ETHIOPIAN WATER TECHNOLOGY INSTITUTE

Terms of reference /TOR/ for Delivery of

Solar Water Pumping System Design, Installation,

Operation & Maintenance Training

Design, Installation, Operation and Maintenance of SWPS course

Jan. 2019

Addis Ababa
Ethiopia

INTRODUCTION

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 1.1. Organizational Background
In Ethiopia the major source of water supply is groundwater which the country is believed to have a
reasonably rich potential. Unfortunately, however both the development of groundwater resource & water
supply coverage in the country are one of the lowest in the world. Therefore, the development of
groundwater and improvement, both in quality & quantity, of water supply service is given prime
attention in the ministry’s plans.
According to studies conducted by the Ministry of Water, irrigation & Electricity and Regional water
Bureaus indicates one of the most serious obstacles to development of groundwater resources & water
supply service is the extreme shortage of trained technical personnel in the fields of groundwater
exploration, drilling, operation & maintenance of water supply systems & equipment. Manpower
development in groundwater exploration and water supply technology is, therefore, identified as one of
priority area of development to address the issue of ensuring wide and sustainable water supply services
to people.
Hence in order to improve the drinking water supply coverage and operational sustainability of the
constructed water schemes in the country, the former Ministry of water Resources with the assistance of
Japan Government established the former Groundwater Development & water supply training center
renamed Ethiopian Water Technology Center (EWTEC) as project in 1998 with the aim to build the
capacity of the human resource working in regional water bureaus and public water works construction
enterprises. Accordingly, since its establishment in 1998 the project center has trained with short-term
water technology courses more than 3500 technical staff working in water sector. However, as confirmed
by training needs survey conducted in 2009, the practical skill development trainings thus far provided by
the center / EWTEC/ covered only a small percentage of the existing demand in the country.
Therefore, in order to be more responsive to the prevailing higher demand in-terms-of building the
capacity of the existing human resource working in the sector as well as to play a key role in cooperation
with other water TVETs so as to reduce the high gap in skilled manpower needs by producing the lower
and medium level technical professionals required by the sector, the former project center /EWTEC/ has
been transformed into an autonomous public institution being legally established as “ The Ethiopian
Water Technology institute” (EWTI) by Council of Ministers Regulation No. 295/2013 as of August
06,2013.
The institute’s establishment objectives as stated in its regulation are the following.
1. Facilitate the transfer of technology to those engaged in water development and related
activities.

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 2. Provide practical trainings to capacitate the existing and potentially joining manpower of the
sector in cooperation with other technical and vocational education and training institutions; and
3. Produce and build capacity of instructors required by technical and vocational education and
training institutions.

Moreover, in accordance with its establishment regulation, EWTI has nine objective implementing duties
and out of this, six of them are related with human resource capacity development though provision of
short-term practical trainings and long-term trainings in water TVET program.
As it is mentioned-above, EWIT is a very recent establishment, and its practical training provision
experience which it has gained with its former project set-up only with the provisions of short-term
practical trainings in selected water technology courses. On the other hand, it has no prior practice or
experience in providing long-term trainings of water TVET program.
Currently, EWIT is under internal organizing process to equip itself with the necessary manpower and
logistical requirements with simultaneous engagement with basic preparation works that enables for
launching the training provisions of both the short-term and long-term program and other duties in
accordance with its mandate given with its establishment regulation.
Therefore, the ongoing training of the course has necessitated the preparation of this TOR for the delivery
of training of Drilling Technology lecture for Drilling Technology Course and water well rehabilitation
and diagnosis course.
1.2 The overall goal
The overall of the training is to improve the water supply coverage of the country by enhancing
groundwater exploration development and management skills for the capacity building of regions
through training in appropriate technology like Drilling Technology, water supply Engineering, Solar
Water Pumping system, Drilling Machinery Maintenance and other related courses.
The training Institute has 3 components, namely
1) Physical infrastructure building
2) Training component
3) Research and development activity
4) Demonstration SWPS for training

The training Institute complex includes besides the workshop 9 main blocks of buildings, one central
block for administrative, two for classroom, four for dormitory and one for meeting hall.
The institute currently providing training on the following courses

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 1. Ground water Investigation
2. Groundwater management
3. Drilling Technology
4. Drilling machineries maintenance technology
5. Water supply Engineering
6. Electromechanical machineries Maintenance Technology
7. Irrigation and drainage
8. Well rehabilitation and diagnosis
9. Non-revenue water management
10. Utility management
11. Sanitation and solid waste management
12. GIS and remote sensing
13. Project planning and management and contract administration
14. Solar Water pumping system Engineering
2. Objectives of Solar Water pumping system Design, installation, Operation and maintenance

The main objective of the training is to provide the right knowledge, skill and Attitude on Design,
Installation, Operation and Maintenance of solar water pumping system (SWPS) and relevant
equipment’s through lectures and practical exercises in the workshop and at the field site by using
training aids.
Lectures are given utilizing overhead projector (OHP); slide films, CDs & video films, simulations,
soft wears, Sectional drawings, and while the practical works are conducted in the workshop and at
the field site by using solar PV module, solar water pump, wiring and installation etc.
To ensure the proper transfer of knowledge and skills to the participants the exercises are given at
the end of the class of each subject. All the participants are given the chance to present their
experience and to discuss their problems encountered in the course of their field works.
To achieve the objectives, the courses utilizes a combination of lectures, group discussions, and
workshop exercise, filed training on Solar water pumping system schemes .Finally provide
achievement tests at the end of each subjects. It is programmed in the training course are conducted
at the training center and in the city of Addis Ababa while field works in carried outside Addis Ababa
area .

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 3. Scope of the consultant work
3.1 Course content
 Solar energy sources ,technologies and factors products for 1day (5 hours)

- Introduction to drinking water demand assessment

- Determine daily water requirement
- Describe and discuss well characteristics that are important for solar water pump system design
- Demonstration of SWPS components
- Understand design parameters and design procedure for SWPS design
 Solar Water Pumping System design and sizing (for 1 days (5hours))
- Calculate hydraulic requirements
- Solar resource analysis
- SWPS design including determination of pump size, solar array and controller/inverter
- Provide practical exposure to components and a working system
 Installation of a Solar Water Pumping System (1days (5 hours))
- PV system installation tools, PV array installation procedure, Test installation
- Practical completion, commissioning and acceptance, and handover
- Build technical skill of trainees on how to install SWPS components
 OPERATION AND MAINTENANCE (2days (10 hours))
- Introduction to Operation and maintenance of SWPS
- Explain on the need for Operation, Maintenance and Trouble Shooting for SWPS
- Explain and outline activities needed for proper operation of a SWPS
- Practical training conduct routine and preventive maintenances on SWPS

 Total Duration of training

25 hours (5days) for SWPS design, Installation, operation and maintenance class lecture and
practical training in work shop and (5 days (40 hours)) on filed training total of 65 hours (10
days).

NB: one day consists of 5 training hours in class room and field training 8 hours per day
3.3 Target groups
 The course program was intended for Electrical engineers , chief electrician, , Mechanical
Engineers, water technicians and mechanics whose Background is engineers or graduate
from technical school, college and university having working experience of min 2 years.
 The Participants are working in regional water works construction enterprises or water
bureaus, NGOS in water sector construction section.
4. Date of training
4.1 The consultant shall give the training three times a year within the schedule of the institute
4.2 Number of Participants:- 10 - 20 trainees
4.3 Training language:-English shall be the main language of the training
4.4 Training Venue:- Kaliti – Ethiopian Water Technology Institute and any selected filed site

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5 . Qualification of consultant
The consultant should have a minimum of B.sc degree in Energy technology, Electrical
engineering, Mechanical Engineering, Physics and related filed an experience of 4 Four years in
teaching or utilization of renewable energy technologies equipment and machines.
6. Responsibilities of the Consultant:
 Provide the printed and soft copy of training manual for the training.
 Conduct the training as per the schedule provided by the client.
7. Responsibilities of the Client:

Meet regularly with, and give every necessary support for the consultant to ensure smooth and efficient
implementation of the training.
Provide Payment for the service delivered as per Bid wining price, 100 % total payment will deliver after
the completion of the service.

Evaluation Criteria
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Primary qualification criteria
1. Having TIN number ( Tax payers identification number ) both for private individuals and for
companies (Evaluation mark : Pass or Fail )
2. If the bidder is company; Renewed business license and registration certificate. (Evaluation mark:
Pass or Fail)
Technical evaluation
Criteria, sub-criteria, and point system for the evaluation of Full Technical Proposals are:
Points
(i) Educational qualification [40]
 PhD degree in Energy technology, Electrical engineering, Mechanical Engineering, Physics and
related filed with special relevant training …........................ 40
 MSc degree in Energy technology, Electrical engineering, Mechanical Engineering, Physics and
related filed with special relevant training .......................... 35
 PhD degree in Energy technology, Electrical engineering, Mechanical Engineering, Physics and
related filed with no special relevant training ..................... 10
 MSc degree in Energy technology, Electrical engineering, Mechanical Engineering, Physics and
related filed with no special relevant training ..................... 5
 BSc degree in Energy technology, Electrical engineering, Mechanical Engineering, Physics and
related filed with special relevant training.......................... 25
 BSc degree in Energy technology, Electrical engineering, Mechanical Engineering, Physics and
related filed with no special relevant training ..................... 0
(ii) General experience of the Consultants/trainer relevant to the assignment: [40]
 work experience 4 years and above................... 40
 Work experience less than 4 years ..................... 0
(iii)Specific experience of the Consultants/trainer relevant to the assignment: [20]
 Delivering similar training at least once ................... 20
 Delivering related training at least once .................... 10
 No training delivery experience ..................... 0
Remark:
 Applicants expected to submit Technical proposals Such as (Work experience letter, TIN
number/certificate, Educational Certificate and any relevant special training documents)
 Financial proposal ( the bidder must fill the format prepared by the institute to show their
proposed payment)
 Both the Technical and Financial documents must be submitted in a separate envelope.
 Bidder who don’t pass the preliminary evaluation could not pass to the technical
evaluation
 Those who get Technical evaluation 70 % and above result will automatically pass to the
Financial evaluation
 The least financial offer among those who passed the technical evaluation will became the
bid winner.

Financial Proposal submission form

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Name of Bidder: ---------------------------------
Date : ---------------------------------

Sr. Course Title Proposed payment per contact Remark

No hour (Including Tax)
Delivered at EWTI
1 Solar Water Pumping System Design,

Installation, Operation and Maintenance

SWPS Engineering course

Remark:-
 The Institute will deduct 2% TOT from the proposed payment if the bidder is individual consultant; if the
bidder is firm/company 15% VAT will also deducted, therefore the bidder should fill the price by including
necessary tax.