sir/Madam:

RE: Administrative Assistant, Department of Health and Social

Services Requisition #289.

_____________________________
I am writing to your advertisement of the above noted position in the

Opening: Why do you want this job? Whitehorse Star, Friday, January 10, 2015. At this time in my career, I am
looking for new challenges and an opportunity to use my secretarial skills in
your department.

_____________________________ With reference to the qualifications described in the advertisement, you

Body: Describe your experience will see from the enclosed resume that I have:

relevant to the essential qualifications of • 15 years of experience in secretarial and administrative support positions, with
increasing levels of responsibility.
the position. Emphasize your education,

experience, skills and personal qualities • Computer training and experience using Microsoft Word.

in relation to the job. • Extensive experience in taking the initiative to organize an office, with little
supervision.
Discuss why you would be well
• Business Administration Diploma;
suited to this position.
• First Nation Management Diploma;

In addition to my extensive office experience, I have strong

communication and organizational skills, a commitment to providing
excellent customer service, excellent administrative skills and I am able to
work independently and within a team environment. I have been
recognized in my volunteer work for my abilities to organize events and
take responsibility for fund raising activities. My broad background and
experience makes me an excellent candidate for this position.

_____________________________ I look forward to an opportunity to further discuss my qualifications for

this position with you.
Closing: Although the cover letter is

not required, it can bring attention to Sincerely,

specific important information not
Jane Doe
found in the resume.

Sample cover letter - Yukon government 1

Sample resume
_____________________________

Formal education (degree, diploma,

certificate, etc). Include courses that Education
are relevant to job posting.
_____________________________ 2015 – Business Administration, Certificate received in Yukon College
2012 – Financial Management, Diploma received in Calgary Alberta
List relevant short courses,
Other Training
workshops & licenses.
2015 - Microsoft Excel Fundamentals, Course, Yukon College, Whitehorse,
Yukon
2015 - Microsoft Excel Tool, Course, Yukon College, Whitehorse, Yukon

_____________________________ 2014 - Microsoft Word, Course, SAIT, Calgary, Alberta

2010 - Microsoft Access, Course, SAIT, Calgary, Alberta
List most recent work experience first.
Work Experience
Include month & year, position title,
name & location of employer and January 2015 – Present
duties in your own words. Administrative Assistant, Public Service Commission, Whitehorse,
Yukon
Clearly state your skills, experience
& knowledge as it relates to each • Coordinate all staffing request from departments which includes entering
Action Request Forms into Access database, preparing competition and
essential qualification. exemption files for Human Resources (HR) to pick up

• Coordinate all advertisements for Yukon Government job postings, assist

departments with draft and review of ads

• Answer calls and inquiries for all employees and members of the public,
forward enquires to the appropriate

• Using Microsoft Outlook for calendar management, creating meetings and

inviting attendees, locating and booking available meeting room

• Experience in maintaining and management of confidential records

• Prepared and distribute Memos using Microsoft word

June 2014 – December 28, 2014

Receptionist, Jungle Ride Office, Calgary, Alberta

• Provided front end reception by greeting customers and directing them to the

appropriate person in the organization

Sample resume - Yukon government

Sample resume continued

_____________________________
• Photo copying, faxing, answering phones

Clearly cover all essential • Maintained an electronic and manual filing system by entering all new
clients
qualifications in the job posting --
• Answered calls and requests for information for the public and current
if you have them.
employees

• Handed out pamphlets, addressed any concerns and issues they had
and forwarded their concerns to the appropriate branch

• Assisted employees regarding inquiries about their pay and benefits

forms

• Sorted and distributed all incoming mail for departmental branch

• Updated all phone lists and notes using Microsoft Word, and Excel, as

needed

_____________________________ December 2013 – May 2014

Child Care Worker, Let’s Have Fun, Calgary, Alberta
List associations if relevant to
the job. • Responsible for six toddlers

• Responsible for staffing and scheduling – interviewed candidates for

List achievements and awards if
positions
relevant to the job (do not
• Working with parents, family and children
attach copies).
• Dealing with sensitive care issues
List your volunteer experiences • Providing quality childcare for community children
if relevant to the job. • Preparing snacks and lunches

Be brief if jobs were held more • Providing different indoor and outdoor activities

than 10 years ago. • Prepare meals and snacks

• Pick up and drop off school age children

• Attending scheduled internal staff meetings

February 2010 – April 2010

On Call Receptionist, Southland Registration, Calgary, Alberta

• Answered telephone and email enquiries and redirected the calls and

email as necessary

Sample resume - Yukon government

Sample resume continued

• Provided front end reception by greeting clients and members of the

public.

• Receiving and processing all incoming and outgoing mail

• Word-processing correspondence, memoranda, reports, and documents

when required using Microsoft word

• Arranged travel, itinerary and schedule when required for the director
and supervisor

• Booking and maintaining boardroom facilities and staff vehicles

• Arranged meetings as needed

• Provided financial functions such as banking, depositing funds, receiving

and recording of rental payments, maintaining petty cash for small
maintenance projects, processing and maintaining purchase order book and
invoices

Volunteer Experience

April 2000 – October 2005, Secretary – Treasurer, School

Committee, Golden Elementary School, Calgary Alberta

• Organized fund raising events

• Maintained accounting records (using ACPAC)

• Received and disbursed moneys for class field trips

_____________________________ References

Include 2-3 references here or take Available upon request

them to your interview. List name,
title, organization, address, phone
# and work relationship. Use former
supervisors or others who know your
work -- if they’ve agreed to provide a
reference. Don’t attach copies of
reference letters.

Sample resume - Yukon government