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Notes On Basic Excel

This document provides instructions for several basic Excel functions: Auto Sum, Copy with Formula, Flash Fill, What-If Analysis (Scenario Manager and Goal Seek), Conditional Formatting, Sparklines/Charts/Columns, Alignment, Freeze Panes, Date and Time Stamp. The instructions describe how to highlight cells, enter formulas, add and change scenarios, format cells based on values, insert sparklines and charts, manipulate text alignment, freeze panes for scrolling, and insert the current date and time.

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The Chuffed Shop PH
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37 views9 pages

Notes On Basic Excel

This document provides instructions for several basic Excel functions: Auto Sum, Copy with Formula, Flash Fill, What-If Analysis (Scenario Manager and Goal Seek), Conditional Formatting, Sparklines/Charts/Columns, Alignment, Freeze Panes, Date and Time Stamp. The instructions describe how to highlight cells, enter formulas, add and change scenarios, format cells based on values, insert sparklines and charts, manipulate text alignment, freeze panes for scrolling, and insert the current date and time.

Uploaded by

The Chuffed Shop PH
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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Notes on Basic Excel

Auto Sum
 Highlight the cell to be added
 Click / Double click Auto Sum function

Copy with Formula


a. If formula is relative
 Highlight the cell with formula
 Ctrl C then Ctrl V OR Drag the formula

b. If formula is absolute
 With the desired cell selected, enter the formula and then press the F4 key to change the most
recently typed cell reference from a relative cell reference to an absolute cell reference.
Flash Fill

 Type desired text (for example email address). Press the down arrow to select the next cell.
 Type the desired text again following the same pattern.
 Click Data Tab.
 Click Flash Fill to enter similarly formatted text.

What if Analysis
a. Scenario Manager
 Data Bar
 Click What-if Analysis
 Select Scenario Manager
 Click Add
 Scenario Name eg Current Net Pay
 Click Changing Cells field and highlight the range of cells to be changed
 Scenario Values. The scenario values contain the Current Hours Worked.
 Click OK.

 Click Add
 Scenario Name eg. Highest Possible Net Pay
 Click Changing Cells field and highlight the range of cells to be changed
 Click Ok
 Scenario Values. Since we are considering the highest possible net pay by changing the number
of hours worked, we add 10 hours for each scenario. Thus 74.50 should become 84.50.
 Click Ok

 Click Add
 Scenario Name eg. Lowest
Possible Net Pay
 Click Changing Cells field and
highlight the range of cells to be
changed
 Click Ok
 Scenario Values. Since we are
considering the lowest possible
net pay by changing the number of hours worked, we deduct 10 hours for each scenario. Thus
74.50 should become 64.50.
 Click Ok

 Click the desired scenario (Current Net Pay, Highest Possible Net Pay, Lowest Possible Net Pay)
 Click SHOW.

b. Goal Seek
 Click Data Tab
 Click What if Analysis
 Choose Goal Seek
 In the dialog box, go to Set Cell. Click the desired cell eg. Net Pay of Altore Bene.
 To value: Input desired Net Pay eg. 2500
 By Changing > Highlight hours worked
 Click Ok. This will show the number of hours needed to earn 2,500.

Conditional Formatting
 Highlight the desired range, eg. NET INCOME from January to December
 In the Home Tab, Click Conditional Formatting
 Select Highlight Cell Rules
 Choose BETWEEN
 In the Format Cells that are BETWEEN, type the following as shown below
 Click Ok

 Repeat the process. This time, the second condition has the following details

If Conditions
 This gives the value if one statement is true and another value if it is false.
 Write 0 (zero) if the value is not true to avoid getting “FALSE” as a return value.
Sparklines / Charts/ Columns

 Select Insert Tab


 Under Sparkline Tools , choose Lines
 Set Data Range and Location
 Click Ok

 Select Insert Tab


 Under Sparkline Tools, choose Columns
 Set Data Range and Location
 Click Ok

Alignment

 Select the desired cell. Eg February


 Right click
 Format Cell
 Choose Alignment
 Manipulate the text orientation eg. 45degrees
 Click Ok

Freeze Panes

 Highlight the desired column eg. Column B


 Go to View Tab
 Click Freeze Panes.
 Choose Freeze Panes to make the rows and columns visible while the worksheet scrolls.

 To Unfreeze
 Select column B
 View Tab
 Freeze Pane
 Unfreeze

Date and Time Stamp

 Click desired location for Date and Time Stamp


 =Now()
 Enter

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