SAP Ariba

Procurement

Chetan Bodade

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Agenda

 SAP Ariba Overview

 SAP Ariba Procurement
 SAP Ariba Integration
 Reference URL

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SAP Ariba Overview
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SAP Ariba Procurement

SAP Procurement Business

Process
P2X Best Practices:
Business Processes and Business Scenarios
Business Process Business Scenario P2P/P2O
Requisitioning Local catalog P2O and P2P Business Process Business Scenario P2P/P2O
Punch out catalog Payment and remittance ERP payment to supplier P2P only
Non catalog / Ad hoc ERP remittance advice posted to Ariba
Collaborative requisitioning Credit memo Header level credit memo creation
Requisition import / EOE (electronic order execution) Line item credit memo creation
Budget check Credit memo approval
Ordering AN order delivery Ok2Pay
Manual order dispatch Contract compliance Contract creation standalone P2P P2O and P2P
PO quick enablement Contract Term creation - release order contract (Cxxx)
Supplier sending order confirmation Contract Term creation - no release order contract (Cxxx)
Supplier sending ship notices Contract Term creation - release order BPO (BPOxxx)
PO export to ERP Contract Term creation - no release order BPO (BPOxxx)
Change order Contract Request (CR) approval
Cancel order Transaction against Release contract/BPO
Receiving Manual receiving - Desktop Transaction against no-release contract/BPO
Manual receiving - Central PCard (Purchase Card) PCard ordering
Auto receiving Charge loading
Asset receiving Charge reconciliation
Receipt export to ERP Charge payment request export
Receipt import from ERP Catalog approval Catalog approval
Invoice creation Invoice creation - paper/buyer keyed into P2P P2P only User profile management User profile update
Invoice creation - paper/ICS (Invoice Conversion Service) Delegation of authority
Invoice creation - electronic/AN UI User profile approval
Invoice creation - electronic/EDI-cXML
Invoice creation - electronic/collaborative
Invoice creation - electronic/CSV upload
Invoice (INV) approval
Invoice reconciliation Invoice reconciliation
Invoice exception handling and validation
Invoice reconciliation (IR) approval - PO based
Invoice reconciliation (IR) approval - contract based
Invoice reconciliation (IR) approval - non-PO invoice
OK2Pay export

© 2015 SAP AG or an SAP affiliate company. All rights reserved. 9

Process flow - Requisitioning
SAP Ariba Buying & Invoicing/SAP Ariba Buying Ariba Network

External Requisitioner System Approver

System System Supplier

Start
Create a
Requisition

Choose
Select from Create Non-
PunchOut
Local Catalog Catalog Item
Catalog Route through
PunchOut Catalog
Ariba Network for
Content
Remote Catalog
Specify Item
Details
Local Catalog
Content
Add Item(s) to
Requisition

Review and
Edit
Requisition
Purchasing Approver
Supplier Sources/ Enters/
Collaboration
Collaborative Confirms Supplier &
Submit for Requisition Item Details for Any
Approval Non-Catalog Items
No Supplier
Collaboration

Submitted
View Status Approval
Requisition

Fully Fully Approved Denied

Approved
Requisition
Process flow - Receiving
SAP Ariba Buying & Invoicing/SAP Ariba Buying Ariba Network

External System User System Approver System Supplier

Start

Fulfill and
Receive Items
Route to Buying & Ship the Order
Receive Shipment
Invoicing through
Notice
AN
Send Shipment
Update PO to Notification
Shipping/Shipped (optional)

Central Desktop Auto

Receiving Receiving Receiving
Receipt(RC) Doc
Submitted for Approval
Find the PO Associated Approval
with the Items
Received
Denied

Enter Receipt Details: Fully Approved

•Quantity/Amount Accepted
or/and Rejected
Items Partial Full
•Close PO Manually: Yes or No
Rejected Receipt Receipt
•Enter Asset Data for Asset
Receiving: Optional
PO Closed
Manually?

Submit Receipt No Yes

Set System Status Set System Status

to Receiving to Received
Initiate
Return/Replacement/
Credit Process Create New Receipt Receive
PO Closed for Request for
for Further
Receiving Return/
Receiving
Receipt Replacement/
Credit Process
Receipt Export to
External System
SAP Ariba Procurement –
Guided Buying
SAP Procurement Business
Process
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Demo

• https://www.ariba.com/resources/library/library-
pages/introducing-sap-ariba-guided-buying

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SAP Ariba Procurement – Spot
Buy
SAP Procurement Business
Process
What Is SAP Ariba Spot Buy Catalog?

• Catalogue which connect to

Marketplace e.g. ebay
• User Find and buy items that are not
sourced by Organization
• Item which are not available in an
organization's procurement
catalogue
• Spot buys include one-time,
emergency, low-dollar-value, or low
complexity items

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Why Use SAP Ariba Spot Buy Catalog?

Benefits for Employees

•One-Stop Shopping: Grants the ability to find and buy goods that employees need but have not been sourced,
all within the same space as normal SAP Ariba Procurement purchases.
•High Quality Items: SAP Ariba Spot Buy Catalog includes sophisticated filtering for quality content to help
employees find and immediately buy the goods they need, without having to search multiple websites.
•Streamlined Purchasing Process: Spot buy purchases will be made with a corporate bank account or P-Card
and captured within the company’s procurement system, eliminating the need to submit expense reports,
categorize purchased items, or capture and maintain the supplier’s information
•Increased Spend Visibility: Spot buy purchases in SAP Ariba are searchable and reportable, granting greater
insight into employees’ purchasing patterns.

Benefits for the Organization

•Reduction of Non-Contracted Spend: Using SAP Ariba Spot Buy Catalog for what were previously offline spot
buy purchases will increase total spend under management. This will allow an organization to make better
informed business decisions and increase savings.
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Demo
• Spot Buy

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SAP Ariba Integration
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Ariba P2P integration to SAP ERP via Ariba ITK /
/Web Service/Direct Connectivity
Ariba delivered Transfer toolkit

Ariba SUPPLIIER CATALOGS

Integration
Toolkit

Web Service
ARIBA P2P

Direct Connect

SUPPLIERS

Ariba delivered ERP content

Master Data Integration: Manual Upload via File Channel
ARIBA Commerce Cloud

Currencies Taxes
Users and Groups Commodities Accounting Vendor Master
UoMs Payment Terms
DOWSTREAM

CSV CSV CSV CSV CSV CSV

CSV
ERP
CSV Files Customer IT Landscape
Master Data Integration: Automated Upload (Middleware) via
File Channel
ARIBA Commerce Cloud

Currencies Taxes
Users and Groups Commodities Accounting Vendor Master
UoMs Payment Terms

DOWSTREAM

ERP

Customer IT Landscape
Master Data Integration: Direct Connect
ARIBA Commerce Cloud

Currencies Taxes
Users and Groups Commodities Accounting Vendor Master
UoMs Payment Terms
DOWSTREAM

Customer IT Landscape
Master Data Integration: Automated Upload (Middleware) via
WSs
ARIBA Commerce Cloud

DOWSTREAM

Accounting Vendor Master PUs

Depending on realm VARIANT !!!

ERP

Customer IT Landscape
Master Data Integration: Automated Upload (Middleware) via
Web Services
ARIBA Commerce Cloud
DOWSTREAM
SAP VARIANT

Only IMPORT events

ERP

Customer IT Landscape
SAP Ariba URL
Useful Links for SAP Ariba Procurement
Name URL

SAP Ariba Resources and https://www.ariba.com/resources/library

Videos

Ariba Roadmap https://www.sap.com/documents/2017/12/8cc10737-e77c-

0010-82c7-eda71af511fa.html

SAP Ariba Best Practise

Webinar https://www.ariba.com/support/buyer-support/drive-optimal-
results
SAP Ariba Help https://support.ariba.com/help

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Thank you