Internal Control - Accounts Receivable and Credit Sales
Internal Control - Accounts Receivable and Credit Sales
Internal Control - Accounts Receivable and Credit Sales
If so
2 Must a standard, signed, application form be submitted?
3 Are two forms of identity obtained and details checked to application form?
7 Where a credit limit is set above £100 is this based on either a recent set of published
accounts or past transaction history?
8 Are all new account applications signed as authorised by the Accounts Manager?
Continued...
“Can orders only be accepted for recognised customers within their credit limit?” Yes No
1 Are credit sales orders accepted only for approved customers (on the sales ledger)
2 Are all orders checked against the current sales ledger balance
3 Are all orders that take the balance to within 75% of the credit limit passed to the sales
manager for approval
4 Do all orders record an order approval reference number or get signed by the credit
controller
5 Is an aged debtor analysis prepared each month?
6 Are systems of chasing letters/solicitors letters in place for all balances outside of payment
terms?
7 Are customers in default immediately put on stop?
“Do all goods despatched result in a customer being invoiced?” Yes No
1 Are orders recorded on a pre-numbered sales order
2 Are pre-numbered goods despatch notes raised for all goods taken from stores?
3 Can a Goods despatched note (GDN) only be raised on the basis of an approved sales
order?
4 Are GDNs matched/retained with sales orders?
5 Does someone independent of the warehouse check goods leaving the premises with the
related GDNs?
6 Do customers sign for all goods accepted?
7 Are any queries agreed with the driver and recorded on the GDN?
9 Are signed GDNs/orders checked back in by the warehouse and any changes approved?
1 Does the warehouse manager check the sequence of GDNs to ensure all returned by the
0 driver?
1 Are all GDNs passed to the sales ledger department?
1
1 Are all invoices raised based on the GDN set?
2
1 Is a copy of the GDN referenced to the sales invoice number and filed in numerical order?
3
1 Does the accounts manager check the sequence of processed GDNs each month?
4
1 Does the accounts manager check invoices for accuracy and validity (based on approved
5 sales order, GDN and price lists)
Continued...
“Are all invoices raised recorded in the sales ledger?” Yes No
1 Is the invoicing assistant a different person to the sales ledger assistant?
3 Does the accounts manager check the sequence of invoices recorded in the sales day
book, each month?
4 Are invoice sets filed in numerical order?
6 Are the sales day book totals posted to the main ledger by the Accounts Manager (as
distinct from the sales ledger assistant)?
7 Is sales ledger control account reconciliation performed by the accounts manager every
month?
8 Are statements issued monthly to active sales ledger accounts?
9 Is the statement run checked against the list of balances by the accounts manager?
“Can items in the sales ledger only be cleared by valid payment, credit note or journal Yes No
entry?”
1 Are all credit notes approved by the sales manager?
2 Does the accounts manager review all material credit notes issued during the month?
3 Can journal entries only be entered by the Accounts Manager?
4 Are cash receipts posted from the cash book each month
5 Is sales ledger control account reconciliation performed by the accounts manager every
month?
Continued...
“Is all cash received correctly identified, recorded, posted and promptly banked?” Yes No
1 Is all cash received in the post recorded immediately into a cash diary, to which it is cross
referenced?
2 Do at least two people open the post?
4 Is the cash receipts book written up by the cashier before lunch each day?
7 Is the time and route of the daily banking varied each day?
WEAKNESSES RECOMMENDATIONS
1. Sales amounts recorded incorrectly Management should reconcile the balances
between the general ledger, subsidiary records
and the inventory count and account for the
discrepancies.