BILLING CONFIGURATION

PROCESS
1. DEFINE NUMBER RANGE FOR BILLING DOCUMENTS: -
SPRO-IMG-S&D-BILLING-BILLING DOCUMENTS-DEFINE NUMBER RANGE FOR BILLING DOCUMENTS-
EXECUTE-FOLLOW STEPS

S1

S2

S3

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 S4
HERE FOLLOW THE ABOVE PROCESS TO CREATE NUMBER RANGE FOR BILLING DOCUMENT AS SHOWN
IN S1-S4

2. DEFINE BILLING TYPES: -

SPRO-IMG-S&D-BILLING-BILLING DOCUMENTS-DEFINE BILLING TYPES-EXECUTE-FOLLOW STEPS

S5

S6

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 S7

S8

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 S9

S10
HERE FOLLOW ABOVE PROCESS TO MAKE NECESSARY SETTINGS FOR THE BILLING TYPE AS SHOWN IN
S5-S10, HERE BELOW FIND THE DETAILS OF FIELD AVAILABLE IN S5-S9

DETAIL OF FIELDS AVAILABLE IN S5-S9: -

1. : -IT WILL TAKE YOU TO THE LIST OF BILLING TYPE.

2. : -IT REPRESENTS THE BILLING TYPE.

3. : -IT WILL DISPLAY THE DETAIL SETTINGS OF BILLING TYPE.

4. : -IT CONTAINS THE DESCRIPTION OF BILLING TYPE.
5. NUMBER RANGE INTERNAL: -HERE WE CAN ATTACH THE INTERNAL NUMBR RANGE FOR BILLING.
6. ITEM NO INCREMENT: - IT CONTROLS THAT WHAT WILL BE THE ITEM NUMBER INCREMENT DURING
BILLING PROCESS
7. SD DOCUMENT CATEGORY: -IT IS USED TO CLASSIFY DIFFERENT TYPE OF BILLING DOCUMENTS USED
IN SALES & DISTRIBUTION PROCESS LIKE INVOICE, CREDIT MEMO, DEBIT MEMO
8. POSTING BLOCK: - WHEN MARKED DURING SAVING A BILLING DOCUMENT SYSTEM WILL NOT POST
IT TO ACCOUNTING & VICE VERSA.
9. STATISTICS: - IT CONTROL WHETHER SYSTEM RECORD DATA OF THIS BILLING TYPE FOR STATISTICAL
ANALYSIS OR NOT.
10. TRANSACTION GROUP: -IT ALLOW U TO CONTROL CERTAIN FEATURE OF A TRASACTION LIKE SALES
ORDER, DELIVERY, BILLING
11. BILLING CATEGORY: -IT IS USED TO DIFFERENTIATE BETWEEN DIFFERENT BILLING DOCUMENTS.
12. DOCUMENT TYPE: -IT CLASSIFIES THE ACCOUNTING DOCUMENTS WHICH IS STORED AT HEADER.
13. NEGATIVE POSTING: -
14. BRANCH/HEAD OFFICE: -IT CONTROLS WHICH PARTNER FUNCTION OF THE BILLING DOCS SHOULD
FORWARD TO FI WHETHER IT IS SOLD TO PARTY OR PAYER
15. INVOICE LIST TYPE: -HERE WE CAN ATTACH THE DEFAULT INVOICE LIST TYPE WHICH WILL USED TO
GROUP NUMBER OF INVOICE/DEBIT MEMO INTO A SINGLE INVOICE
16. REBATE SETTLEMENT: -HERE WE CAN CHOOSE THE DEFAULT SETTLEMENT TYPE FOR BILLING TYPE
WHICH IS PROPOSED BY SYSTEM AS DEFAULT DURING REBATE PROCESSING
17. RELEVANT FOR REBATE: - WHEN MARKED SYSTEM WILL CONSIDER THE BILLS OF THIS BILLING TYPE
IS RELEVANT FOR REBATE & VICE VERSA
18. CANCELLATION BILLING TYPE: - HERE WE CAN ASSIGN THE DEFAULT CANCELLATION BILLING TYPE
FOR THE BILLING TYPE WHICH WILL USED BY SYSTEM DURING CANCELLATION OF A BILLING

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19. COPYING REQUIREMENTS: -IT INDICATES A ROUTINE NUMBER WHICH CHECK THE REQUIREMENTS
MUST BE SATISFIED BEFORE ONE DOCUMENT IS COPIED INTO ANOTHER.
20. REFERENCE NUMBER: - IT CONTROL WHICH DOCUMENT NUMBER WILL BE FORWARD FROM SD TO
FI DURING BILLING AS REFERENCE NUMBER IN HEADER.
21. ASSIGNMENT NUMBER: - IT CONTROLS WHICH DOCUMENT NUMBER WILL BE FORWARD FROM SD
TO FI DURING BILLING AS ASSIGNMENT NUMBER IN HEADER.
22. ACCOUNT DETERMINATION PROCEDURE: -IT CONTROLS THE CONDITION TYPES WHICH IS USED BY
SYSTEM TO DETERMINE G/L ACCOUNT FOR AN INVOICE DOCUMENT TO POST THE VALUE.
23. DOCUMENT PRICING PROCEDURE: - A KEY WHICH HELPS TO DETERMINE THE PRICING PROCEDURE
DURING BILLING PROCESS.
24. ACCOUNT DETERMINATION PROCEDURE FOR RECONCILIATION ACCOUNT : - IT CONTROLS THOSE
CONDITION TYPES WHICH IS USED BY SYSTEM TO DETERMINE A RECONCILIATION ACCOUNT TO POST
THE AMOUNT FOR CERTAIN DOCUMENT (IF IT IS DETERMINED THEN SYSTEM WILL IGNORE THE G/L
ACCOUNT FROM CUSTOMER MASTER)
25. ACCOUNT DETERMINATION PROCEDURE FOR CASH ACCOUNT: - IT CONTROLS THOSE CONDITION
TYPES WHICH IS USED BY SYSTEM TO DETERMINE G/L ACCOUNT FOR CASH SETTLEMENT IN CASH SALE
PROCESS (IF IT IS MAINTAINED THEN THE BILLING DOCUMENT IS NOT POSTED TO DEBIT BUT THE G/L
ACCOUNT DETERMINED IS POSTED)
26. ACCOUNT DETERMINATION PROCEDURE FOR PAYMENT CARD: - IT CONTROLS THOSE CONDITION
TYPES WHICH IS USED BY SYSTEM TO DETERMINE G/L ACCOUNT FOR PAYMENT CARD TRANSACTION
27. OUTPUT DETERMINATION PROCEDURE HEADER: - IT CONTROLS THE OUTPUT CATEGORIES (MAIL,
FAX) THAT ARE ALLOWED FOR A DOCUMENT HEADER
28. APPPLICATION: -IT CONTROLS THE APPLICATION FROM WHICH OUTPUT CAN BE SENT
29. OUTPUT DETERMINATION PROCEDURE ITEM: -IT CONTROLS THE OUTPUT CATEGORIES (MAIL, FAX)
THAT ARE ALLOWED FOR A DOCUMENT ITEM
30. OUTPUT TYPE: - HERE WE CAN ATTACH THE DEFAULT OUTPUT TYPE FOR THE BILLING TYPE
31. HEADER PARTNERS: -IT CONTROLS A GROUP OF PARTNER FUNCTIONS WHICH WILL COME DURING
BILLING PROCESS IN BILLING HEADER
32. ITEM PARTNERS: -IT CONTROLS A GROUP OF PARTNER FUNCTIONS WHICH WILL COME IN ITEM OF
A BILLING DOCUMENT
33. TEXT DETERMINATION PROCEDURE HEADER: - IT CONTROLS A GROUP OF TEXT TYPE & SEQUENCE
OF TEXT TYPE WHICH WILL COME DURING BILLING PROCESS IN BILLING HEADER
34. TEXT DETERMINATION PROCEDURE ITEM: -IT CONTROLS A GROUP OF TEXT TYPES AND SEQUENCE
OF TEXT TYPE WHICH WILL COME DURING BILLING PROCESS IN BILLING ITEM
35. DELIVERY TEXT: - WHEN MARKED SYSTEM WILL COPY THE TEXT FROM DELIVERY TO BILLING

36. : - CLICK HERE TO SAVE YOUR SETTINGS.

3. DEFINE BLOCKING REASON FOR BILLING: -

SPRO-IMG-S&D-BILLING-BILLING DOCUMENTS-DEFINE BLOCKING REASON FOR BILLING-EXECUTE------
FOLLOW STEPS

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 S11

S12

S13

S14

S15

S16

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 S17
HERE FOLLOW THE ABOVE PROCESS TO DEFINE AND ASSIGN THE BILLING BLOCK REASON AS SHOWN
IN S11 TO S17

4. DEFINE NUMBER RANGE FOR BILLING DOCUMENT GROUPS: -

SPRO-IMG-S&D-BILLING-BILLING DOCUMENTS-ASSEMBLING GROUPS-DEFINE NUMBER RANGE FOR
BILLING DOCUMENT GROUPS-EXECUTE-FOLLOW STEPS

S18

S19

S20
HERE FOLLOW THE ABOVE PROCESS TO CREATE NUMBER RANGE FOR BILLING GROUP AS SHOWN IN
S18-S20, THIS NUMBER RANGE WILL BE USED DURING GROUPING OF INVOICE

5. ASSEMBLING GROUPS OF BILLING DOCUMENTS: -

SPRO-IMG-S&D-BILLING-BILLING DOCUMENT-ASSEMBLING GROUP-ASSEMBLING GROUPS OF BILLING
DOCUMENTS-EXECUTE-FOLLOW STEPS

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 S21

S22
HERE FOLLOW THE ABOVE PROCESS TO ASSIGN THE BILLING DOCUMENT CATEGORIES WHICH ARE
RELEVANT FOR BILLING GROUP AS SHOWN IN S21-S22 (RELEVANT FOR VF04)

6. ASSEMBLING GROUPS OF INVOICE LISTS: -

SPRO-IMG-S&D-BILLING-BILLING DOCUMENT-ASSEMBLING GROUP-ASSEMBLING GROUPS OF INVOICE
LISTS-EXECUTE-FOLLOW STEPS

S23

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 S24
HERE FOLLOW THE ABOVE PROCESS TO ASSIGN THE BILLING DOCUMENT CATEGORIES WHICH ARE
RELEVANT FOR INVOICE LIST PROCESS AS SHOWN IN S23-S24 (RELEVANT FOR VF21)

7. ASSIGN INVOICE LIST TYPE TO EACH BILLING TYPE: -

SPRO-IMG-S&D-BILLING-BILLING DOCUMENTS-INVOICE LISTS-ASSIGN INVOICE LIST TYPE TO EACH
BILLING TYPE-EXECUTE-FOLLOW STEPS

S25

S26
HERE FOLLOW THE ABOVE PROCESS TO ASSIGN THE DEFAULT INVOICE LIST TYPE TO THE BILLING TYPE
AS SHOWN IN S25-S26, DURING GROUPING OF BILLING SYSTEM WILL USE THIS INVOICE LIST TYPE

8. MAINTAIN CONDITIONS FOR INVOICE LISTS: -

SPRO-IMG-S&D-BILLING-BILLING DOCUMENTS-INVOICE LISTS-MAINTAIN CONDITIONS FOR INVOICE
LISTS-EXECUTE-FOLLOW STEPS

S27

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MAINTAIN ABOVE PRICING SETUP FOR INVOICE LIST PROCESS & MAINTAIN CONDITION RECORDS FOR
CONDITION TYPE ‘RL00’ IN VK11 (SAME PROCESS AS DISCUSSED EARLIER IN PRICING TOPIC) WHICH IS
USEFUL FOR INVOICE LIST PRICING

9. MAINTAIN OUTPUT FOR INVOICE LISTS: -

SPRO-IMG-S&D-BILLING-BILLING DOCUMENTS-INVOICE LISTS-MAINTAIN OUTPUT FOR INVOICE LISTS-
EXECUTE-FOLLOW STEPS

S28
MAINTAIN ABOVE OUTPUT SETUP FOR INVOICE LIST PROCESS & MAINTAIN CONDITION RECORD FOR
OUTPUT TYPE ‘LR00’ IN VV31 (SAME PROCESS AS DISCUSSED EARLIER IN OUTPUT) WHICH IS USEFUL-
FOR OUTPUT OF INVOICE LIST PROCESS.

PREPARED BY
RAJESH DASH
SAP MM/SD CONSULTANT

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