Nathan Wiese

3/06/2020

Formative Assessments
Activity 1-9
Activity 1

1.

The things that should be contained in a health and safety policy are as follows:

 Commitment to comply with the relevant health and safety legislation

 Commitment to establish measurable objectives and targets to ensure continued
improvements aimed at elimination of work-related injuries and illness
 Effective rehabilitation management of work injuries and disease
 Injury and claims management
 Making health and safety policy available to interested parties
 Return to work of injured workers
 Reviewing health and safety policy periodically to ensure it remains relevant and appropriate
to the organisation
 How the policies are going to be implemented and how it is going to be communicated to all
the workers

2.

The way that the responsibility of a policy should be designated is by assigning the responsibilities to
a position, rather than a nominated person. This provides continuity and prevents responsibility
being lost if a person leaves the organisation. For example, a policy might state the health and safety
committee is responsible for reviewing its contents on a regular basis.

3.

No, a policy should not be written in legal terms. The health and safety policies should be written in
a style and format that is easy to understand. If necessary, it should be translated into different
languages or transmitted in alternative media so that it is easily accessed and understood by
workers, including those who consider English as a second language or those with a disability.

4.

There are many ways that a health and safety policies can be promoted and some of them are as
follows.

 The person who is responsible for the policy can take an active role in promoting the policy
by making sure that everyone in the organisation is aware of it
 The health and safety policies can be brought up in safety meeting and normal meetings
 The health and safety policies can be displayed on noticeboards
 Health and safety policies can be emailed to all the employees
 Health and safety policies should be available to all employees on an internal information
system.
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3/06/2020

Activity 2

The methods that can be used to facilitate the contribution of others in the development of health
and safety policies is to have regular workshop meetings to keep everyone up to date with the
developments and changes that could impact their health and safety. Also, in the workshop
meetings there can be an open discussions about improvements and about problems with the health
and safety policies.

Media is another good way that the staff can be consulate about developing health and safety
policies and how they can respond if there are any concerns.

Another method that the workers may prefer is that they elect Health and Safety Representatives to
deal with all the common health and safety concerns.

Another method is to have a health and safety committee to bring workers and management
together to assist in the development of the health and safety policies. There is a main benefit to
having a health and safety committee is that it brings together a group of workers and business
representatives to collaboratively to discuss and develop ways of improving the system for managing
health and safety at the work place.

Activity 3

1.

The duty holders is everyone on a worksite who has a legal responsibility under duty of care to do
everything reasonably practicable to protect others from harm by complying with safe work
practices, including activities that require licences, tickets or certificates of competency or any other
relevant state and territory WHS requirements.

Duty holders may include persons as specified in WHS Acts such as:

 Persons conducting businesses or undertakings (PCBUs) or their officers.

 Workers.
 Other persons at a workplace, such as:
 WHS representatives.
 WHS inspectors, regulators, committees.
 Contractors and sub-contractors.
 Self-employed persons.
 Persons in control of workplaces.
 Members of the public.
 Customers.
 Suppliers.
 Designers, manufacturers, importers, and suppliers of plant.
 Erectors and installers of certain plant.
 Manufacturers, importers and suppliers of substances.
 Unions.
 WHS entry permit holders.
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2.

The phrase reasonably practicable means that which is, or was at a particular time, reasonably able
to be done to ensure health and safety, taking into account and weighing up all relevant matters
including:

 the likelihood of the hazard or the risk concerned occurring

 the degree of harm that might result from the hazard or the risk
 what the person concerned knows, or ought reasonably to know, about the hazard or risk,
and ways of eliminating or minimising the risk
 the availability and suitability of ways to eliminate or minimise the risk, and
 after assessing the extent of the risk and the available ways of eliminating or minimising the
risk, the cost associated with available ways of eliminating

3.

The types of registers and records that should be kept as a part of its health and safety management
system is as follows:

 Risk assessments
 Health and safety inspections
 Hazard reports
 Investigations results
 Health and safety management system reviews
 Health and safety meeting
 Training register
 Safe work practices for employees
 Maintenance schedules and maintenance conducted
 Emergency evacuation drills conducted
 Workplace environmental monitoring
 Confined space entry
 Hot work permits
 Purchasing where health and safety implications have been considered
 Registers:
- Register of injuries
- Workplace substances held on site, including safety data sheets
- Plant and equipment, including electrical equipment
- Dangerous goods held on-site, including site plans

Records must be marked and keep for seven years by the PCBU.
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3/06/2020

Activity 4

1.

An approach to health and safety management planning may include a range of elements such as:

 Objectives and targets (short term and long term), and how and when they will be achieved.
 Compliance with WHS legislation. Effective injury and claims management.
 Effective rehabilitation management of work injuries and disease.
 Effective return-to-work of injured workers.
 Identification of hazards and control of risks, including how often risk assessments will occur,
who will conduct them and how they will be performed and documented.
 Roles and responsibilities – who is responsible for what in the plan.

Other aspects that may need to considered are:

 Budget – allocated funds for health and safety management including provisions for training,
resources, equipment and maintenance.
 Consultation strategy – how will you facilitate contributions from staff, provide information
and solicit feedback.
 Resources – including administrative support, record keeping facilities and information.
 Timelines – deadlines for achieving goals as well as frequency of audits, housekeeping
inspections and reviews.
 Planned actions – a list of actions that will be required.
 Evaluation procedures – including how the plan will be monitored and reviewed.

2.

Health and safety plans are important because they establish arrangements for protecting the health
and safety of workers. A written general health and safety plan demonstrates to management,
supervisors and workers that there is a commitment to ensuring high standards of health and safety.
Areas that can be included in the health and safety plan should include, and not be limited too:

 Risk assessments

 Consultation with employees

 Maintaining plant and equipment

 Safe handling and use of substances

 Information, instruction and supervision

 Responsibility and delegation of authority

 Worker/staff training

 Accidents, first aid and physical and mental ill-health

 Monitoring hazards and risks

 Emergency procedures
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 References to accompanying documents (e.g. registers, procedures, work instructions,

training materials)

3.

The health and safety plan should identify areas and actions; it should describe what needs to be
established or implemented, who is responsible for establishing or implementing the item, time
frames, and review date.

The areas to be included in the plan are:

 Responsibilities: this relates to the organisations responsibilities. This includes policies and
procedures and identifying accountability.
 Consultation: relates to implementing the consultation strategies so the organisation meets
its obligations under the legislation.
 Identifying hazards: involves using the tools developed for the health and management
system to conduct a systematic evaluation of the workplace and processes.
 Risk assessment: is identifying the tools used and time frames for initial assessment and
review.
 Implementing controls: planning the implementation of risk control measures.
 Information, instruction, and training: identifying health and safety information and planning
training.
 Managing injuries: planning the provision of first aid and return to work programs.
 Recordkeeping: plan how records are stored and retrieved.
 Continual improvement: planning for reviewing the management system through monitoring
and auditing the system, checking compliance, and implementing improvement.

Activity 5

1.

Return to work and injury management is an important part of a safety management system
because that studies have shown that helping injured workers return to work is an important step in
their rehabilitation.

Workplace rehabilitation is designed to allow an injured worked to remain at work or safely return
to pre-injury employment.

The benefits for the organisation include:

 The retention of a skilled or experienced workers

 A reduction in cost related to health and safety related injury or disease
 Improved organisational health
 Demonstrating a commitment to work wellbeing
 Increased productivity
 Positive influence on employee morale

The benefits for the injured workers include:

 Continuity in the workplace resumption of normal activities

 Positive effect of staying active on the recovery process
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 Increased confidence
 Minimising the likelihood of long-term disability
 Reduce chance of depression
 Continued skill development

For these and many more benefits, this is why a good return to work and injury management is
important in a safety management system.

Activity 6

Report
Implementing a health and safety plan

Purpose

In this report is going to be how the implementation of a health and safety plan prosses and how to
gauge the effectiveness of the plan.

Implementation Prosses

Once the health and safety plan has been developed, approved by all parities involved in the
prosses. There needs to be a person elected to take on the role of managing (project manager) the
role out of the health and safety plan.

As the project manager of the role out of the health and safety plan there are a few things that that
they will need to do:

1. Develop a clear set of instructions on what is to be done and when

2. To figure out what resources that are needed
3. Figure out the capabilities of all the staff involved in the role out
4. Appoint roles and responsibilities to staff implementing the role out
5. Research previous implementation plans and see how it worked/ didn’t work and see if it
could help your implementation plan
6. Conduct a risk assessment on the cost/ benefit to the business and how it is going to be
managed
7. How the implementation is going to be communicated to all parties
8. Develop a step by step timetable on how the role out is going to go and include a deadline
for each step and also who is responsible
9. Decide how often the document needs to be reviewed

Once implemented there should be a review conducted on the effectiveness of the role out. A check
list should be designed to aid in this prosses.

All employees should be able to have their say on how they think the implementation plan went and
if there is something that could have been done better.
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3/06/2020

Activity 7

1.

An organisation might wish to measure and evaluate health and safety performance to provide
information that the strategies that they have in place are effective in meeting the health and safety
objectives.

Measure and evaluate health and safety performance:

 Provides information about how the system is working

 Identifies areas that need immediate action
 Provides a baseline for continued improvement
 Provides feedback
 Can be used as motivation

By evaluate health and safety performance it can answer some questions:

1. Where are we in relation to our objectives?

2. How do we compare with similar organisations?
3. Are we getting better or worse in our health and safety management?
4. Is our management effective?
5. Is our management reliable?
6. Is our management effective?
7. How effective are our hazard management and risk control measures?

The information and data collected can help the organisation decide

 Where it is relative to where it wants to be in relation to health and safety

 What progress is necessary and how it might be achieved
 Resources needed

2.

Positive performance indicators (PPI’s) are a process focused indicators used to measure the health
and safety systems performance. PPIs are a measurement of the success of good health and safety
system. They are a way of measuring the health and safety performance in your business.

Using Positive performance indicators in the workplace:

 Minimise the occurrence of workplace injuries or diseases by reducing the levels of risk
 Provides feedback to workers and management
 Helps provide sound management

Also, Positive performance indicators are used to:

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 Gauge the and number of safety audits and their effectiveness

 Percentage of hazards and how they were corrected
 Percentage of workers that have undergone health and safety training
 Gauge the and number of safety / toolbox meeting and their outcomes

Activity 8

1.

The seven steps in developing PPI’s to measure and evaluate health and safety performance are as
follows:

1. List the hazards that have been identified and assessed

2. Identify the control measures that need to be improved
3. Choose an area that is going to be monitored
4. Develop PPI’s
5. Develop methodology
6. Collect and analyse information
7. Review PPI’s

2.

The performance indicators that can be used to evaluate contribution and participation in the
evaluation of a health and safety management system by workers are as follows:

 Toolbox meetings discussing health and safety management system

 Conduct a review with fellow workers on a health and safety management system
 The injury and lost time rate I a way that the workers can gauge that if health and safety
management system is working
 Reports on how many work method statements where conducted over a period and the
content in the work method statements
 Workers can conduct a job observation and repost the finings

3.

Contributions and participation can be measured by the following:

 Conduct a survey about the health and safety management system

 Conduct interviews with the workers and see what they might have to contribute to improve
the system
 Conduct inspections on how the system is going
 Observe how the effectiveness of the health and safety management system
 Toolbox meeting discussing health and safety management system
 Conduct work place audits
 The examination of records from the past and comparing them to the resent records
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 Review of log books and maintenance log books

Activity 9

1.

The organisation should review its health and safety management systems on a regular basis. Its vital
to keep track in the changes in legislation, work systems and technology and also, the best way
possible that the company can protect the workers with new and better methods.

2.

The review and improvements of the health and safety management system take many forms and
they are as follows:

 A full annual report of the health and safety management system

 Monthly reviews following analysis of objectives, targets or performance indicators
 A review following and incident
 Feedback from workers following training or an information session on what could be
improved and how it was
 A review following a workplace inspection
 A monthly toolbox meeting to review and discuss health and safety management system

3.

The objectives of a review into a health and safety management system is as follows:

 To see if health and safety performance indicators, objectives and that targets are met
 To see if the health and safety management system is compliant with legislation and any
other mandatory requirements
 If there is any opportunities for improvements by updating the health and safety
management system
 To see if there is a need to change the way that work practices are carried out and also if
there is any new equipment / technology to help improve the health and safety
management system

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