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"How To Use Powerpoint" Course Reference Guide

This document provides a reference guide for using PowerPoint. It introduces PowerPoint and why it should be used, then reviews key functions like modifying presentations, inserting slides and text, adding presenter notes, and printing handouts. The guide walks through how to open and save a presentation, use important tabs in the ribbon like Home, Insert, and Slide Show, and demonstrates how to insert slides, copy slides, insert a text box, and print handouts for an audience.

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Leonor Monteiro
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© © All Rights Reserved
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38 views16 pages

"How To Use Powerpoint" Course Reference Guide

This document provides a reference guide for using PowerPoint. It introduces PowerPoint and why it should be used, then reviews key functions like modifying presentations, inserting slides and text, adding presenter notes, and printing handouts. The guide walks through how to open and save a presentation, use important tabs in the ribbon like Home, Insert, and Slide Show, and demonstrates how to insert slides, copy slides, insert a text box, and print handouts for an audience.

Uploaded by

Leonor Monteiro
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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“How to Use PowerPoint” Course

Reference Guide

1
Introduction to PowerPoint

What is it? Why should I use it?


• Computer program • Visually supports information presented
• Visual aid • Appeals to both visual and auditory learners
• Creates simple to complex presentations • Visually interesting and captures attention
• Supports subject matter you are presenting • Easily modified and updated

PowerPoint Functions Reviewed


• Modify an existing Presentation
•Open & Save a Presentation
•Insert Text & Slides
•Add Presenter Notes
•View Show & Print Slides

2
Download and Save a Presentation
1

1 With the presentation open, click


on the Microsoft Office Button

2 Choose Save As
3 Select where you want to save to
4 Name the document
5 Click Save
4

3
Open a Presentation Saved on your Computer

1 From your Desktop click on the


Start button

2 Select the PowerPoint software

Continued next page

4
Open a Presentation Saved on your Computer

3 This automatically opens a blank presentation. 5

4 Click the Microsoft Office Button


5 Choose Open

6 Find the location where you saved 7


the presentation (in this case it is the
Desktop)
7 Highlight the presentation name
8 Choose Open
8

5
The PowerPoint Screen

1 Tool Ribbon: Provides tabs for all of 2 Main Editing Screen: Where you 3 Left Side Column: Where all of the slides
the functions needed to work in design and edit slides. in the presentation are shown
PowerPoint

6
Important Tabs* in the Tool Ribbon
* Only shows those tabs used in the beginner
How to Use PowerPoint Course

1 2 3 4

1 Home Tab: To insert slides and cut, copy, 3 Slide Show Tab: Use this tab to preview your
paste and delete slides. presentation in full screen.

4 View Tab: Use this tab to view your presentation in Normal


2 Insert Tab: Use this tab to insert
View, Slide Sorter View, as Notes Pages, or as a Slide Show. Use
text boxes.
the Slide Show View for a presenting to a group.

7
Insert a Slide

1 Highlight the slide above where you want your new slide to go

Continued next page


8
Insert a Slide

2 Click on New Slide in the Home Tab

3 Select the slide layout

Continued next page


9
Insert a Slide

4 The new slide is highlighted in the left side column

10
Copy a Slide

2 Click Copy in the Home Tab

1 Highlight the slide you want to copy

Continued next page


11
Copy a Slide

4 Click Paste

3 Highlight the slide above where the copied slide will go

Continued next page


12
Copy a Slide

5 The new slide is now pasted below the slide you highlighted

13
Insert a Text Box

1 Click on the Insert Tab


2 Select Text Box

3 Drag cursor on the slide to


draw the text box

14
Print Handouts for Audience

1 Click on the Microsoft Office Button

2 Select Print

Continued next page


15
Print Handouts for Audience

5 Your handouts will now print with 3 slides with an area to


take notes for each slide

3 From the drop down menu choose Handouts

6 Click OK

4 From the Slides per Page menu choose 3

16

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