BUS 601-5 Human Resource Management: Write Short Notes On Induction
BUS 601-5 Human Resource Management: Write Short Notes On Induction
BUS 601-5 Human Resource Management: Write Short Notes On Induction
Chapter 7
One of the major components of HRM. Employee first need to go to induction program then to
training then to development program over time. In most of the cases the organization ignores
induction/orientation program. They are so quick they immediately request the newcomer to start
this week immediately. But induction is one of the most important component/strategies for
when they first join a company & giving them the basic information they need to settle down
Importance of employee to settle down quickly & happily & start work. Because when we first
start work ex- First day at NSU. The employee is nervy, they judge the organization by the 1st
day. They think is it ok to work within this organization; they think about the supervisor,
coworker, environment, job responsibility, product & services. For that reason if the employee is
happy starts working quickly it’s beneficial for the business. Through induction/ orientation
Aims:
unfamiliar to the starter. The new comers housing, sitting arrangements, introduction of
the colleagues, job responsibility. In preliminary stages i.e. 1st few days, few weeks, and
employee so that he or she is more likely to stay. Surprisingly research suggests that
within 1st few weeks the employee decides that he/she will not work with that particular
To obtain effective output from the new employee in the shortest possible time
Importance:
1. Reducing the cost & inconvenience of early leavers: Minimizing the loss of cost incurred
due to interviewing, recruiting employee. Research suggests that if a newcomer middle manager
leaves an organization early the immediate loss is one year’s salary (quantitative analysis). And
2. Increasing commitment: First few weeks the employee needs to be given such impression so
3. Clarifying the psychological contract: There are corporate cultures, corporate values, and
unwritten rules & regulations, ways of doing business in an organization. Through socialization
& psychological contract a clear idea needs to be given to the newcomer about the organization’s
4. Accelerating progress up the learning curve: Every person has a different learning curve.
By the orientation/induction program the organization enhance the newcomer’s learning curve.
5. Socialization: In the induction program the newcomers meet & get to know about supervisors,
2. Write about training methods including Major features with example, advantage &
disadvantage
Training:
The process of aiding employees to gain effectiveness in their present & future work
abilities, & behaviors, with the goal of applying these on the job. (Most comprehensive
definition)
As a learning process whereby people acquire skills, concepts, attitudes or knowledge to aid on
Training includes any efforts within the organization to teach, instruct, coach, develop
employees in technical skills, knowledge, principles, and techniques & to provide insight into &
Training is the act of increasing the knowledge & skill of an employee for doing a specific job
Plant. For Sukanto’s effectiveness in present & future work Unilever organizes different kind of
training programs. Falak Shikder is a management trainee in Pran Ltd. For Falak’s aid Pran is
The foundation of training is SKOS (knowledge, skills, abilities & other requirements). From
there the organization moves to TNA (Training Need Analysis). Training Needs Analysis (TNA)
is the process in which the company identifies training and development needs of its employees
so that they can do their job effectively. It involves a complete analysis of training needs
a) Profitability:
Leads to improved profitability and/or more positive attitudes toward profits orientation.
If the organization trains employee it will minimize the wastage & spoils. It will help
make the company desired profit. The quality of the employees will be improved. It will
b) Job knowledge:
Improves the job knowledge and skills at all levels of the organization. Proper training
Training improves the morale of the workforce. It boosts the self-consciousness of the
employees. The employee will feel good to work in the organization. The employees will
be ethical.
Training helps people identify with organizational goals. The organizational goals are well
circulated & known among the trained employees. As a result they know how to achieve
those goals.
Training helps create a better corporate image. The fortune 500 companies, the large ones &
the MNCs provide a robust training for this very purpose. Research finding says that, they
generally practice 100 hours of training per calendar year. It is religiously followed in
Training improves the relationship between boss and subordinate. When an employee is
trained with the desired set of skills he/she feels confident enough to open up, communicate
& socialize with everyone especially with the supervisors rather than lagging behind.
g) Learning from the trainee:
Through training the trainer also learn from the trainee. When the trainees share their day to
day personal experiences & reciprocates with each other various new information comes in
focus. The trainer can then include & use them in their training contents.
Training Methods:
In order to make the business successful, to ensure that no loss, wastage is incurred & render the
employees most effective certain training methods & approaches are needed to be applied. Those
generic methods are highly practiced & dominant throughout the world. The training methods
are as follows:
1. Classroom Instruction:
Major features:
Advantages:
Not suitable for organization with huge workforce i.e. one, two, three thousands
employees.
Organization with large employees i.e. P&G (Procter & Gamble), Microsoft Inc. ,
Unilever Ltd. , Reckitt Benckiser, etc. those who have multiple locations, cross border
business for example P&G (Procter & Gamble) has business 170 countries; if they want
to train a specific issue to 7000 people this method wouldn’t work.
Even single country based organization i.e. Noman Group, Zaber and Zubair with 60,000
employees, B&B with 40,000 employees try to teach a single or a string of issue to all of
its employees in a classroom environment that wouldn’t just work.
Doesn’t give employee flexibility & independence to go through the course material
whenever they find convenient, suitable or even at their leisure.
2. Audiovisual Training:
Major features:
• Trainees can work independently using course material prepared on CDs & DVDs or in
workbooks
• Training available as Podcasts on portable devices such as Kindle, IPad, iPods & PDAs
Advantages:
Suitable for organization with huge workforce i.e. one, two, three thousands
employees.
Organization with large employees i.e. P&G (Procter & Gamble), Microsoft Inc. ,
Unilever Ltd. , Reckitt Benckiser, etc. those who have multiple locations, cross
border business for example P&G (Procter & Gamble) has business 170 countries; if
they want to train a specific issue to 7000 people this method is highly suitable.
Even for single country based organization i.e. Noman Group, Zaber and Zubair with
60,000 employees, B&B with 40,000 employees can use this method efficiently.
Presentation methods need not require trainees to attend a class
Give employee flexibility & independence to go through the course material
whenever they find convenient, suitable or even at their leisure.
Trainees can work independently using course material prepared on CDs & DVDs or
in workbooks
Have some control over presentation (review, slow down, speed up the lesson)
Give trainees a consistent presentation
3. Computer-based Training
Major features:
• Participants receive course materials & instructions distributed over the Internet or on
CD-ROM
• Materials are interactive, so participants can answer questions & try out techniques
• Allow trainees to submit questions via e-mail & to participate in online discussions
Advantages:
Suitable for organization with huge workforce i.e. one, two, three thousands
employees.
Organization with large employees i.e. P&G (Procter & Gamble), Microsoft Inc. ,
Unilever Ltd. , Reckitt Benckiser, etc. those who have multiple locations, cross
border business for example P&G (Procter & Gamble) has business 170 countries; if
they want to train a specific issue to 7000 people this method is highly suitable.
Even for single country based organization i.e. Noman Group, Zaber and Zubair with
60,000 employees, B&B with 40,000 employees can use this method efficiently.
Presentation methods need not require trainees to attend a class
Give employee flexibility & independence to go through the course material
whenever they find convenient, suitable or even at their leisure.
Trainees can work independently using course material prepared on CDs & DVDs or
in workbooks
Have some control over presentation (review, slow down, speed up the lesson)
Give trainees a consistent presentation
Ensure that the particular employee has the right device to play the training perfectly
without any issues.
Ensure that the particular employee knows when & how to use the technology
Ensure that the particular employee has internet connection.
Ensure that the particular employee can obtain the necessary downloads from their
particular location & with their mobile device. For example: Employees in rural &
periphery areas like Chittagong, Karnafuli, Rangpur, Srimangal, Bagerhat has equal net
privilege to that of Dhaka based employee.
Encourage collaboration & interaction among trainees
A senior employee give training to the newcomer employee. Refers to training methods in which
a person with job experience & skill guides trainees in practicing job skills at the workplace.
Apprenticeship: A work-study training method that teaches job skills through a combination of
on-the-job training & classroom training. Here the training is carried out in 2 forms: theoretical
learning & practical one. In the theoretical class there is a 20-25 minutes or 1 hour of learning
session following the practical session. This kind of training is handed out to the employee in an
academic program. The employee is offered practice. No sort of theoretical class is offered. The
theoretical part is learned from academic institution. After 2-3-5 months of practice the intern is
Apprenticeshi Internship
Bricklayer Accountan
Carpenter Doctor
Electrician Journalist
Welder Lawyer
Printer Nurse
5. Simulations:
The organization creates an artificial environment that represents a 100% real-life situation, with
trainees making decisions resulting in outcomes that mirror what would happen on the job.
Major features:
• Enable trainees to see the impact of their decisions in an artificial, risk-free environment
• Organization uses simulation based skills in jobs that are suitable for this purpose.
Credit card industry. City Bank has MX card. Now let’s assume it has recruited
10 marketing executive employee for customer care in the call center. Now call
center is a 24 hours per day 7 days a week, 365 days in a year service. So the bank
should create a real life call center and train the executive how to behave with the
customers.
– Mockups of houses used for training cable installers. For example for plumbing,
Shopping Complex a real life simulator training room needs to be made for the
workers.
– Bangladesh Flying Club taking flight simulation course for pilots simulating real
• When simulations are conducted online, trainees often participate by creating avatars, or
• Using specialized equipment or viewing the virtual model on a computer screen, trainees
move through the simulated environment & interact with its components
some 30 employee in a class like environment & divide them into 4/5/6 members group & give
them a specific case or business game. In that particular business game if there are 6 people in a
Question 6
Development-related Challenges:
The organization offers several opportunities for the employees like formal education,
development programs, and transport facilities but still the employees generally experience some
ghastly challenges in the working environment. The challenges hinder developments. These
The Glass Ceiling: Circumstances resembling an invisible barrier that keep most women
& minorities from attaining the top jobs in organizations. It refers to situations where the
written and unofficial policy which is invisible in nature. (Islam & Alam, 2017)
Knowledge work, ICT and work‐life balance policies are found to increase the temporal
and geographical flexibility of work. Such enhanced flexibility should facilitate women's
participation and advancement in work and therefore gender equality. However, all three
trends also have hidden gender consequences that significantly prevent women from
women in Bangladesh, (Bihagen & Ohls, 2006, UNDP, 1993). These are:
Example: There are hardly any women CEOs in the MNCs of Bangladesh. If we try to
name the few CEOs names like Swapna Bhoumik, Rupali Chowdhury will come back
repeatedly as the women in executive, leading & managerial position are so rare. But
there are examples of women breaking the glass ceiling are available. For example: Indra
Nooyi became the first woman CEO of PepsiCo in 2006. Under her leadership PepsiCo
made the highest profit in its history. Rokeya Afzal Rahman, the first women bank
manager is an excellent example. Capt Zannatul Ferdous broke the glass ceiling by
becoming country's 1st female paratrooper. We can also name Salma Khatun the 1st
Succession Planning: The process of identifying & tracking high-potential employees who
will be able to fill top management positions when they become vacant.
Example: At Dole Foods, the new president’s strategy involved improving financial
succession planning. Dole contracted with application system providers (ASPs) to handle
things like payroll management. For succession management, Dole chose software from Pilat
NAI. The Pilat system keeps all the data on its own servers for a monthly fee. Dole’s
They fill out online résumés for themselves, including career interests, and note special
considerations such as geographic restrictions. The managers also assess themselves on four
competencies. Once the manager provides his or her input, the program notifies that
manager’s boss, who assesses his or her subordinate and indicates whether the person is
promotable. This assessment and the online résumés then go automatically to the division
HR director. Dole’s senior vice president for human resources then uses the information to
create career development plans for each manager, including seminars and other programs
under supervisors. A manager is the go to person for an employee. It takes high sets of
skills to be a competent manager but it also takes special characteristics to be a good one.
A manager who is otherwise competent may engage in some behaviors that make him or
her ineffective or even ‘toxic’-someone who stifles good ideas & drives away employees.
Insensitivity to others
Arrogance
recess he goes to Sahinara Sultana’s office room & tell her that Ms. Anawara her colleague is a
scoundrel as she is propagating misinformation about Ms. Sultana & calling her the reason of
downfall of the marketing division which she is the head of. But the back biting doesn’t stop
there. Then Mr. Arman goes to Ms. Anwara & informs her what a looser & lazy Ms. Sultana had
just called her. As a result, a rift, mistrust is created between the two colleagues and next time
when they meet in the office bus they hardly look at each other & loathes with such disdain.
Errors in Appraisal:
While doing appraisal we may do several errors due to our perceptions & prejudice. Those
errors hinder our total performance appraisal process. So in order to get rid of them we must first
understand & identify those errors. Those types of rating errors are as follows:
Just-like-me
People often tend to give a higher evaluation to people they consider similar to themselves. Most
of us think of ourselves as effective, so if others are like us, they must be effective, too.
Research has demonstrated that this effect is strong
Example: Mr. Baki, the HR manager of GP favors Mr. Bari who is from the same hometown,
educational institutions, and family background as him. Though another employees such as Mr.
Hasan is more compatible with the job responsibility in case of rating Mr. Baki favors Bari to
Hasan.
Contrast effect
If the rater compares an individual, not against an objective standard, but against other
employees, contrast errors occur. Raters make distributional errors when they tend to use only
one part of a rating scale. Raters often let their opinion of one quality color their opinion of
others. So contrast error is the evaluation of a person’s characteristics that are affected by
comparisons with other people recently encountered who rank higher or lower on the same
characteristics.
Example: A movie called Children of Heavens & another movie Avatar is being compared in
front of Mr. Nayer the CEO of Yash Raj films. Mr Nayer suddenly says “Never follow an act
that has kids or animals in it.” Why? Audience love children and animals so much that you’ll
look bad in comparison. This example demonstrates how a contrast effect can distort
perceptions. We don’t evaluate a person in isolation. Our reaction is influenced by other persons
we have recently encountered.
First impression:
Research shows we form impressions of others within a tenth of a second, based on our first
glance. If these first impressions are negative, they tend to be more heavily weighted in the
interview than if that same information came out later. Most interviewers’ decisions change very
little after the first 4 or 5 minutes of an interview. As a result, information elicited early in the
interview carries greater weight than does information elicited later, and a “good applicant” is
probably characterized more by the absence of unfavorable characteristics than by the presence
of favorable ones.
Example: Mr Akmal, MD of Bashundhara Papers thinks highly of Ms. Ayesha as a problem
solver just because in her interview the first task asked of her to solve a problem was easily
solved with ingenious answer. Though later in a task she didn’t perform like before the
impression didn’t change.
Stereotypes or Stereotyping
When we judge someone on the basis of our perception of the group to which he or she belongs,
we are using the shortcut called stereotyping. We rely on generalizations every day because they
help us make decisions quickly; they are a means of simplifying a complex world. It’s less
difficult to deal with an unmanageable number of stimuli if we use heuristics or stereotypes.
Example: It does make sense to assume that Tre, the new employee from accounting of
Unilever, is going to know something about budgeting, or that Allie from finance will be able to
help you figure out a forecasting problem. The problem occurs, of course, when we generalize
inaccurately or too much. In organizations, we frequently hear comments that represent
stereotypes based on gender, age, race, religion, ethnicity, and even weight.
Halo effect
Example: Mr. Anik Bhuyan, Graduate Trainee of Robi Marketing team is offered a course on
cybercrime. Though cybercrime is a specialty for IT executives but if Mr. Anik is offered the
post of MD, CEO of the company in future he must have knowledge about that particular skill
sets.
Formal education
Job experiences
Interpersonal Relationships
Assessment
Job Experiences:
Can an employee develop himself/herself overnight? The answer is no. Just like a baby needs 9
months to fully develop itself the newcomer employee needs a maturity period to develop
himself/herself into a full grown, well skilled, top tier, high ranked, well valued employee. And
this maturity comes through nothing other than job experiences. The combination of
relationships, problems, demands, tasks, & other features of an employee’s jobs result in overall
job experiences.
Promotion:
When an employee is promoted from an entry level job to mid-level job to a managerial
responsibility he/she undergoes problems, demands, tasks, interpersonal relationship & solve,
overcome, undergo, perform them and in retrospect develops himself/herself.
Example: Mr. Asish the management trainee of Burger Paints is promoted to Area Manager
through rigorous development programs & initial success as a well-equipped management
trainee.’
Job rotation:
Through job rotation an employee experiences various sets of tasks, problems, demands,
interpersonal relationship varying from management, finance, HR, marketing etc. As a result,
he/she develop himself/herself into a full grown, well skilled, top tier, high ranked, well
valued employee.
Example: Mr. Rakib of Beximco Pharmaceuticals first entered the company as a business
graduate in sales division. After 1 year of service he was transferred into finance department,
then into HR & later management. Now he is the DGM of the company’s management
division.
Enlargement of current job:
By enlarging the current job responsibility the company enables the employee to handle
several pressure, tasks, and problems & enhances the learning curve of the employee. As a
result after 10 years if a senior position is vacant that employee is so developed & skilled that
he becomes the 1st choice of the management.
Example: Mr. Baker of Prothom Alo was the reporter of sports section. After a few years, he
had to handle the responsibility of reporting for sports, technology, life style, entertainment,
international affairs simultaneously. Now he is the edior of Prothom Alo as he is so well
developed & knows the news industry thoroughly.
Downward move:
Downward move is a maneuver the organization uses for a certain employee to become more
developed by rotation to a down the line job position.
Example: Unilever Bangladesh has appointed Kamran Bakr the new Chairman & Managing
Director. The appointment will be effective from the 1st of February, 2012. Kamran joined
Unilever Bangladesh in 1990. After working in a variety of roles encompassing Production,
Development, Industrial Relations as well as a short term assignment to Central Asia &
Middle East Regional Innovation Centre, he was appointed Technical Director in 1997. In
2002, as Supply Chain Director, his role was expanded to include Planning, Procurement &
Distribution aspects of the business.
In January 2007, Kamran moved to Nepal as Managing Director, Unilever Nepal – becoming
the first Bangladeshi national to head a Unilever business. During his successful stint in
Nepal, he found opportunity in adversity, leading the team to double the business in 4 years;
while growing market shares across categories to become market leaders in all categories
Unilever Nepal operated in.
Kamran holds a Bachelor’s degree in Chemical Engineering from Bangladesh University of
Engineering & Technology, Dhaka as well as a MBA from McDonough School of Business,
Georgetown University, Washington DC. He also attended the Advanced Management
Program at INSEAD, Fontainebleau.
Kamran comes in place of Rakesh Mohan, who is now moving to Unilever Malaysia &
Singapore as Chairman & Managing Director.
Transfer:
Transfer means to move an employee to another job position from the current one. It’s a
useful approach for job development.
Example: Pathao transfers Mr Sahin as the Marketing lead from Bangladesh chapter to
Nepal chapter. As a result he will become so well equipped that one day when Pathao will be
a global force he might be the CEO of the global company.
A company in a special case might temporarily assign to another organization to get job
experience. This happens a lot in the public sector where an employee of Rail &
Highways maybe assigned to Fisheries ministry.