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    Writing Manuals and Procedures: Group 6

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    The document discusses the key aspects of writing procedures and manuals, including defining procedures as a set of guidelines presenting a series of actions, and manuals as instruction guides compiled in a book. It outlines the characteristics, parts, types, and principles of effective procedures and manuals, as well as steps for writing them to clearly instruct the reader.

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    Writing Manuals and Procedures: Group 6

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    41 views33 pages
    The document discusses the key aspects of writing procedures and manuals, including defining procedures as a set of guidelines presenting a series of actions, and manuals as instruction guides compiled in a book. It outlines the characteristics, parts, types, and principles of effective procedures and manuals, as well as steps for writing them to clearly instruct the reader.

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    writingmanualsprocedures2 lecture 04

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    The document discusses the key aspects of writing procedures and manuals, including defining procedures as a set of guidelines presenting a series of actions, and manuals as instruction guides compiled in a book. It outlines the characteristics, parts, types, and principles of effective procedures and manuals, as well as steps for writing them to clearly instruct the reader.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
    41 views33 pages

    Writing Manuals and Procedures: Group 6

    Uploaded by

    Five STAR
    The document discusses the key aspects of writing procedures and manuals, including defining procedures as a set of guidelines presenting a series of actions, and manuals as instruction guides compiled in a book. It outlines the characteristics, parts, types, and principles of effective procedures and manuals, as well as steps for writing them to clearly instruct the reader.

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    WRITING MANUALS

    AND PROCEDURES
    GROUP 6:
    ROVIC IRA A. CORREOS
    ARMIE GRACE PEPINO
    ALEXA MURIEL L. MOZAR
    • A procedure is a set of guidelines that present
    how to do or make something by series of
    actions. A procedure is dominantly structured
    with imperative sentence since it is actually an
    instruction.

    • The main purpose of a procedure is to describe


    how something is accomplished through a
    sequence of actions or steps.
    • Some procedures can be found on manuals
    which will be discussed later, cooking recipes,
    science experiments and others.

    • Making something new starts when you


    follow the procedures or the instructions
    carefully and properly. An accurate and
    formal procedure writing will meet and
    satisfies the reader’s interest.
    WHAT ARE THE CHARACTERISTICS OF A PROCEDURE?

    • Precise
    The procedure must be precise and straight to
    the point. It should be more or less specific.

    • Anticipates Revision Control Hazards


    The procedure also explains and emphasizes the
    logical outcome of your task. It specifies the
    effects and hazards when you made or do
    something.
    WHAT ARE THE CHARACTERISTICS OF A PROCEDURE?

    • Uses Significant Lexicogrammatical Features


    A procedure also uses words and morphemes
    to specify and tell the process of your action to
    help readers follow the instructions accurately.

    • Uses deductive format


    A deductive format is a format in which the
    procedure starts from the top to bottom
    chronologically.
    WHAT ARE THE CHARACTERISTICS OF A PROCEDURE?

    • Involves all users and recipients


    The procedural text involves the users to
    contribute not only his/her share but to
    improve your plan management between you
    and the recipients. That way, there will be no
    misunderstandings and conflicts between your
    published procedure and the recipients.
    WHAT ARE THE TYPES OF A PROCEDURE?

    Here are the types of a procedure:

    1.) PARTICULAR ACTIVITY PROCEDURES- these


    procedures represents a specific, ordinary
    actions such as cooking recipes, science
    experiments, rules and others.

    2.) OPERATIONAL PROCEDURES- these


    procedures tells how to operate a machine or
    an appliance.
    WHAT ARE THE PARTS OF A PROCEDURE?

    • The Introduction
    The introduction must specify the objective or
    the purpose of the main topic.

    • Materials Needed
    In this part, it requires the following materials
    that are needed in formulating an experiment
    and others.
    WHAT ARE THE PARTS OF A PROCEDURE?

    • Steps
    The procedure has steps to undertake in
    performing a particular task. It is arranged in a
    chronological order.

    • Conclusion
    You need to conclude what would have
    happened if you perform the following task
    and explains the circumstances of an action.
    Here are the following steps in writing a
    procedure:

    1. Know exactly how to do the task.


    2. Plan how to write the steps in order.
    3. Write the instructions beginning with a verb.
    4. Write each step as a small piece.
    5. Include warnings and hazards as pre-steps.
    6. Write the steps in logically order.
    7. Review and edit your instructions carefully.
    8. Express the steps in a positive way.
    9. Avoid expressing opinions, preferences or
    choices.
    • Do not use verbs that end in –ing or it makes the
    sentence awkward.
    • Instructions must be about how to do a real,
    tangible and physical action. It is hard to
    perform an instruction when you “think”,
    “pretend” and “believe”.
    • Avoid the word “always” in an imperative
    statement.
    • Allow time to the actor to respond by making
    sure each step is manageable.
    • Instructions are factual, not an encouragement.
    You should not state your point of views and
    reactions because no one will ever follow your
    instructions.
    • For each step, add a sentence or phrase that
    judges the actor if he follows the step correctly.
    • Use the imperative form.
    • For technical, scientific, engineering or other
    mechanical processes, try to have an image for
    each step. Make sure it’s large enough to see
    what is happening, without capturing your
    fingers and tools.
    • A manual is a book full of instructions and
    procedures that tells mostly what to do in
    making an object or a machine.

    • Unlike to procedures, the manual is being


    packed and compiled in a book or in
    handouts. The manual has everything in
    need to meet the needs of the readers.
    • Manuals are used in machineries. Each
    machine you bought has an instruction guide
    or the manual that tells the description of an
    object and how will you make and form it.

    • Writing a manual is not an easy task. You


    have to undergo various tests to enumerate
    the steps and elaborate descriptions in doing
    or making something else. You must follow
    the principles to make your manual effective
    and satisfies the needs of your readers.
    WHAT ARE THE PRINCIPLES OF A GOOD MANUAL?

    • Organization
    You should organize the information properly in a
    logical order to list and arrange all the details
    based on the information given.

    • Introductory Explanation
    You should explain the main purpose or the
    objective of the manual to help the readers
    understand the object being discussed in the
    manual procedurally.
    WHAT ARE THE PRINCIPLES OF A GOOD MANUAL?

    • Good Overview
    A manual should state the overview or the
    preface of the topic. This way, it could capture
    the essence of enthusiasts and readers.

    • Clear Operating Instructions


    A manual has procedural steps to describe the
    making of an object.
    WHAT ARE THE TYPES OF A MANUAL?

    Here are some types of a manual:

    • Policy manuals- document the rules governing an


    organization. It can be set out at the board,
    organization, departments and other levels.

    • Procedure manuals- document how things are


    made. Step by step procedures and flow
    diagrams are frequently used.
    • Standard manuals- set standards for products,
    services and other work activities. It is commonly
    used in engineering, manufacturing, and
    construction where to specify materials or
    manufacturing standards.

    • Guidebooks- give readers more latitude than


    standard manuals. It contain guidelines for dealing
    with different situations.

    • User manuals- contain instructions for installing


    and using software or hardware and should be
    organized around user tasks.
    • Reference manuals- usually provide detailed
    information on hardware or software organized for
    quick reference. Information such as contact number
    and code list are also included in reference manuals.

    • Training manuals- basically designed to teach readers


    something new. It may be self- paced or designed for
    use with a training course.

    • Operator manuals- provide detailed instructions for


    operating instruments or equipment and may include
    installation and troubleshooting instructions.
    • Service manuals- it is used by service
    technicians or engineers to perform routine
    maintenance or to troubleshoot and fix
    problems or breakdowns.

    • Field guides- are designed for use away from


    desk, often outdoors. They are commonly
    used to identify plants or animals, or to
    describe field tests.
    Here are the following steps in making a manual:

    1. Decide on your subject


    2. Decide what audience you are writing for.
    3. Define exactly what are you going to talk
    about in the manual.
    4. Decide upon a logical order to present your
    manual.
    5. If the manual is going to use a technical
    terminology or jargon, prepare a glossary.
    6. Decide what subjects are you going to
    need for further research.
    7. Decide on an organization for each
    section you are going to write.
    8. Organize each section and subsection in a
    logical order, narrowing the range of the
    topic.
    9. Start writing and use your organization as
    your guide. Alter if it doesn’t work.
    10. Don’t plagiarize someone else’s writing.
    11. Add appropriate illustrations.
    12. Proofread and verify your work.

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