SAP University Alliances

Authors Claudia Kroliczek

Stefan Weidner SAP Concepts

Product
SAP ERP 6.0 EhP7

Level
Beginner

Focus
Basic concepts

Version
2.30

Last Update
July 2014

© SAP AG
 Concepts Basic Concepts

§  Organizational Data

§  Master Data
§  Process Data
§  Documents

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 Concepts Organizational Units

§  Define the enterprise structure for legal and business purposes
§  Legal units, plants, warehouses, sales organizations, profit centers
§  Examples:
-  Client
•  Highest organizational unit
•  Represents an enterprise consisting of other organizational units
-  Company Code
•  Smallest org unit for which you can maintain a legal set of books
-  Sales Organization
•  An organizational unit responsible for the sale of certain products or
services.
•  The responsibility of a sales organization may include legal liability for
products and customer claims

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 Concepts Organizational Units

SAP Terminology:

Enterprise Client

Company
Firm Company Code

Plant
Factory

Sales Sales Region Sales

Organization Organization

Division
Department Division Business Area

Storage
Warehouse Location

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 Concepts Organizational Units in Logistics

Client

Company Code A Company Code B

Plant A Plant B

Storage Storage
Location 1 Location 2

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Concepts Organizational Units in Procurement

Purch. Organization A central

Company Code x Company Code y

Purch. Organization B Purch. Organization C

Plant 1 Plant 2 Plant 3

cross-plant plant-specific

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 Concepts Organizational Units in Sales and Distribution

Company Code

Sales Organization A Sales Organization B

Distr. Channel Distr. Channel Distr. Channel

Internet Retail Retail

Division Division Division Division

Bicycles Motorcycles Bicycles Bicycles

Sales Area

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Concepts Organizational Units in Accounting

Client

Controlling Area A Controlling Area B

Chart of Accounts x Chart of Accounts y

Company Company Company Company

Code 1 Code 2 Code 3 Code 4

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Concepts Organizational Units in Human Capital Management

Client

Company Code A Company Code B

Personnel Personnel Personnel

Area x Area y Area z

Personnel Personnel
Subarea 1 Subarea 2

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 Concepts Master Data

§  Static data (master records)

§  Examples:
-  Sales
•  Customer master records
•  Material master records
•  Conditions

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Concepts Material Master Data - Views

Sales Data

Basic Data Purchasing Data

Mat. Plan. Data

Material Master Forecasting Data

Storage Data

Controlling Data Quality Data

Accounting Data

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Concepts Material Master Data - Views

General Information relevant for the entire organization:

Name
Weight
Client XXX Unit of Measure

Sales specific information: Storage Location specific information:

Delivering Plant Stock Qty

Loading Grp
Sales Org. UW00 Storage Loc. FG00

Sales Org. UE00 Storage Loc. TG00

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 Concepts Process Data

§  Dynamic data created during

business process
§  Contain
-  Organizational level (data)
-  Master data
-  Situation data

§  Example: Sales order

-  Org. units: client, company code,
sales organization
-  Master data: customer, material
-  Situation data: date, time, person,
amount

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 Concepts Documents

§  Generated data documenting a business process

§  Represents business process in SAP system
§  Contains all relevant information from master and process data
§  Examples:
-  Sales order
-  Purchasing order
-  Material document
-  Financial document

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 Concepts Document Flow

§  The document flow and order status feature allows you to find the
status of an order at any point in time.
§  The SAP updates the order status every time a change is made to
any document created.

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