Civil Registry

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ARTS. 376 AND 412

OF THE CIVIL CODE
Art. 376 CC: No person can change his name or surname without judicial
of authority.
.
Art. 412 CC: No entry in a civil register shall be changed or corrected without a
judicial order.
Both Articles have been amended by RA no. 9048 (March 22, 2001)
NOTES:
1. The procedure for change of name is set forth in Rule 103. The procedure
for correction of entry is set forth in Rule 108. The formal requirements and
procedures under the two rules are different. One may not exchange the
procedure for change of name for the procedure for correction of entry.
What is the difference? To change means “to replace something with

something else of the same kind or with something that serves as a substitute”. To
correct simply means “to make or set aright; to remove the faults or error from.” 1
2. With the passage of RA No. 9048, the Clerical Error Law, the following
may now be changed or corrected administratively by the concerned city of
municipal civil registrar or consul-general:
a. corrections of clerical or typographical errors; and

b. change of first name or nickname.
Therefore, only correction of substantial errors and change of the surname

are still required to be effected by a judicial order. Arts 376 and 412 are
accordingly modified.
With the passage of RA no. 10172, the Act further authorizes the City or
Municipal Civil Registrar or the Consul General to correct clerical or
typographical errors in the day and month in the date of birth or sex of a person
appearing in the civil register without need of a judicial order (amending RA no.
9048)
3. The High Court has long been ambivalent on the issue of whether Rule
108 is an appropriate procedure to effect correction of substantial errors. This has
been resolved with doctrinal force in Republic v. Valencia, G.R. L-32181, March 5,
1986:
X X X This Court adheres to the principle that even substantial

errors in a civil registry may be corrected and the true facts
1
Co, et. al., vs. Civil Register of Manila, G.R. No. 138496. February 23, 2004
2
established provided the parties aggrieved by the error avail

themselves of the appropriate adversary proceeding. As a matter of
fact, the opposition of the Solicitor General dated February 20, 1970
while questioning the use of Article 412 of the Civil Code in relation
to Rule 108 of the Revised Rules of Court admits that "the entries
sought to be corrected should be threshed out in an appropriate
proceeding."
What is meant by "appropriate adversary proceeding?" Black's

Law Dictionary defines "adversary proceeding” as follows:
"One having opposing parties; contested, as

distinguished from an ex parte application, one of which the
party seeking relief has given legal warning to the other
party, and afforded the latter an opportunity to contest it.
Excludes an adoption proceeding." (Platt v. Magagnini, 187
p. 716, 718, 110 Was. 39).
X X X
The court's role in hearing the petition to correct certain entries

in the civil registry is to ascertain the truth about the facts recorded
therein. Under our system of administering justice, truth is best
ascertained or approximated by trial conducted under the adversary
system.
X X X
Provided the trial court has conducted proceedings where all

relevant facts have been fully and properly developed, where
opposing counsel have been given opportunity to demolish the
opposite party's case, and where the evidence has been thoroughly
weighed and considered, the suit or proceeding is "appropriate."
The pertinent sections of Rule 108 provide:
SEC. 3. Parties. — When cancellation or correction of an

entry in the civil register is sought, the civil registrar and all
persons who have or claim any interest which would he
affected thereby shall be made parties to the proceeding.
SEC. 4. Notice and publication. — Upon the filing of the

petition, the court shall, by an order, fix the time and place
for the hearing of the same, and cause reasonable notice
thereof to be given to the persons named in the petition. The
court shall also cause the order to be published once in a
week for three (3) consecutive weeks in a newspaper of
general circulation in the province.
SEC. 5. Opposition. — The civil registrar and any person

having or claiming any interest under the entry whose
cancellation or correction is sought may, within fifteen (15)
days from notice of the petition, or from the last date of
publication of such notice, file his opposition thereto."
3
Thus, the persons who must be made parties to a proceeding

concerning the cancellation or correction of an entry in the civil
register are — (1) the civil registrar, and (2) all persons who have or
claim any interest which would be affected thereby. Upon the filing
of the petition, it becomes the duty of the court to — (1) issue an
order fixing the time and place for the hearing of the petition, and (2)
cause the order for hearing to be published once a week for three (3)
consecutive weeks in a newspaper of general circulation in the
province. The following are likewise entitled to oppose the petition:
— (1) the civil registrar, and (2) any person having or claiming any
interest under the entry whose cancellation or correction is sought.
If all these procedural requirements have been followed, a

petition for correction and/or cancellation of entries in the record of
birth even if filed and conducted under Rule 108 of the Revised Rules
of Court can no longer be described as "summary". There can be no
doubt that when an opposition to the petition is filed either by the
Civil Registrar or any person having or claiming any interest in the
entries sought to be cancelled and/or corrected and the opposition is
actively prosecuted, the proceedings thereon become adversary
proceedings.
The Valencia ruling was further amplified in Republic v. Benemerito, G.R. No.
146963, March 15, 2004, where the High Court held that –
Rule 108 of the Rules of Court provides that interested parties

may avail themselves of the appropriate adversarial proceeding to
correct substantial errors and to establish the true facts in the civil
registry. A case does not amount to an adversarial proceeding simply
because an opportunity to contest the petition is afforded by the
publication of the petition in a newspaper of general circulation. The
corresponding petition should also implead as respondents the civil
registrar and all other persons who may have or may claim to have
any interest that would be affected thereby.
Apparently, the proceedings conducted by the trial court in the

instant case fell much too short of the requirements. Nowhere in the
records would it appear that all possible indispensable parties were
duly notified of the proceedings.

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ARTS. 376 AND 412

What is the difference? To change means “to replace something with

a. corrections of clerical or typographical errors; and

Therefore, only correction of substantial errors and change of the surname

X X X This Court adheres to the principle that even substantial

established provided the parties aggrieved by the error avail

What is meant by "appropriate adversary proceeding?" Black's

"One having opposing parties; contested, as

The court's role in hearing the petition to correct certain entries

Provided the trial court has conducted proceedings where all

The pertinent sections of Rule 108 provide:

SEC. 3. Parties. — When cancellation or correction of an

SEC. 4. Notice and publication. — Upon the filing of the

SEC. 5. Opposition. — The civil registrar and any person

Thus, the persons who must be made parties to a proceeding

If all these procedural requirements have been followed, a

Rule 108 of the Rules of Court provides that interested parties

Apparently, the proceedings conducted by the trial court in the

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