All 253 Shortcuts for Excel 2016

1 Juggle Rows, Columns, and Cells

Shift+Space, then Select single row; then delete
Navigate Worksheets
Ctrl+-
Arrow Keys Navigate by one cell at a time in any direction Shift+Space, Select multiple rows; then delete
Page Down/Page Move one screen down/ up
Up Shift+Arrow Up/Ar
row Down,
Alt+Page Down/Pag Move one screen right/ left then Ctrl+-
e Up
Shift+Space, Select single row; then insert one row above
Tab/Shift+Tab Move one cell to the right/ to the left in a worksheet
Ctrl+Arrow Keys Move to the edge of next data region (cells that Ctrl+Shift++
contains data) Shift+Space, Select multiple rows; then insert the same number
Home Move to the beginning of row rows below
Shift+Arrow Up/Ar
Ctrl+Home Move to the beginning of worksheet
row Down,
Ctrl+End Move to the last cell with content of worksheet
then Ctrl+Shift++
Ctrl+G Display the GoTo dialog box
Ctrl+Space, Select single (or multiple) columns, then delete
Ctrl+G then type e. Go to line 50, Column A
g. A50
then Ctrl+-
Ctrl+G then type e. Go to column G, Line 1
Ctrl+Space, Select single row, then insert row below. Select
g. G1
multiple rows to insert multiple rows
then Ctrl+Shift++
Select Cells
Ctrl+Shift++ Paste Insert - paste row(s) from clipboard and shift
with row(s) in existing content downward
Basic Selects clipboard and a
row selected
Shift+Arrow Keys Extend selection by one cell
Ctrl+Shift++ Paste Insert - paste column(s) from clipboard and
Shift+Page Down/P Extend selection one screen down/ up with column(s) in shift existing content to the right
age Up clipboard and
Ctrl+Shift+Arrow Extend selection to next non-blank cell column selected
Keys Ctrl+Shift++ With cells that are not complete rows/columns - Open
Shift+Home Extend selection to beginning of the row insert cell/ row/ column menu
(unfortunately, there is no Shift+End equivalent) Ctrl+- With cells that are not complete rows/columns - Open
Ctrl+A with no data Select all delete cell/ row/ column menu
nearby current cell Shift+Arrow Down, Fill single cell content down to all cells selected with
Ctrl+A with data Select all cells in data-containing area. Press twice to Shift+Arrow Down
nearby current cell select everything F2, then Ctrl+Enter

Ctrl+Shift+Home Extend selection to first cell of the worksheet Shift+Arrow Up, Fill single cell content upto all cells selected with
F2, then Ctrl+Enter Shift+Arrow Down
Ctrl+Shift+End Extend selection to last used cell on the worksheet
(lower-right corner)
Edit Cell Content
Shift+F8 Lock Selection Extend Mode - Select Cell Range, press
Shift+F8, move around, add to selection with Shift+Ar These assume you are inside a cell.
row Keys, etc F2 Edit cell. Press Escape to cancel
Ctrl+G Manual selection by row/ column via GoTo menu. Home/End Jump to beginning/ end of cell
A:B selects column A thru C,
1:3 selects row 1 thru 3 , Arrow Keys Navigate by one character left/ right or one line up/
A1:B3 select cells A1 thru B3, etc down
Ctrl+Arrow Left/ Navigate by one word left/ right
Column and Row Selection Arrow Right

Shift+Space Select current row Shift+Arrow Keys Select one character to the left/ right (or one line
up/down)
Shift+Space, then Select current row, then expand selection by one row
Shift+Arrow Down/ down/ up Shift+ Home/End Select from the insertion point to beginning/ end of
Arrow Up cell

[Shift]+[Space], Select current row, then expand selection by one Ctrl+Shift+Arrow Select or unselect one word to the left/ right
]then page down/ up Left/Arrow Right
[br][Shift]+[Page Delete/Backspace Delete one character to the right/ left of cursor
Down]/ [Page Up]
Ctrl+Delete Delete from cursor to end of cell
Ctrl+Space Select current column
Alt+Enter Start a new line inside cell
Shift+Space, then Select current column, then expand selection by one
Shift+Arrow Right/ column right/ left Enter/Shift+Enter Complete cell entry and move one cell down/ up
Arrow Left Tab/Shift+Tab Complete cell entry and move one cell right/ left
Shift+Space, then Select current column, then expand selection by one Ctrl+Enter Complete cell entry and don't move selection
Shift+Alt+Page screen right/ left
Ctrl+' Duplicate value from Cell above into current cell at
Down/ Page Up
cursor position
Ctrl+; Insert current date at cursor position
Ctrl+Shift+; Insert current time at cursor position

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All 253 Shortcuts for Excel 2016

Duplicate Cells, Rows, and Columns Font Face, Font Decoration, and Cell Color
Ctrl+D Fill Down from cell(s) above into current cell(s) Ctrl+B Apply/ remove bold format
Ctrl+D with a row Duplicate row via fill down - Fill current row with Ctrl+I Apply/ remove italic format
selected content from row above.
Ctrl+U Apply/ remove underline format
Ctrl+D with Duplicate content of first cell(s) in first row to all cells
Ctrl+5 Apply/ remove strikethrough formatting
multiple empty in selection downward.
cells selected Alt+H, FF Home select Font Face; type font name supported by
auto-complete, or use Arrow Down to select.
Ctrl+R Fill Rright from cell(s) on the left into current cell(s)
Alt+H, FS Home select Font Size; use Arrow Key, then Enter to
Ctrl+R with a Duplicate column via fill right - Fill current column
change size
column selected with content from column on the left.
Alt+H, FC, Escape, Assign current font color to selection via Home Font
Ctrl+D with Duplicate content first cell(s) in first column to all
Enter Color. While escaping the font-color drop-down, the
multiple empty cells in selection to the right.
focus stays on the icon; simply press Enter to assign
cells selected
the current color.
Ctrl+' Duplicate formula from cell above
Alt+HH, Escape, Assign current fill color to selected cell color via Hom
Enter e Higlight Cell. While escaping the highlight
Undo, Redo, and Repeat Action drop-down, the focus stays on the icon; simply press
Enter to assign the current color.
With Excel 2016 'redo' (undo an undo) and 'repeat' (repeat last action)
became a bit confus. Ctrl+Y is a repeat if no undo is present. Alt+HH, then N Set to No fill color

Ctrl+Z Undo
Number Formats
Ctrl+Y Redo (after undo) or Repeat (e.g. when applying
formats) Ctrl+Shift+~ Apply the general number format (e.g. 1000)
Alt+2 Undo list (via quick access). Use Arrow Down to Ctrl+Shift+1 Apply the number format with two decimal places,
extend undo range. thousands separator (e.g. 1,000.00)
Alt+3 Redo list (via quick access). Use Arrow Down to Ctrl+Shift+2 Apply the time format with the hour and minute, and
extend redo range. indicate AM or PM
Alt+Enter outside Repeat last action. E.g. try to set a cell bold with Ctrl+ Ctrl+Shift+3 Apply the date format with the day, month, and year
edit cell mode B, then go to a different cell and press Alt+Enter;
Ctrl+Shift+4 Apply the currency format with two decimal places
great to cascade formatting across multiple cells
(e.g. $1,000.00)
Ctrl+Shift+5 Apply the percentage format with no decimal places
Cut, Copy, Paste, and Paste Special (e.g. 10%)
Ctrl+X Cut cell(s) to clipoard Ctrl+Shift+6 Apply the scientific number format
Ctrl+C Copy cell(s) to clipboard
Ctrl+V Paste cell(s) from clipboard Alignments
Ctrl++ Insert Paste - Paste cell and push content downward Alt+H, AL Align Left
or rightward. Works great for entire rows and
Alt+H, AR Align Right
columns.
Alt+H, AC Align Cight
Ctrl+Alt+V Open Paste Special Menu (requires a prior copy to
Clipboard) Alt+H, AT Align Top
Ctrl+Alt+V, then V, Paste Values Alt+H, AM Align Middle
Enter Alt+H, AB Align Bottom
Ctrl+Alt+V, then T, Paste Formats
Enter
Wrap and Merge
Ctrl+Alt+V, then E, Paste Transposed
Enter Alt+H, W Wrap or unwrap text (Home - Wrap Text)

Ctrl+Alt+V, then W, Paste Column Width Alt+H, MM Merge cells - Merge

Enter Alt+H, MU Merge - Unmerge
Ctrl+Alt+V, then U, Paste Values and Number Formats Alt+H, MC Merge and Center
Enter
Alt+H, MA Merge Across (merge all columns, but not rows in
F3 Paste a defined name into a formula selection)

Format Cells Border Shortcuts

There are only two direct shortcuts which apply or remove the complete
General Cell Format outline. It seems the the easiest to enter the border menu, and then apply
the shortcuts in the border menu.
Ctrl+Alt+V, then T Copy a cell via Ctrl+C, then via Paste Spacieal, paste
and Enter format of that cell to current cell Alt+H, BM Home - Border - Menu; technically it says 'more'.
Alt+Enter Repeat a previous cell format action on current cell Alt+T (in border Toggle Top border
menu)
Ctrl+1 Open Format Cells dialog with last selection active
Alt+B Toggle Bottom border
Ctrl+Shift+F Open Format Cells dialog with Font Tab active
Alt+R Toggle Right border
Alt+L Toggle Left border
Alt+H Toggle Horizontal interior border
Alt+V Toggle Vertical interior border
Alt+U Toggle Upwards diagonal border
Alt+D Toggle Downwards diagonal border

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All 253 Shortcuts for Excel 2016

Ctrl+Shift+& Add outline borders from cell or selection Manual Calculation

Ctrl+Shift+- Remove outline borders from cell or selection F9 Calculate all worksheets in all open workbooks
Shift+F9 Calculate the active worksheet
Find and Replace
Ctrl+Alt+F9 Calculate all worksheets in all open workbooks,
Ctrl+F Display the Find and Replace dialog box (with find regardless of whether they have changed since the
selected) last calculation
Ctrl+H Display the find and replace dialog box (with replace Ctrl+Alt+Shift+F9 Recheck dependent formulas, and then calculates all
selected) cells in all open workbooks, including cells not
marked as needing to be calculated
Escape Close the find and replace dialog Box (with focus on
dialog box)
Shift+F4 Find bext (with search box closed) Manage Workbooks

Ctrl+Shift+F4 Find previous (with search box closed)

Open and Save Workbooks
Alt+Tab, or Ctrl+F/ Toggle focus between find/ replace dialog box and
H when losing worksheet Ctrl+O Open file via standard open dialog box
focus Alt+F, O File Open via Excel file manager
Alt+F Find next with find dialog box active Alt+F, O + 1...9 Open recent file (1 thru 9)
Alt+I Find all with find dialog box active Alt+F, O, Y, 1...Z Open recent file (10 upwards)
* in search option Use as asterix for searching multiple characters Alt+F, O, K File Open from OneDrive Link
? in search options Use as wildcard for searching any single character, Ctrl+S Save File with current file name
Use '~' before '?' when searching special characters.
~* searches for * F12 Save file as via standard save dialog box
~~ searches for ~ Alt+F, A File Save as via Excel file manager
~? searches for ?
Alt+F, A, K File Save to OneDrive Link

Formulas Escape Exit open/ save menu

Basics Print Workbooks

= Start a formula Ctrl+P Print. This won't offer offer Key Tips/ Options. To
continue with shortcuts, use the new Key Options
Alt+= Insert the AutoSum formula below.
Ctrl+A with Edit formula in formula Bar Alt+F, P Open File Print menu
formula present
I in Print Menu Select printer
Ctrl+Shift+U Expand/ collapse formula bar
Alt+P if Key Tips Return Print key tips/ options
F4 After typing cell reference (eg =E4) makes reference disappear
absolute (=$E$4). Repeat if you want to toogle from
absolute reference to parcial or complete removal V in Print Menu Focus on View pane; use arrow keys to forward/
($E$4 -> E$4 -> $E4 -> returning to E4. backward preview pages

Shift+F3 with Display the 'insert function; dialog box G in Print Menu Page setup
empty cell N in Print Menu Set Number of copies
Shift+F3 with Edit arguments of formula at cursor position
formula present Manage Worksheet Tabs
Alt+H,FD, U Select all Formulas (Home - Find - Formulas Ctrl+Page Down/Pa Move to the next/ previous worksheet in current
Ctrl+Shift+Enter Enter a formula as an array formula. Formula bar ge Up workbook
with array formula will show this as e.g. {=SUM(A1:A3*B1:B3)} whichis Alt+H, IS Insert worksheet (Home - Insert Sheet)
the sum of A1*B2+A2*B2+A3+B3. This is an easy and
concise method. Remember that each time editing Alt+H, DS Delete worksheet Home - Delete Sheet
the formula will require the Ctrl+Shift+Enter. Some Alt+H, OR Rename worksheet (Home - Format - Rename
keyboards seem to distinguish between left and right worksheet)
Shift key
Alt+H, OM Move worksheet (Home - Format - Move worksheet)
Ctrl+~ Show/ hide all formulas. This will automatically
extend all column widths which reverses when Alt+H, OT Worksheet tab color, continue with mouse or arrow
presed again keys (Home - Format - Tab color)

Ctr+' Duplicate formula from cell above

Freeze, Split, and Hide
F3 Paste named range in formula
Alt+W+FF View - Freeze or unfreeze; unfreeze works for any
Ctrl+Backspace When navigated away while editing formula; jump Freeze Setting
back to active cell while keeping formula intact.
Alt+W+R View - Freeze first visible Row on screen

Trace Dependents and Precendents Alt+W+C View - Freeze first Column on screen

[Ctrl]+[[] Select direct precendents Ctrl+9 Hide selected rows

[Ctrl]+[Shift]+[[] Select all precendents Ctrl+Shift+9 Unhide hidden rows within the selection

[Ctrl]+[]] Select direct dependends Ctrl+0 Hide selected columns

[Ctrl]+[Shift]+[]] Select all dependends Shift+F10, then U Unhide selected columns (Ctrl+Shift+0 not working in
Excel 2010, 2013, or 2016)
Alt+WS Split or unsplit Worksheet at current position

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All 253 Shortcuts for Excel 2016

Auto Filter Pivot Tables

Ctrl+Shift+L Turn Autofilter on or off. Select table as necessary Creating Pivot Tables with Shortcuts only seems to be nearly impossible;
but many times Excel figures out what you want. managing existing tables is doable.
Alt+Arrow Down On the field with column head, display the AutoFilter Alt+NV Insert PivotTable after selecting data range. Follow
list for the current column. Press Escape to cancel up with Alt+E for existing worksheet if desired, Tab,
and type the cell reference where it should go (e.g.
[Arrow Select the next/ previous item in the AutoFilter list
C1)
Down]/[Arrow Up]
and [S]ace] F10+R Refresh PivotTable
Alt+Arrow Up Close the AutoFilter list for the current column Ctrl+- Hide selected item
Home/End Select the first item/ last item in the AutoFilter list Alt+Arrow Down in Unhide item(s) by opening header drop-down and
header using Arrow Keys and Space to unhide item
Column Width and Row Height Type over any field Unhide item(s) (assume you have two fields 'color',
with the value and 'size' and you hid 'color'. Go into 'size' field and
It takes only a little bit patience to get used to set row-height and hidden type 'color' - this will unhide the 'color' field
column-width using the pixels instead of the mouse; but only after a short
while getting used to the keyboard shortcuts, you won't go back. It can't Type over any field Flip current field value with the value typed
get any easier to exactly double or triple the row height by working with with another field
the values given. in same table

Alt+HO Home - Format Worksheet Ctrl+Shift+* Select the entire PivotTable report

H (in Format Set row Height Alt+Shift+Arrow Group selected PivotTable items
Worksheet Menu) Right

A Autofit row height Alt+Shift+Arrow Ungroup selected PivotTable items when on group
Left header
W Set column Width
ALT+JTX Exand all fields
I Autofit column width (Based on current cell; mark
column if you want to autfit column based on widest ALT+JTP Collapse all fields
cell) Ctrl+Shift++ Insert pivot formula/ calculated field
D Set Default width (for all columns that haven't been Alt+F1 Create Pivot Chart in same Worksheet
changed yet)
F1 Create Pivot Chart in new Worksheet

Navigate Multi-Cell Selections

Excel Auto Tables and Data Forms
All these shortcuts assume multipe cells have been selected. Try with at
least 2-3 columns and rows.
Auto Tables
Tab/Shift+Tab Move active cell right/ left in selection
Ctrl+T Create auto Table from selection
Enter/Shift+Enter Move active cell down/ up in selection
Ctrl+Space Select table column
Shift+Backspace Select only the active cell when multiple cells are
selected Shift+Space Select table row
Ctrl+Backspace Show active cell within selection; helps with large
selections when active cell is off screen Data Forms
Ctrl+. Move clockwise between the four courners of a Tab/Shift+Tab Move to the next/ previous field which can be edited
selection
Enter/Shift+Enter Move to the first field in the next/ previous record
Ctrl+Alt+Arrow Move to the right/ to the left between non-adjacent
Right/ Arrow Left selections (with multiple ranges selected) Page Down/Page Move to the same field 10 records forward/ back
Up
Arrow Keys with Cancel Selection
active Selection Ctrl+Page Down Move to a new record
Ctrl+Page Up Move to the first record
Comments and Hyperlinks Home/End Move to the beginning/ end of a field
Ctrl+K Insert or edit hyperlinK (for complete cell only)
Group Rows and Columns
Shift+F10, then R Remove one or multiple hyperlink(s)
Shift+F10, then 2x Open hyperlink (In the Excel 2016 Contextmenu, 'O' Alt+Shift+Arrow Group rows or columns
O, then Enter is double-assigned which require the extra keys) Right

Shift+F2 Insert/ edit a cell comment Alt+Shift+Arrow Ungroup rows or columns

Left
1x Escape when in Move comment
Comment, then Alt+AH Data Hide detail
Arrow Keys Alt+AJ Data Show Detail (j is next to h on keyboard that?s
2x Escape when in Escape comment editing and return to cell probably why they picked 'J' isntead of somthing
Comment else)

Ctrl+Shift+O Select all cells with comments Ctrl+8 Display or hides the outline symbols

Shift+F10, then M Delete single comment (or multipe with multiple Alt+ASCII Code Enter ASCII code, e.g. Alt+0169 inserts © Symbol
comments selected)

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All 253 Shortcuts for Excel 2016

The Rest
Ctrl+F1 Minimize/ restore Excel ribbons
Ctrl after selecting Display format, chart, totals, tables, and sparklines
at least 2 rows and menus
2 columns
Shift+F7 Display the thesaurus dialog box
F7 Display the spelling dialog box
Alt+F, IE "Enable Editing for protected wiew (File Info Enable
Editing)
"
Alt+F4 Close Excel
F1 Help
Alt+' Style dialog box
Ctrl+F3 Define a name or dialog
Ctrl+Shift+F3 Create names from row and column labels
Alt+F1 Create and insert chart with data in current range as
embedded Chart Object
F11 Create and insert chart with data in current range in
a separate Chart Sheet
Alt+F11 Open VBA editor window
Ctrl+F6 Scroll between open workbooks
Alt+F8 Display macro dialog box

MS Excel MOS Certification

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