PSV Document Checklist – AREA IX (Laboratories) 48
Author: Dr. Veronica C. Ferrer
Copyright 2011-535
PRELIMINARY SURVEY
Area IX
LABORATORIES
Note: Documents to be presented should be at least three (3) years prior to scheduled survey visit
BS Sub- Sources of Data/
Benchmark Statements (BS)
No. BS Documents For Exhibit
A. Laboratory/Shops/Facilities
General (for all laboratories)
A.1 Building plan showing the location of Floor plans of laboratory rooms and
laboratory rooms/shops used by the pictures
program under survey. A physical plant map showing the
location of laboratory
rooms/classrooms
Pictures (size 3R) of different
laboratory rooms with caption
A.2 Copy of the laboratory lay-out. Copy of laboratory lay-out
A.3 Inventory of available equipment, Inventory of equipment and others
gadgets, fixtures in every laboratory. Issued MRs to laboratory
coordinators
A.4 Laboratory Manuals. Copy of Laboratory Manual
A.5 First-aid and antidote Charts Picture (size 3R) with caption/label
displayed conspicuously.
A.6 List of safety and precautionary Copy of precautionary measures or
measures being implemented. handout
Pictures (3R) of posted safety
measures in the laboratory room
Other related documents
Evidence of training conducted on the Certificates of faculty who
A.7
proper use of laboratories. underwent training on some
precautionary measures
PSV Document Checklist – AREA IX (Laboratories) 49
Author: Dr. Veronica C. Ferrer
Copyright 2011-535
Pictures of the actual
demonstration of fire extinguisher
and other fire-fighting equipment
with caption
Other related documents
Computer Laboratory, Multimedia Center
A.8 Inventory of usable computer units Inventory report of equipment,
and other equipment. apparatuses and the like
Other related documents
Computer Laboratory Manual
A.9 Guidelines in the use of computer Pictures (3R) of posted guidelines
laboratories for computer use
Other related documents
PDF/PDS of computer technician
A.10 PDF of the designated computer Designation or appointment of
technician/s. laboratory technician including
duties and responsibilities
Natural Science/Technology/PE Facilities
A.11 Inventory of equipment, fixtures, Updated inventory report by year
apparatuses, supplies and materials.
Pictures ( size 3R) with label
Floor plan can be used then
A.12 Availability of a stockroom highlight the stockroom
Other related documents
Pictures of laboratory rooms
A.13 Evidence on the availability of gas, wherein gas, H2O and electricity
water and electricity. are available with complete label
Other related documents
Laboratory handout or flyer for the
A.14 Guidelines in the use of equipment guidelines in the use of equipment
and apparatuses. Pictures (3R) with label
Other related documents
B. Equipment and Supplies
Inventory report of equipment,
B.1 Inventory of available equipment, apparatuses and the like by year
PSV Document Checklist – AREA IX (Laboratories) 50
Author: Dr. Veronica C. Ferrer
Copyright 2011-535
apparatuses, supplies and materials. then highlight the needed data
Other related documents
List of fabricated tools or
improvised materials or
B.2 List of fabricated tools and apparatuses with complete
apparatuses, including relevant description on the use of the
information. equipment/tool
Pictures (size 3R)
List of patented fabricated tools or
B.3 List of fabricated equipment with improvised materials or
patent (state patent number), if any. apparatuses if any (state the patent
number)
Pictures (size 3R)
C. Maintenance
C.1 Description of a system on:
Narrative report (in paragraph form)
on the system how cleanliness and
orderliness in the laboratories are
implemented:
C.1.1
maintenance of cleanliness and Supporting Documents:
orderliness in the laboratories. Schedule of waste disposal and
cleaning
Monthly report of cleanliness in the
laboratory room
Posted rules and regulations
regarding cleanliness and
orderliness in the laboratory room
Other related documents
Narrative report (in paragraph form)
on the system how replenishment
of perishable materials in the
C.1.2 replenishment of perishable materials. laboratories is done.
Supporting Documents:
A list of perishable supplies to be
regularly monitored
Directories/Memos re: schedule of
equipment inventory from the
authorities
Written report of the laboratory
coordinator about replenishment of
perishable laboratory supplies
Other related documents
PSV Document Checklist – AREA IX (Laboratories) 51
Author: Dr. Veronica C. Ferrer
Copyright 2011-535
Narrative report (in paragraph form)
on the system of how coding and
inventory in the laboratories are
conducted.
Supporting Documents:
C.1.3 coding and inventory; and MRs of equipments/apparatus
assigned to faculty or staff
Complete list of supplies and
equipment with code number
Pictures of equipment with
corresponding code number (size
3R)
Other related documents
Narrative report (in paragraph form)
on the system of how repairs and
calibration in the laboratories are
done.
Supporting Documents:
Memorandum of the College
Presidents, VPAA or other officials
to all unit heads and dept chairs of
C.1.4 repairs and calibration. the different departments re: proper
maintenance of the different
laboratory facilities and equip.
Report on maintenance and
calibration
Written report of the laboratory
coordinator on the actual status of
equipment in the science laboratory
room
Pictures with complete label while
doing the repair and calibration
(size 3R)
Other relates documents
C.2 Composition of the Maintenance and Organizational structure of Repair
Repair Unit. and Maintenance Unit with pictures
and duties and responsibilities
Supporting Documents:
Monthly report of the unit for 3
years
Logbook of output/daily tasks
Other related documents
PDF/PDS of maintenance
personnel arranged in alphabetical
PDF of the maintenance personnel. order
PSV Document Checklist – AREA IX (Laboratories) 52
Author: Dr. Veronica C. Ferrer
Copyright 2011-535
C.3 Educational qualification in matrix
form with pictures
D. Special Provision
Evidence of compliance on the Copy of CMO guidelines/policies
requirements and operation re: program requirements for
D.1 laboratories
laboratories, if applicable
Other related documents
