Excel 2016 Keyboard

Shortcuts Cheatsheet

Frequently Used Shortcuts Navigate in Cells

Close a spreadsheet Ctrl+W Move to the previous Shift+Tab

cell in a worksheet or the
Open a spreadsheet Ctrl+O previous option in a dialog
box.
Go to the Home tab Alt+H
Move one cell up in a Up Arrow key
Save a spreadsheet Ctrl+S worksheet.

Copy Ctrl+C Move one cell down in a Down Arrow key

worksheet.
Paste Ctrl+V
Move one cell left in a Left Arrow key
Undo Ctrl+Z worksheet.

Remove cell contents Delete key Move one cell right in a Right Arrow key
worksheet.
Choose a fill color Alt+H, H
Move to the edge of the Ctrl+arrow key
Cut Ctrl+X current data region in a
worksheet.
Go to Insert tab Alt+N
Enter End mode, move to End, arrow key
Bold Ctrl+B the next nonblank cell in
the same column or row as
Center align cell contents Alt+H, A, then C the active cell, and turn off
End mode. If the cells are
Go to Page Layout tab Alt+P blank, move to the last cell
in the row or column.
Go to Data tab Alt+A
Move to the last cell on a Ctrl+End
Go to View tab Alt+W worksheet, to the lowest
used row of the rightmost
Format a cell from context Shift+F10 used column.
menu
Extend the selection of Ctrl+Shift+End
Add borders Alt+H, B cells to the last used cell
on the worksheet (low-
Delete column Alt+H,D, then C er-right corner).

Go to Formula tab Alt+M

Navigate in Cells contd... Make Selections & Perform
Actions
Move to the cell in the Home+Scroll Lock
upper-left corner of the Select the entire work- Ctrl+A or
window when Scroll Lock is sheet. Ctrl+Shift+Spacebar
turned on.
Select the current and next Ctrl+Shift+Page
Move to the beginning Ctrl+Home sheet in a workbook. Down
of a row in a worksheet.
Home Move to the begin- Select the current and pre- Ctrl+Shift+Page Up
ning of a worksheet. vious sheet in a workbook.

Move one screen down in Page Down Extend the selection of Shift+arrow key
a worksheet. cells by one cell.

Move to the next sheet in Ctrl+Page Down Extend the selection of Ctrl+Shift+arrow key
a workbook. cells to the last nonblank
cell in the same column or
Move one screen to the Alt+Page Down row as the active cell, or
right in a worksheet. if the next cell is blank, to
the next nonblank cell.
Move one screen up in a Page Up
worksheet. Turn extend mode on Turn extend mode
and use the arrow keys to on and use the
Move one screen to the Alt+Page Up extend a selection. Press arrow keys to
left in a worksheet. again to turn off. extend a selection.
Press again to turn
Move to the previous Ctrl+Page Up off. F8
sheet in a workbook.
Add a non-adjacent cell or Shift+F8
Move one cell to the right Tab range to a selection of cells
in a worksheet. Or, in a by using the arrow keys.
protected worksheet,
move between unlocked Start a new line in the Alt+Enter
cells. same cell.

Fill the selected cell range Ctrl+Enter

with the current entry.

Complete a cell entry and Shift+Enter

select the cell above.

Select an entire column in Ctrl+Spacebar

a worksheet.

Select an entire row in a Shift+Spacebar

worksheet.
Make Selections & Perform Format in Cells
Actions
Format a cell by using the Ctrl+1
Extend the selection of Ctrl+Shift+Home Format Cells dialog box.
cells to the beginning of
the worksheet. Format fonts in the Format Ctrl+Shift+F or
Cells dialog box. Ctrl+Shift+P
Select the current region Ctrl+A or
if the worksheet contains Ctrl+Shift+Spacebar Edit the active cell and put F2
data. Press a second time the insertion point at the
to select the current region end of its contents. Or, if
and its summary rows. editing is turned off for the
Press a third time to select cell, move the insertion
the entire worksheet. point into the formula bar.
If editing a formula, toggle
Point mode off or on so
Select the current region Ctrl+Shift+asterisk you can use arrow keys to
around the active cell or (*) create a reference.
select an entire PivotTable
report. Add or edit a cell Shift+F2
comment.
Select the first command Home
on the menu when a menu Insert blank cells with the Ctrl+Shift+Plus (+)
or submenu is visible. Insert dialog box.

Repeat the last command Ctrl+Y Display the Delete dialog Ctrl+Minus (-)
or action, if possible. box to delete selected
cells.
Undo the last action. Ctrl+Z
Enter the current time. Ctrl+Shift+colon (:)

Enter the current date. Ctrl+semi-colon (;)

Switch between displaying Ctrl+grave accent (`)

cell values or formulas in
the worksheet.

Copy a formula from the Ctrl+apostrophe (‘)

cell above the active cell
into the cell or the Formula
Bar.

Move the selected cells. Ctrl+X

Copy the selected cells. Ctrl+C

Paste content at the inser- Ctrl+V

tion point, replacing any
selection.
Format in Cells contd... Format in Cells contd...

Paste content by using the Ctrl+Alt+V Apply the General number Ctrl+Shift+tilde (~)
Paste Special dialog box. format.

Italicize text or remove Ctrl+I or Ctrl+3 Apply the Currency format Ctrl+Shift+dollar
italic formatting. with two decimal places sign ($)
(negative numbers in pa-
Bold text or remove bold Ctrl+B or Ctrl+2 rentheses).
formatting.
Apply the Percentage Ctrl+Shift+percent
Underline text or remove Ctrl+U or Ctrl+4 format with no decimal (%)
underline. places.

Apply or remove strike- Ctrl+5 Apply the Scientific num- Ctrl+Shift+caret (^)
through formatting. ber format with two deci-
mal places.
Switch between hiding Ctrl+6
objects, displaying objects, Apply the Date format with Ctrl+Shift+number
and displaying placehold- the day, month, and year. sign (#)
ers for objects.
Apply the Time format with Ctrl+Shift+at sign
Apply an outline border to Ctrl+Shift+amper- the hour and minute, and (@)
the selected cells. sand (&) AM or PM.

Remove the outline border Ctrl+Shift+underline Apply the Number format Ctrl+Shift+exclama-
from the selected cells. (_) with two decimal places, tion point (!)
thousands separator, and
Display or hide the outline Ctrl+8 minus sign (-) for negative
symbols. values.

Hide the selected rows. Ctrl+9 Create or edit a hyperlink. Ctrl+K

Hide the selected columns. Ctrl+0 Check spelling in the active F7

worksheet or selected
Use the Fill Down com- Ctrl+D range.
mand to copy the contents
and format of the topmost Display the Quick Analysis Ctrl+Q
cell of a selected range into options for selected cells
the cells below. that contain data.

Use the Fill Right command Ctrl+R Display the Create Table Ctrl+L or Ctrl+T
to copy the contents and dialog box.
format of the leftmost cell
of a selected range into the
cells to the right.
Work with Data, Functions Work with Data, Functions
& the Formula bar & the Formula bar contd...

Select an entire PivotTable Ctrl+Shift+asterisk Check dependent formu- Ctrl+Alt+Shift+F9

report. (*) las, and then calculate all
cells in all open workbooks,
Edit the active cell and put F2 including cells not marked
the insertion point at the as needing to be calculat-
end of its contents. Or, if ed.
editing is turned off for the
cell, move the insertion Display the menu or mes- Alt+Shift+F10
point into the formula bar. sage for an Error Checking
If editing a formula, toggle button.
Point mode off or on so
you can use arrow keys to Display the Function Ar- Ctrl+A
create a reference. guments dialog box when
the insertion point is to the
Expand or collapse the Ctrl+Shift+U right of a function name in
formula bar. a formula.

Cancel an entry in the cell Esc Insert argument names Ctrl+Shift+A

or Formula Bar. and parentheses when the
insertion point is to the
Complete an entry in the Enter right of a function name in
formula bar and select the a formula.
cell below.
Invoke Flash Fill to auto- Ctrl+E
Move the cursor to the Ctrl+End matically recognize pat-
end of the text when in the terns in adjacent columns
formula bar. and fill the current column

Select all text in the for- Ctrl+Shift+End Cycle through all combina- F4
mula bar from the cursor tions of absolute and rela-
position to the end. tive references in a formula
if a cell reference or range
Calculate all worksheets in F9 is selected.
all open workbooks.
Insert a function. Shift+F3
Calculate the active work- Shift+F9
sheet. Copy the value from the Ctrl+Shift+straight
cell above the active cell quotation mark (“)
Calculate all worksheets Ctrl+Alt+F9 into the cell or the formula
in all open workbooks, bar.
regardless of whether they
have changed since the
last calculation.
Work with Data, Functions
& the Formula bar contd...

Create an embedded chart Alt+F1

of the data in the current
range.

Create a chart of the data F11

in the current range in a
separate Chart sheet.

Define a name to use in Alt+M, M, D

references.

Paste a name from the F3

Paste Name dialog box (if
names have been defined
in the workbook.

Move to the first field in Enter

the next record of a data
form.

Create, run, edit, or delete Alt+F8

a macro.

Open the Microsoft Visual Alt+F11

Basic For Applications
Editor.

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