IMPORTANT REMINDERS:

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Expense reimbursement cut-off (Every 10th & 20th day)

Additional Instructions/Reminders on Filling Up the Form

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IMPORTANT REMINDERS:
An excel copy of this document must be sent to [email protected], subject should be (Surname,Name-Nature of Trans-mmddyy). No excel copy, no reim
A signed hard copy of this document including all supporting documents must be sent to Account Payable Department, 10th Floor Makati office
All expenses must be business related. Kindly refer to reimbursement policy for allowable business expenses.
All expenses should be supported by receipts.
Offical receipts must be completely filled in. To include company complete name, address, TIN number, business style, VAT amount. Please refer to "required details on OR" t
For expenses that has no receipt, please use the payment voucher template (on the 4th tab) and have it signed by your manager. (maximum amount is Php1,000.00)
For Travel expenses, description should indicate the place the employee is going to, where he’s from and business purpose
Small individual receipts must be attached to an 8.5x11 piece of paper chronologically. Paper should have a page number and page number should be indicated in the form.
In case row is not enough, Kindly unhide the rows. Donot insert new row
Reimbursement of billings/expenses that are more than Php10,000 per transaction won't be allowed. It will only be allowed on Company Credit Card Expenses.
Please refer to "list of accounts tab" for the account definition. It is imperative that we use the correct account
In case cash advances is not fully expensed, Kindly deposit the excess cash advance to company bank account and attached the deposit slips to your expense report.

Kindly refer to below for the bank details

Bank name: Philippine National Bank
Bank account name: AB Heineken Philippines Inc.
Bank account number: 1111-70018606
Branch: Makati Allied Bank Center Branch
Please indicate your employee number. Your employee number is shown in your company ID (Starts with 3XXXXXX) below your name. Email AP department in case you still d
Email HR if Business Unit is not known ([email protected])
For Credit Card Expenses, expense liquidation must be submitted on or before 10th day of each month

Expense reimbursement cut-off (Every 10th & 20th day)

Approved and completed claims received by Finance on or before 10th (between 21st to 10th) of month shall be reimbursed 5 working days from cut-off date. (for credit to e
Approved and completed claims received by Finance on or before 20th (between 11th to 20th) of month shall be reimbursed 5 working days from cut-off date. (for credit to e
*** For sales team, Please follow your submission cut-off of 2nd of each month

Additional Instructions/Reminders on Filling Up the Form

For Reimbursement
Please fill in all required.
For each receipt with amount of Php 1K and above, Must provide details from Columns U to Z.

For Liquidation
Please fill in all required.
Amount of Advance should be indicated in the form. (behind the total amount)

For Credit Card / P Card Expense

Please print and attach the PDF copy of the credit card statement
Any unliquidated expense will be for the account of the employee. The same will be deducted in the employee's salary
Corporate card expenses should be filed separately from reimbursement and liquidation.
JDE account name Account Description

Gifts and Jubilations 41212 Gifts and Jubilations

Training 41303 Training

Travel Expenses-Domestic 41305 Travel Expenses-Domestic

Travel Expenses-Abroad 41306 Travel Expenses-Abroad

Lodging & Entertainmt-Domestic

41307 Lodging & Entertainmt-Domestic

 Lodging & Entertainmt-Abroad 41308 Lodging & Entertainmt-Abroad

Meetings and Conferences 41401 Meetings and Conferences

Foreign Visitors 41402 Foreign Visitors

Postage, Couriers, Photocopying 42302 Postage, Couriers, Photocopying

Stationery and Other Office Materials 42303 Stationery and Other Office Materials

Other Consumer Expenses 38312 Other Consumer Expenses

 Account Definition

The cost of gifts to employees (not included in Long term service awards).

The cost made to improve the skills and knowledge of company employees including
costs of external trainers and other training fees.

Expenses for business travel and accommodation incurred by employees for

domestic travel.

Expenses for business travel and accommodation incurred by employees for travel
abroad. Travelling expenses are costs associated with traveling for the purpose of
conducting business-related activities. The expense may be paid directly or
reimbursed to employees via personal expenses.

Expenses incurred in entertaining customers, suppliers and employees in the home

country. Entertaining is defined as the provision of hospitality.
Expenses incurred in entertaining customers, suppliers and employees abroad.
Entertaining is defined as the provision of hospitality.

Expenses for holding, arranging and attending meetings and conferences not
covered elsewhere (for example as part of travel expenses). Inclusions are speaker
fees and travel/accommodation costs, guest expenses and non-brand related
conferences (for example alcohol and work water).

Expenses incurred by the host company for receiving foreign visitors not covered
elsewhere. Inclusions are meals refreshments and taxi's.

Expenses for postage, couriers and photocopying. Inclusions are printing materials
and operating lease expenses in respect of photocopiers and printers.

Costs of stationery and other office materials.

Other Marketing Expenses (PSER)

 Clarifications

Inclusions
Costs for gifts, presents etc given to employees at the occasion of jubilations (e.g.
marriage jubilee)
and other occasions such as marriage, birth etc.

Inclusions
Venue hire
Equipment hire
Training materials
External trainer fees and travel / lodging expenses
Cost related to external courses / education, refresher courses
Exclusions
Travel expenses own personnel in respect of
attending a training course

Travelling expenses are costs associated with traveling for the purpose of conducting
business-related activities. The expense may be paid directly or reimbursed to
employees via personal expenses.
Inclusions
Hotel accommodation and subsistence while on business
Air travel
Train
Business mileage - own car
Taxi
Other public transport
Includes Travel for attending training courses, launch/relaunch conferences and meetings

Travelling expenses are costs associated with traveling for the purpose of conducting
business-related activities. The expense may be paid directly or reimbursed to
employees via personal expenses.
Inclusions
Accommodation and subsistence while on business
Air travel
Train
Business mileage - company car
Business mileage - own car
Taxi
Other public transport
Includes Travel for attending training courses, launch/relaunch conferences and
meetings

Inclusions
Meals and refreshments
The cost of arranging and holding events e.g. golf days, including prize
Inclusions
Meals and refreshments
The cost of arranging and holding events e.g. golf days, including prize

Exclusions
The cost of meetings and conferences
The costs incurred in receiving foreign visitors

Inclusions
Third party expenses like:
Venue hire
Speakers fees and travel and accommodation costs
Guest expenses
Equipment hire
Presentation materials
The cost of admission/attendance at external conferences
Non brand related conferences e.g. alcohol and work, water etc.

Exclusions
Travel and lodging expenses own personnel

Inclusions
Meals and refreshments
Taxis
Incidentals
Meeting facilities
Exclusions
The cost of air tickets for foreign visitors where these are payable by the visitors'
company.

Inclusions
Postage
Couriers
Photocopier rental and contract charges
External photocopying charges
Printing materials
Rental of printer

Inclusions
Envelopes and address labels
Other stationery
Other office materials
AB Heineken Philippines, Inc.
Reimbursement / Liquidation / Credit or P Card Expenses Form

Nature of Transaction: Select here Expense Period / Credit Card Due Date:
Employee Number: Date and Time Sent (excel copy) to [email protected]:
Employee Name: JAMES CHRISTIAN R. LORCA
Department Name: Sales
Business Unit Number:
Manager's Name: LOPE FRANE
.

FX
rat
e
Date JDE Account Name Transaction Number Gross amount Particulars Foreign Amount Invoice number (S Page #
po
t
JAN 14 2020 Travel Expenses-Domestic 1 574.00 LIPA TO BATANGAS SO and BAUAN 1 rat 1
JAN 15 2020 Travel Expenses-Domestic 2 868.00 LIPA TO BATANGAS SO and TANAUAN 2 e) 1
JAN 16 2020 Travel Expenses-Domestic 3 616.00 LIPA TO MALVAR and STO.TOMAS 3 1
JAN 17 2020 Travel Expenses-Domestic 4 532.00 LIPA TO TANAUAN 4 1
JAN 18 2020 Travel Expenses-Domestic 5 308.00 LIPA TO LIPA 5 1
JAN 20 2020 Travel Expenses-Domestic 6 336.00 LIPA TO LIPA 6 1
JAN 21 2020 Travel Expenses-Domestic 7 224.00 LIPA TO meet up SM LIPA 7 1
JAN 22 2020 Travel Expenses-Domestic 8 700.00 LIPA TO BATANGAS SO and TANAUAN 8 1
JAN 23 2020 Travel Expenses-Domestic 9 1652.00 LIPA TO ROSARIO and SAN JUAN 9 1
JAN 24 2020 Travel Expenses-Domestic 10 224.00 LIPA TO meet up SM LIPA 10 1
JAN 27 2020 Travel Expenses-Domestic 11 252.00 LIPA TO meet up SM LIPA 11 1
JAN 28 2020 Travel Expenses-Domestic 12 224.00 LIPA TO meet up SM LIPA 12 1
JAN 29 2020 Travel Expenses-Domestic 13 1806.00 LIPA TO ROSARIO SAN JUAN 13 1
JAN 30 2020 Travel Expenses-Domestic 14 1414.00 LIPA TO TAYSAN and LOBO 14 1
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Total 9,730.00

DEDUCT: CASH ADVANCE

(other than Revolving Fund)

AMOUNT RETURNED
THROUGH DEPOSIT

NET AMOUNT DUE TO

EMPLOYEE / (ABHP)

James Christian R. Lorca

Employee's Name and Signature/Date

Lope Frane
Direct Manager's Approval and Signature/Date

MT Members Approval and Signature/Date

(only for amounts >Php100k)
Date Business Purpose From To Actual Kilometer Usage
JAN 14 2020 Orientation with ASM Lope and work with STE Arvin Dimaano LIPA BATANGAS SO and BAUAN 41
JAN 15 2020 Meeting at Batangas SO and work with TE Jayzer Atienza LIPA BATANGAS SO and TANAUAN 62
JAN 16 2020 Work with TE Jayzer Atienza LIPA MALVAR and STO.TOMAS 44
JAN 17 2020 Work with TE Jayzer Atienza LIPA TANAUAN 38
JAN 18 2020 Work with TE Ivan Llanes LIPA LIPA 22
JAN 20 2020 Work with TE Aira Lingao LIPA LIPA 24
JAN 21 2020 Work with STE Arvin Dimaano LIPA meet up SM LIPA 16
JAN 22 2020 Meeting at Batangas SO and work with TE Jayzer Atienza LIPA BATANGAS SO and TANAUAN 50
JAN 23 2020 GROUP SATURATION LIPA ROSARIO and SAN JUAN 118
JAN 24 2020 Work with STE Arvin Dimaano LIPA meet up SM LIPA 16
JAN 27 2020 Work with STE Arvin Dimaano LIPA meet up SM LIPA 18
JAN 28 2020 Work with STE Arvin Dimaano LIPA meet up SM LIPA 16
JAN 29 2020 GROUP SATURATION LIPA ROSARIO SAN JUAN 129
JAN 30 2020 GROUP SATURATION LIPA TAYSAN and LOBO 101
TOTAL KM USAGE (JAN 2020) 695
 Payment Voucher
Amount: Date:
Method of Payment
Cash: Check#:
To:
The Sum of:
Being: Payee:

Approved By: Paid By: Signature

Payment Voucher
Amount: Date:
Method of Payment
Cash: Check#:
To:
The Sum of:
Being: Payee:

Approved By: Paid By: Signature

Sample Receipt made out to ABHP

1,120.00
Other Receipts