Competency-Based Learning Material: Health, Social and Other Community Development Services Bookkeeping NC III

COMPETENCY-BASED LEARNING MATERIAL
Sector:
Health, Social and Other Community Development Services
Qualification:
Bookkeeping NC III
Unit of Competency:
Post Transactions
Module Title:
Post Transactions
College of Business Education Science and Technology, Inc.

Burgos St. Dist # 2, Cauayan City, Isabela
Date Developed: Document No.

BOOKKEEPING NC III JULY 2017 Issued by:
Date Revised:
POST TRANSACTIONS Developed by: Page 1 of 25
CBEST AGNES F. RAMIL
HOW TO USE THIS COMPETENCY-BASED LEARNING MATERIAL
Welcome!
The unit of competency, “Posting Transactions” is one of the

competencies of BOOKKEEPING NC III, a unit “covers the knowledge, skills,
and attitudes in posting transactions manually for all types of business
organizations and business activities”.
The module, Posting Transactions, contains training materials and

activities related to preparing ledger, transferring journal entries, and
summarizing ledger.
In this module, you are required to go through a series of learning

activities in order to complete each learning outcome. In each learning
outcome are Information Sheets, Self-Checks, Task Sheets and Job Sheets.
Follow and perform the activities on your own. If you have questions, do
not hesitate to ask for assistance from your trainer.
Remember to:
 Read Information Sheets and complete the Self Checks. Suggested

references are included to supplement the materials provided in this
module.
 Perform the Task Sheets and Job Sheets until you are confident that
your output conforms to the Performance Criteria Checklist that
follows the sheets.
 Submit outputs of the Task Sheets and Job Sheets to your trainer for
evaluation and recording in the Accomplishment Chart. Outputs
shall serve as your portfolio during the Institutional Competency
Evaluation. When you feel confident that you have had sufficient
practice, ask your trainer to evaluate you. The results of your
assessment will be recorded in your Progress Chart and
Accomplishment Chart.
You must pass the Institutional Competency Evaluation for this

competency before moving to another competency. A Certificate of
Achievement will be awarded to you after passing the evaluation.
You need to complete this module before you can perform the module
on Preparing Trial Balance.

Date Revised:
BOOKKEEPING NC III
COMPETENCY-BASED LEARNING MATERIALS
List of Competencies
No. UNIT OF COMPETENCY MODULE TITLE CODE
1 Journalize Transactions Journalizing

Transactions
2 Post Transactions Posting
Transactions
3 Prepare Trial Balance Preparing Trial
Balance
4 Prepare Financial Reports Preparing Financial
Reports
5 Review Internal Control Reviewing Internal
System Control System

Date Revised:
MODULE CONTENT
Qualification Title : Bookkeeping NC III
Unit of Competency : Post Transactions
Module Title : Posting Transactions
Introduction
This unit covers the knowledge, skills, and attitudes in posting

transactions manually. This module includes preparing the ledger,
transferring journal entries, and summarizing ledger.
Learning Outcomes:
Upon the completion of this module, you must be able to:

1. Prepare ledger
2. Transfer journal entries
3. Summarize ledger
Assessment Criteria:
1. Ledger for the list of asset, liability, and equity account titles are
prepared in accordance with the Chart of Accounts.
2. Ledger for the list of income and expense account titles are
prepared in accordance with the Chart of Accounts.
3. Journal entries are transferred in chronological order.
4. Postings are done with 100% accuracy.
5. Debits & Credits for each ledger account are added correctly.
6. Balances are extracted with 100% accuracy.

Date Revised:
LEARNING OUTCOME SUMMARY
LEARNING OUTCOME #2 TRANSFER JOURNAL ENTRIES
CONTENT:
Procedures in Transferring Journal Entries to the Ledger
ASSESSMENT CRITERIA:
1. Journal entries are transferred in chronological order.
CONDITION:
The students/ trainees must be provided with the following:
 Competency Based Learning Materials
 Ledger
 Calculator
 Pencil
 Eraser
 PC/ Laptop
 LCD Projector
 Video Clips of Transferring Journal Entries
ASSESSMENT METHODS:
Written test
Demonstration with Oral Questioning
Interview/ Oral Questioning

Date Revised:
Learning Outcome 2
Post Transactions
LEARNING GUIDE
Learning Steps Resources
1. Read Information Sheet 2.2-1

Procedures in transferring
Information Sheet 2.2-1
Journal Entries
2. Answer Self-Check 2.2-1

Self-Check 2.2-1
3. Check answers with Answer Key
2.2-1 Answer Key 2.2-1
4. Listen and watch the lecture- PC/ Laptop

demonstration on the actual
procedures in transferring LCD Projector
journal entries.
Powerpoint presentation
Video Clips - Transferring Journal

Entries
Speaker
White board and Marker

Date Revised:
Ledger
5. Perform Task Sheet 2.2-1
Pencil
Transfer Journal Entries
Eraser
Calculator
6. Evaluate using Performance
Criteria Checklist 2.2-1 Performance Criteria Checklist 2.2-1
After performing the activities of

LO2, you may proceed to LO3.
Information Sheet 2.2-1
Transferring Journal Entries
Learning Objectives:
After reading this Information Sheet you should be able to:
1. identify the procedures in transferring journal entries; and

2. explain each step to perform in transferring journal entries according
to accounting principle.
Introduction:
In the previous lesson, you learned how to open accounts in the

general ledger. In this lesson you will learn how to transfer general
journal entries to the ledger. Recall that posting is the process of
transferring information from the general journal to individual general
ledger accounts. To provide current information to management, the
accountant for the Jeep dealer in your area probably posts journal
entries to the general ledger every day.
The general journal is a sort of business diary containing all of the

transactions of a business. It is not easy to see the effect of changes in an
account by looking at journal entries. To provide a clear picture of how a
business transaction changes an account’s balance, the information in a
journal entry is transferred to the general ledger. This is one of the
activities in posting transactions. The purpose of posting is to show the
impact of business transactions on the individual accounts. The ledger is
sometimes called the book of final entry.
The size of the business, the number of transactions, and whether

the accounting system is manual or computerized all affect how often
posting occurs. Ideally, businesses post daily to keep their accounts up-to-
date. Regardless of how often posting is performed, the process remains
the same.

Date Revised:
As in journalizing a transaction, posting to a ledger account is completed
from left to right. Let’s look at a journal entry for Roadrunner that is ready
to be posted to the ledger.
Transferring Journal Entries
Roadrunner’s first transaction affects two accounts: Cash in Bank

and Maria Sanchez, Capital. The information in the journal entry is
transferred item by item from the journal to each of the accounts affected.
As you read about each step in the posting process, refer to figure below.
Locate the account to be debited in the ledger; in this example, Cash
in Bank is to be debited.

Date Revised:
1. Enter the date of the journal entry in the Date column of the account
debited. Use the date of the journal entry, not the date on which the
posting is done. Write the year and month in the left side of the Date
column. It is not necessary to write the year and month for other
postings to the same account on the same page unless the month or
year changes. The day, however, is always entered.
2. The Description column on the ledger account is usually left blank.

Some businesses use this space to write in the source document
number.
3. In the ledger account Posting Reference (Post. Ref.) column, identify

where the journal entry is recorded. Enter a letter for the specific
journal and the journal page number. In this example the letter “G”
represents the general journal and the “1” indicates page 1 of the
general journal.
4. Enter the debit amount in the Debit column of the ledger account.
5. Compute and record the new account balance in the appropriate

balance column. Every amount posted will either increase or decrease
the balance of that account.
6. Return to the journal and, in the Posting Reference column, enter the
account number of the ledger account to which you just posted the
debit part of the journal entry. Be sure it is entered on the same line
as the debit entry. In this example enter 101 in the Posting Reference
column on the line for Cash in Bank.
This step in the posting process is very important. The notation

in the Posting Reference column of the journal indicates that the
journal entry has been posted. The posting reference also shows the
account to which the entry was posted. If the posting process is
interrupted, perhaps by a telephone call, the posting reference
signals the point at which posting stopped. Never write an account
number in the Posting Reference column until after you have posted.
7. Repeat steps 1–6 for the credit part of the journal entry.
a. Locate the account to be credited. In this example Maria Sanchez,
Capital, is to be credited.
b. Enter the date.
c. Enter the posting reference on the ledger account form. In this
example, G1 represents the first page of the general journal.
d. Enter the credit amount.
e. Compute the new account balance.

Date Revised:
f. Enter the account number in the Posting Reference column of the
general journal. In the example enter 301 to show that the credit
was posted to Maria Sanchez, Capital.
Self-Check 2.2-1
A. Enumerate the 6 steps in transferring journal entries.

1.
2.
3.
4.
5.
6.
B. Directions: David Serlo made the following cash investment in his

business. Use the six-step process to transfer the entry to the ledger
accounts in your working papers.
GENERAL JOURNAL PAGE 1
POST.
DATE DESCRIPTION REF. DEBIT CREDIT
1 20-- 1
2 May 1 Cash in Bank 101 10 0 0 0 00 2
3 David Serlo, Capital 301 10 0 0 0 00 3
4 Memorandum 101 4

Date Revised:
Answer Key 2.2-1
A.
1. Locate the account to be debited/credited.
2. Enter the date.
3. Enter the posting reference on the ledger account form.
4. Enter the debit/credit amount.
5. Compute the new account balance.
6. Enter the account number in the Posting Reference column of the
general journal.
B.
AACCOUNT Cash in Bank ACCOUNT NO. 101
POST. BALANCE
DATE DESCRIPTION REF. DEBIT CREDIT DEBIT CREDIT
20--
May. 1 G1 10 0 0 0 00 10 0 0 0 00
AACCOUNT David Serlo, Capital ACCOUNT NO. 301
POST. BALANCE
DATE DESCRIPTION REF. DEBIT CREDIT DEBIT CREDIT
20--
May. 1 G1 10 0 0 0 00 10 0 0 0 00

Date Revised:
Task Sheet 2.2-1
Title: Transfer Journal Entries
Performance Objective/s: Given the recorded transactions in a journal,

you should be able to transfer entries to ledger for
2 hours, following the accounting principles with
100% accuracy.
Supplies/ Materials/ Equipment: General Ledger, Pencil, Eraser,

Calculator
Steps/Procedures:
1. Following the 6 steps of posting transactions, transfer the following
journal entries to general ledger.

Date Revised:
On December 1, 2015, Luisito Banig opens a law office. The chart of
acconts is as follows and the journal entries for the month of December are
given on the succeeding pages:
Chart of Accounts
100 Assets 400 Revenue

101 Cash 401 Legal Fees Income
102 Accounts Receivable
103 Equipment
104 Furniture & Fixture 500 Expense
105 Supplies 501 Salaries and Wages
502 Rent Expense
200 Liabilities 503 Advertising Expense
201 Accounts Payable 504 Utilities Expense
202 Loans Payable 505 Taxes and Licenses
300 Owner’s Equity

301 L. Banig, Capital
302 L. Banig, Drawing
2. The sequence of accounts in this chart of accounts should be

observed in opening ledger accounts.

Date Revised:
POST.
DATE DESCRIPTION DEBIT CREDIT
REF.
1 2015 1
2 Jan 1 Cash 1 0000 2
3 L. Banig, Capital 100000 3
4 Initial Investment 4
5 5
6 2 Taxes and Licenses 10000 6
7 Cash 10000 7
8 Payment of Mayor’s Permit 8
9 9
10 4 Cash 10000 10
11 Office Equipment 8 0000 11
12 L. Banig, Capital 90000 12
13 Additional Investment 13
14 14
15 10 Furniture and Fixture 80000 15
16 Accounts Payable 0 80000 16
17 Office desks and chairs bought 17
18 18
19 Cash 75 000 19
20 Legal Fees Income 0 75000 20
21 Billings for legal services 21
22 22
23 13 Furniture & Fixture 5000 23
24 Cash 5000 24
25 Desks and tables purchased 25
26 26
27 16 Cash 10000 27
28 F. Banig, Capital 10000 28
29 Additional investment 29
30 30
31 20 Advertising Expense 9000 31
32 Cash 9000 32
33 Payment for signboard 33
34 34
35 22 Cash 50000 35
36 Legal Fees 50000 36

37 Collection on January 15 billings 37
38 38
39 28 Cash 50000 39
40 Loan Payable 50000 40
41 Loan obtained from BPI 41
42 42
43 43
3. Evaluate your own output using the Performance Criteria Checklist.

4. Present your work to your trainer.
Assessment Methods:
Demonstration of skills using Performance Criteria Checklist; Oral

Questioning

Date Revised:
Date Revised:
Performance Criteria Checklist 2.2-1
CRITERIA
YES NO
Journal Entries are transferred in chronological order.
Postings are done with 100% accuracy.

Date Revised:
Job Sheet 2.3-1
Title: Post Transactions
Performance Objective/s: Given the recorded transactions in a journal,

you should be able to prepare the ledger, transfer
entries, and summarize ledger for 3 hours
according to accounting principles with 100%
accuracy.
Supplies/ Materials/ Equipment: General Ledger, Pencil, Ruler,

Calculator
Steps/Procedures:
1. Open ledger accounts. (1) Write the account name at the top of the
ledger account form; (2) write the account number on the ledger
account form.
2. Enter the complete date (year, month, and day). Write the word
Balance in the Description column.
3. Place a check mark (✓) in the Posting Reference column to show the
amount entered on this line is not being posted from a journal.
4. Enter the balance in the appropriate Balance column. Usually asset,
expense, and owner’s withdrawals accounts have debit balances.
Liability, owner’s capital, and revenue accounts have credit balances.

Date Revised:
5. Following the 6 steps of posting transactions, transfer the following
journal entries to general ledger.
On December 1, 2015, Felizardo Lissandro opens AB Secretarial

School. The chart of accounts is as follows and the journal entries for the
month of December are given on the succeeding pages:
Chart of Accounts
100 Assets 400 Revenue

101 Cash 401 Tuition Fees Income
102 Accounts Receivable
103 Equipment 500 Expense
104 Furniture & Fixture 501 Salaries and Wages
502 Rent Expense
200 Liabilities 503 Advertising Expense
201 Accounts Payable 504 Utilities Expense
202 Loans Payable 505 Taxes and Licenses
300 Owner’s Equity

301 F. Lissandro, Capital

Date Revised:
302 F. Lissandro, Drawing
6. The sequence of accounts in this chart of accounts should be

observed in opening ledger accounts.
POST.
DATE DESCRIPTION DEBIT CREDIT
REF.
1 2015 1
2 Dec 1 Cash 8 0 0000 2
3 F. Lissandro, Capital 800000 3
4 Initial Investment 4
5 5
6 2 Taxes and Licenses 20000 6
7 Cash 20000 7
8 Payment of Mayor’s Permit 8
9 9
10 4 Equipment 100000 10
11 Cash 25000 11
12 Accounts Payable 75000 12
13 Computers bought for cash 13
14 on account 14
15 15
17 Cash 0 10000 17
18 Payment for newspaper ads 18
19 19
20 Cash 5 0000 20
21 Tuition Fees Income 50000 21
22 Tuition Fess Collected 22
23 23
24 11 Furniture & Fixture 70000 24
25 Cash 70000 25
26 Desks and tables purchase 26
27 27
28 12 Cash 50000 28
29 F. Lissandro, Capital 50000 29
30 Additional investment 30
31 31
33 Cash 9000 33
34 Payment for signboard 34
35 35
36 15 Salaries and Wages 50000 36
37 Cash 50000 37
38 Payroll, December 1-15 38
39 39
40 Cash 100000 40
41 Loan Payable 100000 41
42 Loan obtained from PNB 42
43 43
Assessment Methods:

Date Revised:
Demonstration of Skills using Performance Criteria Checklist; Oral
Questioning

Date Revised:
CRITERIA YES NO
1. Ledger for the list of asset, liability, and equity
account titles are prepared in accordance with the
Chart of Accounts.
2. Ledger for the list of income and expense account
titles are prepared in accordance with the Chart of
Accounts.
3. Journal entries are transferred in chronological
order.
5. Debits & Credits for each ledger account are added

correctly.
6. Balances are extracted with 100% accuracy.

Date Revised:
OPERATION SHEET 2.3-1
Title: Perform Basic Calculations Using a Calculator
Performance Objective/s: Given a scientific calculator, you should be

able to perform basic calculations.
Supplies/ Materials/ Equipment : Paper, Pencil, Casio Scientific

Calculator
Steps/Procedures:
1. Before using the calculator, slide its hard case
downwards to remove it, and then affix the hard
case to the back of the calculator as shown in the
illustration below.
2. Press ON to turn on the calculator.
3. Perform the following:
A. Use the +, -, x, and ÷ keys to perform arithmetic calculations.
Compute the following:
423 + 225 =
346 -212 =
231 x 18 =
250÷ 50 =
B. Percent Calculations

150 x 10% =
250 x 25% =
2390 x 35% =

Date Revised:
- What percentage of 500 is 50?
- What percentage of 1000 is 100?
4. Write all your answers on your paper. You will present this to your
trainer.
5. Check your performance using the Performance Criteria Checklist.
6. Present your work to your trainer.
Assessment Methods:
Demonstration of Skills using Performance Criteria Checklist, Oral

Questioning

Date Revised:
CRITERIA
YES NO
Did you remove the cover of the calculator?
Were you able to turn on the calculator easily?
Were you able to press the right number keys?
Were you able to use the basic operations to perform
arithmetic calculations?
Were you able to calculate percentage?
Were you able to compute the answers accurately?

Date Revised:
References:
Books
Mejorada, N., Bookkeeping, JMC Press, Inc., 2000
Wild, J., Fundamental Accounting Principles, McGRAW-HiILL Philippines, 2008
Websites:
www.accountingexplained.com
www.myaccountingcourse.com
www.accountingcoach.com

Date Revised:

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COMPETENCY-BASED LEARNING MATERIAL

College of Business Education Science and Technology, Inc.

Date Developed: Document No.

The unit of competency, “Posting Transactions” is one of the

The module, Posting Transactions, contains training materials and

In this module, you are required to go through a series of learning

 Read Information Sheets and complete the Self Checks. Suggested

You must pass the Institutional Competency Evaluation for this

Date Developed: Document No.

No. UNIT OF COMPETENCY MODULE TITLE CODE

1 Journalize Transactions Journalizing

Date Developed: Document No.

Qualification Title : Bookkeeping NC III

Unit of Competency : Post Transactions

Module Title : Posting Transactions

This unit covers the knowledge, skills, and attitudes in posting

Upon the completion of this module, you must be able to:

3. Journal entries are transferred in chronological order.

4. Postings are done with 100% accuracy.

6. Balances are extracted with 100% accuracy.

Date Developed: Document No.

LEARNING OUTCOME #2 TRANSFER JOURNAL ENTRIES

Date Developed: Document No.

Learning Steps Resources

1. Read Information Sheet 2.2-1

2. Answer Self-Check 2.2-1

4. Listen and watch the lecture- PC/ Laptop

Video Clips - Transferring Journal

White board and Marker

After performing the activities of

After reading this Information Sheet you should be able to:

1. identify the procedures in transferring journal entries; and

In the previous lesson, you learned how to open accounts in the

The general journal is a sort of business diary containing all of the

The size of the business, the number of transactions, and whether

Date Developed: Document No.

Transferring Journal Entries

Roadrunner’s first transaction affects two accounts: Cash in Bank

Date Developed: Document No.

2. The Description column on the ledger account is usually left blank.

3. In the ledger account Posting Reference (Post. Ref.) column, identify

5. Compute and record the new account balance in the appropriate

This step in the posting process is very important. The notation

Date Developed: Document No.

A. Enumerate the 6 steps in transferring journal entries.

B. Directions: David Serlo made the following cash investment in his

GENERAL JOURNAL PAGE 1

2 May 1 Cash in Bank 101 10 0 0 0 00 2

3 David Serlo, Capital 301 10 0 0 0 00 3

Date Developed: Document No.

AACCOUNT Cash in Bank ACCOUNT NO. 101

AACCOUNT David Serlo, Capital ACCOUNT NO. 301

Date Developed: Document No.

Title: Transfer Journal Entries

Performance Objective/s: Given the recorded transactions in a journal,

Supplies/ Materials/ Equipment: General Ledger, Pencil, Eraser,

Date Developed: Document No.

100 Assets 400 Revenue

300 Owner’s Equity