JOB DESCRIPTION QUESTIONNAIRE

Human Resources and Payroll Department

NAME ____________________ DATE ____________________

JOB TITLE ____________________ WORK PHONE ____________________
DEPT OR ___________________ SUPERVISOR ____________________
COLLEGE
JOB CATEGORY SUPERVISOR’S
(FROM ITEM #7) ____________________ SIGNATURE ____________________

Human Resources and Payroll Department 2004

 JOB DESCRIPTION QUESTIONNAIRE

The purpose of completing this JOB DESCRIPTION QUESTIONNAIRE is to enable the University to prepare or
update a job description and to evaluate it for setting or confirming the appropriate grade within a University-
wide compensation structure. You are the best information source about your own job. It may have existed for
many years, but it certainly has changed to some degree from the last time it was evaluated.

Take time to think about how you, through your job, contribute to accomplishing the mission of the
UNIVERSITY OF DETROIT MERCY .

MISSION STATEMENT

The University of Detroit Mercy, a Catholic university in the Jesuit and Mercy traditions,
exists to provide excellent student-centered undergraduate and graduate education
in an urban context.

A UDM education seeks to integrate the

intellectual, spiritual, ethical and social development of students.

Consider how your work relates to other employees’ responsibilities in your department, to students and to the
entire University. You and your supervisor may wish to work together to identify the most important
responsibilities of your job.

As you complete the Questionnaire, reflect on the following:

 The purpose of your job  How your work supports other departments
 External contacts  How other departments support your work
 The impact your job has on the ability of  Decisions you make and their impact on the
other employees to serve students department and University
 The major tasks of your position  The impact your job has on the ability of UDM
 The regular, repetitive duties you perform to attract and retain students
and their importance

When you have completed the Questionnaire, please return it to your supervisor for signature.

Thank you.

Human Resources and Payroll Department 2004

1. What is the purpose of your job? Summarize in 25-to-35 words and check

2. What are the 4 – 7 key responsibilities of your job? Approximately what percent of time,
averaged over the course of the week, do you spend on achieving this responsibility?

Key Responsibility Percent of Time

1.

2.

3.

4.

5.

6.

7.

3. How do you make decisions in your job?

Human Resources and Payroll Department 2004

 Circle one of the following four words or phrases shown in boldface type — Prescribed, Precedents,
Not Covered, or Highly Complex — that describes how you make decisions most of the time.

Prescribed Follow prescribed paths, with routine steps that do not require
changing.
Precedents Respond to commonly occurring problems/situations for which
standards, procedures or precedents exist.
Not Covered Respond to unusual or varied situations that are not covered by existing
standards, procedures and precedents.
Highly Complex Respond to highly complex situations that require demanding problem-
solving abilities.

4. List the professional and/or technical competencies needed when performing the key
responsibilities of your job.

Record the knowledge and skills you must possess and demonstrate to perform the key job responsibilities
you recorded in item # 2. Include the level of proficiency (trainee, fully competent, expert) needed in the
job. Note the equipment or tools you use. Record only what you believe is necessary to perform the key
responsibilities. You personally may have competencies that exceed those required.

1.

2.

3.

4.

5. List the minimum and desired education — including degrees, licenses, certifications or
registrations — and experience needed to perform the key responsibilities of your job.

Minimum -– what a person starting this job must possess, and Desired –- the “nice-to-have”

Separate your own education and experience from what are required to perform the key responsibilities;
you may have more education and experience than those required.

Minimum Desired
_
______________________ _
Education _ ___________________________
Experience ______________________ ___________________________

6. From the following list, circle one category most applicable to your job. If you select
Analytical, check the appropriate subcategory and record the area of expertise.

Human Resources and Payroll Department 2004

Office Administrative Process information and assist others in carrying out their jobs

Analytical  Apply advanced knowledge in field of science or learning to information, study and
recommend action
Area of expertise __________________________________, or
 Perform work requiring invention, imagination, originality or talent in a recognized
field of artistic or creative endeavors
Area of expertise __________________________________, or
 Perform office work directly related to the management or general business
operations and includes independent judgment on matters of significance, or
 Perform systems analysis, system or program design, or machine-operating
system design, testing, creation or combination of duties of similar skill levels

Technical Perform hands-on tasks, primarily using trade or computer hardware and software
skills other than spreadsheet, database and data processing

Sales or Marketing Encourage people to enroll; market or relate the University to others

Coordinating Implement or serve as liaison for one or more programs or activities

Supervisory Direct and manage the time and work of at least two others, with
responsibility for personnel decisions, including hiring, firing, promotions, etc.

7. How many employees do you supervise?

____ Directly = you are responsible for most, if not all, the items in #6, above
_____ Indirectly = you may direct the work of or be responsible for the work product of others

Check () one or more of the following for which you are the decision-maker, including decisions that also
must be approved by the next level of management.

 Hire /fire  Approve time off

 Discipline  Approve work and work product of others
 Promote  Set departmental policies

Thank you for completing the Job Description Questionnaire. Please return it to your supervisor,
who will analyze it in conjunction with related positions. The supervisor may ask you to clarify
some of your responses or may add comments to give the Human Resources and Payroll
Department other information about the position. If you have additional job-related information you
wish to provide the Human Resources and Payroll Department, please enter them here:

Human Resources and Payroll Department 2004

Human Resources and Payroll Department 2004
JOB DESCRIPTION QUESTIONNAIRE Name: ______________________________

Human Resources and Payroll Department 2004