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Using The Lock Box Files in SAP FI: Erp Sap Sap Fico

The lockbox process involves customers mailing payments to a post office box managed by their bank. The bank deposits the checks, enters the payment details, and electronically transmits this data to the company. In SAP, the lockbox files from the bank must be imported using the specified BAI format. This allows the payment information to be posted to accounts receivable and the general ledger. To process lockbox payments in SAP, users import the lockbox file, specify options, and post the data to automatically apply payments in FI.

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184 views2 pages

Using The Lock Box Files in SAP FI: Erp Sap Sap Fico

The lockbox process involves customers mailing payments to a post office box managed by their bank. The bank deposits the checks, enters the payment details, and electronically transmits this data to the company. In SAP, the lockbox files from the bank must be imported using the specified BAI format. This allows the payment information to be posted to accounts receivable and the general ledger. To process lockbox payments in SAP, users import the lockbox file, specify options, and post the data to automatically apply payments in FI.

Uploaded by

jsphdvd
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Using the Lock Box Files in SAP FI

I was trying to learn & experiment with using the lock box. However, I  don't have
any sample files that I can upload and see if it works.  Does anyone have any sample
bank files and any material that I can use. It would really help me undestand the
procedure.
Lockbox is a process provided by a bank where the customer remits his payment to a PO
Box at your bank, the bank deposits the check in your account and enters the remittance
data from the customer. Then the bank sends the data to you electronically for you to
import and apply in SAP-AR.
The structure that the bank uses is usually one of two formats. BAI will provide you the
customer information and the check amount but no invoice remittance data. Usually
cheaper and works well for a business where customers are paying only one invoice at a
time.
BAI-2 offers remittance data but the bank charges more for the service because they have
to enter more info.
Look at structures FLB** to see the transfer data. 
When the bank sends the customer payment data you use Treasury function FLB2 to
import and then process the payments. This process attempts to determine where to apply
the payment and will post directly against an invoice, an account to a customer or if it
can't even determine the customer it posts into a clearing account (configured) to be
resolved.

The Flow Of Lock Box Processing


ERP SAP ==>  SAP FICO
What is the flow of lock box processing?
By: Aparna
Lockboxes are a procedure used mainly in the USA to enable checks to be deposited
more quickly. The checks the bank sends to you are entered as credits by the bank, and
the information entered is sent to the payee using File Transfer. The lockbox files must be
formatted per the BAI standard format.
Under certain circumstances, the bank transmits a data carrier to the payee several times a
day; the carrier bears the important check information.
From this data carrier, postings are then generated for accounts receivable and G/L
accounting.
Lockbox service has the following advantages for the payee:
- Better liquidity, thanks to faster collection, depositing, and crediting of checks.
- Reduced processing workload
To import lockbox data, proceed as follows:
Choose Incomings -> Lockbox -> Import.
You reach the initial screen.
Specify the path and file name of the lockbox file. 
Specify the import options. 
Choose Program -> Execute.
From the SAP Easy Access Screen select Accounting -> Treasury -> Cash Management
-> Incomings -> Lockbox -> Postprocess or Accounting -> Banking -> Incomings ->
Lockbox -> Postprocess.
Enter the required data and choose Execute.
The selected lockbox data is displayed in a hierarchy. The icons in front of each line
show the status of the check. The following are possible status entries:
- Posted
- Posted on account
- Partially applied
- Not posted
Proceed as follows to display the check status:
a. Choose View -> Other Display
The screen for displaying lists appears.
b. Click on the ALV icon Layout settings and choose Change layout.
c. Select the Check Status field in the dialog window under Column List.
d. If you want to use the field in the column list, click on the left arrow and choose Copy.
The system displays the check status.
Edit Payment Advice 
In order to edit the payment advice, double-click on the Payment Advice field in the list
display. Change the data you want to correct, save and choose Back.
If you want to change the account or account type, show the Account and Account Type
fields as described for the Check Status field. Both fields are shown in the list display and
you can change them directly. Choose Enter to save the changed data.
If you want to ensure that your changes have been saved, double-click on the Payment
Advice field and choose Payment Advice -> Header.
Choose Checks -> Post to resume the automatic posting of changed checks.

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