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    Task List: Pay Roll Administration

    Uploaded by

    Nipun Chathuranga
    This document contains a task list for K. A. Nipun Chathuranga related to payroll administration, HR system administration, HR reporting, BOI & industrial relations, other tasks, and year-end audit. The tasks include monthly payroll planning, preparing payroll inputs and resignation details, leave and overtime tracking, salary advance processing, profit share calculations, system troubleshooting, monthly reporting, BOI statistics reporting, trainee updates, annual evaluations, and audit support. Sadeep will take over some payroll-related tasks beginning in January 2020.

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    Task List: Pay Roll Administration

    Uploaded by

    Nipun Chathuranga
    35 views2 pages
    This document contains a task list for K. A. Nipun Chathuranga related to payroll administration, HR system administration, HR reporting, BOI & industrial relations, other tasks, and year-end audit. The tasks include monthly payroll planning, preparing payroll inputs and resignation details, leave and overtime tracking, salary advance processing, profit share calculations, system troubleshooting, monthly reporting, BOI statistics reporting, trainee updates, annual evaluations, and audit support. Sadeep will take over some payroll-related tasks beginning in January 2020.

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    Pay Roll Administration

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    This document contains a task list for K. A. Nipun Chathuranga related to payroll administration, HR system administration, HR reporting, BOI & industrial relations, other tasks, and year-end audit. The tasks include monthly payroll planning, preparing payroll inputs and resignation details, leave and overtime tracking, salary advance processing, profit share calculations, system troubleshooting, monthly reporting, BOI statistics reporting, trainee updates, annual evaluations, and audit support. Sadeep will take over some payroll-related tasks beginning in January 2020.

    Copyright:

    © All Rights Reserved
    Download as DOCX, PDF, TXT or read online from Scribd
    Download as docx, pdf, or txt
    35 views2 pages

    Task List: Pay Roll Administration

    Uploaded by

    Nipun Chathuranga
    This document contains a task list for K. A. Nipun Chathuranga related to payroll administration, HR system administration, HR reporting, BOI & industrial relations, other tasks, and year-end audit. The tasks include monthly payroll planning, preparing payroll inputs and resignation details, leave and overtime tracking, salary advance processing, profit share calculations, system troubleshooting, monthly reporting, BOI statistics reporting, trainee updates, annual evaluations, and audit support. Sadeep will take over some payroll-related tasks beginning in January 2020.

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    Task List

    Name – K. A. Nipun Chathuranga


    Date – 27/12/2019
    Pay Roll Administration

     Plan monthly payroll and set timelines discussing with MSL – 25th of every month
     Payroll inputs and Resignations details preparation – Send to MSL on 28th to 30th of
    every month
     Leave and overtime details preparation – send to sections for confirmation on 31st of
    every month
     Get confirmed leave and overtime details from sections and send to MSL - 2nd to 3rd
    of every month
     Monthly pay sheet confirmation – 5th to 7th of every month
     Employee details clearance - Festival Advance, leave payment and pension clearance
    when resign
     Salary advance sheets preparation – 8th of every month (Will be done by Sadeep
    w.e.f. January 2020)
     Send Salary Advance requested employee list to MSL – 15th of every month (Will be
    done by Sadeep w.e.f. January 2020)
     Profit Share details preparation - April, August and December in every year
     Festival Advance sheets preparation and send to MSL (Depend on the payment date) -
    (Will be done by Sadeep w.e.f. January 2020)
     CSR and other deduction reports
     Coordinate with Finance department & MSL regarding Fund requests and fund
    transfers with related to all payments and follow up the process up to the pay
     Staff Employees leave administration – get the confirmation through an email – 8th of
    every month (Will be done by Sadeep w.e.f January 2020)
     Staff Employees salary input preparation – 12th of every month

    HR System Administration

     System troubleshooting in Admin level (CEMEX and BIO STAR)


     System troubleshooting for profile users and admin users - solving day today issues
     Update employee information in the system.
     Make adjustments as per the requirement (set up security levels, leave update, leave
    process and setup holiday calendar)
     Provide support to perform system tasks (User Training)
     Provide guidance for production teams regarding OT calculations

    1|Page
    HR Reporting

     Monthly employee database update


     SSI – Head cost report to Duminda & Hatem – 27th of every month
     North Technology Group Headcount report to Suzanne – 5th of every month
     Headcount Report to Tiran – 8th of every month
     Headcount for analysis report to Deepani – 8th of every month
     Pension contribution list to Finance – 9th of every month
     Monthly no pay report to Madushani – 9th of every month (Will be done by Sadeep
    w.e.f. January 2020)
     Monthly HR Information Dashboard – 15th of every month
     Reports on request by HOD - leave, no pay, overtime reports, Salary records
     Headcount analysis reports, No pay comparison reports, Resignation Attrition and
    Absenteeism reports. – on request

    BOI & Industrial Relations

     BOI Statistic – 8th of every month


     Dealing with BOI IR department during quarterly inspection and provide information
    and reports as requested by the inspection officer.
     Maintain EPF & ETF remittance records

    Other Tasks

     Trainee probation update monthly in ERT


     Grid update and annual grid preparation
     Annual Evaluation preparation with no pay and late calculations.
     Annual increment letters preparation
     Salary and service confirmation of employees over the phone

    Year end Audit

     Gratuity provision reports to Sohan & Pujitha


     Provide reports as request by auditors
     Provide HR process information to auditors

    2|Page

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