Microsoft®

Word 2007 Training Qaiser Nadeem

Assistant
   
Director
   
(IT)
   
Word Quick Reference Card Secretariat Training
    Institute,
        Islamabad.

Word 2007 Screen Keyboard Shortcuts

Quick Access Toolbar Title bar Close button General
Open a Document <Ctrl> + <O>
Office
Button Create New <Ctrl> + <N>
Save a Document <Ctrl> + <S>
Ribbon Print a Document <Ctrl> + <P>
Close a Document <Ctrl> + <W>
Help <F1>
Ruler
Insertion
point Editing
Cut <Ctrl> + <X>
Vertical Copy <Ctrl> + <C>
Document scroll bar Paste <Ctrl> + <V>
window
Undo <Ctrl> + <Z>
Horizontal
scroll bar Redo or Repeat <Ctrl> + <Y>

Formatting
Bold <Ctrl> + <B>
Status bar View buttons Zoom slider Italics <Ctrl> + <I>
Underline <Ctrl> + <U>
The Fundamentals Align Left <Ctrl> + <L>
Center <Ctrl> + <E>
The Office Button, located in the upper left-hand corner of • To Create a New Document: Click the
the program window, replaces the File menu found in Office Button, select New, and click Align Right <Ctrl> + <R>
previous versions of Microsoft Word. The Office Button menu Create, or press <Ctrl> + <N>. Justify <Ctrl> + <J>
contains basic file management commands, including New, • To Open a Document: Click the Office
Open, Save, Print and Close. Button and select Open, or press Navigation and Layout
<Ctrl> + <O>.
Office Button Up One Screen <Page Up>
• To Save a Document: Click the
Save button on the Quick Access Down One Screen <Page Down>
Toolbar, or press <Ctrl> + <S>.
Beginning of Line <Home>
• To Save a Document with a Different
Name: Click the Office Button, select End of Line <End>
Save As, and enter a new name for the Beginning of <Ctrl> + <Home>
document. Document
• To Preview a Document: Click the
Office Button, point to the Print list End of Document <Ctrl> + <End>
arrow, and select Print Preview. Open the Go To <F5>
• To Print a Document: Click the Office dialog box
Button and select Print, or press <Ctrl>
+ <P>.
• To Undo: Click the Undo button on
Text Selection
the Quick Access Toolbar or press <Ctrl> To Select: Do This:
+ <Z>.
A Word Double-click the word
• To Close a Document: Click the
Close button or press <Ctrl> + <W>. A Sentence Press and hold <Ctrl> and
click anywhere in the
• To Get Help: Press <F1> to open the sentence
Help window. Type your question and
press <Enter>. A Line Click in the selection bar next
• To Exit Word: Click the Office Button to the line
and click Exit Word. A Paragraph Triple-click the paragraph
Everything <Ctrl> + <A>

               
                     
Formatting

Dialog Box Launcher Group

• To Cut or Copy Text: Select the text you want to cut or copy and click the • To Change Paragraph Line Spacing: Click the Line Spacing button in
Cut or Copy button in the Clipboard group on the Home tab. the Paragraph group on the Home tab and select an option from the list.
• To Paste Text: Place the insertion point where you want to paste and click • To Create a Bulleted or Numbered List: Select the paragraphs you want to
bullet or number and click the Bullets or Numbering button in the
the Paste button in the Clipboard group on the Home tab.
Paragraph group on the Home tab.
• To Format Selected Text: Use the commands in the Font group on the
Home tab, or click the Dialog Box Launcher in the Font group to open the
• To Change a Document’s Margins: Click the Page Layout tab on the
Ribbon, click the Margins button in the Page Setup group, and select a
Font dialog box.
setting.
• To Copy Formatting with the Format Painter: Select the text with the
• To Change Page Orientation: Click the Page Layout tab on the Ribbon, click
formatting you want to copy and click the Format Painter button in the the Orientation button, and select an option from the list.
Clipboard group on the Home tab. Then, select the text you want to apply
• To Insert a Header or Footer: Click the Insert tab on the Ribbon and click
the copied formatting to.
the Header or Footer button in the Header & Footer group.
• To Change Paragraph Alignment: Select the paragraph(s) and click the
• To Insert a Manual Page Break: Click the Insert tab on the Ribbon and click
appropriate alignment button ( Align Left, Center, Align Right, the Page Break button in the Page Setup group.
or Justify) in the Paragraph group on the Home tab. • To Insert a Section Break: Click the Page Layout tab on the Ribbon, click
• To Indent a Paragraph: Click the Increase Indent button in the the Breaks button in the Page Setup group, and select the type of break you
Paragraph group on the Home tab. want to insert.
• To Decrease an Indent: Click the Decrease Indent button in the • To Correct a Spelling Error: Right-click the error and select a correction from
Paragraph group on the Home tab. the contextual menu. Or, press <F7> to run the Spell Checker.
• To Add a Tab Stop: Click the Tab alignment box on the Ruler until you • To Find Text: Click the Find button in the Editing group on the Home tab.
see the type of tab you want to insert. Then, click on the Ruler where you • To Replace Text: Click the Replace button in the Editing group on the
want to insert the tab stop. Home tab.
• To Adjust or Remove a Tab Stop: Click and drag the tab stop to the • To Move Text with the Mouse: Select the text you want to move, drag the
desired position on the Ruler. Click and drag the tab stop off the Ruler to text to a new location, and release the mouse button.
remove it.

Tables Drawing and Graphics

• To Insert a Table: Click the Insert tab on the Ribbon, click the Table button • To Insert a Clip Art Graphic: Click the Insert tab on the Ribbon and click the
in the Tables group, and select Insert Table from the menu. Clip Art button in the Illustrations group. Type the name of what you’re
• To Insert a Column or Row: Click the Layout tab under Table Tools and looking for in the “Search for” box and click Go.
use the commands located in the Rows & Columns group. • To Insert a Picture: Click the Insert tab on the Ribbon and click the Picture
• To Delete a Column or Row: Select the column or row you want to delete, button in the Illustrations group. Find and select the picture you want to insert
click the Layout tab under Table Tools, click the Delete button in the Rows and click Insert.
& Columns group, and select an appropriate option from the menu. • To Adjust Text Wrapping: Double-click the object, click the Text Wrapping
• To Adjust Column Width or Row Height: Select the column or row you button in the Arrange group, and select an option from the list.
want to adjust, click the Layout tab under Table Tools, and use the • To Draw a Shape: Click the Insert tab on the Ribbon, click the Shapes
commands located in the Cell Size group. button in the Shapes group, and select the shape you want to insert. Then,
click where you want to draw the shape and drag until the shape reaches the
Mail Merge desired size. Hold down the <Shift> key while you drag to draw a perfectly
proportioned shape or straight line.
1. Select a document type: Click the Mailings tab on the Ribbon, click the • To Move an Object: Click the object and drag it to a new location. Release
Start Mail Merge button in the Start Mail Merge group, and select the type the mouse button when you’re finished.
of document you want to create.
2. Connect the document to a data source: In the Start Mail Merge group on
• To Resize an Object: Click the object to select it, click and drag one of its
sizing handles ( ), and release the mouse button when the object reaches
the Mailings tab, click the Select Recipients button.
the desired size. Hold down the <Shift> key while dragging to maintain the
3. Refine recipients: In the Start Mail Merge group on the Mailings tab, click
object’s proportions while resizing it.
the Edit Recipient List button.
4. Insert merge fields: Position the insertion point where you want to insert • To Delete an Object: Select the object and press the <Delete> key.
the merge field(s) and use the commands found in the Write & Insert Fields • To Format an Object: Double-click the object and use the commands located
group on the Mailings tab. on the Format tab.
5. Preview your letters: In the Preview Results group on the Mailings tab, • To Insert a WordArt Object: Click the Insert tab on the Ribbon, click the
click the Preview Results button. WordArt button in the Text group, and select a design from the WordArt
6. Complete the merge: In the Finish group on the Mailings tab, click the Gallery. Enter the text you want WordArt to format and adjust the font type
Finish & Merge button and select an option from the list. and size, if necessary. Click OK.

               
                     
Microsoft®

Excel 2007
Quick Reference Card
The Excel 2007 Screen Keyboard Shortcuts
Quick Access Toolbar Title bar Close button
Office Button Formula Bar General
Open a Workbook <Ctrl> + <O>
Create New <Ctrl> + <N>
Ribbon Save a Workbook <Ctrl> + <S>
Print a Workbook <Ctrl> + <P>
Name Close a Workbook <Ctrl> + <W>
box
Help <F1>
Active cell Columns Run Spelling Check <F7>
(currently in cell A1)

Navigation:
Rows
Move Between Cells <↑>, <↓>,
Scroll
bars <←>, <→>
Go One Cell to <Tab>
the Right
Go One Cell to <Shift> +
the Left <Tab>

Status bar Worksheet tabs

View buttons
Down One Cell <Enter>
Zoom slider
Up One Cell <Shift> +
The Fundamentals <Enter>

The Office Button, located in the upper left-hand corner of • To Create a New Workbook: Click the Up One Screen <Page Up>
the program window, replaces the File menu found in Office Button, select New, and click Down One Screen <Page Down>
previous versions of Microsoft Excel. The Office Button menu Create, or press <Ctrl> + <N>.
contains basic file management commands, including New, • To Open a Workbook: Click the Office To Cell A1 <Ctrl> +
Open, Save, Print and Close. Button and select Open, or press <Ctrl> + <Home>
<O>. To Last Cell with Data <Ctrl> + <End>
Office Button
• To Save a Workbook: Click the Save Open Go To <F5>
button on the Quick Access Toolbar, or Dialog Box
press <Ctrl> + <S>.
• To Save a Workbook with a Different
Name: Click the Office Button, select Editing
Save As, and enter a new name for the Cut <Ctrl> + <X>
presentation.
Copy <Ctrl> + <C>
• To Preview a Workbook: Click the Office
Button, point to Print, and select Print Paste <Ctrl> + <V>
Preview. Undo <Ctrl> + <Z>
• To Print a Workbook: Click the Office
Redo <Ctrl> + <Y>
Button and select Print, or press <Ctrl> +
<P>. Find <Ctrl> + <F>
• To Quick Print: Click the Office Button, Replace <Ctrl> + <H>
point to Print, and select Quick Print.
Select All <Ctrl> + <A>
• To Undo: Click the Undo button on
the Quick Access Toolbar or press <Ctrl> +
<Z>. Formatting
• To Close a Workbook: Click the Bold <Ctrl> + <B>
Close button or press <Ctrl> + <W>. Italics <Ctrl> + <I>
• To Get Help: Press <F1> to open the Help
window. Type your question and press Underline <Ctrl> + <U>
<Enter>. Open Format Cells <Ctrl> + <E>
• To Exit Excel: Click the Office Button Dialog Box
and click Exit Excel.
     
 
Editing
Tab

Dialog Box Launcher Group

• To Edit a Cell’s Contents: Select the cell, click the Formula Bar, edit the cell • To Paste Special: Cut or copy the cell(s), select the destination cell(s), click
contents, and press <Enter> when you’re finished. the Paste button list arrow in the Clipboard group on the Home tab, and select
Paste Special. Select an option and click OK.
• To Clear a Cell’s Contents: Select the cell(s) and press the <Delete> key.
• To Insert a Column or Row: Right-click the selected row or column
• To Cut or Copy Data: Select cell(s) and click the Cut or Copy button
heading(s) to the right of the column or below the row you want to insert and
in the Clipboard group on the Home tab.
select Insert from the contextual menu.
• To Paste Data: Select the destination cell(s) and click the Paste button in • To Delete a Column or Row: Select the row or column heading(s) and either
the Clipboard group on the Home tab. right-click them and select Delete from the contextual menu, or click the
• To Copy Using Auto Fill: Point to the fill handle at the bottom-right corner of Delete button in the Cells group on the Home tab.
the selected cell(s), then drag to the destination cell(s). • To Insert a Comment: Select the cell where you want to insert a comment
• To Move or Copy Cells Using Drag and Drop: Select the cell(s) you want to and click the Review tab on the Ribbon. Click the New Comment button in
move or copy, position the pointer over any border of the selected cell(s), then the Comments group. Type a comment, then click outside the comment text
drag to the destination cells. To copy, old down <Ctrl> key while dragging. box. Point to the cell to view the comment.

Formatting
• To Format Text: Use the commands in the Font group on the Home tab, or • To Adjust Column Width: Drag the right border of the column header.
click the Dialog Box Launcher in the Font group to open the Font dialog box. Double-click the border to AutoFit the row according to its contents.

• To Format Values: Use the commands in the Number group on the Home • To Adjust Row Height: Drag the bottom border of the row header. Double-
tab, or click the Dialog Box Launcher in the Number group to open the click the border to AutoFit the row according to its contents.
Format Cells dialog box. • To Add Cell Borders: Select the cell(s), click the Border button list arrow in
the Font group on the Home tab, and select a border type.
• To Copy Formatting with the Format Painter: Select the cell(s) with the
formatting you want to copy and click the Format Painter button in the • To Add Cell Shading: Select the cell(s), click the Fill Color button list arrow
Clipboard group on the Home tab. Then, select the cell(s) you want to apply in the Font group on the Home tab, and select a fill color.
the copied formatting to. • To Apply a Document Theme: Click the Page Layout tab on the Ribbon,
• To Change Cell Alignment: Select the cell(s) and click the appropriate click the Themes button in the Themes group, and select a theme from the
gallery.
alignment button ( Align Left, Center, Align Right) in the
Alignment group on the Home tab. • To Insert a Header or Footer: Click the Insert tab on the Ribbon and click
the Header & Footer button in the Text group. Enter header text.

Formulas and Functions Workbook Management

• To Total a Cell Range: Click the cell where you want to insert the total and • To Add a New Worksheet: Click the Insert Worksheet tab next to the sheet
click the Sum button in the Editing group on the Home tab. Verify the selected tabs at the bottom of the program screen.
cell range and click the Sum button again. • To Delete a Worksheet: Select the sheet want to delete, click the Delete
button in the Cells group on the Home tab, and select Delete Sheet. Or, right-
• To Enter a Formula: Select the cell where you want to insert the formula, click the sheet tab and select Delete from the contextual menu.
press <=>, and enter the formula using values, cell references, operators, and
• To Rename a Worksheet: Double-click the sheet tab, enter a new name for
functions. Press <Enter> when you’re finished.
the worksheet, and press <Enter>.
• To Insert a Function: Select the cell where you want to enter the function
• To Split a Window: Drag either the vertical or horizontal split bar (located
and click the Insert Function button on the Formula Bar. near the scroll bars) onto the worksheet.
• To Reference a Cell in a Formula: Type the cell reference (for example, B5) • To Freeze Panes: Place the cell pointer where you want to freeze the
in the formula or click the cell you want to reference. window, click the View tab on the Ribbon, click the Freeze Panes button in
• To Create an Absolute Cell Reference: Precede the cell references with a $ the Window group, and select an option from the list.
sign or press <F4> after selecting a cell range to make it absolute. • To Select a Print Area: Select the cell range you want to print, click the Page
• To Use Several Operators or Cell Ranges: Enclose the part of a formula Layout tab on the Ribbon, click the Print Area button in the Page Setup
you want to calculate first in parentheses. group, and select Set Print Area.
• To Adjust Page Margins, Orientation, Size, and Breaks: Click the Page
Charts Layout tab on the Ribbon and use the commands in the Page Layout group,
or click the Dialog Box Launcher in the Page Setup group to open the Page
• To Create a Chart: Select the cell range that contains the data you want to Setup dialog box.
chart and click the Insert tab on the Ribbon. Click a chart type button in the • To Protect or Share a Workbook: Click the Review tab on the Ribbon and
Charts group and select the chart you want to use from the list. use the commands in the Changes group.
Microsoft®

PowerPoint 2007
Quick Reference Card
PowerPoint 2007 Screen Shortcuts
Quick Access Toolbar Title bar Close button General
Open a Presentation <Ctrl> + <O>
Office
Create New <Ctrl> + <N>
Button
Save a Presentation <Ctrl> + <S>
Ribbon
Print a Presentation <Ctrl> + <P>
Slides Close a Presentation <Ctrl> + <W>
tab
Insert a New Slide <Ctrl> + <M>
Help <F1>
Outline
tab Slide
pane Editing
Cut <Ctrl> + <X>
Copy <Ctrl> + <C>
Paste <Ctrl> + <V>
Undo <Ctrl> + <Z>
Redo or Repeat <Ctrl> + <Y>
Notes
pane Find <Ctrl> + <F>
Replace <Ctrl> + <H>
Status bar View buttons Zoom slider Select All <Ctrl> + <A>

The Fundamentals Navigation—Go To:

The Office Button, located in the upper left-hand corner of • To Create a New Presentation: Click the The Next Slide <Spacebar>
the program window, replaces the File menu found in Office Button, select New, and click The Previous Slide <Backspace>
previous versions of Microsoft PowerPoint. The Office Button Create, or press <Ctrl> + <N>.
menu contains basic file management commands, including • To Open a Presentation: Click the The First Slide <Ctrl> + <Home>
New, Open, Save, Print and Close. Office Button and select Open, or press The Last Slide <Ctrl> + <End>
<Ctrl> + <O>.
Office Button • To Save a Presentation: Click the
Save button on the Quick Access Slide Show Delivery
Toolbar, or press <Ctrl> + <S>. End Slide Show <Esc>
• To Save a Presentation with a Different
Name: Click the Office Button, select Jump to Slide <Slide #> +
Save As, and enter a new name for the <Enter>
presentation. Toggle Screen Black <B>
• To Preview a Presentation: Click the Toggle Screen White <W>
Office Button, point to the Print list
arrow, and select Print Preview. Pause Show <S>
• To Print a Presentation: Click the Office Show/Hide Pointer <A>
Button and select Print, or press <Ctrl> Change Arrow to Pen <Ctrl> + <P>
+ <P>.
Change Pen to Arrow <Ctrl> + <A>
• To Undo: Click the Undo button on
the Quick Access Toolbar or press <Ctrl> Erase Doodles <E>
+ <Z>.
• To Close a Presentation: Click the Formatting
Office Button and select Close, or press
<Ctrl> + <W>. Bold <Ctrl> + <B>
• To Get Help: Press <F1> to open the Italics <Ctrl> + <I>
Help window. Type your question and
Align Left <Ctrl> + <L>
press <Enter>.
• To Exit PowerPoint: Click the Office Center <Ctrl> + <E>
Button and click Exit PowerPoint. Justify <Ctrl> + <J>
Formatting

Dialog Box Launcher Group

• To Cut or Copy Text: Select the text you want to cut or copy and click the • To Apply a Document Theme (called design templates in previous versions
Cut or Copy button in the Clipboard group on the Home tab. of PowerPoint): Click the Design tab on the Ribbon, click the More button in
• To Paste Text: Place the insertion point where you want to paste and click the Themes group, and select a theme from the gallery.
• To Change the Slide Background: Click the Design tab on the Ribbon,
the Paste button in the Clipboard group on the Home tab. click the Background Styles button in the Background group, and select a
• To Format Selected Text: Use the commands in the Font group on the background.
Home tab, or click the Dialog Box Launcher in the Font group to open the • To View the Slide Master: Click the View tab on the Ribbon, click the Slide
Font dialog box. Master button in the Presentation Views group, and click the Slide Master or
• To Copy Formatting with the Format Painter: Select the text with the the appropriate Layout Master in the Outline pane.
formatting you want to copy and click the Format Painter button in the • To Change Paragraph Line Spacing: Select the paragraph(s), click the
Clipboard group on the Home tab. Then, select the text you want to apply Line Spacing button in the Paragraph group on the Home tab, and
the copied formatting to. select an option from the list.
• To Change Paragraph Alignment: Select the paragraph(s) and click the • To Insert a Header or Footer: Click the Insert tab on the Ribbon and click
appropriate alignment button ( Align Left, Center, Align Right, the Header & Footer button in the Text group. Select the option(s) that you
or Justify) in the Paragraph group on the Home tab. want and click Apply or Apply to All.
• To Create a Bulleted or Numbered List: Select the paragraphs you want • To Correct a Spelling Error: Right-click the error and select a correction
to bullet or number and click the Bullets or Numbering button in from the contextual menu. Or, press <F7> to run the Spell Checker.
the Paragraph group on the Home tab.

The Outline Pane Drawing and Graphics

The Slides tab contains a • To Insert a Clip Art Graphic: Click the Insert tab on the Ribbon and click the
thumbnail image of every slide in Clip Art button in the Illustrations group. Type the name of what you’re
the presentation; simply click a looking for in the “Search for” box and click Go.
thumbnail to jump to that slide. • To Insert a Picture: Click the Insert tab on the Ribbon and click the Picture
You can also rearrange, add, or button in the Illustrations group. Find the picture you want to insert and click
delete slides here. Insert.
• To Draw a Shape: Click the Insert tab on the Ribbon, click the Shapes
button in the Shapes group, and select the shape you want to insert. Then,
The Outline tab focuses on the click where you want to draw the shape and drag until the shape reaches the
content of the presentation rather desired size. Hold down the <Shift> key while you drag to draw a perfectly
than its appearance. Use this tab proportioned shape or straight line.
when you want to adjust the textual • To Format an Object: Double-click the object and use the commands located
structure of a presentation or add on the Format tab.
large amounts of text to it. • To Move an Object: Click the object and drag it to a new location. Release
the mouse button when you’re finished.
• To Resize an Object: Click the object to select it, click and drag one of its
sizing handles ( ), and release the mouse button when the object reaches
Delivery, Transitions and Animation the desired size. Hold down the <Shift> key while dragging to maintain the
• To Add a Slide Transition: Navigate to the slide you want to add a object’s proportions while resizing it.
transition to. Click the Animations tab on the Ribbon, click the More button • To Delete an Object: Select the object and press the <Delete> key.
in the Transition to This Slide group, and select a transition effect.
• To Add an Animation Effect to an Object: Select the object that you want View buttons
to animate, click the Animations tab on the Ribbon, and click the Custom
Animation button in the Animations group. Click the Add Effect button,
select a category, and select the effect you want to use. Normal view: This is Slide Sorter view: Slide Show view:
• To Present a Slide Show: Click the Slide Show button on the status bar. the default view in Displays all the slides in Displays the
• To Use the Pen: In Slide Show view, press <Ctrl> + <P> and then draw on PowerPoint 2007. the presentation as presentation as an
the screen. Press <Ctrl> + <A> to switch back to the arrow pointer. Press Normal view includes thumbnails (tiny images). electronic slide show.
<E> to erase your doodles. the Outline pane, Slide Use Slide Sorter view Whenever you deliver a
• To Add Slide Timings: Click the Slide Show tab on the Ribbon and click pane, and Notes pane when you want to presentation in front of
the Rehearse Timings button in the Set Up group. Navigate through the rearrange the order of an audience, Slide Show
presentation, pausing on each slide for the amount of time you wish to slides or add transition view is definitely the
display it during your show. Click Yes to save your timings. effects between slides. view you want to use.
Shortcut Keys Description
Ctrl + 0 Adds or removes 6pts of spacing before a paragraph.
Ctrl + A Select all contents of the page.
Ctrl + B Bold highlighted selection.
Ctrl + C Copy selected text.
Ctrl + E Aligns the line or selected text to the center of the screen.
Ctrl + F Open find box.
Ctrl + I Italic highlighted selection.
Ctrl + J Aligns the selected text or line to justify the screen.
Ctrl + K Insert link.
Ctrl + L Aligns the line or selected text to the left of the screen.
Ctrl + M Indent the paragraph.
Ctrl + P Open the print window.
Ctrl + R Aligns the line or selected text to the right of the screen.
Ctrl + T Create a hanging indent.
Ctrl + U Underline highlighted selection.
Ctrl + V Paste.
Ctrl + X Cut selected text.
Ctrl + Y Redo the last action performed.
Ctrl + Z Undo last action.
Ctrl + Shift + L Quickly create a bullet point.
Ctrl + Shift + F Change the font.
Ctrl + Shift + > Increase selected font +1pts up to 12pt and then increases font +2pts.
Ctrl + ] Increase selected font +1pts.
Decrease selected font -1pts if 12pt or lower, if above 12 decreases font
Ctrl + Shift + <
by +2pt.
Ctrl + [ Decrease selected font -1pts.
Insert a cent sign (¢).
Ctrl + / + c
 Insert a character with an accent (grave) mark, where <char> is the
Ctrl + ' + <char> character you want. For example, if you wanted an accented è you would
use Ctrl + ' + e as your shortcut key.
Ctrl + Shift + * View or hide non printing characters.
Ctrl + <left arrow> Moves one word to the left.
Ctrl + <right arrow> Moves one word to the right.
Ctrl + <up arrow> Moves to the beginning of the line or paragraph.
Ctrl + <down arrow> Moves to the end of the paragraph.
Ctrl + Del Deletes word to right of cursor.
Ctrl + Backspace Deletes word to left of cursor.
Ctrl + End Moves the cursor to the end of the document.
Ctrl + Home Moves the cursor to the beginning of the document.
Ctrl + Spacebar Reset highlighted text to the default font.
Ctrl + 1 Single-space lines.
Ctrl + 2 Double-space lines.
Ctrl + 5 1.5-line spacing.
Ctrl + Alt + 1 Changes text to heading 1.
Ctrl + Alt + 2 Changes text to heading 2.
Ctrl + Alt + 3 Changes text to heading 3.
Alt + Ctrl + F2 Open new document.
Ctrl + F1 Open the Task Pane.
Ctrl + F2 Display the print preview.
Ctrl + Shift + > Increases the highlighted text size by one.
Ctrl + Shift + < Decreases the highlighted text size by one.
Ctrl + Shift + F6 Opens to another open Microsoft Word document.
Ctrl + Shift + F12 Prints the document.
F1 Open Help.
F4 Repeat the last action performed (Word 2000+)
F5 Open the find, replace, and go to window in Microsoft Word.
F7 Spellcheck and grammar check selected text or document.
F12 Save as.
Change the text in Microsoft Word from uppercase to lowercase or a
Shift + F3
capital letter at the beginning of every word.
Shift + F7 Runs a Thesaurus check on the word highlighted.
Shift + F12 Save.
Shift + Enter Create a soft break instead of a new paragraph.
Shift + Insert Paste.
Shift + Alt + D Insert the current date.
Shift + Alt + T Insert the current time.

In addition to the above shortcut keys users can also use their mouse as a method of quickly do
something commonly performed. Below some are examples of mouse shortcuts.

Mouse shortcuts Description

Click, hold, and Selects text from where you click and hold to the point you drag and let
drag go.
Double-click If double-click a word, selects the complete word.
Double-clicking on the left, center, or right of a blank line will make the
Double-click
alignment of the text left, center, or right aligned.
Double-click Double-clicking anywhere after text on a line will set a tab stop.
Triple-click Selects the line or paragraph of the text the mouse triple-clicked.
Ctrl + Mouse wheel Zooms in and out of document.