Transport Tender 2017-18

Kakkanad Factory, Cochin
TENDER NO. : HLL/PUR/ LOCAL TRANSPORTATION /2017-2018

DATED: 07/02/2017
TENDER FORM
SUB: - PROVIDING VEHICLES FOR TRANSPORTATION OF MATERIALS.
Sealed Tenders are invited in prescribed format for supply of the following vehicles
for a period of one year starting from 1st April 2017 as detailed below for local
transportation / collection of goods & materials from & to HLL facilities at the
following locations or within Kerala. Being a SEZ unit, we are exempted from any
sort of taxes.
Vehicle requirement:
Sl. Category of Vehicle

No. Destination
14 FT 18 FT 20 FT ACE Dosth
1 To HLL Peroorkada
Factory, Trivandrum
(Oneway)
2 To HLL Peroorkada
Factory, Trivandrum (To
& from)
3 To HLL Lifecare Limited

Irapuram Factory,
Perumbavour,
Ernakulam (One Way)

Irapuram Factory,
Perumbavour,
Ernakulam (To and Fro)
5 To Godown Kalamassery,
Cochin
6 To Willington Island,
Ernakulam
7 To Cochin Airport,
Nedumbassery
8 To Godown,
Kumarapuram,
Trivandrum
The tender documents can be collected from the office of the undersigned between
10.00 A.M. to 3.00 P.M. on all office working days up to 13/03/2017 (2.00 P.M.)
The tender documents can also be downloaded from our Website:

www.lifecarehll.com.
The last date of issue of Tender documents : 13.03.2017, 2.00 PM

The Last date of receipt of Tenders : 13.03.2017, 3.00 PM
Date of opening of Tenders : 15.03.2017, 2.30 PM
Digitally signed by Harish T

Date: 2017.02.09 16:25:26 +05'30'
Dy. Manager (Purchase & Stores)

TERMS AND CONDITIONS Page 1of 3
1. The Contractor should be the owner of the vehicle – Trucks, Pick up auto,
TATA ACE / similar type of vehicle. In case of Firm/Company the vehicle
can be owned by the Firm/Company. The vehicles should be roadworthy,
in good condition, and should have fully covered type, valid registration,
road permit, records of having paid road tax and insurance, to carry out
Transportation of Goods and materials as mentioned.
2. The vehicle offered should have valid fitness certificate issued by RTO
and the bidder should submit copy of RC Book, Road Tax and
Insurance paid Certificate, Fitness Certificate, Goods carriage permit and
Pollution Certificate duly self attested along with Tender document. The
odometer of the vehicle should be in working condition and in case any
defect occurs, it shall be rectified within 3 days after making alternate
arrangements to perform the work undertaken
3. The vehicle should be registered within 7 years (maximum) prior to the

date of Tender publication and the vehicle should closed type.
4. The Contractor should ensure that the goods and materials transported
is protected from dust, rain, pilferage, etc by proper covering till the
materials are unloaded at the locations specified from time to time. In
case of any loss or damage to the goods in transit, the cost of the material
along with penalty equal to 3 times the cost will be recovered from the
contractor, from the amount payable to him/her or from security deposit
made by him/her to the Company.
5. The Contractor should have valid Service Tax Registration and produce
copy of the Registration Certificate to the Company before
commencement of the Work.
6. The breakup of the rate should be furnished in the price bid. Income tax
as applicable will be deducted and service tax is exempted being SEZ
unit.
7. The Contractor shall submit bills for payment and the bills will be paid
within 15 days of receipt of the bills.
8. The Drivers engaged by the contractor should be experienced and should

have valid driving license and badge. They should have good character
and conduct. In case the Company desires to change the driver, the
contractor should provide substitute immediately.
Page 2 of 3
Necessary Insurance coverage should be taken by the contractor for the

drivers and cleaners engaged by him.
9. There shall be no employer employee relation between the HLL and the
driver and cleaner. The whole supervision and control of driver and
cleaner shall be with the contractor. They shall be employees of the
owner of the vehicle (Contractor).
10. The rate for the vehicles should be quoted considering the distance
indicated for each category of vehicle.
11. In case of failure to place vehicle on any working day, pro-rata rent
along with penalty @15% of per day rent will be recovered. Pro rata rent
will be calculated by dividing the agreed monthly rate divided by the
number of days of the month.
12. The company retains the right to have a panel of transporters and
allocate loads to the transporter in the panel as per requirement.
13. Tender forms can be collected from the Purchase Department,

HLL Lifecare Limited, Plot No.16/A-1,CSEZ, Kakkanad, Cochin-682037.
between 10.00 am and 3.00 pm from10/02/2017. The documents can
also be downloaded from our website (www.lifecarehll.com).
14. The Contractor shall deposit Rs. 25,000/- towards Security

Deposit. The successful bidder/’s are required to furnish the security
deposit within 15 days of award of work and execute an agreement on
stamp paper of Rs.150/-(to be produced by the contractor) based on
which only payment will be released. The draft of the agreement to be
signed is available with the HR Dept of the Kakkanad Factory and the
contractor can refer and understand it before submitting bid for the
tender.
15. Forfeiture of Security Deposit: The security deposit shall be

forfeited, in the event of failure on the part of contractor to place truck
regularly as per requirement / make available the required number of
trucks or failure to execute the work during the contract period. Further
such contractor/’s may also be blacklisted / barred from participating in
HLL's future tenders for a period of two years.
16. The rate quoted should be firm for a period of one year from the
date of work order and no revision/escalation will be considered except in
the case of increase or decline in fuel price by more than Rupee one, in
the manner as given below:
Page 3 of 3
Diesel / Petrol rate increase /decrease calculation:
a) Rate of the diesel / petrol at COCHIN on the tender opening date

will be considered as base rate for rate revision (R1).
b) Amount for rate revision(A) :

Rate change per litre (R1-R2) X Total No of KM run
Running KM per litre
Revised rate =Quoted rate + (A) in case of hike in rate and

Quoted rate - (A) in case of decrease in rate
The running KM per liter of diesel / petrol will be computed for various
categories of vehicles as under:-
c) Truck - 7 KM
d) TATA ACE /similar type of vehicle– 20 KM
e) Pick up auto - 20KM
Rate revision on account of change in fuel price will be allowed based on

the above calculation from the date of fuel revision and the same will be
considered once in every quarter. The request for the revision should
be submitted before 30th of the 1st month of the next quarter.
Request submitted after this date will be rejected.
17. Tenders duly completed in all respects should be submitted to DM

(Purchase & Stores), HLL Lifecare Ltd., Plot No.16/A-1, CSEZ, Kakkanad,
Cochin latest by 3.00 pm on 13/03/2017. The Tender will be opened at
2.30 p.m. on 15/03/2017 the same day in the presence of Tenderers.
18. Tender by fax/e-mail will not be accepted.
19. The Company shall not be liable for the delay in submission of tenders
after the due date specified above due to any reason including Postal delays
etc.
20. The Unit Chief of Kakkanad Factory, Cochin, reserves the right to cancel
or reject the Tender fully or partially, without assigning any reason and
his decisions will be final and binding on all Tenderers.
21. HLL will have the right to cancel the contract at any point of time,
after giving 3 months notice
Dy. MANAGER (PURCHASE & STORES)

HLL LIFECARE LTD
(A GOVERNMENT OF INDIA ENTERPRISE)
PLOT NO. 16/A-1, CSEZ, KAKKANAD, COCHIN-682037
PRICE BID
SUPPLY OF VEHICLES FOR TRANSPORTATION OF GOODS AND MATERIALS

FROM HLL KFC AND TO HLL FACILITIES TO AT THE FOLLOWING
LOCATIONS OR WITHIN KERALA.
TENDER NO. : HLL/PUR/ LOCAL TRANSPORTATION /2017-2018

DATED: 10/02/2017
1. Name & Address of the Tenderer:
Email:
Ph: Res: Mob.:
PAN No:
Service tax registration No.
2. Details of security deposit paid :
3. Details of Vehicle owned by the tenderer.
Sl. Rates of
No. Destinations Category of Vehicle
14 FT 18 FT 20 FT ACE Dosth
1 To HLL Peroorkada
Factory, Trivandrum
(Oneway)
2 To HLL Peroorkada
Factory, Trivandrum (To
& from)

Irapuram Factory,
Perumbavour,
Ernakulam (One Way)
Irapuram Factory,
Perumbavour,
Ernakulam (To and Fro)
5 To Godown Kalamassery,
Cochin
6 To Willington Island,
Ernakulam
7 To Cochin Airport,
Nedumbassery
8 To Godown,
Kumarapuram,
Trivandrum
The rate quoted should be firm for a period of one year from the date of Work
Order. No escalation in rate will be considered during the contract period except in
case of increase or decrease in fuel price. Rate revision on account of change in fuel
price will be allowed based on the calculation provided in the tender.
Signature of Tenderer with seal :
Date:

Transport Tender 2017-18

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Kakkanad Factory, Cochin

TENDER NO. : HLL/PUR/ LOCAL TRANSPORTATION /2017-2018

SUB: - PROVIDING VEHICLES FOR TRANSPORTATION OF MATERIALS.

Sl. Category of Vehicle

3 To HLL Lifecare Limited

4 To HLL Lifecare Limited

The tender documents can also be downloaded from our Website:

The last date of issue of Tender documents : 13.03.2017, 2.00 PM

Digitally signed by Harish T

Dy. Manager (Purchase & Stores)

3. The vehicle should be registered within 7 years (maximum) prior to the

8. The Drivers engaged by the contractor should be experienced and should

Necessary Insurance coverage should be taken by the contractor for the

13. Tender forms can be collected from the Purchase Department,

14. The Contractor shall deposit Rs. 25,000/- towards Security

15. Forfeiture of Security Deposit: The security deposit shall be

Diesel / Petrol rate increase /decrease calculation:

a) Rate of the diesel / petrol at COCHIN on the tender opening date

b) Amount for rate revision(A) :

Revised rate =Quoted rate + (A) in case of hike in rate and

Rate revision on account of change in fuel price will be allowed based on

17. Tenders duly completed in all respects should be submitted to DM

18. Tender by fax/e-mail will not be accepted.

Dy. MANAGER (PURCHASE & STORES)

SUPPLY OF VEHICLES FOR TRANSPORTATION OF GOODS AND MATERIALS

TENDER NO. : HLL/PUR/ LOCAL TRANSPORTATION /2017-2018

1. Name & Address of the Tenderer:

Ph: Res: Mob.:

Service tax registration No.

2. Details of security deposit paid :

3. Details of Vehicle owned by the tenderer.

3 To HLL Lifecare Limited

Signature of Tenderer with seal :

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