G Suite™

Gmail
Free Quick References
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The Gmail Inbox Keyboard Shortcuts

General
Search Field Toolbar More Actions button Compose new email ................ c
Compose in a new tab............. d
Search mail.............................. /
Compose Open More Actions menu ........ .
button Category Open Move To menu ............... v
tabs Open Label As menu ............... l
Keyboard shortcut help ........... ?

Navigation Navigation
panel
Go to Inbox ............................. g then i
Thread list Go to Starred........................... g then s
Go to Sent ............................... g then t
Go to Drafts ............................. g then d
Go to All Mail ........................... g then a
Go to next page....................... g then n
Go to previous page ................ g then p
Back to thread list .................... u
Go to next inbox section .......... `
Go to previous inbox section ... ~

Selection
View Your Email Move selector newer (up) ......... k
Open an Email: Click an email in the inbox. Print an Email: Click an email in the inbox to Move selector older (down) ...... j
open it, then click the Print button. Select a conversation .............. x
Return to the Inbox: While viewing an email,
Select all conversations ........... * then a
click the Back to Inbox button on the toolbar. View Email Categories: While using the Default
inbox view, click a category tab at the top of the Deselect all conversations ........ * then n
Open an Email in a Separate Window: Click an inbox. Select read conversations ........ * then r
email in the inbox to open it, then click the In new
Primary displays emails sent directly to you Select unread conversations .... * then u
window button.
and other conversations you have with other Select starred conversations .... * then s
Toggle Read Status: While hovering your mouse people.
over an email in the inbox, click the Mark as Social displays notifications for messages on Actions
Read or Mark as Unread button. Or, social networks.
select emails by checking their checkboxes, then Promotions displays marketing emails. Open conversation .................. o or Enter
click the Mark as Read or Mark as Reply ....................................... r
Updates displays automatically generated
Unread button on the toolbar.
update emails, such as bills, receipts, and Reply all ................................... a
Change Inbox View: Click the list arrow next to shipping notifications. Reply in a new window ............ Shift + r
the Inbox label in the Navigation panel, then select Forums displays messages from discussion Reply All in a new window ....... Shift + a
another view from the menu. boards and mailing lists.
Forward ................................... f
 Default sorts emails into categories, then
displays them in chronological order. Enable or Disable Category Tabs: Click the Archive .................................... e
 Important First will display emails that Gmail Settings button in the inbox, select Configure Delete ...................................... #
thinks are important at the top of the inbox. Inbox, then check and uncheck check boxes for
the categories you want to add or remove. Mute conversation ................... m
 Unread First will display unread emails at the
top of the inbox. Report spam ........................... !
Search for Help: Click the Support button at
 Starred First will show starred emails at the Toggle star .............................. s
the top of the screen. In the Help window, you can
top of the inbox. Mark as read ........................... Shift + i
search for a topic, view select popular topics, or
 Priority Inbox will show unread and browse through all the available articles. Mark as unread ....................... Shift + u
important emails first, then starred emails,
then the rest of your emails. Mark as important ................... + or =

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Compose and Send Email Organize Your Inbox Organize Your Inbox
Compose a New Email: Click the Create a Label: Click More at the bottom of Archive an Email: Hover your mouse over an
Compose button at the top of the left pane. the Navigation panel to expand its options, then email in the inbox and click the Archive
Enter the email addresses for your recipients in click Create new label. Give the label a button; or select emails by checking their
the To field. Enter a subject in the Subject field. name, then click Create. checkboxes, then click the Archive button
Write a message in the main text field, then click on the toolbar.
Send. Apply a Label to an Email: Select an email,
click the Labels button on the toolbar, check Delete an Email: Hover your mouse over an
Add Cc and Bcc Recipients: While the check boxes for the labels you want to email in the inbox and click the Delete
composing an email, click the Cc or Bcc link in apply, then click Apply. button; or, select emails by checking their
the To field. Add recipients’ email addresses to checkboxes, then click the Delete button on
the Cc or Bcc fields. View a Label’s Email: Click a label in the the toolbar.
 Use Cc (carbon copy) to send a copy of the Navigation panel to view all the email with that
email to someone who may be interested in label applied. View the Trash: Click More at the bottom of
it but is not a primary recipient. the Navigation panel to expand its options, then
Hide a Label: Hover your mouse over a label in
 Use Bcc (blind carbon copy) to send a click Trash.
the left pane, click the More Options ⋮ button,
copy to someone without other recipients
and, under the In label list heading, select Restore a Deleted Email: While viewing the
knowing, or to send a copy out to many
Hide. trash, select an email, click the Move To
people while keeping everyone’s email
address private. button on the toolbar, and select Inbox.
Show a Hidden Label: Click More at the
bottom of the left pane to expand its options, Empty the Trash: While viewing the trash,
Reply to an Email: While viewing the email you
then click Manage labels. Click Show next click the Empty Trash now link at the top of
want to reply to, click the Reply button
to a label you want to show. the thread list.
below the message. Enter a message, then
click Send. Search for an Email: Click in the Search field Mute an Email Conversation: Open an email
at the top of the screen, type a word or phrase, or select it by checking its checkbox, then click
Reply All to an Email: While viewing the email
you want to reply to, click the Reply All
then press Enter. the More Actions ⋮ button on the toolbar and
button below the message. Enter a message, select Mute.
Refine a Search: After beginning a search,
then click Send.
click the Show search options ▼ button in the View a Muted Conversation: Click the All
Forward an Email: While viewing the email you search field. Enter additional search criteria in Mail category in the left pane, then look for
the available fields, then click Search. conversations marked with a Muted label; or,
want to forward, click the Forward button
below the message. Enter a message to enter the search term “is:muted” in the Search
Create a Filter: Click the Show search field.
accompany the forward if you would like, then
options ▼ button in the search field, set up the
click Send.
search criteria you want to base the filter on, Snooze an Email: Hover your mouse over an
Expand the New Message Window: While then click Create Filter. Set up what actions email in the inbox and click the Snooze
you want to apply to filtered emails, then click button, or select emails by checking their check
composing an email, click the Full-screen
Create Filter. boxes, then click the Snooze button on the
button. Click the Exit Full-screen button to
go back to the small New Message window. toolbar. From the menu, select how long you
Manage Filters: Click the Settings button want to snooze the email for.
in the inbox, then select Settings. Click the
Format Message Text: Expand the New
Filters and Blocked Addresses tab, then
Message window to full-screen, or click the
click a filter’s Edit button to edit it or a filter’s
Customize Email Settings
Formatting Options button. Select the text
Delete button to remove it. View and Modify Settings: From the inbox,
you want to format, then use the options on the
Formatting Options toolbar to format the text. click the Settings button, then select
Star an Email: Click the empty Star icon on
Settings.
an email in the inbox; or, select multiple emails
Attach a File: While composing an email, click
by checking their check boxes, then click the Enable Desktop Notifications: From the
the Attach files button, then select a file from
your computer and click Open. More Actions ⋮ button on the toolbar and General tab of the Settings screen, scroll down
select Add star. to the Desktop Notifications category. Click
Attach a File from Google Drive: While the Click here to enable desktop
composing an email, click the Insert Files Toggle Email Importance: Click an email’s
notifications for Gmail link. Click Allow in the
Importance marker to toggle its
using Drive button, then select a file from browser popup. Select a notification setting,
importance. Or, select multiple emails by
your Google Drive. Choose whether to send a then click the Save Changes button.
checking their check boxes, then click the
link to the file, or to attach the file itself, then
click Insert. More Actions ⋮ button on the toolbar and Add a Signature: From the General tab of the
select Mark As Important or Mark As Not Settings screen, scroll down to the Signature
Insert a Link: While composing an email, click Important. category. Click the Signature option button to
the Insert Link button. Set the text to enable a signature, then enter a signature in the
display as the link, if necessary, then choose View Starred Emails: Click the Starred
text field. Click the Save Changes button.
whether to insert a link to a web address or category link in the Navigation panel, or enter
email address. Enter the link’s address, then the search term “is:starred” in the Search field. Add a Vacation Response: From the
click OK. General tab of the Settings screen, scroll down
View Important Emails: Click the
to the Vacation Responder category. Click
Schedule an Email: After composing an email, Important category link in the left pane, or
the Vacation Responder on option, then
click the Send button list arrow and select enter the search term “is:important” in the
ender a start date. If you have an end date,
Schedule send. Select a suggested date Search field.
check the Last day check box and enter an
and time; or click Pick date & time, select a end date. Enter a subject line and message
custom date and time, then click Schedule body for the response email, then click the
Send. Save Changes button.

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 612.871.5004
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