The Burj Khalifa

Project

Integrated Change
Control Process

Multi Prospect
Management (MPM)

2020

MPM TEAM:
 Andrew Leithead
 Shekhar Shrestha
 Akinjide Akinjobi
 Emeraude Marie Sandy Myrtil
The Burj Khalifa Project Integrated Change Control Process

Table of Contents

1. Document Change Control..............................................................................................................................................2

2. Authorization of the Process...........................................................................................................................................2
3. Integrated Change Control..............................................................................................................................................2
3.1. Integrated Change Control Approach.....................................................................................................................2
3.2. Definition of Change..............................................................................................................................................3
3.3. Change Control Board (CCB)................................................................................................................................3
3.4. Change Control Procedure......................................................................................................................................3
4. Change Control Forms....................................................................................................................................................5
5. Change Log.....................................................................................................................................................................9

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The Burj Khalifa Project Integrated Change Control Process

1. Document Change Control

Revision Number Date of Publication Contributor Brief Description of

change
1 16th Sep 2020  Shekhar Shrestha -Create the first version
 Akinjide Akinjobi of document.
 Andrew Leithead
 Emeraude Marie
Sandy Myrtil

2. Authorization of the Process

Organization Position Name Signature Date

Emaar Properties, UAE Project Sponsor Emaar 16th Sep 2020
Properties/Carles
Adell Martinez and
Miguel Saiz
Online Business School Project Multi Prospect 16th Sep 2020
Manager Management

3. Integrated Change Control

3.1. Integrated Change Control Approach

Performing Integrated Change Control is the process of reviewing all change requests; approving
changes and managing changes to deliverables, project documents, and the project management
plan; and communicating the decisions 1. This process reviews all requests for changes to project
documents, deliverables, or the project management plan and determines the resolution of the
change requests. The performing change control process in the Burj Khalifa will be conducted from
project start through completion. MPM Project Manager will have the ultimate responsibility for
change control process. Changes may be requested by any stakeholders involved with the project
and may occur at any time throughout the project life cycle. Once the project is baselined such for
scope, schedule and cost or project management plan, any change deviating from the baseline plan
or any other deviation in the Project Management Plan must go through the change control
process. All the change request must be recorded in writing as recommended in this process
document.

1
As per PMBOK defined in Perform Integrated Change Control.
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The Burj Khalifa Project Integrated Change Control Process

The Burj Khalifa will categories the change in two main category for delegating the authority for
making decision. The first category of change which does not affect the Project Management plan,
baselines, policies and procedure, project charter, contracts and statement of works, the project
manager will have the authority to make decision on such changes. In the other hand, the second
category of change which does affect those key elements ( Project Management plan, baselines,
policies and procedures, project charter etc.), such change request will be approved, deferred or
rejected by Change Control Board comprising of Project Sponsor, Project Manager and senior
representative from relevant stakeholder entity like customer, experts and others as per relevance.

3.2. Definition of Change

The Burj Khalifa’s definition for change for key area will be as follows:

 Schedule change: Any deviation from schedule plan of the activity which may deviate
outside the range of acceptable level of tolerance;
 Budget change: Any deviation from project budget or cost of the item which may deviate
outside the range of acceptable level of tolerance in cost and budget;
 Scope change: Any deviation from scope of project in product, service or results which may
have impact on the project objective and goals;
 Project document change: Any change or modification in the project documentation

3.3. Change Control Board (CCB)

The Burj Khalifa Project will form a Change Control Board comprising of as follows personnel:
 Project Sponsor
 Project Manager
 Authorized representative of stakeholder
 Subject Matter Experts (SME)
 Functional Managers
 Others ( as per need)

Project Manager will function as member secretary of the Change Control Board. All the
communication and administrative functions are managed by Project Manager.

3.4. Change Control Procedure

The flowchart of the change control process in the Burj Khalifa will be as follows:

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The Burj Khalifa Project Integrated Change Control Process

2. Evaluate 3. Create 4. Submit to

1. Identify
the Impact of change CCB and
change
the change request review

7. Update the 5. Decision on

8. Communicate 6. Record in
Project change
the change to change log
Management (approved/
stakeholders and update
Plan rejected/deferre
it status d

9. Manage the
Project to the
updated plan

Step Responsibility Details

1.Identify the Customer/stakeholder  Recognize the need for change,
Change  Briefly explain the rationale of change and
why it is needed.
2.Evaluate the  Project Manager  If the change request is out of scope,
impact  Project team Project Manager may reject it and no action
is required,
 If the change request is within the scope of
project, consider for change control process
 Analyze and assess the impact of the
change in project’s objectives and project’s
constraints like time, cost and scopes,
 Estimate the additional resources and
efforts required for the change.
3.Create change  Project Manager  Develop the change request form including
request  Project Team the detailed analysis
 Considers for different options for change
 Recommendation for best options change
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The Burj Khalifa Project Integrated Change Control Process

4.Submit to the CCB  Project Manager  Plan and organize a CCB meeting,
and review of the  Discuss and assess the change request,
change.  Look for the different options and
5.Making decision  Change Control  Making decision on the change request
on Change Board (CCB) based on the analysis and different
options,
 Request can be approved or rejected or
deferred,

6.Record in change  Project Manager  Entry into the change log
log and update its  Update the change log
status
7.Update the Project  Project Manager  Revise the plan related to the knowledge
Management Plan area of change,
 Update the Project Management Plan
8.Communicate the  Project Manager  Inform to the requesting stakeholder about
change to the the decision of change,
stakeholder  Inform to the other relevant stakeholders
who may have impact of decision on
change
9.Manage the  Project Manager  Implementation of activities as per the
project to the  Project Team updated management plan
updated plan manager  Monitor progress to the updated
management plan
 Record the completion of change request
 Close the change request.

4. Change Control Forms

Burj Khalifa Project Integrated Change Control Form

Project Title: Burj Khalifa Project Project Number: xxxx

Project Leader/Manager: Change Request ID:

Sponsor: Date Prepared:

Change Request Quick Summary

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The Burj Khalifa Project Integrated Change Control Process

Proposed Change to: Impact on Project: Status:

Change Request Identification

Short Description

Requestor Estimate of
Priority

Date raised

Raised by

Further analysis? □ Approved □ Rejected □ Deferred

Change Request
Assessment

Detailed description

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The Burj Khalifa Project Integrated Change Control Process

Time scale for analysis

Small change?

Assigned on

Accepted for analysis

by

Accepted for analysis

on

Change Request
Analysis
Impact analysis

Scope Impact
Description

Schedule Impact
Description

Cost Impact
Description

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The Burj Khalifa Project Integrated Change Control Process

Impact of not
implementing

Alternatives

Completion ccriteria
for change request

Estimated effort

Estimated cost

Impact level in all the

project

Analyzed Priority of
Request

Resources

Estimates validated on

Estimates validated by

Analysed by

Change Request
Decision

Decision

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The Burj Khalifa Project Integrated Change Control Process

Rationale for
decision

Approved
resources

Approved cost

Comments

Change Request Decision Signatures

Project Manager:

---------------------------------------------
Printed Name, Signature, Date

Decision Maker:

-----------------------------------------
Printed Name, Signature, Date

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The Burj Khalifa Project Integrated Change Control Process

5. Change Log
A Change Log is a list containing some of the information about all the Change Requests.

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The Burj Khalifa Project Integrated Change Control Process

Project PCR ID Short description Raised by Priority Date raised Owner Target date Status Status date
Number

References:
1. A guide to Project Management Body of Knowledge, 6th edition (PMBOK Guide), PMI, 2017.
2. Integrated Change Control Process, Strelka, OBS MPM, 2020
3. EPS Green Factory in Tripoli, Shake ITUP, OBS, MPM

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