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    Electronic Bank Statement in Sap Fi: 06/11/2015 Venkat

    Uploaded by

    Pallavi
    This document provides instructions for configuring and processing electronic bank statements in SAP FI. It outlines 6 main steps for the configuration: 1) Create account symbols, 2) Assign accounts to symbols, 3) Create keys for posting rules, 4) Define posting rules, 5) Create transaction types, and 6) Assign bank accounts. It then describes the process for bank reconciliation using a multicash format file, including posting transactions, invoices, and reconciling items by document number or check number using different interpretation algorithms.

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    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd

    Electronic Bank Statement in Sap Fi: 06/11/2015 Venkat

    Uploaded by

    Pallavi
    152 views13 pages
    This document provides instructions for configuring and processing electronic bank statements in SAP FI. It outlines 6 main steps for the configuration: 1) Create account symbols, 2) Assign accounts to symbols, 3) Create keys for posting rules, 4) Define posting rules, 5) Create transaction types, and 6) Assign bank accounts. It then describes the process for bank reconciliation using a multicash format file, including posting transactions, invoices, and reconciling items by document number or check number using different interpretation algorithms.

    Original Description:

    SAP FICO

    Original Title

    Electronicbankstatement 151106091437 Lva1 App6891

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    © © All Rights Reserved

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    This document provides instructions for configuring and processing electronic bank statements in SAP FI. It outlines 6 main steps for the configuration: 1) Create account symbols, 2) Assign accounts to symbols, 3) Create keys for posting rules, 4) Define posting rules, 5) Create transaction types, and 6) Assign bank accounts. It then describes the process for bank reconciliation using a multicash format file, including posting transactions, invoices, and reconciling items by document number or check number using different interpretation algorithms.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
    152 views13 pages

    Electronic Bank Statement in Sap Fi: 06/11/2015 Venkat

    Uploaded by

    Pallavi
    This document provides instructions for configuring and processing electronic bank statements in SAP FI. It outlines 6 main steps for the configuration: 1) Create account symbols, 2) Assign accounts to symbols, 3) Create keys for posting rules, 4) Define posting rules, 5) Create transaction types, and 6) Assign bank accounts. It then describes the process for bank reconciliation using a multicash format file, including posting transactions, invoices, and reconciling items by document number or check number using different interpretation algorithms.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
    of 13

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    A. Electronic bank statement configuration

    Navigate to the customizing path SPRO > Financial Accounting > Bank Accounting > Business
    Transactions > Payment Transactions > Electronic bank statement > Make global settings for electronic
    bank statement

    The preliminary step is to select Application area 0001 and enter your chart of accounts VR14.

    Then there are six main steps to be carried out as can be seen below

    1. Create account symbol

    Create account symbols for G/L accounts (such as bank, cash receipt, outgoing checks) to which postings
    are to be made from account statement. The account symbols are assigned to the G/L account
    numbers in step 2.

    AUTPAYC Incomg Autopay VR14


    AUTPAYV Outgg Autopay VR14
    BANK Bank account
    BNKCHG Bank Charges VR14
    CHKDEP Check Deposits VR14
    CHKISS Check Issues for VR14
    DIRPAYV Direct Pmt to Vendor
    2. Assign accounts to account symbols

    The G/L accounts can be masked with + sign to avoid creating several lines for different G/L accounts.
    The account modifier and currency fields can be used to post to different G/L accounts for the same
    account symbol.

    3. Create keys for posting rules

    Keys for posting rules help configure different accounting entries for each type of business transaction
    such as check deposits, check issues, bank transfer, bank charges etc that result from reconciliation of
    bank statements

    4. Define posting rules

    Posting rules are used to configure the accounts to be debited and credited for each type of business
    transaction.

    Posting area

    Posting area 1 is used to create the offsetting entry in the GL (e.g. check deposits or check issues) and
    posting area 2 is used create the offsetting entry the sub ledger (e.g. direct debit, direct credit or bank
    transfers).
    Posting type

    Posting type 1,2 & 3 are used for direct debits, direct credits, bank transfe rs and bank charges which
    originate from the bank statement. Posting type 4,5,7 & 8 are used for clearing the initial entry for check
    deposits and check receipts in the G/L and sub ledger. Posting type 09 is used for reversal of existing
    entry in the bank statement. Posting type 09 also requires a reversal reason to be specified.

    Special GL Indicator

    Special GL indicator is used for posting to alternative reconciliation accounts.

    Compression

    The compression option can be used to summarize entries for posting.

    Document type

    Document type is used to pick the number range and other attributes for the transaction.

    In the posting specifications debit -> credit that you define here, use the account symbols from step 1,
    and not the G/L account numbers. This prevents similar posting rules being defined several times, the
    only difference between them being the accounts to which postings are made.

    5. Create a transaction type and posting rules to external transaction codes

    A list of assignments where one external transaction code is assigned to one posting rule is called a
    transaction type. Create VR14 with text Transaction Type for VR14
    6. Assign bank accounts to transaction type and company code

    Note on Algorithms used for electronic bank tatement

    000 (No interpretation)


    Y ou use this algorithm if you do not want to use the standard algorithms supplied by SAP. Instead, you use the algorithms you defined yourself, in conjunction with
    f unctional enhancements (user exits).
    001 (Standard algorithm)
    Algorithm 001 interprets the values in the note to payee fields of the electronic account statement as either document numbers or reference document numbers. In
    the process, it checks whether the values are in the document/reference document number ranges you entered when importing the account statement. If (and only
    if ) they are, it then tries to find the items to be cleared in the system.
    Note that you must enter the possible intervals for documents/reference documents using the values “BELNR number range” and “XBLNR number range” on the
    selection screen for importing the electronic account statement.
    If the reference document was stored with leading zeros in the system, the system can find a line item only if the reference document number in the account
    statement is imported with these leading zeros. If, on the account statement import selection screen, you were to enter 00100 - 00200 as the interval, the system
    does not f ind the value if the reference document number is simply 100.
    011 (Outgoing check: Check number not identical to document number)
    This algorithm is used for payments by check if the bank uses pre-numbered checks. Y our house bank supplies the check number in the account statement. The
    algorithm uses the check number to find the appropriate document number.
    020 (Document number search)
    Algorithm 020 functions in the same way as algorithm 001, except that it interprets the contents of the note to payee fields only as a document number.
    021 (Reference document number search)
    Algorithm 021 functions in the same way as algorithm 001, except that it interprets the contents of the note to payee fields as a reference document number only.
    031 (Document number search (customer number in line item)
    This algorithm functions in the same way as algorithm 020 (document number search). Here are some exceptions:
    If the system can identify the business partner from a document number entered in the Note to Payee field, then you have the system add the bank details to the
    master data.
    B. Electronic bank statement process

    This process explains bank reconciliation with multicash format with the foregoing configuration. The
    presumption is that the bank sends the account statement in the multicash format in 2 set of files. One
    contains the header (ie auszug.txt) and the other contains the line items (ie umsatz.txt). The file formats
    are specified in the excel file attached below,

    Multicash format.xlsx

    1. Create house bank and bank account as follows using transaction FI12

    2. Create GL Accounts with following attributes using transaction FS00

    Account Account Text FSG House Account Rel to Line Item OIM
    Nr Bank ID Cash flow display
    100020 Cash at ICICI bank G005 ICICI ICI01 X
    100021 Check Deposits in G005 X X X
    ICICI Bank
    100022 Checks issued from G005 X X X
    ICICI
    100023 Autopay into ICICI G005 X X X
    Bank
    100024 Autopay out of G005 X X X
    ICICI
    100025 Direct Payment to G005 X X X
    Vendor
    300010 Revenue G001 X
    400020 Stationery G004 X
    490010 Bank charges G001 X

    3. Make sure to also define 400020 and 490010 as cost elements of category 1 and also enter cost
    center 10000 as the default value for cost element 490010

    Post a check deposit from customer using transaction FB01 (Example for external transaction code
    100, posting rule VR01 and interpretation algorithm 001 which requires either document number or
    reference document number to be entered in the note to payee text)

    Make sure to update reference field with check number. This will be used in interpretation
    algorithm 001 for clearing the posting in GL account 100021 and moving the amount to GL account
    100020 while doing bank reconciliation with transaction FF_5

    4. Post two invoices to vendors 1000010000 (payment method C - check) and 10000100001 (payment
    method W- wire transfer) and 1 invoice to customer 7000010001 (payment method T-bank transfer)

    Vendor 1000010000 Invoice with payment method C – check (Example for external transaction code
    101, posting rule VR02 and interpretation algorithm 011 which requires check number to be entered
    in the note to payee text)
    Vendor 1000010001 Invoice with payment method W - wire transfer (Example for external
    transaction code 104, posting rule VR05 and interpretation algorithm 020 which requires document
    number to be entered in the note to payee text)

    Customer 7000010001 invoice with payment method T – bank transfer (Example for external
    transaction code 103, posting rule VR04 and interpretation algorithm 021 which requires reference
    document number to be entered in the note to payee text)

    5. Post one invoice to customer 7000010001 with blank payment method and one to vendor
    1000010001 with blank payment method
    Customer 7000010001 invoice with payment method blank (Example for external transaction code
    106, posting rule VR06 and interpretation algorithm 031 which requires partner code in the revenue
    line item besides document number. This document number will be entered in the note to payee
    text)

    Vendor 1000010001 Invoice with payment method blank (Example for external transaction code
    107, posting rule VR07 and interpretation algorithm 020 which requires document number to be
    entered in the note to payee text)

    6. Run Automatic payment program using transaction F110 for payment method C, T & W for
    customers 7000010000 to 7000010001 and vendors 1000010000 to 1000010001. (Automatic
    payment program configuration using Payment Medium Workbench and creation of check lot are
    separately documented)
    Parameters for payment program

    Payment proposal
    Job log for payment run

    7. Direct payment to vendor using transaction F-53 outgoing payment with clearing. This is payment
    for vendor document covered in section 5 above
    8. Receive files from bank in the format AUSZUG and UMSATZ containing records as shown in the
    attachments below

    9. Import the above bank statements using transaction FF_5


    The electronic bank statement is imported successfully

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