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Job Description - Company Secretary and Head of Legal and Procurement

The document provides a job description for the position of Company Secretary and Head of Legal and Procurement. The position is responsible for managing the company's secretarial duties and board of director meetings, ensuring compliance with regulatory requirements, overseeing legal matters and contracts, and heading the procurement function. Key responsibilities include arranging board meetings, managing shareholder meetings, maintaining corporate records, advising the board on legal and governance issues, reviewing agreements and contracts, and leading the procurement process in accordance with company policies. The ideal candidate will have 10 years of experience including 3 years as a company secretary along with legal or accounting qualifications.

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110 views1 page

Job Description - Company Secretary and Head of Legal and Procurement

The document provides a job description for the position of Company Secretary and Head of Legal and Procurement. The position is responsible for managing the company's secretarial duties and board of director meetings, ensuring compliance with regulatory requirements, overseeing legal matters and contracts, and heading the procurement function. Key responsibilities include arranging board meetings, managing shareholder meetings, maintaining corporate records, advising the board on legal and governance issues, reviewing agreements and contracts, and leading the procurement process in accordance with company policies. The ideal candidate will have 10 years of experience including 3 years as a company secretary along with legal or accounting qualifications.

Uploaded by

Aspire Success
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as PDF, TXT or read online on Scribd
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Job Description - Company Secretary and Head of Legal and Procurement

JOB DESCRIPTION
Company Secretary and Head of Legal and Procurement

Company Secretary and Head of Legal and


Designation Reports to Chairman of the BOD and CEO
Procurement
Location Islamabad

A. JOB SUMMARY
Company Secretary will be primarily responsible for the company’s secretarial matters and is accountable to the Board of
Directors collectively, rather than to any individual director. The reporting line is through the Chairman. However, for executive
and administrative duties, the Company secretary reports to CEO. The incumbent also interacts with the Security & Exchange
Commission of Pakistan (SECP) and the shareholders, to provide relevant reports and information on governance as per relevant
Laws/Rules/Regulations. The incumbent shall also look after all legal matters of PMIC and head the procurement function.
B. KEY RESPONSIBILITIES

▪ Arrange meetings of Board of Directors and guide respective secretaries of BOD Committee in conducting respective
meetings.
▪ Manage activities of annual general and extraordinary general meetings (AGM & EGM).
▪ Ensure adherence to SECP filing requirements with respect to governance aspects and maintain key corporate
documents and records like statutory registers & books.
▪ Act as first portal of information for contracts and resolutions decided upon by the Board and understand and relate to
the differing perspectives of independent directors, non-executive directors (sponsor) and executive directors.
▪ Assist Chairman BOD to manage and overcome complex Board processes; provide meaningful support to directors.
▪ Assess legal documents of the Company and ensure legal protection.
▪ Review and assign litigation matter to external counsel based on similarity of issues in question, i.e., Point of law,
dispute, provincial law, relevant courts, etc. Review of employee agreements to reflect current Employment Laws and
Regulations, reducing open-endedness and employee lawsuits.
▪ Review all Agreements/ Contracts to analyze and identify recurring disputed matters on defaults/ disputes and
strengthen relevant contract clauses to preempt future liabilities.
▪ Carry out procurement activities as per prevalent procurement manual/policy and improve on existing procurement
processes as and when needed. Prepare a procurement plan each year and ensure timelines are met as per such plan.
C. JOB SPECIFICATIONS
16 years of education (Bachelors/Masters),
preferably a law degree or CA. Company 10 years of which at least 3 years as a
Qualification Experience
secretarial qualifications will be an added Company Secretary
advantage
▪ Knowledge and skills of corporate governance/ secretary-ship.
▪ Legal knowledge and experience.
▪ Sufficient seniority, skills and stature to fulfil the strategic as well as traditional roles of company
Functional
secretary.
Competencies ▪ Prepared to undertake significant and ongoing professional development in order to stay current with a
rapidly changing field.
▪ Presentation, analytical and drafting skills.
▪ Teamwork
▪ Decision Making & Problem Solving
Core
▪ Initiative and Change Driven
Competencies ▪ Planning & Organizing
▪ Effective Communication

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