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    Format F-35 Checklist For Running Bills

    Uploaded by

    Lokabhiram Dikshit
    This document provides a checklist for submitting running bills for contractor work. It lists 17 items that must be included in a bill submission, such as an invoice, measurement sheets, payment abstract, PF/ESI challan copies, and signatures from the contractor, project management consultant, and GAIL representative. It also lists 9 general points that must be addressed like insurance policies and certifications. The checklist aims to ensure bill submissions are complete and that payments can be processed accurately.

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    Download as XLS, PDF, TXT or read online from Scribd

    Format F-35 Checklist For Running Bills

    Uploaded by

    Lokabhiram Dikshit
    115 views2 pages
    This document provides a checklist for submitting running bills for contractor work. It lists 17 items that must be included in a bill submission, such as an invoice, measurement sheets, payment abstract, PF/ESI challan copies, and signatures from the contractor, project management consultant, and GAIL representative. It also lists 9 general points that must be addressed like insurance policies and certifications. The checklist aims to ensure bill submissions are complete and that payments can be processed accurately.

    Original Title

    03 B F-35 - check_list_for_RA_bill_

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    This document provides a checklist for submitting running bills for contractor work. It lists 17 items that must be included in a bill submission, such as an invoice, measurement sheets, payment abstract, PF/ESI challan copies, and signatures from the contractor, project management consultant, and GAIL representative. It also lists 9 general points that must be addressed like insurance policies and certifications. The checklist aims to ensure bill submissions are complete and that payments can be processed accurately.

    Copyright:

    © All Rights Reserved
    Download as XLS, PDF, TXT or read online from Scribd
    Download as xls, pdf, or txt
    115 views2 pages

    Format F-35 Checklist For Running Bills

    Uploaded by

    Lokabhiram Dikshit
    This document provides a checklist for submitting running bills for contractor work. It lists 17 items that must be included in a bill submission, such as an invoice, measurement sheets, payment abstract, PF/ESI challan copies, and signatures from the contractor, project management consultant, and GAIL representative. It also lists 9 general points that must be addressed like insurance policies and certifications. The checklist aims to ensure bill submissions are complete and that payments can be processed accurately.

    Copyright:

    © All Rights Reserved
    Download as XLS, PDF, TXT or read online from Scribd
    Download as xls, pdf, or txt
    of 2

    FORMAT F-35

    CHECKLIST FOR RUNNING BILLS

    Signature Of
    SL.No Document Description Annexure
    Contractor PMC GAIL
    (A) Bill Specific point
    Invoice (as per GST Act/ Law) in Contractor's letter-head raised
    1
    to "IRM Energy PVT Ltd) limited,
    2 Memorandum of payment
    Abstract of payment sheet duly adjusted with payment received
    3
    for the previous inovice
    4 Measurement Sheet/ Travel log sheet
    5 Month wise PF/ESI challan copies
    Separate inovice for extra work/AHR items more than SOR
    6
    quantity, if applicable
    7 Approval of PMC and GAIL for extra work/AHR items if any
    8 Separate innovice shall be submitted for INR & USD portion

    State Wise bifurcation of innoviced amount (State & UTI ),


    9
    wherever applicable (for WCT purpose)
    10 Hard copy of Bill, INR portion (2 original +1 copies)
    11 Hard Copy of bill,USD portion (3 original+ 1 copy)
    12 Soft copy of Bill (Dully tallying with hard copy)
    Whether Bill amount/memorandum of payment is matching the
    13
    amount in service entry sheet

    14 Whether bill has sent through BWS or not(attach BWS receipt)

    All the corrections made in the bill should be signed by PMC


    15
    /GAIL authorized signatory
    All the bill documents made namely measurement sheets,bills
    16
    should tally with the memorandum of payment
    SAP service entry sheet dually tallying with the abstract of
    17
    payment

    Page 1 of 2
    FORMAT F-35
    CHECKLIST FOR RUNNING BILLS

    Signature Of
    SL.No Document Description Annexure
    Contractor PMC GAIL
    (B) General Points
    (a) Copy of contractor all risk policy
    1
    (b) Validity of above exist or not
    (a) Free issue material (FIM) insurance copy
    2
    (b)Validity of above exists or not
    (a) Copy of indemnity bond for FIM
    3
    (b) Validity of above exist or not
    (a) Employee Insurance Policy
    4
    (b) Validity of above exist or not
    (a) Workman Compensation insurance policy
    5
    (b) Validity of above exist or not
    Copy of certificate issued by appropriate authority for lowering
    6 for lower /non -deduction of WCT/withholdingtax/TDS if
    applicable
    3 original letters of contractor mentioning details such as bank
    name ,address ,country ,account number and swift code (for
    7
    forign currency innovice) E-banking details should of
    SBI/ICICI/HDFC bank only
    (a) Copy of contrac PBG separetly for INR & forign currency
    8 price
    (b) Validity of above exist or not
    9 Contract agreement copy
    Power of attorny in the name of signatory of the bill /indemnity
    10
    bond
    11 Copy of PAN Number of contractor
    Copy of Contract registration certificate with RBI in case of
    12
    foreign contractor
    Copy of registration certificate of TIN/Tan of concerened state
    13
    in which WOT is deducted & deposited
    NOTE :-
    1 There will be signature of concerned contractor, PMC & GAIL representative in place
    2 Invoice (as per GST Act/ Law), Memorundum of payment to be signed by GAIL Section In-charge & GAIL Construction Incharge
    3 Abstract of Payment, measurement sheets are to be signed by GAIL Section Incharge/ his repersentative
    4 GAIL spread in-charge / construction in-charge may also require to sign any other relevent documents as applicable from
    case to case.
    5 NOC from sub-contractor, if any (deployed after getting approval from GAIL / PMC) regarding receipt of payment
    from contractor upto previous month.
    6 In case of final bill contractor shall be required to submit NOC & Indeminity Bond and also NOC from sub-contractor about receipt of full payment from the contractor.
    7 Copy of Hindrance register for the specified period (RA Bill period) dully signed by contractor /PMC/GAIL/ to be submitted alongwith RA Bill.

    FOR CONTRACTOR FOR PMC / GAIL


    ___________________ ___________________

    Page 2 of 2

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